Ordinary Meeting of Council

27 September 2017

6.2 REVIEW - CEO'S PERFORMANCE REVIEW COMMITTEE TERMS OF

REFERENCE

Ward: (No Wards) (Governance)

Disclosure of Interest: Mr Michael Foley declared a financial interest in this matter by

virtue of being the incumbent of the position of Chief Executive Officer.

Authorised Officer: (Manager Governance)

KEY ISSUES

• A review of the CEO's Performance Review Committee Terms of Reference has

been conducted as part of a review of all Council committees.

• Minor changes have been made to reflect that the Committee does not have
delegated authority.

It is recommended that the Council adopt the revised Terms of Reference for the
CEO's Performance Review Committee.

BACKGROUND

The CEO's Performance Review Committee was established as a permanent committee

and Terms of Reference adopted by Council in 2013.

Membership is for a two year period and coincides with the Local Government elections.

DETAILS

A review of the Committee's Terms of Reference has been conducted as part of a review
of all Council committees. The following amendments are proposed:

General

The Terms of Reference is on a new template and where applicable refers to sections of
the Act rather than repeating what is required in the Act.

Function

The function (objectives) of the Committee remain unchanged. Although the intent of
the duties and responsibilities are the same, some wording has been amended to reflect
that this Committee does not have delegated authority.

Page 1
Ordinary Meeting of Council
27 September 2017

CONSULTATION

The CEO's Performance Review Committee considered the reviewed Terms of Reference
at its meeting on 11 September 2017 and recommends approval.

ATTACHMENTS

Terms of Reference - CEO's Performance Review Committee - Revised

Terms of Reference - CEO's Performance Review Committee - Current

STRATEGIC IMPLICATIONS

Consistent with the City's Strategic Community Plan 2017-2027 Governance G1.1 -
Provide accountable and transparent leadership.

STATUTORY IMPLICATIONS

Local Government Act 1995 - section 5.38 - Annual review of certain employees'
performances.

FINANCIAL IMPLICATIONS

Appointment of a facilitator to assist the Committee conduct the CEO's Performance

Review can be accommodated within the City's current budget.

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION

That the Council resolve to:

1) Adopt the revised Terms of Reference for the CEO's Performance Review
Committee.

CARRIED

Page 2
7HUPVRI5HIHUHQFH
&(2 V3(5)250$1&(5(9,(:&200,77((

 (67$%/,6+0(17

,Q DFFRUGDQFH ZLWK VHFWLRQ  RI WKH /RFDO *RYHUQPHQW $FW  WKH $FW  WKH &RXQFLO KDV
HVWDEOLVKHG D FRPPLWWHH WR EH NQRZQ DV WKH &(2 V 3HUIRUPDQFH 5HYLHZ &RPPLWWHH WKH
&RPPLWWHH 

7KH &RPPLWWHH ZLOO RSHUDWH LQ DFFRUGDQFH ZLWK DOO UHOHYDQW SURYLVLRQV RI WKH $FW DQG UHOHYDQW
VXEVLGLDU\OHJLVODWLRQ

 $87+25,7<

7KH&RPPLWWHHLVDFRPPLWWHHHVWDEOLVKHGE\&RXQFLODQGLVUHVSRQVLEOHWRWKDWERG\7KH&RPPLWWHH
GRHVQRWKDYHDQ\GHOHJDWHGDXWKRULW\

 0(0%(56+,3

 0HPEHUVKLS

7KH &RPPLWWHH ZLOO FRQVLVW RI ILYH &RXQFLOORUV FRQVLVWLQJ RI WKH 0D\RU 'HSXW\ 0D\RU DQG DQ
DGGLWLRQDOWKUHH&RXQFLOORUV

0HPEHUVRIWKH&RPPLWWHH DUHWREHDSSRLQWHG LQDFFRUGDQFH ZLWK VHFWLRQV  DQG $ RI

WKH $FW

$QLQGHSHQGHQWFRQVXOWDQWZLOOIDFLOLWDWHWKHSHUIRUPDQFHUHYLHZSURFHVV

 3UHVLGLQJ0HPEHU

7KH PHPEHUV RI WKH &RPPLWWHH DUH WR HOHFW D SUHVLGLQJ PHPEHU IURP DPRQJVW WKHPVHOYHVLQ
DFFRUGDQFHZLWKVHFWLRQRIWKH$FW

 7HQXUH

7HQXUHRIPHPEHUVKLSRIWKH&RPPLWWHHZLOOEHLQDFFRUGDQFHZLWKVHFWLRQRIWKH$FW

 )81&7,21

7KHIXQFWLRQRIWKH&RPPLWWHHLVWRGHWHUPLQHUHOHYDQWNH\SHUIRUPDQFHLQGLFDWRUVIRUWKH&(2LQ
FRQMXQFWLRQ ZLWK WKH &(2 XQGHUWDNH WKH IRUPDO UHYLHZ SURFHVV RI WKH SHUIRUPDQFH RI WKH &(2
DJDLQVW WKH DJUHHG NH\ SHUIRUPDQFH LQGLFDWRUV DQG PDNH RWKHU UHFRPPHQGDWLRQV WR WKH &RXQFLO
UHOHYDQWWRWKHHPSOR\PHQWDQGSHUIRUPDQFHRIWKH&(2

7KHIROORZLQJGXWLHVDQGUHVSRQVLELOLWLHVDSSO\

 (QGRUVH WKH HQJDJHPHQW RI DQ DSSURSULDWHO\ H[SHULHQFHG LQGHSHQGHQW FRQVXOWDQW IRU WKH
SXUSRVHVRIDVVLVWLQJWRFRQGXFWWKHSHUIRUPDQFHDSSUDLVDOSURFHVV

 ,Q FRQVXOWDWLRQ ZLWK WKH &(2 UHYLHZ WKH .H\ $FKLHYHPHQWV .$ V  DQG .H\ 3HUIRUPDQFH
,QGLFDWRUV .3,V  WKH &(2 LV UHTXLUHG WR ZRUN WRZDUG DFKLHYLQJXQGHUWDNLQJ RYHU D 
PRQWKSHULRG

 5HYLHZWKHSHUIRUPDQFHRIWKH&(2DWOHDVWDQQXDOO\DQGPRUHIUHTXHQWO\LI&RXQFLOGHHPV
LWQHFHVVDU\

7HUPVRI5HIHUHQFH&(2 V3HUIRUPDQFH5HYLHZ&RPPLWWHH 3DJH

  3DUWLFLSDWHLQWKHFRQVXOWDQW¶VFRQGXFWRIWKH&(2 VSHUIRUPDQFHUHYLHZLQDFFRUGDQFHZLWK
WKHSURFHGXUHVHWRXWLQWKH&(2 VFRQWUDFWRIHPSOR\PHQWDQGSURYLGHDOOHOHFWHGPHPEHUV
WKHRSSRUWXQLW\WRSURYLGHZULWWHQIHHGEDFNRQWKH&(2 VSHUIRUPDQFHWRWKH&RPPLWWHH

 (QGRUVH WKH LQGHSHQGHQW FRQVXOWDQW V UHSRUW IRU FRQVLGHUDWLRQ E\ &RXQFLO DGYLVLQJ WKH
SHUIRUPDQFH RI WKH &(2 DJDLQVW WKH &(2 FRQWUDFW NH\ SHUIRUPDQFH LQGLFDWRUV DQG RWKHU
VWDQGDUGV VHW E\ &RXQFLO IRU FRQVLGHUDWLRQ  7KH UHSRUW LV WR UHFRPPHQG DQ\ SURSRVHG
FKDQJHV LQ VDODU\ DQGRU FRQGLWLRQV RI HPSOR\PHQW RI WKH &(2 WKDW WKH &RPPLWWHH
FRQVLGHUVDSSURSULDWH

 0((7,1*23(5$7,21

 4XRUXP

$V SUHVFULEHG LQ VHFWLRQ  RI WKH $FW WKH TXRUXP VKDOO EH DW OHDVW  RI WKH QXPEHU RI
RIILFHV RI WKH &RPPLWWHH ZKLFK HTXDWHV WR WKUHH   PHPEHUV 

 0HHWLQJ)UHTXHQF\

7KH&RPPLWWHHZLOOPHHWDVUHTXLUHG

 $JHQGDDQG0LQXWHV

7KH DJHQGD IRU WKH &RPPLWWHH ZLOO EH GLVWULEXWHG WR DOO PHPEHUV RIWKH&RPPLWWHHRQWKH
)ULGD\SULRUWRWKHPHHWLQJ LQPRVWLQVWDQFHV 

0LQXWHV RI WKH PHHWLQJ ZLOO EH PDGH DYDLODEOH WRDOO&RXQFLOORUV ZLWKLQILYHZRUNLQJGD\V

 5HSRUWLQJ

5HSRUWVDQGUHFRPPHQGDWLRQVRIHDFK&RPPLWWHHPHHWLQJUHTXLULQJDUHVROXWLRQ RI &RXQFLO VKDOO

EHSUHVHQWHGWRWKHQH[WSUDFWLFDEOH RUGLQDU\PHHWLQJRI&RXQFLO

'RFXPHQW&RQWURO
'RFXPHQW$SSURYDOV
9HUVLRQ $GRSWLRQ
 2UGLQDU\0HHWLQJRI&RXQFLO$XJXVW&(2 V3HUIRUPDQFH5HYLHZ&RPPLWWHHHVWDEOLVKHG




'RFXPHQW5HVSRQVLELOLWLHV
&XVWRGLDQ 0DQDJHU*RYHUQDQFH &XVWRGLDQ8QLW *RYHUQDQFH
'RFXPHQW0DQDJHPHQW
5LVN5DWLQJ /RZ 5HYLHZ)UHTXHQF\ %LHQQLDO
1H[W5HYLHZ -XQH (&05HI
&RPSOLDQFH5HTXLUHPHQWV
/HJLVODWLRQ /RFDO*RYHUQPHQW$FW
,QGXVWU\ 6DODULHVDQG$OORZDQFHV7ULEXQDO
2UJDQLVDWLRQDO 1LO
6WUDWHJLF&RPPXQLW\3ODQ .5$*RYHUQDQFH

7HUPVRI5HIHUHQFH&(2 V3HUIRUPDQFH5HYLHZ&RPPLWWHH 3DJH



TERMS OF REFERENCE
CEO's PERFORMANCE REVIEW
COMMITTEE

(67$%/,6+0(17

,Q DFFRUGDQFH ZLWK VHFWLRQ  RI WKH /RFDO *RYHUQPHQW $FW  WKH $FW  WKH
&RXQFLOKDVHVWDEOLVKHGDFRPPLWWHHWREHNQRZQDVWKH &(2 V3HUIRUPDQFH5HYLHZ
&RPPLWWHH

7KH &RPPLWWHH ZLOO RSHUDWH LQ DFFRUGDQFH ZLWK DOO UHOHYDQW SURYLVLRQV RI WKH $FW
WKH/RFDO*RYHUQPHQW $GPLQLVWUDWLRQ 5HJXODWLRQV WKH5HJXODWLRQV 

2%-(&7,9(62)&(2 V3(5)250$1&(5(9,(:&200,77((

7KH &RPPLWWHH LV HVWDEOLVKHG IRU WKH SXUSRVH RI GHWHUPLQLQJ UHOHYDQW NH\
SHUIRUPDQFH LQGLFDWRUV IRU WKH &(2 LQ FRQMXQFWLRQ ZLWK WKH &(2 IRU XQGHUWDNLQJ
WKH IRUPDO UHYLHZ SURFHVV RI WKH SHUIRUPDQFH RI WKH &(2 DJDLQVW WKH DJUHHG NH\
SHUIRUPDQFH LQGLFDWRUV DQG IRU PDNLQJ RWKHU UHFRPPHQGDWLRQV WR WKH &RXQFLO
UHOHYDQWWRWKHHPSOR\PHQWDQGSHUIRUPDQFHRIWKH&(2

'87,(6$1'5(63216,%,/,7,(6

7KH&RPPLWWHHLVFKDUJHGZLWKXQGHUWDNLQJWKHIROORZLQJIXQFWLRQV

 $SSRLQWDQDSSURSULDWHO\H[SHULHQFHGLQGHSHQGHQWFRQVXOWDQWIRUWKHSXUSRVHV
RIDVVLVWLQJWRFRQGXFWWKHSHUIRUPDQFHDSSUDLVDOSURFHVV
 1HJRWLDWH DQG GHWHUPLQH WKH .H\ $FKLHYHPHQWV .$V  DQG .H\ 3HUIRUPDQFH
,QGLFDWRUV .3,V  WKH &(2 LV UHTXLUHG WR ZRUN WRZDUG DFKLHYLQJXQGHUWDNLQJ
RYHUDPRQWKSHULRG
 5HYLHZ WKH SHUIRUPDQFH RI WKH &(2 DW OHDVW DQQXDOO\ DQG PRUH IUHTXHQWO\ LI
WKH&RXQFLOGHHPVLWQHFHVVDU\
 &RQGXFW WKH &(2 V SHUIRUPDQFH UHYLHZ LQ DFFRUGDQFH ZLWK WKH SURFHGXUH DV
VHWRXWLQWKH&(2 VFRQWUDFWRIHPSOR\PHQW
 (QVXUH DOO HOHFWHG PHPEHUV DUH LQYLWHG WR SURYLGH ZULWWHQ FRPPHQWV RI
DSSUDLVDO RIWKH&(2 V SHUIRUPDQFH WRWKH &RPPLWWHH DQGWKDWVXIILFLHQWWLPH
LVDOORZHGIRUPHPEHUVWRSURYLGHVXFKFRPPHQWV
 6XEPLWDUHSRUWWR&RXQFLO DGYLVLQJWKHSHUIRUPDQFH RIWKH&(2DV PHDVXUHG
E\ NH\ SHUIRUPDQFH LQGLFDWRUV DQG RWKHU VWDQGDUGV VHW E\ &RXQFLO IRU
FRQVLGHUDWLRQ 7KH UHSRUW LV WR UHFRPPHQG DQ\ SURSRVHG FKDQJHV LQ VDODU\
DQGRU FRQGLWLRQV RI HPSOR\PHQW RI WKH &(2 WKDW WKH &RPPLWWHH WKLQNV
DSSURSULDWH


Page 1 of 3

TERMS OF REFERENCE
CEO's PERFORMANCE REVIEW COMMITTEE


0(0%(56+,3

0HPEHUV RI WKH &RPPLWWHH DUH WR EH DSSRLQWHG LQ DFFRUGDQFH ZLWK VHFWLRQV 
DQG $ RI WKH $FW 7KH &RPPLWWHH ZLOO FRQVLVW RI WKH0D\RU 'HSXW\0D\RU DQG
DQDGGLWLRQDOWKUHHFRXQFLOORUV

7KH PHPEHUV RI WKH &RPPLWWHH DUH WR HOHFW D SUHVLGLQJ PHPEHU IURP DPRQJVW
WKHPVHOYHVLQDFFRUGDQFHZLWKVHFWLRQRIWKH$FW

,QDFFRUGDQFHZLWKVHFWLRQRIWKH$FWWHQXUHRIPHPEHUVKLSRIWKHFRPPLWWHH
FRQWLQXHVXQWLO
D WKHSHUVRQQRORQJHUKROGVWKHRIILFHE\YLUWXHRIZKLFKWKHSHUVRQEHFDPHD
PHPEHU RULV QRORQJHU WKH &(2 RU WKH &(2¶V UHSUHVHQWDWLYH DV WKHFDVH
PD\EHRU
E WKHSHUVRQUHVLJQVIURPPHPEHUVKLSRIWKHFRPPLWWHHRU
F WKHFRPPLWWHHLVGLVEDQGHGRU
G WKHQH[WRUGLQDU\HOHFWLRQVGD\

7KH &RPPLWWHH LV DOVR UHTXLUHG WR DSSRLQW DQ LQGHSHQGHQW FRQVXOWDQW WR IDFLOLWDWH
WKHSHUIRUPDQFHUHYLHZSURFHVV

482580

$V SUHVFULEHG LQ VHFWLRQ  RI WKH $FW WKH TXRUXP VKDOO EH DW OHDVW  RI WKH
QXPEHURIRIILFHVRIWKH&RPPLWWHHZKLFKHTXDWHV WRWKUHHPHPEHUVEHLQJSUHVHQW
WRFRQVWLWXWHDTXRUXP

32:(562)7+(&(2 V3(5)250$1&(5(9,(:&200,77((

7KH &RPPLWWHH LV D IRUPDOO\ DSSRLQWHG FRPPLWWHH RI &RXQFLO DQG LV UHVSRQVLEOH WR
WKDW ERG\ 7KH &RPPLWWHH GRHV QRW KDYH H[HFXWLYH SRZHUV RU DXWKRULW\ WR
LPSOHPHQW DFWLRQV LQ DUHDV RYHU ZKLFK WKH &(2 KDV OHJLVODWLYH UHVSRQVLELOLW\ 7KH
&RPPLWWHH GRHV QRW KDYH DQ\ PDQDJHPHQW IXQFWLRQV DQG FDQQRW LQYROYH LWVHOI LQ
PDQDJHPHQWSURFHVVHVRUSURFHGXUHV

7KH &RPPLWWHH LV WR UHSRUW WR &RXQFLO DQG SURYLGH DSSURSULDWH DGYLFH DQG
UHFRPPHQGDWLRQV RQ PDWWHUV UHOHYDQW WR LWV WHUP RI UHIHUHQFH 7KLV LV LQ RUGHU WR
IDFLOLWDWHLQIRUPHGGHFLVLRQPDNLQJE\&RXQFLOLQUHODWLRQWRWKHOHJLVODWLYHIXQFWLRQV
DQGGXWLHVRIORFDOJRYHUQPHQW

0((7,1*)5(48(1&<

7KH&RPPLWWHHZLOOPHHWDVUHTXLUHG

$*(1'$$1'0,187(6

7KHLQGHSHQGHQWFRQVXOWDQW RU QRPLQHH RI WKH &(2LV UHVSRQVLEOH IRUSURYLGLQJ WKH
PHPEHUV RI WKH &RPPLWWHH ZLWK WKH UHTXLUHG LQIRUPDWLRQ DQG GRFXPHQWV IRU WKH
SXUSRVHRIFRQGXFWLQJWKH &(2 V SHUIRUPDQFH DSSUDLVDO DQGUHFRUGLQJWKH GHFLVLRQV
RIWKH&RPPLWWHH


Page 2 of 3

TERMS OF REFERENCE
CEO's PERFORMANCE REVIEW COMMITTEE


5(3257,1*

5HSRUWV DQGUHFRPPHQGDWLRQVRI HDFK&RPPLWWHH PHHWLQJUHTXLULQJDUHVROXWLRQ RI
&RXQFLO VKDOO EH SUHVHQWHG WR WKH QH[W RUGLQDU\ PHHWLQJ RI WKH &RXQFLO RU WKH ILUVW
RUGLQDU\PHHWLQJRIFRXQFLOSUDFWLFDEOH




$GPLQLVWUDWLRQ
%XVLQHVV8QLW1DPH 2IILFHU7LWOH &RQWDFW
*RYHUQDQFH *RYHUQDQFH6XSSRUW 2IILFHU 
5LVN&RPSOH[LW\  5HYLHZ)UHTXHQF\ %LHQQLDO
&ODVVLILFDWLRQ 1H[W'XH 

9HUVLRQ 'HFLVLRQ 5HIHUHQFH 6\QRSVLV






Page 3 of 3