Smart Attendance

SMART ATTENDANCE
Admin User Manual
PUBLIC
Table of Content
1. Login to the System 5. Shifts 9. Reports

1. Setting password 1. Create Shifts 1. Print attendance reports
2. Login 2. Add working time 2. Print attendance overview
3. Forget password 3. Deactivate a shift report
4. Add official holidays 3. Print confirmation
2. Department 5. Assign employees to shifts notifications reports
1. Add Departments
2. Modify department info 6. Attendance 10. Permissions
3. Delete department 1. Limit permission hours 1. Assign department
2. Attendance record manager
3. Employees 3. Manual attendance 2. Access permission to the
1. Add employees portal
2. Modify employees info 7. Notifications 3. Department manager
3. Delete an employee 1. Attendance confirmation permission
4. Detach employee’s device 2. View employees who verify 4. HR Admin permission
notifications
4. Locations
1. Create Locations 8. The System
2. Assign employees locations 1. View system data
2. View login method
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ الدخول للنظام‬
Setting Password
1. Setting the password for the account is done through
the mobile application
2. Enter the company's domain, then select "First Login“
3. You will be redirected to the new user page to enter
the email.
4. Enter the code sent by e-mail / or message
5. After entering the verification code, you can set a new
password
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Log-In
ENTER YOUR EMAIL AND PASSWORD, THEN CLICK LOGIN
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Login to the system

AFTER LOGGING IN, THE COMPANY DASHBOARD SCREEN
WILL APPEAR
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Forget Password
1. The user can change the password through the
smartphone application (forgot your password)
2. After changing the password, the user can log into the
system
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ األقسام‬
3 2
1 1
3
Add Departments
1. To add a new section, click on "Organization" from the
side menu
2. Choose Department from the top navigation bar
3. Choose the add icon
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Add Departments
1. Enter the name of the department
2. Select the department manager from the list of
employees, if they were previously added
3. Choose the main department or the main department
to which the new department belongs
4. Click on the save icon
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2
1 Modify Department
information
3
1. To modify the department's data, click on

"Organization" from the side menu
2. Choose Department from the top navigation bar
3. Click on the Department information
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Modify Department
information
1. Click on the edit icon
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Modify Department
information
You can modify the following data:
1. Department Name
2. Section Manager
3. Choose the main section to which the current
section belongs
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4
1 Delete Department
5 1. To delete a section, click on "Organization" from
3
5 the side menu
2. Choose Sections from the top navigation bar
3. Select the department to be deleted
4. Click on the "Actions" menu.
5. Select "Delete"
6. A deletion confirmation message will appear, click
OK
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ الموظفين‬
Add Employees
1
3
1. To add a new employee, click on "Organization" from
the side menu
2. Select Employees from the top navigation bar
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Add Employees
1. Enter the employee's name
2. Choose/add tags "which is the use of an adjective
that applies to a group of employees (engineers,
teachers, managers, morning shift, current
projects....) or any other attribute that you would
like to classify based on to facilitate the identification
of shifts or work locations for them ”
3. Fill in the employee's data
4. If you choose to block multiple devices, the
employee will not be able to use more than one
device to use the application, and he will not be able
to use more than one account on the same device.
5. Click on the save icon "An email will be sent to the
employee informing him that he has been added to
the smart attendance system and he can start using
the application with attached links to download the
application" (You must provide your employee with
the domain name in order to be able to use the
application).
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Modify employee Information

1. To modify an employee's data, click on
"Organization" from the side menu
3. Select the employee whose data you want to
modify
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1 2

1. Modify the data
2. Press the save button
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Delete an employee
1. To delete an employee, click on "Organization" from the
side menu
3. Then select the employee to be deleted
4. Click on the "Actions" menu.
5. Select "Delete"
6. A confirmation message for deletion will appear, click on
the OK button
6
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Detach employee's device

1. From “organization” after viewing the list of employees.
2. Select the employee whose device is to be disconnected.
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Detach employee's device

1 1. After selecting the employee from the list, the “Detach
Device" option will appear at the top of the page. Click
1 on it to disconnect the employee's device.
2. It is preferable to check that the "multiple device

blocking" button is unblocked at the end of the page, so
that the employee can register from his new device and
then activate the option again
3. The employee can now record attendance via his new

6 device, and the system will automatically connect the
2 2 employee's new device.
PUBLIC
‫دليل المستخدم الخاص بنظام الحضور الذكي _ المواقع‬
Create Locations
1. To create a new work location, click on "Locations" from
the side menu
2. Choose “Location” from the top navigation bar
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Create Locations
1. Enter the Location information and validation info
(it is the validity period of the site for use, as
employees will not be able to log in to the site
after the expiration date of the site)
2. The latitude and longitude is entered by the
system when selecting the work location from the
map. You can also enter manually it in the
designated field.
3. Geofence radius: The space available for the
employee to log in and out from.
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Assign Employee to a location

1. To set a work location for an employee, click
on “Locations” from the side menu
2. Choose “Assign Location” from the top
navigation bar
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Assign Employee to a location

1. Specify the employee's start date at the site
2. Specify the end date of the employee's work at the
site
3. Select the category (employee, department). When
selecting an employee, you will be able to select the
target employees to be appointed on the site. When
selecting a department, you will be able to select the
target departments for appointment on the site.
4. Choose the location
5. Click on “Assign Location” to complete the saving
process
PUBLIC
‫دليل المستخدم الخاص بنظام الحضور الذكي _ ساعات العمل‬
Create Shifts
1. To add working hours, click on “Shift" from the side
menu
2. Choose “Working Time” from the top navigation bar
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Add Working time

1 1. Enter a name that describes the working time
2 3 2. Select the weekends
3. Select public holidays
4. Add a new business day
5. Click on the save icon button
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1. Add a name to the work day

2. Select the working day
1 2 3 4 5 6 7 8 9 10 11 3. The number of official working hours
4. The number of flexible hours “hours that allow
the employee to log in and out before the official
working time”
5. Determine the official start time
6. Determine the end time of the official work
7. Specify the start time to allow attendance
recording
8. Determine the end time for attendance
registration
9. Determine the automatic check-out time (the time
must be equal to or greater than the end time of
work)
10. Time to Send a notification to the employee to
remind him to check-in "The time must be equal
to or greater than the start time of work"
11. Time to sends a notification to the employee to
remind him to check-out "The time must be equal
to or greater than the time of the end of work"
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Add Working time

1. You must make sure that “auto-out" is allowed
for the feature to work
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Deactivate a Shift
1. From the side menu go to “Shift"
2. From the menu above choose “Shift Timeline"
3. From Group By select “Shift” as shown
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2
Deactivate a Shift
1. From the list of Shifts, select the shift to be
archived or deleted
2. Select all employees on the shift as shown
3. From the "Action" select the Archived option
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Add official holidays

1. To add official holidays, click on “Shift" from
the side menu
2. Choose Public Holidays from the top
navigation bar
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Add official holidays

1. Specify the year of official holidays
2. Then select a general description
3. Add a new day off
4. Then select a name to describe the vacation
5. Then select the vacation date
6. Then press the save icon
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Assign employees to Shifts

1. To set a working time for an employee, click on
“Shift" from the side menu
2. Choose “ Shift Assignment “ from the top
navigation bar
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Assign employees to Shifts

1. Determine the start date of assigning working hours to the
employee or department
2. Determine the end date of assigning working hours to the
employee or department
3. Determine the target group by employee or department
4. Select the Shift
5. Add employee or department items
6. To save the entries, please click on Assign Shift
PUBLIC
‫دليل المستخدم الخاص بنظام الحضور الذكي _ الحضور‬
Limit of Permission hours

2
1. Click on the Enterprise’ logo
2. then go to "Requests"
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2 1. Choose “Request Settings" from the top

navigation bar
2. You can control the number of hours from
"Value"
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Attendance Record
1
1. To view the attendance record, click on
3 "Attendance" from the side menu
2. Choose "Attendance" from the top navigation
bar
3. From the "Group by" menu, you can choose to
display attendance records by employee or month
PUBLIC
Manual Attendance
1. click on "Attendance" from the side menu
2. Choose "Attendance" from the top navigation bar
3. To register an employee's attendance
select the add icon
PUBLIC
1. You must select the employee for whom attendance is

required
2. Choose the time zone
3. Choose the hour and date of attendance
4. Choose the hour and date of checkout
5. Click on the save icon to save
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ اشعارات التحقق‬
2
3
Attendance confirmation
notifications
1. Click on “Attendance” from the side menu
2. Choose Notifications Control from the top navigation bar
1 3. Choose the add icon
PUBLIC
1. Enter the name of the notification

2. Determine the start and end date of sending the
1 2 notification
3. Determine the timing of the notification randomly
or scheduled
4. Enter the transmission time "If it is random, the
3 4 start and end time of transmission must be
specified, and if it is scheduled, the actual time of
5 transmission must be specified based on the
number of transmission times and repetition."
6 5. Determine the days in which the notification will
be repeated
6. Determine the number of repetitions per day
8 7. Determine the target group, random or specific
7
8. Determine the notice period "the time available
9 for the employee to confirm the notice"
9. Determine the target group by employee or
10 department
10. Determine the targets to receive the notification
11. Save
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View employee verified

notifications
1. To view verification notifications, click on
"Attendance" from the side menu
2. Choose Notifications Control from the top navigation
bar
3. You will see a table showing the employee's data, the
date and time of receiving the notice, and the status
of the notice "Not Verified: The employee did not
confirm receipt of the notice. Verified: Receipt of the
notice has been confirmed."
PUBLIC
‫دليل المستخدم الخاص بنظام الحضور الذكي _ النظام‬
View system data

1. To view system data, click on “ Dashboard " from the side
menu
2. Choose Dashboard from the top navigation bar
3. You will see a set of data that you can see in detail when you
click on the cursor
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ النظام‬
View Login method

1 2
1. To view the data of the employees' access to the
application, click on the " Dashboard" from the
side menu
3
2. Choose “login method” from the top navigation
bar
3. Determine the target group (employees or
departments)
4. Determine the start date
5. Determine the end date
6. Click on Print Report to obtain a printed file of
the report results
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ التقارير‬
Print attendance report

1. To print the attendance report, click on "Dashboard"
from the side menu
2. Choose “Attendance Report” from the top navigation
bar
3. A pop-up window will appear in which you can choose
the target group (by employee, department...)
4. Target identification
5. Determine the start date of the report
6. Determine the end date of the report
7. Click to print the report in PDF or Excel format
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2 1
1. Before printing the report, it is recommended to check

the (Records) number.
2. By clicking twice, the number can be modified to be
equal to the total (Records) in the system.
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2 1
Print the attendance overview

3 report
1. To view the attendance summary report, click on “Data Dashboard”
from the side menu. Select “Attendance Overview” from the top
4&5
navigation bar
2. Choose the type of report
3. Choose the target group
4. Select the start date of the report
5. Select the end date of the report
6. Select the data you want to show in the report
6
7. Print the report
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Confirmation notifications
report
1. To view the verification notification report, click on “Data
Dashboard” from the side menu
2. Select Check Notification Report from the top navigation
bar
3. Choose the type of report
4. Choose the target group
5. Choose your targets
6. Select the start date of the report
7. Select the end date of the report
8. Select the data you want to show in the report
9. Print the report
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‫دليل المستخدم الخاص بنظام الحضور الذكي _ الصالحيات‬
2
1
3 Assign Department Manager
1. To give permission to department managers,
click on “Organization” from the side menu
2. Select “Department” from the top navigation
bar
3. Click on the Department for which you want
to assign a manager
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Assign Department Manager

4
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5. Select the manager from the

manager list
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Access permission to the

portal
1. Click on the company logo
2. Click on the settings icon
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Access permission to the

portal
1. Click on “users and companies”
2. Choose Users from the list
3. You can click on the add icon or choose an
employee from the list
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Department Manager permissions
1. Select the employee to be granted access

2. The rest of the boxes are as shown in the picture
4. The employee can access the system using the same
login information used for the mobile application
PUBLIC
HR Admin permissions
1. Select the employee to be granted access

2. The rest of the boxes are as shown in the picture
4. The employee can access the system using the same
login information used for the mobile application
PUBLIC
THANK YOU
PUBLIC

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Admin User Manual

1. Login to the System 5. Shifts 9. Reports

ENTER YOUR EMAIL AND PASSWORD, THEN CLICK LOGIN

Login to the system

1. To modify the department's data, click on

Modify employee Information

Modify employee Information

Modify employee Information

Detach employee's device

Detach employee's device

2. It is preferable to check that the "multiple device

3. The employee can now record attendance via his new

Assign Employee to a location

Assign Employee to a location

Add Working time

1. Add a name to the work day

Add Working time

Add official holidays

Add official holidays

Assign employees to Shifts

Assign employees to Shifts

Limit of Permission hours

2 1. Choose “Request Settings" from the top

1. You must select the employee for whom attendance is

1. Enter the name of the notification

View employee verified

View system data

View Login method

Print attendance report

1. Before printing the report, it is recommended to check

Print the attendance overview

Assign Department Manager

4. Click on the edit icon

5. Select the manager from the

Access permission to the

Access permission to the

Department Manager permissions

1. Select the employee to be granted access

1. Select the employee to be granted access

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