Letter Writing

Writing for Communication

Teacher RJ
 LETTER WRITING
Before the advent of modern technology made
communication so easy, the art of writing a letter
was considered an important requirement. Even
today a letter is an important means of
communication in both the workspace as well as
our personal lives.
 LETTER WRITING
A letter is a written message that can be
handwritten or printed on paper. It is usually sent
to the recipient via mail or post in an envelope,
although this is not a requirement as such. Any
such message that is transferred via post is a
letter, a written conversation between two
parties.
 LETTER WRITING
Now that E-mails and texts and other such forms
have become the norm for communication, the art
of letter writing has taken a backseat. However,
even today a lot of our communication, especially
the formal kind, is done via letters. Whether it is
a cover letter for a job, or the bank sending you
a reminder or a college acceptance letter, letters
are still an important mode of communication.
Which is why it is important that we know the
intricacies of letter writing.
 TYPES OF LETTER
FORMAL LETTER
These letters follow a certain
pattern and formality. They are
strictly kept professional in
nature, and directly address the
issues concerned. Any type of
business letter or letter to
authorities falls within this given
category.
INFORMAL LETTER
These are personal letters. They
need not follow any set pattern or
adhere to any formalities. They
contain personal information or are
a written conversation. Informal
letters are generally written to
friends, acquaintances, relatives
etc.
 TYPES OF LETTER
FORMAL LETTER INFORMAL LETTER
Business Letter Friendly Letter
Complaint Letter Welcome Letter
Application Letter Farewell Letter
Announcement Letter Invitation Letter
Resignation Letter Love Letter
Request Letter Thanks Letter
Apology Letter Apology Letter
INFORMAL LETTER
More Details
 FRIENDLY LETTER
A friendly letter can be defined as an informal,
cordial, piece of correspondence.
Most of the time a friendly letter is written to
say hello, share a story, send best wishes, or to
say congratulations for an accomplishment of some
type.
 FRIENDLY LETTER
A friendly letter is the type of letter you would
write to your friends, peers, and family.
Basically, friendly letters are letters to people
with whom you have a friendly relationship
PARTS OF A FRIENDLY LETTER
Heading

Salutation

Body

Complimentary Close

Signature
PARTS OF AN INFORMAL LETTER
Heading
The letter’s heading is left-
aligned and features the
recipient’s name, address, and
the date on which you are
sending the letter.
Salutation
Address your recipient with a
greeting. “Dear Name” still
works, but depending on the
level of formality you are
aiming for, you may choose
any variant thereof.
Body
The body of the letter. If your
letter is long, it is best to
divide it into clear and
structure paragraphs. This will
make it easier for the recipient
to read your letter.

Complimentary Close Signature Line

A closing line. You can get as
creative as you want in a
friendly letter. “Can’t wait to
see you”, “All the best”,
“Keep up the good work, bro,
you can do it,” and “Until
next time,” are all examples.
This line ends with a comma.
Finally, you sign the letter with
your name. Instead of your
name, you can sign off with
variants like “your one and
only pen pal” or “your loving
grandson”.
FORMAT OF AN INFORMAL LETTER
 WRITING
ACTIVITY
Write a friendly letter addressed to
a close friend or a loved one about
how you celebrated your new year.

Note that once this letter is

corrected and edited, it will be sent
to the actual person you are
addressing.

Follow the correct format for

informal letters.