C.W.P.C.

MANUAL
ACCOUNTS WORKS * CASH * BUDGET & POWERS

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MINISTRY OF IRRIGATION & POWER

CENTRAL ~ ATER & POWER COMMISSION
c--.>VERNMENT OF INDIA
NEW DELHI
 c. w. & P. c.
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I! *ACCOUNTS

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CENTRAL WATER & POWER COMMISSION

MINISTRY OF IRRIGATION & POWER
NEW DELHI
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C. W. & :P. 1). :No. 25/l

I\ PltEl'ACE

The Central Wat<:r and Power Commission Manual now running

into the. second edition has been found very helpful to t.he officers of
the Commission, The first edition of the Manual was brought out in 1962
incorporating the rules and orders issued by the Government till Janu-
ary, 1961, on handling and maintenance of accounts, cash, budget, works,
etc. Since then, large scale amendments in the various rules and m·ders
have been made by the Government.. As a result, quite a few provi-
sions in t'1e 19.62 Manual have been rendered obsolete. This necessitat-
ed a revi:;ion of the Manual to bring the provisions up-to-date. The
Manual has accordingly been revised. The· existing set up of the paras
on the various subjects has not been very much disturbed. A new chap-
ter entitled "Organisation" has, howevm, been added as Chapter I and
. the existing chapters on Accounts, Cash and Security Deposits, Budget,
, Powers and Works have come under Chapters II, III, IV, V and VI, res-
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pectiveiY·
January 1972 The Manual does not by itself lay down any rules or procedure but
merely presents in one compilation the existing rules and orders on
various matters with which the officers of the Central Water and Power
Commission would be concerned within their normal duties. It would
thus serve• as a guide and reference book to them. The Manual is meant
for official use only.
Although every effort has been made to ensure that all the instruc-
tions detailed in the Manual are covered by adequate authority, no
para of the Manual should be regarded as possessing any authority
superior to the rules and orders on which it is based and which are

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cited wherever possible. In all cases of doubt, reference should be made
to the original rules and orders themselves.

I I In case any portion of the Manual is found to be inconsistent with

the existing o.rders on the. subject, the same may please be brought to
•I
]J'irst Edition 1962
I the notice of the Commission so that necessary rectification may be
made.
Second Edit1:on 1972
I As in the past, Director (Rates and Costs) would be keeping this
Manual up-to-date by issuing necessary correction slips as and when
I, required,
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S. K. JAIN
PRIN'rED BY THE MANAGER, GOVERNMENT OF INDIA PRESS, SIMLA
NEW DELHI, Chairman
The lOth -Nov .. 1970 Central Water and Power Commission
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 CONTENTS

OHAlTEJt I-ORGANISATION

1 ·1 History of tho Commission l

1· 2 Functions of the Commi:;~sion 2

1• 3 Composition of tho CommiHsion 2
1·4 Rules of Business oftho·Commission 3

CHAP'l'En. II-AOCOUN'rs

2•1 General-Initial Records of Accounts 4

2 • 2 Allocation of Expenditure 4
Spec· l...Aocounts l:>rooeduro for the Commission and its Subordinate Offices 6

7
2 •5 Initial H.ecords of Accounts 7
2 •6 Payment to Labourers 7
2 •7 Registor of Muster Roll Forms 9
~ 2·8 Work~Charged Establishment . , 9
2 · 9 Instructions for Writing of Measurement Books 10
2 ·10 Payment of Earthwork from Cross Sections 12
2 ·11 Cases where Recording of Measurements can be dispensed with 13
2 ·12 Irregularities in Writing Measurement Books 13
2·13 Test Check of Measurements 13
2·14 Sta.ndard Measurement Books and their Maintenance 16
2 ·IE) Preparation, Examination and Payment of Bills 17
2 •16 Rules for Advance Payment to Contractors 18
2·17 Filing of Account Records 18
2 ·18 Record and Custody of M;easurement Books 19
2 ·19 Loss of Measurement Books 19
2 •20 Review and Scrutiny of Measurement Books 20
2 · 21 Other Initial Records of Accounts 21
2·22 Workshop Accounts 21
2 · 23 Cash Accounts 21
2 •24 Imprests
21
2 · 25 Method of Accounting of Temporary Advances to Supervisors 22
2·26. Cash Accounts-Monthly Statement of Cheques Cashed 22
2 · 27 Officials A:ut4ods~d to Grant E.eceipta , , .. .. 22
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CH.AF'fER IV-BUDGlU'f
2 o 28 Irregularities 22
2o29 Advances to rre~porary Government Serva.nts 23 4·1 .Annual Fina.ncial Statement or Budget 42

2o30 Irregularities in Account VouchOl's and Registers etc. 23 4 •2 Vote on Account 42

2 •31 Su.lo and Disposal of Govt. Property 23 4·3 Budget Work in Water & Power Wings 42
2 ·32 Audit by tho Divisional Accountant 25 4·4, General Rules regfl,rding Preparation of Budget etc. 42
2 •33 Inspection of Oflioos 25 .I 4·6 Estimates 9fRevonue Reol)ipts 43
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2 •34 Progress of Wod(s 25
4o6 Establishment Budgets and Revised Estimate~ etc, 43
2•35 Prcssrvation of A.cco1mtf.l Documents and Registers 25
4·7 Revised Estimates for the Current Financial Year, Budget Bstimatos for the Next ll'inanoial Year and
Supplementary Demands
ANNEXURlll--

2ol List of Items which must be measured by the Sub-Divisional Officer himself 20 4·8 Budget and Ito vised ll!stimatos under Public Works~ Major Heads 43

4·9 Budget Estimates of Foreign Assistance

4ol0 Budget Estimates for :Expenditure on Display1 Publicity and Classified Press Advertising
)OtrAPTJiJH III~CASH AND SECURI'rY DEPOSrrS
4•11 Two Categories o-f Outln.y -Obligatory and New Works
3 •1 General Instructions for Custody of Cash 27
3 · 2 Carriage and Httndling of Cu.sh 4 ol2 Approval of the Expenditum l!'inance Committco 44
27
3 ·3 Remittances of Receipts and Other Amounts into a. Bank or Treasury 28 4•13 Communications of Q-ra_nts and Maintenance of Appropriation Register

3•4 Instructions for Minimising tho Risk of Loss 28 4•14 Control of Grants under the Major Head 39-Miscollanoous Social and Developmental Organisations-
C.W. & P.C;
3•.5 Private Money not to be ko1)t in (Government) Cash Chest 28
4ol5 Pr_9gramme fot.' Submission of ltoturns and Statements 45
3o6 Cash with Cashierflmprest Holders to be Com1tod 29
3·7 Instt;nction rogn,rdiug Payment of Cash in S-q.b-Division 4 ·16 Contl'ol of Expenditure 4-5
29
3 •8 Defalcation, LOI:lses oto. 29 4·17 Rush ofExpend.ituro inMa.roh 46
3 o 9 J.(eys-C?stody of 30 4·18 Appropriation Accounts
3·10 Lassos ofKoys and Defects Noticed in Cash Chests 30
ANNEXURE-
3 ·11 Security Deposits 30 4•1 Memorandum for Expenditure ]'iua.nce Oomri:tittce for Proposals InVolving EJ~;penditt 1 re in New
Service or New Instrument of Service or Expansion of Existing Service CoHt:ing ·o,·et~ Rs, 20 La.khs
3ol2 Forms for SocurJties :n (Non.recurring) or Rs. 5 Laldls per Annum (H.ecurring) . . ., ,, ·.. .. · .,
3 •13 Instructions for filling up Security Bonds 31
ANNEXURE-
3·14 Seom•ity Deposits-General Instructions 32
4·2 Memorandum for Supplementary Demand Proposals where Expenditure Involved is not either on
New ServiceJNow Instrl.nnonh of Sorvice or for Expansion of Existing Service Costing over Rs, 25
AN:NEXURE-- I~akbs (Non-1·nonrring) or Tts. 5 lakhs per Annum (Recurring) ,, 48
t 1 List of Circles, Divisional ancl Sub-Divisional Offices of O.W. & P.O. where Cash is handled 33 ANNiilXURffi~

ANl'JEXUJtl\1..- 4,·3 Statement Showing Dates and 'Forms Peermri.bed for SuhmisaiOtJ.ofVariousBudgct ·notdlrllil do. rot•
grn.ni;R ·under.· 3f.J.. Misc ...-Rncial atHl r>ove1opm(m(;a1 OrganisoMous~.C.W & P.O. ., ., 40
3·2 I..~ist of Oit·cles n.ncl Divisions etc. of C.W. & P.O. where Disbursing Officers are assisted by Cashiers 35
ANNEXURlJl-
ANNliiXUR:Fl-
4•4 S~atement ,Showing Da.tes and Forms Prescribed for Various Budget Returns for Grants under ]~ublio
3·3 Memorandum of Gcnoral Principles to Regulate Enforcement of Responsibility for Losses 36 WorkA MaJor Heads 42, 45, 98,124, e1;o, (Water Wing) ,. . ., ,o , , • , , •
53

ANNEXURE-
.l)i ANNEXUR:m-

3 •4 Momorandmn of Additional Tnstruoliions Issnecl by bhe Home Ministry regarding Cases of I..~osses 38 4•5 Statement Showing Dates and Fol'ms Prescribed for Various :Budget Returns etc. for Grants under
the DiiTere~1t Major l-Ioa.ds of Accounts (Power Wing)· 56
ANNEXURE-
ANNEXURE-
Recommen<la·~ion o:l:'the PulJ1ic Accounts Committee on Approp1•in.tim1 ACcounts for the Year 194-849 to
&Void Dt·,luy in1;he Investigation of Losso3 4·6 Mop_thly Review of-mxpmvlit,nrp. i11- Hespec-(; nf Oronncls Concerning O.W. & P.O. (\V,tt·1iP1' Wing)
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5·36 ~ro ]~ix Stand-ard Rateli Il'or Work (Schedule of Rates of .Labour) Materiala and Work) 93
0JIAPTER V--POWERS
5·37 Pr-eparation)Exakination and Payment of Muster Bolls, Supplier'~ Bills, Contmetor s Bills and Other
1

5 •l Introductory 59 Claims etct' 93

5•2 Functions and Powers of Various Officers of the Commis~>ion ttnd Its Subordinate Offices 59 5·38 To Pass nnfs of Work-Charged Establishment 94

5. 3 rowers Delego..ted by Chairman to Othor Offi(loi•s 60- 5·39 To Sanoti?n Payment-s under Workmen's C_ompensation Act 94

5 •4 Creation of Permanent Posts 60 5·40 To Sanction Approprin.tion an(j_ Be-Appropriation of Funds 94

5·0 Creation of'l'empora.ry Posta 61 I

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5·41 'l'o Sanction Purchase of Buildings 94

61 94
5·6 Creation of Posts and Making Appointments to Work-Charged Establishment
5·7 Powers to Croa.te Circles, Divisions and Sub-Divisions 61
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5·42 Renth;lg of Government Buildings
5·43 Sale, Transfer and Dismantlo:ment of Land, Buildings and Other Immovable Property of the
Government 95
5•8 'l'o Sanction Enterta.inment.ofPolioo Guards 61
5·44 Countersigning of Indents for Rostrioted Maps 95
5·0 To Employ Medica] Establishment 61
5 · 45 Miscellu.noous Powers 95
5•10 To Make Appointments, Impose Penalties and Pasf> Orders on Appeal 62
ANNEXUBE-
5 •11 Appointment of Non~Indians 64 96
5 ·1 01assifioation of Different Kindfl of Posts
5 ·12 To make Transfers 64

5·13 Grant of Extension of Service Beyond the Age of Superannuation and Hc-1~mployment of ltetired C~IUTEH Vl---WOHKS
Personnel . . .. ., .. .. .. ., 65-
6 · 1 General Categories of Works Uncle1·taken by the Commis&tion 100
5 ·14 'l'o Exercise Powers under the }runda.mental Rules 66 100
6 · 2 Pre-requisites to Commencement of Works
5 ·15 To Exorcise Powers under the Supplementary l"{.u}es 71
6 ·3 Procedure fm· Preparation of Pmjeet Es~imates 100
5·16 Grant of Advances of Pay and T.A. 76 101
6 · 4 General Principles of Plo,nning <tnd Preparabion of Multi--purpose Projects . ,
5•17 Remission of Disallowances by Audit and Writing off Over-payments Maclo to Government Servants 76
6 · 5 N aturc of Sanctions Accorded t.o Project Estimates ,. 107
5·18 To.lnour Expenditure under Contingencies 77 107
6 · 6 ·Modifications after Sanctions to tho Project Estimates
5 ·19 Powers to Accord Miscellaneous Sanctions 81 II 6 ·7 Reportr> on Probablo Excess Ovor the Project Estimate as a Whole lOB
5·20 Adroinistrative Approva.J to Works and Excess OVer Administrative Approval 82 I'
I 6 · 8 Sup-plementary and Revised Project Estimate , . 108
6•21 Expenditure Sanction and Excess Over Expenditure Snnctfbn 83 lOS
G· 9 Utilisat.ion of Completion Report as H.evised Proj('lct Estimate
~ •22 Technical Sanct-ion to Estimates for Expenditure on Works 85
6·10 Completion Reports of Projects 108
6. 23 Technical Sanction to Estimates for Expenditure under Tools and Plant 86 109
6 ·11 Conti'ol of Working Estimates
0 •24 To Sanction Estimates for Manufacture and Collection of Materials 86 llO
6 · 12 Register of Sanctions to Detailed ICstimate11 for a Prvjcct
6·25 To Divert Provisions From One Sub-Head to Another or From Contingencies to Any Work Not 110
Provided For in a Detailed Technical Estimate 86 6·13 Open Capital Account Jilxpenditure

5 •26 To Pass Excess of Expenditure Over Sanctions, Original Works and Ropairs 86 6· 14 Detailcrl Estimates for· Technic_al Sanction 110

5 •27 Adjustment of Losses on Manufacture Operations 6 · 15 Repairs anq Maintenance Estimates 111
87

5•28 To Sanction Reserve Limit of Stock and Increases and Dom:eases Thereof 87 6·16 Revised Debailo<'t Estimates . _ 11l

5 ·29 To Sanction Purchase or Manufacture of Stores (Including Tools and Plants) , , 6·17 Utilisation of Completion Statomcntl:l or Reports as Revised EStimates Ill
88
6•30 Tp Write Off Losses- Subject to the Conditions in Schedule VII of the Delegation of Financial Powers 6 ·18 Completion Reports of Det.ailed Est.imates !12
Rules, 1958 ,, ,, .• ,, •, •, •, ,, .. •, 88
6 ·19 Scope of Sanction to Estimate 112
15·31 Sale and Disposal of Stores Including Tools and Plants and LosSes due to Depreciation of Stock 89 6 • 20 Handing Ovcl' of Completed Project. to Owning Government or Maintenance Authority ll2
5•32 Write OffF:rom the Return of Tools ancl Plants! 90 6 · 21 Commencement of Work Without Sanctioned EHtimate or Funds 1!3

5 •33 To Accept Tenders For Contra,ots 90 6 •22 Miscellaneous ltules for the Execution of Works ll3

5·34 To 3a.notion Commencement of Works without Agreements 92 6·23 Sanitation on Extensiv-e Works .. 1!5

f)·35 To Sft.nction Extrn. Items .. 92 6· 24 Surveys-Information to the Survey Department and other Instruotionl!
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6· 25 Preparation 1 Signature a_~d Treatment of Plana 11.9 APPENDIONS

6 · 26 Reproduction of Dra-wings 120

CrrAl'TER I--ORGANISATION
6 •27 Standing Ot"Clers for the Guidance of Divisional l-Ioad Draft~onnan .. ,. 120
1· 1 Orga.nis~ttiun Chart of tho C.W & P.O. as on 31-3:70 135
120 Jf:
6·28 General :Dul;ies of Drawing Office Staff
1·2 Rules of Business of the Commission , , 137
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6 · 29 ltooord and Othe1' Drawings rtnd :Plans 1.22

6·30 Piece Works and Contracts 12~

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125
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CI!;Ar'rJnt II-ACCOUNTS
6 · 31 Registration of Contractors
125
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6·32 Restrictions on Grant of\Vorl( Ordors
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2 ·I AQ.counting Procedure in the Centrn.l W,ater and Power Commission for
ExpenditUre
Conting~moies and Works
141
6 •3:l Procedure for Giving Con truck 126
I 2 ·2 Woi'lc~Chal.'ged and Muster· Roll Stafi
' 143
6 · 34 Calling of 'l'enders 126
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! 2 · 3 Modt'l Wm:kshop Rules l}nd 'Workshop Acconnl; Rules of Ccntml Water and Power Research Station,
6 · 35 Preparation of Contract Documents 126 :Poona 179
6 • 36 Publicity of Notice Inviting '!'enders and Eligibility of Contmct.ors 126 2 · 4- List of Irregularities i.n Account Vouchers and Registers 186
6 · 37 ~l'ime Between Calling and Opening 'of Tenders .. 127 2.5 Statomenb Showing th{l Minimum Periods for whi.oh the Accounl: Hecorcls Prepared in C.P.,V.A. FormH
should he Preserl'ed 189
6 · 38 0 pening o.f Tenders .• 127

6 · 39 Register of 'fendm·1:1 Rooeiv011 and Comparative S~atemcnts 127

6 · 40 Acceptance of Tenders 128
CHAPTwu III~CASH AND SECUH.rl'Y DEPOSITS
6·41 Dividing Work Amongst Different Contractors 128
3 · 1 Instruo-t.ion~ for Disbursement of Pay to Staff of C.W. & 1\0,, (Water Willcg) 193
6·42 Treatment of Tenders Beyond Executive Engineer's Power of Accept.o..nce 129

6 · 43 Filing of Accepted 'l:enders-Registor of Agreements 129

6 · 44 Agreement. and Its Copies 129

CnAr1'l!lR IV-~UDGET
6 · 45 Deposit of Eamcst Money with the Tender 129
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6·46 Provision in Contracts for Imported Stores"' 130

6·47 Oalculu.Lion of Reba.tcfPremium 130

6·48 Ratification of Agreements by Higher Authorit.y on Account of Arldition~tl Work 130 CHAPTER V-POWI~RS

6·49 Extension of'Sti1mlfl.ted ~L'imc in a Contrnct ... 1:JO

5 • 1 Copie~; of office Orders in which tho dhairmall has dele·gatecl his Powers to Other- OffiCers to be :Exerci~ed
6· 50 ])ate of Completion for :Purposes of Contract 130 on his Beha.Jf and Under his Direct.ions 194

6• 51 Contracts enduring for more than Five Yours to Include Provision for Revocat.ion or Cance1lation by
Government 131

6 ·52 Sanction of Extra ItBms and Extension of Rates 131 CHAP'l.'ER VI-:-WORKS

6 ·53 Enforcemerit of Terms of Contt"acts a.nd Arbitra.tion on DisputeB· 131 6 ·I List. of Authorised Major, Minor and Detailed Heads for Proj~cts •• 214
6·54 Arbitrator'!'~ Aw-ufd and Memorandum. to Accountant General 132 6 · 2 Multipurpose-Rivi.'J' Projccts--Gennal Principles of Ph11ming a1id Presf\nta.t.i.on of J1oports 226
6 ·55 Accounting of Tender Forms 132 6 · 3 Sanitary Rules on Extensive Works 237
6· 56 ]lJxeoution, Reno-~al and Registmtion of Agreements 133 6·4 lnstruotlons for the Guidance of the Communications and Works (Irrigation) Department in Matters
A~ccting P_ublic Health ,. ., . ,, ., ,. ,. 240
6 ·57 Expenditure on Ina~~nration Ceremonies 134
6• 5 Use ofVariousContractForms Contained in t.heBookof Forms Referred to in Para 17 of the C.P.W.D.
.-6·158 StaffCarRulea 134 ~~ .. .. .. .. .. .. .. .. . .. .. 242
6 ·59 Departmental Railway Lines 134 6 · 6 Staff Car Rules 243
6 • 6Q Accidents 134 6· 7 Rules to Safeguard Againl'>t Aocidonts on C.W & P.C, Rn.ihV<tY Lines 253
6 · 61 Model Scheme of Accounting for bjg Dam Projects 13'1 6 · 8 Accidents and Tlwir Prevention 2M
(x) 6.9 Model Schemea 260
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~ORMS
CHA.:rTl!lR VI-WORKS
0U:A.P'rER I- ORGANISATION
OM/0·1 l!"'in(l..nc.ia,l St~temo11ts
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NIL
OM'6·2 Abstract Esthna.to of Cost of ProJects .. 306

OttAl>'l'ER U-ACCOUN1'S
OM/6·3 Revised Estimates .. 307
0'<1/6·4 Compl~tion Reports, Schedule A to E 308
O~{t2•1 Register ofUnpn.id Wa!!;es 264 OM/6·5 Register of Sanctions to Working Estimates for Projecte 313
C:\-112· 2 ll.egisLcr of Mus_tl);r B.olill'ormfl 266 CM/6·6 Rogiator of Project Works Showing Approval Accorded to the Works Contained in Scheclu}cs Band C 314
CM/2 · 3 Reghoter of Check of 'Measurements 267 m!/6·7 Register of Contractors, Instructions P.arts I and II 3!5
CM/2·4 Monthly Statement Showing Advance Payments made to Contrt~otors 268 OM/6·8 Rogisher of Sale of Tender l!~orms to Government Co~tl·aotors 319
OM/2·5 Temporary Recei-pts for Money ll.eceived by a Government Ser'iant in the O.W. & P.O. 269 CM/6·9 Registor of _Record Plans of Buildings 320
CM/2· 6 Terms of Appointmen1l of Auctioneers for t-he Conduct of Auction fol' the Stde of Surplus Gov_ernment OM/6·10 Register of L':tnd Plan of Chaunels/Ruilding1:1 and Miscellaneous 321
Property 269
OM/6·11 Register regarding Lists of Record Pla.ns 322
CM/2·7 Schedule of Conditions ofSaJe by Auction 271
OM/6·12 Regist(lr regarding List of Lands Occupied 323
OM ..'2 · 8 History Sheet ltelating to Surplus Stores 272
OM/6·13 ltogister of Well Mcasuroments 324
CM)2 · 9 Form of Surety Bond 273
OM/6 ·14 Register of Bench Marks 325
C.:YI/6·15 Register of Estim<~tes for which Completion Plans are Required 326
cuAPTI~(t ni--cASII ·AND sEcunrrY DEPOSITs
' .
CM/6·16 Register of Hoceipts and Despatch of Plafls 327
CM/3 ·l Itegister of Duplicate Keys of Cash Chest Sent to the 'l'reasuries for Safe Custody 274
C~/6· 17 Irorm for Front Page of a Log Book and Log Book Register for Trans-port Vohid1Js 328
CM r3 · 2 Form of Cash Socurit,y Bond .. 275
0Mf6 · 18 Form fer Duty Slips 330
CM/3· 3 Form of Socurity Bond (Fidelity Bond Deposited as Security) 277

CM/3· 4 Fidelity Guarantee Collective Po1icy 279

CHA.P'L'.ER IV-BUDGE'l'

CM/4 ·1 Estimat~s of Revenue Roceipts 282

CM/4 · 2 Form of the Statement of Supplementary Demands for Grants 283

CM/4·3 Detailed Statement Showing Grants Applied for h~ the Execut.ive ·rengip_eor .. ,,,,,,,, .. ,.,, Division
and theAmountAooepted bythoS.E./Projeot Officer andC.W. & P.O. forAthe Year .. 284

01\1114 · 4 oetatled Statement Showing Reviaecl Estimates Applied for by the Executive Engineer ........ Division
and theAmountsAcoeptod by theS.E./PrGjeotOfficer and C.W. & P.O. for the Year . . ,, .. 285

OM/4·5 Estimates of Expenditure on Display Publicity and Classified Advertisements of tl\e Government of
India 286

CM/4' 6 Form fOr Budget Demand under Po.rt II 287

CM,I4· 7 Appropriation Register. 288

CM/4 · 8 Monthly Progress of Expenditure 289

:1
CM/4 · 9 !Jiability Statement 290

CM/4·10. Liability Register 292

CM,'o!·ll Stateme11t Showing Review of Expenditure 293

C),lf/4_ • 12 St.a,tement explaining Variations Between Appropriation and Expenditure Inourre(l During the Year '294

CHAl'TER V-POWERS

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 INTUODUCTORY

At the beginning of the First Five Year Plan, the Central Water
and Power Commission was already engaged on the planning and inves-
tigation of projec~s like Hirakud, Kakrapar, Kosi etc.. and was taking
up the construction of some of these projects. It was, therefore, felt
that there should be a comprehensive manual for the Commission de-
tailjng the powers and duties of the officers, office procedures, proce-
dures for preparing and sanctioning estimates of works and executing
them, procedures for acquiring land, maintenance of accounts, safe
custody of cash, etc. for the guidance of its officers in the Main Com-
mission as well as on the projects.

2. The actual work on the manual started with the appointment

of Shri Chandra Bhan as Officer on Special Duty in 1949, and the first
draft was prepared by him in 1950. This was scrutinised and redrafted
subsequently into 12 chapters as under:
I. Organisation
II. Duties of ol'ficers and the staff
III. Office procedure
IV. Establishment
V. Works
VI. Buildings
VU. Land acquisition
VIII. Accounts
IX. Cash and security deposits
X. Stores
XI. Budget and
XII. Powers.

Chapters I to IV were revised by Shri R. K. Behl and V to XII by

Shri A. S. Bhalla. They were passed on to Sh.ri V. S. Annaswami, the
then Secretary and Shri M. L. Agarwal, the then Director (S&P) for
scrutiny. As a result of this, three chapters-'Works', 'Accounts' and
I 'Cash and security deposits'-were re'-drafted, and one of them, vjz. ·
I ·chapter on 'Works' was also submitted to Government in March, 1952.
The Ministry of I & P circulated copies of this . chapter to Planning
I Commission, Ministry of Finance and project authorities. In 1953, a

~
policy decision was taken by the Government that C.W. & P.C. need
not normally take up project construction work and that the existing
construction organisation should be made indapendent or trans·ferred
to the concerned State Irriga.tion Department. As a result, the urgency
of the manual as far as the Commission was concerned became consi-
derably reduced. This Jed to a proposal that the Manual may be slightly
widened in 'its scope and brought out in a manner suitable for adop.
tion in all river valley projects executed or financed by Joan from the
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Centre, and that it ,;hould be named "Irrigation and Power Manual"
instead of "Central Water and Power Commission Manual". This work
was then proposed to be assigned to the Rates and Costs Committee,
which was constituted by the Ministry of Irrigation and Power to
examine the rates structure, procedures for maintaining works accounts
and other allied subjects concerning river valley projects. Although the
Rates and Costs Committee initially agreed to do this work,. they found
it impossible to do it within the time available with them.
3. The proposal to the appointment of an Offic.er on qpecial Duty
was, therefore, renewed with the Government for finalising the Manual,
and Shri Indra Sen, a retired S.E. of the Commission was appointed as
O.S.D. for the purpose in October, 1957. ·A Section Officer and corres-
ponding staff we~e subsequently sanctioned and posted under him. In
the meantime the Ministry of Home Affairs had issued the "Manual of
Of'fice Procedure", and Chapters I to IV were not taken up for review
by the Of'ficer on Special Duty. When the work on the Manual was still
in progress, the Ministry of ]'inance showed their reluctance to conti-
nue the sanction, .and the services of the O.S.D. and his establishment
were, therefore, disbanded in May, 1958, Shri Indra Sen had meanwhile
scrutinised eight chapters and drafted a new chapter on "W.C. Estab-
lishment". The residual work was transferred to the Cost Control Direc-
torate of the Commission which finalised and submitted all the draft
chapters to the Government.
6. The Manual as published in 1962 consisted of the following five
chapters and i,ncorporated orders issued upto January, 1961:
1. Accounts,
2. ~Cash and Security Deposits,
3. Budget,
4. Powers, and
5. Works.
7. Since its publication in 1962 endeavour had been made to keep
the Manual up-to-date by issuing correction slips as and whoo required.
But due to large scale amendments in the various rules and o.rders com-
piled in the Manual, a revision of this became very much necessary,
The existing chapters of the Manual have accordingly been reviewed
i!
,'
and revised in the Rates and Costs Directorate incorporating the latest
rules and orders available on the subjects dealt with in the Manual.
Opportunity has been availed of to include a new chapter on the orga-
nisation of C.W. & P.C. The Manual now comprises six chapters as
given below and incorporates orders issued by the Government tjll
.January, 1970. ·
1. Organisation,
2. Accounts,

4. It was at this stage viz. in October, 1958 that the Deputy Finan- 3. Cash and Security Devosits,
cial Adviser of the I & P Ministry disq1ssed the case with Shr~ Kehar 4. Budget,
Singh, the• then Costing Engineer of. the C.W. & P;C. He explained that 5. Powers, and
the Manual should not be in the form of a new code being evolved for 1).
6. Works.
the of'ficers of the C.W. & P.C., but should simply be a compilation of
the existing rules and orders of the Central Government on various 8. The Manual will continue to be reviewed from time to time £or
matters with which the of'ficers of the C.W. & P.C. would be con- any modifications, etc. found necessary.
cerned within their normal duties. lie therefore, desired that the draft
chapters should be gone over again, paragraph by r>.aragraph by an Ac-
counts Officer so that all new provisions and suggested practices may
be deleted and the rest of the material authenticated by the relevant
orders of the Government. 'l'his meant considerable changes in the draft
manual, and the pruning of the same was entrusted to Shri B. P. Sinha,
Assistant Finance Officer of the Ministry qf Finance, on a- part time
basis, in addition to his normal duties. Shd Sinha reviewed all the chap-
ters and submitted them to the Deputy Financial Adviser with sugges- 1,\
tions for modifications of five chapters and complete deletion of the re-
maining four chapters.

5. The work at this stage was passed on again to the Cost Control'
.I:I",.
Directorate for further action where the five draft chapters were re-
viewed and finalised after taking into account all the suggestions and '.
views expressed by differ·ent authorities at the various stages o.f draft·
ing and review of these chapters.
(wi)
(xvii)
 CHAPTER I
ORGANISATION
1.1. History of the Commission
Through a process of evolution over ~he
last .two decades and to su~t the. changmg
conditions and demands for vanous types
of services, the Commission has developed
in to its present form. Its eyolutwn can b~
traced mainly to the followmg three stages.
(i) In the Department of Labour Resoh:-
tion No. DW 101(2) date~ th~ ~th Apnl
1945 the Government of Ind1a ongma!ly de-
cided to constitute a. Ce~tral Wa.te~ways,
Irrigation and Nav1gat10n Comm1sswn. to
act generally as a Centr~l fact fi?dl~g,
planning and coordinatmg organ1sahon
with authority to undeirtake .constructwn
works. It was available to adv1se the Ce~­
tral Pmvincial and State Governments ,m
reg~rd to Waterways, Irrigation and Navi-
gabon problems throughout the c.ountry.
The Commission was a strong techmcal or-
I ganisat.ion designed to conduct, whem ne-
.) cessary, surveys and investigations with a
'· view to securing planned utilisation of the
water resources of the country as a whole
and in consultation with the Provincial and
State' Governments throughout the country,
to coordinate and press forward schemes for
the conservation, control and regulation of
water and waterways and further when so
required by the Government of India to
undertake the execut~on of any such
scheme.
At about the same time a sister organi-
sation, the Central· Technical Power Board
had been set up hy the Government of India
endowed with the general responsibility of
initiating, coordinating and pressing for-
ward schemes of electric power develop-
ment and its uti!isatjori throughout the
Country.
(ii) Like the CWINC, the CTPB was re-
quired to undertake, wherever necessary,·
.the construction work of power schemes on
behalf of the Government of India. Bet-
ween these two organisations, it was found
in practice that there was a certain amount
of overlapping in work.c The Government
9f India, .therefore, reviewed the position in
1948 regarding these two bodies and also
two '?t~ers which we·re deaHng with the
electnc1ty. and waterways development viz.
the Eleetncal Commissioner with the Gov·
ernment of India and the Consulting Engi.
neer for Waterways and Irrigation,
As a result the Ministry of Works, Mines
and Power in their Resolution No. DW-XVI-
1(1) dated the 16th Jan. 1948 decided to
replace these four organisations by two
namely the Central Electricity Commission
and the Central Water Power Irrigation and
Navigation Commission.
The Central Water Power Ir.rigation and
Navigation Commission consisted of a
Chairman, two full-time Members and such
other full-time or part-time members as the
Government might, from time to time find
necessary. The Chairman was also the
ex-officio Consulting Engineer for water,
power irrigation and navigation. Conse-
quenn'y the Research Station at Poon.a, pre-
viously under the control of the Consulting
Engineer came withi!) the jurisdiction of
the Commission.
The Comm.ission was charged with .the
general responsibility of initiating, coordi-
nating and furthering in consultation with
the Provincial and State Governments con-
cerned, schemes except the Damodar Val-
ley Scheme, for the control, conservation
and utilisation of water resources, through-
out the country for purposes of water
power generation, irrigation, navigation and
flood control and if so required, the con-
struction of any such schemes on behalf of
the Government of India.
(iii) The position regarding the two orga-
nisations viz. the Central Electricity Com-
mission and the Central Water Power Irri-
gation and Navigation Commission was re·
viewed in 1951 and the Government of
India in .their Ministry of Natural Resour-
ces and Scientific Research Resolution No.
EL-1-201 (5) dated 21-4-1951 decided on
grounds of economy and efficiency to amal-
gamate these two organisations and consti•
tute them into one organisation to be known
as the Central Water and Power Commis·
sian.
The Commission has been charged with
the general responsibility of initiating, co-
ordinating and furthering in consultation
with the State Governments concerned,
schemes for the control, conservation and
utilisation of water resources throughout
the country for purposes of flood control,
.irrigation, navigatio11 and water power
generation, as well as schemes of thermal
c power development and also schemes of
 2 a national perspective. 'l'he Power Wing is
transmission qnd utili;sation of electric
energy throughout the country, The Com-
mission will, if so .required, also undertake
the construction and execution of any such
schelnes.
To carry out these responsibilities, the
Commission is assisted by the Central
Water and Power Research Station at
Poona, which is a premier organisation for
hydraul~c and allied engineering research
in the country. This Research Station un-
dertakes model experiments, laboratory
tests and mathematical analysis for the
various project designs done by the C.W. &
P.C. or by the States.
1.2. Functions of the Commission.
In exercise of the responsibilities men-
honed above it is the function of the Com-
mission:
(a) to make all necessary i11vest!gations
and surveys and when so required, to pre-
pare schemes and designs (i) for the deve-
lopment of rive'r valleys ~n respect of power
generation, irrigation by gravity flow or
lift, navigation, flood control, soil conserva-
tion anti-water logging measures, reclama-
tion of alkaline and saline soils, drainage and
other related facilities such as malaria con-
trol, recreation and fish culture, and (ii)
for thermal electrk power development;
(b) to undertake construction work on
any river valley development or electric
power development schemes on behalf of
the Government of India or State Govern-
ments concerned;
(c) to advise and assist, when so requir-
ed, the State Governments (Commission,
Corporation or Boards that may be set up)
in the investigation, surveys and prepara-
tion of river valley and power development
schemes for particular areas and regions
and in the survey;ng of potential sources of
load, the forecasting of revenue from elec-
tridty supply and the formation of electri-
c!ty tariffs;
(d) to advise the Government of India
in respect of water and water-power rights
and disputes as. between different units, of
the effect which any scheme for the con-
servation and utiUsation of water may have
on the interests of the concerned units and
of the interpretation of agreements in this
regard between the different units and any
matter that may be referred to the Com-
mission in connection with the river valley
development;
(e) to advise the Central and State Gov-
ernments on the administration of electri-
city legislation and CQntrol of ~,leQtriQ \lti-
lities; ··
The de,tailed organisational set up of the
responsible for preparing integrated plans Commission is indicated in the C.W. & P.C.
(f) to advise the Government of India in for thermal and hydro-electnc power deve- Administrative Reports published annually.
regard to all matters relating to ele.ctric lopment, its transmission and distribution The organisation chart of C.W. & P. Com-
power development; publ!c electnc uhl!tles; r in the country. ' missi.on (1970) upto the level of Directors
both private and State owned; '· is given in Appendlx 1.1.
The Commission consists of a Chairman,
(g) to advise the Government of India in \\ a Vice Chairman and a numlier of Members Distribution of work among the various
regard to the settlement of priorities for and Chief Engineers. For the effective dis- sections, dimctorates and units o( the Com-
plant, materials and foreign exchange as charge of its functions, both the Water mission is. published separately by the Com-
between various rive!' valley . development Wing and Power Wing of the Commission mission from time to time.
and power projects; have been divided into various Directo-
(h) to collect, coordinate the collection rates/Cells, which deal with the specific 1.4. Rules of Business of the Commission
of, publish and analyse data relating to technical subjects. are described in Appendix 1.2.
waterways, tidal rivers, rainfall, run off and
temperature, ground water resources, silt-
ing of reservoirs, behaviour of hydrauli,c
structures, etc. and to act as the Central
Bureau of Information in respe.ct o,f these
matters;
(i) to collect, maintain and publish statis-
tical data relating to the generation, distri-
bution and utilisation of electricity through-
out India and to act as the Central Bureau
of Information on all matters t>elating to
the public electricity supply;
(j) to initiate schemes and arrange for
the training of Indian Engineers in India
and abroad in all aspects . of river valley
deve1opment and electric supply industry;
(k) to standardise instruments, methods
of observations and record, materials and
constructions design and operational fea-
tures;
(!) toreview and lay down for the whole
of India Standard Voltage's and practices
for generation, transmission and distribu-
tion of e~ectrical energy;
(m) to conduct and coordinate rese·arch
on the various aspects of river valley deve-
lopment schemes such as flood control, kri-
gatjon, navigation, power development
schemes etc. and the connected structural
and design feature, and
(n) to conduct experiments, research pro-
paganda, and generally to carry out such
other activities as will promote' the spread
and use of electricity throughout the coun-
try, in particular in semi-urban and rural
areas.
[Ministry of Natural Resources and
Scientific Research ResoluUon No.
EL. 1-201(5) dated 21st April, 1951.]
1.3. Composition of the Commission
The Commission is an attached office of
the Ministry of Irrigation and Power. It
has two Wings namely, the Water Wing and
Power Wing. The Water Wing is responsi-
ble for initiating and co-ordinating schemes
for multipurpose' river development, irriga-
tion, planning of water-ways for navigation
and for dealing with the flood problems jn

CHAPTER II
ACCOUNTS
2.1. General--Initial Records of Accounts
A, Water Wing
The accounts, cash and budg~t work in
the Central Water and Power Commission
(Water Wing) shall be under the charge
of an Accounts Officer who shall also act as
the financial adviser of the Commission and
advise in all matters relating to the opera.
tion of finaneial and other rules of Govern-
ment. One of the Sections under his charge
shall be the Budget Section and it will deal
with the Budget of the main Commission
and its subordinate offices, appropriation
accounts, control, of €<Xpenditure, recovery
for advice tendered or serv,ice rendered to
t~e Project/State authorities by various
Directorates o~ the, Commission, proforma
';lccoun ts of the Commission and the pro-
Jects as well as other directive wnrk con·
nected with the accounts of the works in
subordinate offices and financial and ac-
counts irregularities including. audit objec-
tions and inspection reports thereof. The
accounts work shall be divided into two
parts-(i) contingent and other charges in
connection with the activities of the Com-
mission. as well as the, expenditure on in-
veshgatwn of projects for which no divi-
si?nal offices may have been c.reated, and
(n) personal claims of officers and staff.
The work in connection with handling and
custody of cash shall be entrusted to a
Cashier. The Public Works Department
s¥stem of accounts and procedure for con-
t.mgent and works expenditure has been in-
tr?duoed with. effect. from. February 1948
With the sanctwn (vrde Mmrstry of Wnrks,
M.mes and Power letter No. DW-80/33/.49
dat~d 14th May 1949) Qf the Government of
Ind~a and for this purpose the Accounts
Officer has been declared as a Divisional
Officer m terms of para 2.1.1 (22) of the
Ce_ntral Public Works Account Code 1965
editiOn for such Projects and for the works
and contm?ent expenditure under the major
head 39-M!scellaneous Social and Develop-
mental Organisatii.on C.W. & P.C.(WW)
The Accounts Officer also acts as a drawing
and d:sbursmg Officer in respect of person-
al clarms of the establishment
[Vide C.W. & P.C. Office Order No 46/
1/58-Adm. IV, dated 25th Feb~ary
1957 and 2/3/69 O&M dated
26-7-69.],
"
A-1(3) Power Hesearch· Institute, Banga,.
Naturo of :~x~oudituro I Major Hoad lore
A-1(3)(1) Establishment charges.
{b)-Ex;~~i"iLurO on the c:tral l4kM:cltip~rpo~~-ru;~~-
Wa.ter and Power :Research Schemes. A-1(3) (2) Travelling €<Xpenses.
Sttttion, Pol)na, Investiv A-1(3) (3) Other charges.
gations on Multipurpose
B. Power Wing ltiver Projects includh1.g A-1(3)(4) Delegations abroad.
- flood control investigation
The budget estimates, control of expendi- ancl 'l'eohnical 'fl'aining
ture, appropriation accounts, other financial A-1(4) A!! India Load Survey Schemes
Centres.
matters and th€ works accounts connected A-1(4) (1) Establishment charges.
(c) (i) ltlxpenditure in respect 45-l~loctricity Schemes.
with the recoveries for the work done on of Tdsuli Hyd~·o-clectric A-1(4) (2) Travelling expenses.
behalf of the other States, Departments or project .
A-1 (4) (3) Other charges.
. Bod1es in the Power Wing of the Commis- I
sion shall be done in the Budget Section. (ii) l!:xpenditurc on Survoy 45-Elec~riclty Schomes.
A-1(5) Switchgear Testing and Develop-
This Section is under the control of the Ae- r' of Potential Hydro power
Sites. ment Laborator:u
counts Officer, Central Water and Power
Comrr1ission. (d) Capital _expenditurG on 08-Capital Oatlay on Mul- A-1(5) (1) Establishment charges.
;Lrmd and Buildings and tipurpose River Schemes. A-1(5) (2) Travelling expenses.
The cash transactions in this wing shall Plant and Machinery per-
· A-1(5) (3) Other charges.
be under the charge of the Section Officer taining to Central Water
and Power Reseu,l'ch Station,
(Cash II) who is the drawing and disburs- Poona, Power Research In- A-1(6) The1·mal Power Station Personnel
ing officer, vide C.W. & P.C. (PW) Office stltuto, 'rechnioal '!'raining Training Institute
Order No. 46./15/9/65-Bud(P) dated 11-6-65. Centres, Switchgear Test-
The work pertaining to personal claims of ing and Development :Labo- A-2(1) (1) Establishment charges.
ra-tory and 'rhermal Power
officers and staff shall also be done under Station personnel training
A-1 (6) (2) Travelling expenses.
him and the work in connection with the school. A-1(6)(3) Other charges.
handling and custody of cash shall be en-
trusted to an Upper Division Clerk posted (e) Schemes fOr the purchase 124-Capltal Outlay on Soh· A-2 Central Electric Authority
of. electricity generating emes of Govt. 'l'rading.
as Cashier. The accounts are maintained on sots, A-2 (tl) Regional offices
Civil System and amounts for contingent
expenditure are drawn from Treasury on A-2(1) (1) :B;stablishment charges.
presentation of bills. The work pertaining NoTE : ~The details of Minor head~:~, Dotailud heads and A'2(1) (2) Travelli,ng charges.
to sanctions of all sorts of advances to offJ- Sub-heads uudet' tho above Mn.jOl' heads are A-2(1) (3) Other charges.
cers and staff, maintenance of G.P.F. ac- given below :-·
counts of Class IV staff and payment and Recoveries
recovery of leave salary and pension con- MAJOR HEAD 39-MISCELLANEOUS,
tributions in respect of olTicers and staff on SOCIAL AND DEVELOPMENTAL OR- Amount recovered from other Govern-
GANISATIONS ments, Departments etc. :
deputation shall be done in Cash I Section
of this wing of the Commission. Central Water & Power Commission
A--MISCELLANEous, SociAL AND DEVELOP- (Water Wing).
[Under Secretary (P.W.) U.O. No. MENTAL ORGANISATIONS;
13/46/66-Admn. IV, dated 26-9-1966.] State Governments etc. (Power Wing).
A-1-Central Water and Power Commission State Governments etc.
2.2. Allocation of Expenditure A-1(1) Water Wing
Contribution paid by the Director
The budget grants and expenditure of the A-1(1)(1) Establishment charges. General, - Posts and Telegraphs &or
Commission including its subordinate offices A-1(1)(2) Travelling expenses. Power TeJ,ecommunication Coordi-
and the Research Station at Poona are. ac- A-1(1) (3) Other charges. nation Committee.
counted for under the following Major
A-1(1)(4) Tools and plant. MAJOR HEAD 42-MULTIPURPOSE
heads:
A-1 (1) (5) Eesearch works. RIVER SCHEMES-A-OTHER REVE-
Nature of oxpendituiO'-- I' Major head A-1(1) (6) Digitical computers. NUE EXPENDITURE
(a) Expenditure incurred by 1 39-Miscelfaneous - Sooiae
A-1(1) (7) Expenditure on delegations. A-1 Cent-ral Water and Power Research Sta-
the Commission (Main Office, ' and Dovelopmen·tal Orga·
Water Wing inolndin~ Con- nisations, tion
tral Soil l\'leohanio Research A-1(2) Power Wing
Station, , ~ow Delhi and A-1 (1)(1) Establishment charges.
Power 'Wing), Power Re- A-1 (2) (1) Establishment charges.
search Institute, Bangalore,
A-1(1) (2) Travelling expenses.
A-1(21) (2) Travelling expenses.
All India Lo11d ·survey Sch- A-1(1) (3) Other charges.
emes, Switchgear 'l'esting A-1(2) (3) Othe'r charges.
and Development Labora.· A-1(:',) Tools and Plant
tory, Thermal Power Station A-1 (2) ( 4) Cost of foreign experts
Personnel Training Institute A-1 (2) (5) Digitical computers.
and Central Electrical Au- A-1(,3) Miscellaneous
thority--Regional Offices. A-1 (2) (6) Power 'relecommunications, A-1(3) (1) (1) Research works.
Co-ordination Committee.·
A,1 (2) (7) Expenditure on delegatioM, A-1(4} Suspense
J,jS280WOP--3(a)
A-2 Investigatio>n; on Multipurpose River
·Schemes
A-2(1) Miscellaneous
A-2{2) Flood Control
A-3 Miscellaneous
A-3(1) Technical Training Centres
AC3(1) (1) Establishments.
A-3(1){1) (1) Establi.shm€\Ut charges.
A-3(1) (1) (2) Travelling expenses.
A-3(1) (1) (3) Other charges.
A-3(1)(2) Maintenance expenses.
A-3(1) (3) Tools and plant.
A-3(1)(4) Suspense.
Recoveries
\ ON MUDTIPURPOSE RIVER SCHEMES
Amount recovered from other Govern-
ments, Departments etc,
Other Revenue Expenditure:
Central Water & Power Research Station:
(i) Suspense credits.
(ii) Contribution paid by Ministry of
Railways towards cost of :Research
Station.
(iii) Other Recover,ies.
Investigation on Mu~tipurpose River
Schemes:
(i) State Gove•rnments.
(ii) Suspense credits.
(iii) Other Recoveries.
(i,v) Miscellaneous suspense credits.
(v) Suspense for establishing Central
Stores for investigation project.
HEAD 45-ELECTRICITY
MAJOR
SCHEMES
C.--EWC'l'HIC!TY SCHEMES
C·1 Hydro-electric Schemes
C-1(1) TrisuU Hydro-electric Project
C-1(1)(1) Works.
C-1 (1) (2) Establishment.
C-1 (1)(3) Tools and plant.
C-1{1)(4) Kathmandu-Trisuli Road
C-1(1)(4)(1) Works.
C-1 (1) ( 4) (2) · Establishment.
C-1(1)'(4)(3) Tools and plant,
C-1(1)(5) Suspense
C-1 (2) Survey of potential hydro-power
sites
C-1(2) (1) Establishment.
C-1 (2) (1) (1) Establishment charges.
C-1 (2) (1) (2) Travelling expenses.
C-1(2) (1) (3) Other charges
C-1(2)(2) Tools and plant.
C-1(2)(3) Incidental charges on equip-
ment received under U.'N. Special
Fund aid.
C-1 (2) ( 4) Rnnning expenses.
C-1 ( 4) Power generation scheme.
C-1 (5) Investigation of hydro-electric
scheme.
Recoveries
Trisuli hydro-electric project:
(i) Other Governments, Department
. etc.
(ii) Suspense.
MAJOR HEAD 98-CAPITAL OUTLAY
A-CAPITAL OuTLAY ON MULTIPURPOSE RIVER
SCHEMES
A-1 Centra! Water and FoWler Re&earch Sta-
tion.
A-1(1) Works
A-1(1) (1) Land and buildings.
A-1(1) (2) Plant and machinery.
A -3 Power Research Institute
A-3(1) Works
A-3(1) (1) Land and buildings,
A-3(1) (2:) Plant and machinery.
A-4 Technka! Training Centres
A-4(1) Works
A-4(1)_(1) Plant and machinery,
A-4(1) (2) Land and buildings.
A-6 Switchgear Testing and Development
A.uthority
A-6(1)1 Works
A-6(1)(1) Land and buildings.
A-6(1) (2) Plant and machinery,
A-9 Thermal Power Station Personnel
Training Schoo!
A-9(1) Plant and machinery.
A-9(2) Land and building.
MAJOR HEAD 124-CAPI'rAL OUTLAY
ON SCHEMES OF GOVE;RNMENT
TRADING
C-2 Scheme 'for the purchase of electricity
generating 'poLar>ts
2.3. Special Accounts Procedure for the
Commission and .it~ Subordinate Offices
Receipts and disbursements ,in the Water
Wing of the, Commission, otl)er than those
connected with pay and allowances of the ·
\ staff are accounted for in accordance with
the Public Works System of Account as
laid down in Central PubLic Works Account
and other Codes. Money fo.r disbursement
is drawn by cheques, and monthly accounts
are compiled by the Divisional Accountant
and submitted to the Accountant General,
C.W. & M. The Accounts Officer has been
declared as the Public Works, Divisional
(Disbursing) Officer in terms o~ para 2.1.1.
(22) of the Central Public Works Account
Code, 1965. The special procedure and the
demarcation of duties of the Project Officer
and other officc<rs are given in Appendix
2.1 to this chapter. In the Power Wing, how-
ever, the receipts and disbursements are ac-
counted for on the civil system in accor-
dance with the provisions of the Central
Tyfasury Hules.
.J-4. Ma-intenance of Proforma Account
The Commission besides doing general in-
vestigation and initiat}ng, coordinating and
furthering schemes for t)le control, conser-
vation and utilisation of water resources of
the country, is a direction office in respect
of certain multipurpose projects under in-
vestigation, It may also render .specialist.
services to otheT Departments of Central
Government, State Governments and Local
Bodies, etc. · muster roll in the usual way, is ob-
NOTE--Rules for the distribution of "Es-
tabl,ishment" and "Tools and Plant"
charges of the Central Water and
Power Commission are under fina-
lisation and will be issued in due
course.
2.5. In;tial Records of Accounts
The initial records, upon which the ac-
counts of works are based, are (1) the mus-
ter roll including casual labour Roll; (2) the
measurement book; (3) Work-charged Estab-
lishment bills; as generally explained jn
para 10.1.1. et seq of the Central Public
Works Account Code, 1965.
2.6. Payment to J,abourers
The detailed rules for the preparation and
payment of muster rolls are given in paras
10.2.2 to 10.2.5 of the Central Public Works
Account Code, 1965,
. The following ar·e the subsidiary instruc-
tions-
i (i) As the nominal muster roll is the
J. initial record of the labour employed
eoach day on a work, it must be
written up dajly by the persons who
should be supervisors, work mistdes
or mates employed on that work or
group of works and deputed for the
purpose. The attendance should be
marked directly on the muster rolls
and not first on a rough record later
on to be fair-copteod on the muster
rolls.
(ii) The name of the village of which
each labourer is resident should he
noted in column 4 along with his
father's name so that he can be
traced in case of necessity,
(iii) A separate labour report for each
muster roll ih C.P.W.D. form No. 30
should be . prepared dai,ly by the
pe.rson incharge and submitted the
same day to the Sub-Divisional
Officer incharge of the work as re-
quired by para 100 of the Central
Public Works Department Code.
Each report should show the num-
ber of each class of labourers em-
ployed on each head or sub-head
and the nature and progress of the
work in general terms. If in any
case labour reports cam;wt be sub-
mitted daily, orders of the Division-
al Offioeor should be obtained for
prescribing thee interval.
(iv) The payment of daily labour
through a contractor instead by
jectionable in principle, But· if this
is found necessary under exception-
al circumstances, as detailed jn
para 10.2.4c of C.P.W.A. Code, 1965,
it is permissible to pay the contrac-
tor on the basis of the number of
labourers employed day by day, his
own profit or commission being
either included in the rates allowed
~ ·.a.r paid separately in lump sum or
at a percentage rate. In such cases
labour reports for daily labour em-
ployed and paid through a contrac-
tor should be headed "Labour sup-
plied by ..................... Contractor"
and got signed by him or his autho-
rised agent in token of acceptance
if possible. The names etc. (as pres:
cribed for muster rolls) of the
labour should be detailed on the
back of the "Labour report;"
NaTE-The use of muster roll or the
measurement book is not permis-·
sible in these case•s.
(v) A muster roll must be closed and
completed on the last day of att-
endance and submitted to the Sub-
Divisional Officer along with the
measurement book expeditiously
and at any rate not later than next
two days. It should then be

thoroughly checked by the Sub-Di-
visional Clerk and action· taken to
pass and pay in ·accordance with
para 2.15 as expeditiously as possi-
ble. Discrepancies between labour
reports and muster rolls should be
investigated and charges of any
other kind, howsoever trifling, must
not be admitted as labour charges
in muster rolls.
(vi) Acknowledgements (stamped where
necessary) of the payees should be
ta[,en at the time of payment.
(vii) The details of unpaid items should
be noted in the "Register of unpaid
wages" in Form 21-A oJ C.P.W.A
Code (reproduced as {qrm No. C.M.
2.1) as permitted by para 10.2.30 of
the C.P.W.A. Code, 1965. Subse-
quent payments of these unpaid
items should be made i,n hand re-
ceipts--C.P.W.A. Form No. 28 and
carofully noted against each item
at the time of payment to prevent
double payments. A separate folio
or set of folios should be set apart
for ·each working estimate for
which a work abstract is prepared.
The total unpaid items in all the
muster rolls relating to a work
should be noted ill the folio reserv-
ed for it at the time of closing the
monthly accounts and total struck.
The payments made duri11g the
month in respect of unpaid jtel)'ls
of previous months should then be
deducted and total amount of un-
paid items to the end of the pre-
vious month added to the balance
as per specimen entries shown in
the form. The total of unpaid items
to date thus arrived at should ag-
ree with the closing balance under
the suspense head '"Labourers" in
the work abstract C.P.W.A. forms
38 and 34 which should be recon-
ciled by the S.D.O. before signing
the prescribed certifi'cate in the
work abstract.
(viii) Muster rolls lost or destroyed
while in use or after being closed
can be written off under the orders
of the Superintending Engineer
only upto Rs. 50(} in each case, and
all rolls, whose amounts exceed
Rs. 500 require the orde·rs of the
Chairman for being written off.
Even in the cases of writes off
sanctioned by the Superintending
Engineers, quarterly reports have
to be submitted by them for sanc-
tioning by the Chairman. (vide
para 5.45. of chapter on "powers".)
I
If muster roll is lost or destroyed, a
full report explaining the circum- .
stances of its loss or destruction
should be submitted to the Super-
intending Engineer or project officer
as soon as it is detected. If pay-
ment has not so far been made, a
fresh muster roll marked "Dupli-
cate" should be prepared from
memory and personal enquiries, It
should then be agreed, as far as
possible, with labour reports and
the amount of muster roll checked
with the value of work done as
worked out in accordance with the
recorded measurements or othecr..
wise•. The duplicate muster roll, the
labour reports, statements of per-
sons from whom enquiries have
been made and the relati,ve mea-
surement book, should follow the
report of loss as early as possible
together with the recommendations
of the Divisional Officer. Payments
should not be made until authoris-
ed by the authority competent to
write off the lost/ destroyed muster
roll.
( i x) The irregularities noted below
should be carefully guarded agai11st
by the persons concerned as· these
are likely to involve disciplinary
action-
( a) Labour reports not submitted re-
gularly (either daily or periodi-
cally) as prescribed;
(b) Muster rolls not signed daily by
persons marking attendance;
(e) Daily attendance not checked on
inspection by Supe·rvisor, Sub-D).•
visional Officer or · the Divisional
OfJicer;
(d) Muster rol.ls not signed by Sub-
Divisional Officers in token of ap-
proval;
(e) Erasures and over-writing (at all
times objectionabLe•) and correc-
tion not attested;
(f) Want of pay orders;
(g) Repeated failure by a supervisor
to submit muster rolls to the sub-
divisional office within three days
of their being closed;
(h) Habitual failure to pass and pay
muster rolls within 15 days of
their being closed.
Nou~No supervisory staff except
Jamadar/mate should be employed
on muster roll as this is irreguJar
and should not be made under any
u
circumstances, Wherever there is
necessity to employ supervisory
staff, posts should be sanctioned by
competent authority on regular,
temporary or work-charged estab-
lishment for being paid through
monthly pay hills on acquittance
rolL
2. 7. Register of Muster Roll Forms
1. A register in F'orm No. CM 2.2 shall be
maintained in each divisional office and sub-
divisional office, where the Sub-Divisional
officer is himself the disbursing officer and ·
maintains his own cash book.
2. All muster roll forms shall first be re•
·ceived in the divisional o'fice. At the time
of issue, a serial number will be assigned
co each rnuste•r roll form, which shall be
attested by the dated initials of the Divi-
sional Officer. The inner sheets should like-
wise be numbm~ed in a separate series and
attested by the dated initials of the Divi-
sional, Officer. When these are issued to a
Sub-Divisional Offioe.r who is also a dis-
bursing officer and maintains a register of
muster roll forms, the name of work will
not be noted on the muster roll and columns
1, 2, 3, 5 and 6 only will be filled in the divi-
sional register. The Sub-Divisional Officer
will bring these forms on to his own regis-
ter for iss,ue accordi11g to actual require-
ments. When muster roll forms are issued
for actual use either by the Divisional Offi-
cer or the Sub-Divisional Officer the name
of the work will be noted undet: the dated
initials of the disbursing offloe·r. If inner
sheets are also issued, the name of work
shall also similarly be noted thereon and
the number of the outer sheet noted as a
denominator under the serial number of
the inner sheet thus:
l
1
79 (number of the inner sheet)
891 (number of the outer sheet)
.I · 3. The s;gnature with designation of the
official to whom muster roll forms are
!1
.j
issue.d. should be. taken against the entry of
1ssue m the register, or reference to the
-acknowledgement quoted therein.
I~
4. The muster roll forms will remain
yalid during the month for which they are
1ssued for actual use. If any form is not
brought into use within the month, it must
be returned to the office of the isst<e for im-
n;tedi~te· re;issue with the necessary correcq
lion m the name of the work. Muster roll
forms issued to stations remote from Head-
quarters wi.ll, however, remain valid for 3
months, and the name of work will not be
entered on them. These are intended' for
use m case of emergency.
5. Payments can only be authorised on
v~lid forms authenticated by the disbursing
o.!Jcer and the voucher numbers and dates
sjwuld be _noted in the register against the
entnes of Issue of the forms as soon as the
payments are accounted for i,n the cash
book. The Divisional Accountant or the Sub-
Divisional Clerk, as the case• may be, should
venfy the voucher numbers and initial in
column 8 of the register in token of verifi-
catiOn. In the ?ase of a register maintained
m the sub-d:vlSlon, the Divisional Accoun-
tant should test check at least 10 per cent
of the entnes at the time of inspection of
the sub-diVISIOn to ensure that the register
13 bemg properly maintained.
6. Blank forms of muster rolls lost or des-
troyed can only be written off under the
orders of the Divisional Officer to whom a
full report explaining the circumstance·s of
the loss or destruction should be sent as
soon as it is detected. ·
7. The register of muster roll forms shall
be kept in the custody of the Divisional
Accountant or the Sub-Divisional Clerk
hut the disbursing officer will be responsi:
ble to see that these rules are observed,
2.3. Work-charged Establishment
Rules for the entertainment of work-
charged establishment and conditions of
their employment am laid down in para-
graphs 10 to 11 of the Central Public Works
Department Code and para 10.2.26 to 10.2.32
of the Central Public Works Account Code
1965. Unpaid wages of such establishment'
which arc required to be entered in a sim:
pie register vide para 10.2.30 of the Central
Public Works Account Code, 1965 should be
dealt with i;:t the same manner as unpaid
wages of dmly labour employed on muster
rolls and brought to the account of work
concerm;d through the suspense head
"Labourers". Accordingly, these should be
noted in ~'orm No. CM 2.1 alongw.ith the
u~paid . wages froiT?-. 1nuster rolls, as pres-
cribed m para 2.6(vn) of this Chapter.
The monthly rated work-charged staff
employed in the various offices under the
Water Wing· of the Central Water and
Power Commission are e·ntitled to the same
terms and conditions of serv,ice and other
concessions as are admissible to the work-
charged staff of the CPWD vide Gove·rn-
ment of India, Ministry of I & P letter No.
50(20) /58 ..Adm. I, dated 6th February 1960
and 50/16/60-Adm. I(A), dated 1st :b'ecem-
ber, 1960. Extension of similar terms and
conditions of service to such personnel em-
ployed .in the offices of the Power Wing are
at present under consideration of the Minis-
try of I & P. The terms and conditions of
 10
service of the work-charged men working in
the C.P.W.D. are found in CPWD Manual,
Vol. III (Work-charged staff). Relevant ex-
tracts from this book are reproduced as Ap-
pendix 2.2 to this chapter.
2.9. Instructions for Writing of Measure·
ment Books.
The following subsidiary instructions to
paras 10.2.6, 10.2.9, 10.2.19, 10.2.25 and 11.1.1
(iii) of the Central Public Works Acco.u!'ts
Code 1965 are la~d down for the wntmg
up o,f measurement books-
(i) The measurement book (CPWA 23)
· centage check by the Divisional Ac-
is the basis of all kinds of quanti-
ties, which have to be counted,
weighed or measured, whether of
work done by the piece, contract or
by labour employed departmentally
or of materials reoeived and should
be so kept that the transactions
may be readily traceable in the ac-
counts. It must be distmctly unde~..
stood that measurement book .rs pn-
maril;y a record of m~as~rements of
quantities and qnly wcrdentally of
payments. Accordmgly, any pay-
. ments, which are not based on me!'l-
surement should not be entered m
a measurement book.
(ii) Measurement books should be con-
sidered as very important accounts
records and maintained very car·e•
fully and accurately so that they
can be produced in a court of law
as conclus.ive evidence of facts re-
corded. The description of work
must be lucid so as to admit of
easy identification and check.
(iii) A separate measurement book ma,Y
be set apart for a large work, or rf
found convenient one measurement
book may be set apart for each of
the different classes of a work or
for a continuous record of large
earthwork or similar measurements
,in .e.ach of the different lengths of
channels.
(iv) All the books belonging to a Division
should be numbered serially and a
register . should 'be maintained in
C.P.W.A. Form 92 showing the
serial number of each book, the
Sub-Divisions to which issued, the
date of ,issue and the date of rts re-
turn, so that its eventual return to
the Divisional Office may be. watch-
ed.
A similar register should be maintained
in the Sub-Divisional Office show-
ing the names of the Sub-Divisional
Office·r and the Sectional Officers to
whom the Measurement Books have
been issued. Books no longer in use
should be withdrawn promptly
even though not completely written
up.
Sub-Divisional Off1cers are required to
submit the measurement books in
use to the Divisional Office from
time to time so ·that, at least once
a year, the entries recorded in each.
book may be subjected to a per-
countant under the supervision of
the Divisional Officer.
(v) When an. Officer or a subordinate
in executive charge of work or
stores is transfe.rred, he should
make over the measurement books
issued to him to his successor and
in the prescribed Register in P.W.A.
Form 92 the>y should be shown as
received back from the relieveq
Officer and issued to the Relieving
Officer. The transfe.r should also be
recorded after the last entry in
each book and signed and dated by
the reLieved and !'elieving Officer or
subordinate.
(vi) Each set of measurements should
commence with entri.es stating:
(a) In the case, of bills for works done-
(!) full name of work as given iln
estimate,
(2) situation of work,
(3) name of contractor,
(4) number and date of his agree-
ment,
(5) date of written order to com-
mencer work,
(6) date of actual completion of
work,
(7) date of measurement, and
(8) reference to previous measure-
ment.
(b) In the case of bills for supply of
mater,ials-
(1) name of supplier,
(2) number and date of his agree-
ment or order,
(3) purpose of supply in one of the
following forms applicable to the
case-
(i) "stock" (for all supplies for.
stock purpose),
11
li .(ii) "purchases" for direct ,issue to
li (here enter full name of work
as given' in the estimate),
II
n (iii) "purchases" for (here. ent~r
full name of work as grven m
,I 'estimate) ................ for issue to
;.\ contractor ............ on .............. ,
l
(4) date of written order to com-
mence supplies,
I (5) date of actual completion of sup- ·
I plies, and
(6) date of measurement.
A suitable abstract should then be pre-
pared which should collect, in the
case of measurement for works
done the total quantities of each
disti~ct item of work relating to
each sanctioned sub-head.
If the measurements are taken in con-
nection with a running contract, a
reference to the last set of measUJ:e-
ments, if any, should be recorded
and if the entir.e job or contract
has been completed, the date of
completion should be duly noted in
the prescribed place. If the mea-
surements taken are the first set of
measurements on a running ac-
count or the first and final me.a-
sure~ents, this fact should be suit-
ably noted against' the entr,ies in
the measurement book and in the
I latter case, the actual date of com-
pletion should be• noted in the pres-
cribed place.
I (vii) The recording of measurements in
I note books and elsewhere and after-
wards copying them into a measure-
I ment book is forbidden ·altogether.
The entries in the "contents" or
"area" columns should invariably
be made in ink in the first instance
by the person who records the mea-
surements. The person recording
the measurements Should sign his
full name with date at the end of
measurements recorded by him on
a particular date.
(viii) A person authorised to record
measurements will do so only ,in
the measurement books issued ,in
his name and not in a book issued
in another person's name unless the
book is formally transferred to him
and the transfer recorded in the re-
giste•r of measurement books as
prescribed in para 2.18 o,f this chap-
ter,
(ix) Measurements should be recorded
only by Executive, Assistant .Exe-
cutive or Assistant Engineeil' or by
Executive Subordinates in charge
of work to whom measurement
books have been supplied for the
purpose or other persons speciallY.
authorised by the local Government
to do so.
For all works, the Sub-Divisional 0111- .
cer himself should record the mea-
surements Of all important items
such as foundations of structures
which owing to their situation can-
not subsequently be checked, and
items which have a very high unit
rate such as reinforced concrete.
Measurements for other items may be
recorded by Executive Subordinate
for running and final bills. Such
measurements (i.e. those recorded
by subordinates) should, however,
be test checked to the extent of at
least 50 per cent, (judged by their
money value} by the Sub-Divi-
sional Officer himself in each case,
and he will be responsible for the
general correctness of the bill as
a whole.
[Government of India, I&L., Dept.
letter No. Ag.ll0/5-10-27 and Ag.
110/18, dated 23-1-58.]
(x) No erasures are allowed. If a mis-
take is made, it should be correct-
ed by striking· out the incorrect
entry and inserting the correct one
between the lines. Every such cor-
rection should be initialled and dated
by a responsible Officer.
Entries should be recorded continuously
and no blimk page left OJ; torn out.
Any pages or space left blank in-
advertantly should be cancelled by
diagonal lines, the cancellation be-
ing attested and dated.
When any measurements are cancelled
or disallowed they must be endors-
ed by the dated initials of the Offi-
cer · ordering the cancellation or by
a reference to his orders, and ini-
tialled by the Officer who made the
measurements, the reasons for can-
cellation being also recorded.
(xi) After the figures of "contents" or
"area" have been entered, an ab~
stract showing the total quantity,
rate and cost of each items of work
must be prepared in the measure-
ment book by the person, who re•

corded the detailed measurements,
unless he has left the service or has
been transferred. In that case the
abstract may be prepared by his
successor or any other person nomi-
nated by the Sub-Divisional Officer.
If any such person is not authorised
to ente~ rates (and costs) for any or
all the Items of work, this should be
l~ft out by. him against the quanti··
tu;s of the Items concerned and they
Will be filled m by the Sub-Divi-
sional Officer. · made in the Sub-Divisional or Divi-
(xii) As soon as a bill is submitted to the
Divisional Officer for being passed
for \'a~ment he should before pass·
mg It mspect or check measure to
the extent required or considered
necessary.
(xiii) When work, which is susceptible to
measurement, is ·carried out by dai-
ly labour, measurements should
similarly be entered and an abstract
of quantities and cost of each item
prepared in respect of each muster
roll and rates struck before the sub·
mission of the measurement book to
the Sub-Divisional Office with the
muster roll, where these documents
will be arithmetically checked by
the Sub-Divisional Clerk and a cer-
tificate recorded by him there~n.
The quantities of work done as
shown on the muster roll should be
compared with the entries in the
;nteasuren:ent book before payment
Is authonsed. When payment. is
made entries in the measurement
book should be crossed by red ink
lines diagonally drawn across the
pages of the measurement book
and a note of payment with Vou-
cher No. and date made in the mea-
surement book under Sub-Divisional
Officer's signature.
(xiv) On completion of the abstract, the
book should bte submitted to the
Sub-Divisional Officer who after
carrying out his test check should
enter the words "Check and bill"
with his· dated initials. The Sub-
Divisional Clerk should then check
the. calculation of quantities in the
abstract and the bill in case of work
carried out by contract, and should
then place the measurement book
and the bill before the Sub-Divi-
sional Officer who, after comparing
the two, should sign the bill and
· the measurement book at the end of
the .abstract. From the measure-
ment book all quantities should be
clear~y traceable into the documents
on which payments are made. When
12
·a bill is prepared for a work or sup-
plres measured, every page contain-
mg the detailed measurement must
be invariably scored out by a dia··
gonal red ink line. When the pay-
ment is made an endorsement must
be made, in red ink, on the abstract
of measurements, giving a reference
to the number ana dat~ of the vou-
cher of payment.
Ap.y corrections to calculations or rates
sional Office should be made in red
ink and brought to notice of the
Sub-Divisional Officer .or the Divi-
sional Officer, as the case may be
and of the person making the ori-
grnal measurem2nts. In the case of
final bills, payment should be de-
ferred until the corrections have
been accepted by the person making
the measurements. All corrections
made by the clerical staff should be
in red ink.
(xv) When work which is susceptible of
measurement is carried out by daily
labour a similar plan should be ad-
opted, the quantities of work done
as shown on the Muster Roll being
compared with the entries in the
measurement book before payment
is authorised.
(xvi) Measurement books should be sent
o;>IY by Registered Post or by spe,
c1a1 messenger.
2.10, Payment of Earthwork From Cross
Sections.
(i) In all cases where payments for earth-
work (or other work) are to be made from
cross sections prepared befor·e the work is
started, the levels for such works should be
recorded in a special level book to be main-
tained by each supervisor for this purpose
only. The levels on which the sections are
plotted should be entered in ink and the
quantities should be .calculated from the
above-mentioned level data or from the cal-
culated cross sectional areas plotted there-
from. The calculations forming details of
the measurement should be entered in ink
in the special level boiJk below the data of
the final l<evelling on which the particular
measurement is based. ·
These level books together with the origi-
nal plotting of the sections, should then be
treated with the same care and precision as
laid down for measurement books (as being
an initial record of measurements) ..
In order to avoid disputes later 0 n cross
sections should be got signed by contractor
concerned before work is started.
13
( ii) When measurements are taken of the
earthwork done in filling, a deduction, as
ordered by the Project, Officer, should in-
variably be made for looseness (shrinkage)
of earth or soil.
2.11. Cases where Recording of Measure-
ments ean be Dispensed with.
Government have ordered that recording
of measurements in a measurement book
·may be disp'ensed with in the following
case:
(i) Petrol purchased for the Station
:~,,· .· Wagon and Motor Trucks of the
'iJ Central Water and Power Resear-
ch Station, Poona. Detailed ac-
\I count of the petrol obtained and
1.1
the mileage done should be kept
- ~
in Log Book of each motor ve,hicle
to provrde a check that the petrol
purchased has been utilised pro-
perly and is commensurate with
the mileage done. Reference to
voucher number and date in which
the payment for petrol is made
should be recorded against the
relevant entries in the Log Book.
[G.I. Ministry of W.M.P.U.O. No.
D.W.2/1 dt. 4th January 1950.]
2.12. Irregularities iu Writing Measure-
ment Booi<S.
As the measurement book is a reliable re-
cord which may have to be produced as evi-
dence in a court of law, all care and atten-
tion should be given for its maintenance.
Some important irregularities which are
generall,y committed in the writing of mea-
surement books are enumerated below and
they should be carefully guarded against,
as ·persons committing them are liable for
disciplinary action.
(a) Entries in measurement books in-
terpolated or corrected and the
amount of bill raised after the
measurements were abstracted,
etc., and biil passed.
(b) Measurements recorded by super-
visors reduced by sub-divisional
officer on check measurements, or
cancelled (disallowed) on account
of having been recorded a second
~ime, or work improperly done.
(c) Payments made without either the
sub-divisional Officer's orders to
check and bill, or the clerk's cer"
tificate of check.
(d) Unauthorised additions and alter-
ations and conversion of figures
by era~ure etc. and fictitious- en-
tries,
(e) Corrections in measurement books
made by conversion of original en-
tries.
(f) Measurements not written up in
measurement books at the site of
works. but copied from some other
record. ·
(g) Measurements once recorded and
then cancelled without proper
justification.
(h) Pencil figures inked over.
(i) Opening entries not given with
each set of measurements nor the
particulars thereof noted in the
book itself. ·
(j) Blank spaces left at the bottom of
pages in measurement books and
between entries.
(k) Corrections in measurement books
not attested or pages not crossed
through. ·
(I) Indices incomplete.
(m) Dated signature of· the officer
recording measurement· or of the
contractor in token of acceptance
of measurement wanting.
(n) Absence of date under initials or.
signatures. ·
(o) Cubical contents or area written
·in pencil. .
2.13. Test Check of Measurements
(a) Subject always to the.discretion of the
Officer concerned in the matter of selection
of works and items thereof for the purpose,
the following rules must be invariably ob
served by all concerned: .
(1) The Sub-Divisional Officer prepar-
mg a bill must satisf,y himself that
work has actually been done in ac-
cordance with the claim preferred.
He should personally inspect all
works of any magnitude before
·authorising final payments in con-
nection therewith.
(2) The Sub-Divisional Officer is fur-
ther expected to measure all import-
a!)! works 4imself ancl to test check
about 50 per C'Emt of the measure-
mim ts · (judged by their money
. value) made by his subordinates. ·
. Note-Important works within the
meaning of this rule include items
which, owing to their situation, can-
not be subsequently checked such as
foundations. It also includes items
~ which have very hi(;h unit rates
 14
such as reinforced concrete, dresse.d
stone-work, elaborate cornices etc.
The Sub-Divisional Officers can ex-
ercise their discretion to record
measurements themselves for the
works which fall within the above
categories but all items of works
mentioned in Annexure 2.1 must be
measured by the Sub-Divisional
Officers themselves. Recording of
measurements by Section Officers
in such cases and cent per cent
check by the Sub-Divisional Officer
will not be accepted as substitute
for recording measurements b,y the
Sub-Divisional Officer.
(3) Similarly, the Divisional Officer is
expected to test check about 10 per
cent of the measurements made by
his subordinates which should in-
clude test check of 10 per cent of
the final measurements made by his
subordinates in case of all works
costing above Rs. 40,000.
NoTE-It will not be necessary for the
Divisional Officer-in-charge of
Units located far away from the
Divisional Headquarters, to apply
the prescribed check of entries in
respect of supplies like petrol, lub-
ricants etc. and also repairs and over-
hauling charges of Government
vehicles provided the Chief Engi-
neer in-charge is satisfied about the
genuineness · of the difficulty and
gives specific orders in writing dis-
pensing with such test check.
[Ministry of Irrigation & Power Jetter
No. 15(1)/65-Policy, dated 1-9-67.]
(4) The percentage prescribed in rule 3
should be checked with reference to
the final measurements of a work
and not with reference to each runn-
ing bill but the prescribed test check
of 50 per cent of measurements by
the S.D.O. should be carried out by
him both in respect of running pay-
ments and final bills.
(5) The test check referred to above
should as far as possible be carried
out before the payment is made.
(6) The individual items checked should
be clearly shown in the measure-
ment book and the result recorded
by the officer concerned. The items
checked should be attested by the
dated initials of the checking offi·
cer.
(7) A collective record of all the checks
carried out from time to time will
be prepq.red at the end of each mea-
surement book in the following
'form:
D
•· Ptigea recol'·
t o of ding moa-
Value of
measul'e-
Rosul~ of
tho chock
Ohe· su~·ements ment exercised
ok I
subject to checked
teat check
I 2 3 4
I entries of the original measurements is not
N.B.-This result will be indicated by
the word "satisfactory" or "unsatis....
factory" as judged at the time on the
merits of each.
[G. I. I&L Department letters No. A.G.
110 dated 5th October 1927 and 110/
18, dated the 23rd January 1938 and
C.E.'s Office Memo. No. CE/ Acctt./
89, dated the 19th September 1958.]
(b) For recording measurements in the
measurement book in respect of minor works
outside the headquarter of the Sub-Divi-
sional Officer the following procedure should
be observed-
(i) The Sub-Divisional Officer will him·
self record the measurements upto
at least 25 per cent of such items as
are covered up and cannot be check-
ed subsequently in respect of works
costing more than Rs. 2,500. Re-
maining measurements in respect of
such items will be recorded by the
Section Officers and those mea-
surements may not be checked by
the S.D.O. unless he desires to do
so for one reason or the other.
(ii) Measurements of other items and
all the items in respect of works
costing Rs. 2,500 or less will be re-
corded by Section Officers and test
checked by the S.D.O. upto at least
50 per cent.
These orders shall apply to minor works
under the control of the Section Officers
who are authorised by name by the Addi-
tional Chief Engineer concerned from time
to time to exercise the above powers.
(Ministry of W.H. & S. letter No. AG-l
(23), dated 12th June 1957.]·
15
(c) Both the Divisional Officer and the
Sub-Divisional Officer are responsible for the
general correctness of measurements and .
the bill in each case. If any of these oflicers
has any reason to doubt' the correctness of
any measurements recorded, it is incumbent
upon him to test check or remeasure the
whole work.
Dated ini-
tinJs and
desigD (d) Whenever any measurements are
nations of
the oheok-
checked, the items of measurements check-
ed should be clearly indicated and attested
ing officer
by the dated inifials of the checking officer.
6 Where, however, checking of the individual
possible, check measurements should be re..
corded in a separate measurement book spe-
cially maintained for the purpose which
should be labelled "Check Measurement
Book~'.
Differences found on check of original en-
tries should be noted in the measurement
book and the wrong entries corrected under
. the dated· initials of the checking officer.
When independent check measurements are
taken, the following information should be
recorded at the end of each check measure-
ment·.
(1) The number and name of the esti-
mate.
(2) The date of final pavrment.
(3) Number and pages of the Supervi-
sor's measurement book.
(4) The quantity measured by the Su-
pervisor with date.
(5) Proportion of the work checked by
the Sub-Divisional Officer.
(6) Differences in quantities and rea-
sons for any differences.
(e) When check measurement is made by
a Sub-Divisional Officer, the fact should also
be noted under his dated initials. in the Su-
pervisor's measurement book, thus:
"Check measurement made by me on ......
.......................... ,, vide measurement book
No ................ page .. ,, . .'............. 'rhe Super-
visor concerned was not present when the
check measurement was made".
NoTE-When test check is made in Su~·
pervisor's measurement book refer-
ence to check measurement book
· No. and page will be omitted.
(f) The cheek measurements should be
made promptly ~;~nd usually within six weeks
of presentation of measurement book by .. the
Supervisor to Sub-Divisional Officer. In
cases where checks have been delayed be-
yond six weeks', the Sub-Divisional Officer
should record his reasons :Eor such delay.
;LfS28CWP0-4
(g) Ordinaril,y the Supervisor who did the
original measurements should be present at
check measurements. When a Supervisor is
under orders of transfer, the Sub-Divisional
Offi9er should make a spe~ial round of the
sectwn and do the necessary check measure-
ments, if possible, before the Supervisor
leaves.
(h) .The Divisional Officer is expected to
keep m close touch with such check mea-
surements in order to see that the Sub-
.Divisional Officers do them efficiently and
promptly and also to carry out his share of
test check of measurements. .
(i) A collective record of all check of
measurements carried out from time to time
should be kept in a separate register of each
Sub-Division in form No. C.M./2.3.
NoTE l~Cols. 6 & 7 will be filled in the
Divisional Office, if payment is not
made in the Sub-Division.
Nom 2-Cols. 12 & 13 will be filled in by
the Sub-Divisional Clerk if checks
are made on the original measure-
ments before preparation of final bill
by him otherwise by the Divisional
Accountant. .
NoTE 3··-This register should be main-
tained in two parts namely for works
costing up to Rs. 5,000 and for works
costing more than Rs. 5,000, in .the
case of investigation projects.
(j) The parts seleCted for checking should
be such as to form a check on the whole
(e.g. to measure the doors and windows only
of a rest-house is no check on the whole).
No payments are to be made on entries
in a "Check Measurement Book" but it
should be submitted for inspection, audit
and annual scrutiny in the same wa,y as the
ordinary measurement books.
(k) When a check of measurements reveals
difference exceeding 2 per cent in the case
of original WOl'l<:s, 5 per cent in the case of
· repairs and 10 per cent in the case of earth·
work (whether it is in connection with ori-
ginal works or repairs), the whole work
should be remeasured and ·payments made
thereon. The case should be immediately re-
ported to the higher authorities together
with the comments of the checking officer
for disciplinary action.
(l) When the Sub-Divisional Officer's
check in a check measurement book reveals
differences within the above specified limits,
the Supervisor's quantities for the. portion
checked should be rectified according to the
check measurements and a note to the follow-
ing effect inserted:
"Corrected in accordance with Check
Measurement Book No ................. ..
page ..................... ".
 16
(m) 1'he register referred to in clause (i)
S?pra should be submitted by the Sub-Divi-
Sional Officer to the Divisional Officer with
the monthly accounts and Divisional Officer
should satisfy himself that all the final pay-
ments are recorded in the register and that
the instructions regarding the check mea-
sureme~t of works are being complied with.
The regrster should be returned after perus-
al promptly to the Sub-Divisional Officer.
(n) The Sub-Divisional Officer is also re-
quire<J. to check level a reasonable proportion
of the level surveys done by his Supervi-
sors, when measurements are based on such
levels.
(o) The Sub-Divisional Officer should fre-
q?ently m.spect the measurement books oi
hrs subordmates to see. if they are correctly
posted up. . to the Superintending Engineer
(iii) The standard measurement books
Subordinates sometimes transcribe into
their ·measurement books measurements
made by their mistries or mates. To check
such _malpractice, the dates of entries should
occaswnally be compared with Subordinate's
T.A. Journal, which should contain all jour-
ney.s, both wrtbrn and beyond the five miles
radms, performed in connection with the
measurement of works.
2.14. StanflaJ:d Measurement Books and their
Maintenance.
(iv) The Divisional Officer will also be
.standard measurement books for building
Will generally be required to be maintained
at Project Headquarters where there are
large· number of buildings in order to facili-
tate preparation of estimates for periodical
repairs and preparation of contractor's bills
for such repairs. The following orders are
laid down for the maintenance and upkeep
of the- standard measurement books under
para 5.608 of C.P.W.D. Manual, Vol. IL
(i) The _standard measurement book
~hciuld invariably be wrjtten legibly
m mk only. All the standard mea-
surement books of a Division will
be numbered in an alphabetical
series, so as to be readily distinguish-
able from ordinary measurement
books and a register of them should
be maintained in each sub-divisional
. office in Public Works Account Code
Form No. 92 (Part II), A similar
register will be maintained in each
sub-division showing the books be-
longing to it. These registers must
be kept under lock and key in the
custody of the Divisional Head
Clerk or the Sub-Divisional Clerk
concerned.
· (ii) In view of the fact that these books
wil~ flo:rm the basis of both· the
annual repair estimates and con-
tractor's bills for work done, they
should be. written up either by the
Sub-DrvJswnal Officer himself or
by a Sectional Officer (Supervisor)
under his orders. Each set of mea-
surements taken by the latter class
of officials should, however, be fully
checked by the Sub-Divisional Offi-
cer concerned, after which it
should be examined by the Divi-
swnal Officer and declared iri writ-
ing in the book itself as finally ap-
proved by him for one or both of
the purposes specified above, Until
this is done the book will not be
entered in the register of standard
measurement books nor will a
number be assigned to it.
will be brought up-to-date under
the supervision of the S~b-Divi­
sional Officer, with reference to
any additions or alterations which
ma1Y be carri,ed out to the building
or o/Ork concerned within one
month of the closing of the ac-
counts of the estimate thereafter.
All such corrections wjll be duly
attested by the Sub-Divisional Offi-
cer.
expected to e>;ercise a check over
the completion .of standard mea-
surement- books from time to time
by personally examining each book
at least once a year. To this end
the programme of work should or-
dinarily be as follows:
(a) As soon after the close of the
official year as possible the Sub-
Pivisional Officer conc~rned will
arrange for a personal examina-
tion of these books with a view
to satisfying himself that they
h::<ve been brought up-to-date
wrth reference to the additions
alterations or special repairs car:
rred out in the building or work
during the preceding year and
ensuring thei.r submission on the
15th June or such other date as
may .be fix~d for the purpose for
the mspectron of the Divisional
officer.·
(b) On receipt in the Divisional
Office, the books will be compar·
ed with the register of standard
measurement books in order to
ensure that all books have been
st:bmitted fo-r ins12ection. The:Y
wrll then be sUbJect to such
17
scrutiny as the Divisional Offwer
may direct. A comparison of
these books: with the accounts of
expenditure and the record of
· connected measurements relat-
ing to estim11tes. for additions, al-
terations or special repairs to
buiLdings and works in the divi-
sion should however form a fea-
ture of the check to be applied.
NOTE~A record of the results of the
,scrutiny referred to should invarr-
ably be retained and produced, if
required, fo-r the Superintending En-
gineer's (Project Officer's) or the
Accountant General's inspection.
(c) Finally a report should be made
or Project Officer so as to reach
him not later than the 31st July
of each year to the effect:
(i) That all the standard measure-
ment books of the Division have
been inspected by the Divisional
Officer;
(ii) That the entries made therein
· have not been tampered with;
(iii) That all corrections due to addi-
tions or alterations to the build-
ing or work concerned have been
carried out; and
(iv) That the books are reliable and
are up-to-date records. A copy of
this report should be furnished
to the Audit Officer concerned.
(v) When a payment is based on
standard measurements the
following certificate should in-
variably be recorded on the bills
in his own handwriting, by the
Sub-Divisional Officer preparing,
examining or verifying it.
"Certified that the whole of the work
billed for herein ·has been actually
done and that no portion thereof
has been previously billed for in
any shape".
2.15. Preparation, Examination and Pa,y-
men t of Bills.
The authorities competent to prepare,
examine or verify and pass for payment
cqntractor's bills and other demands for
payment are detailed in para 5.37 of the
chapter on "Powers". The following detail-
ed instructions are however issued for pre-
paration, examination or verification and
passing of such bills for payment.
1. On completJon of the abstract of mea-
surements for payment to a contractor or
WPC~4(a)
suppli€r, the measurement book should be
submitted . to the Sub•Divisionhl Officer,
who should see that measurements have
been checked to the extent necessary, He
must satisfy himself that the work has
actually been done and is in accordance
with the details entered in the measure-
ment book and the claim preferred. He
should personallN inspect all works costing
more than Rs. 500, which fact should be
indicated in the measurement book by
writing the word "Inspected" under dated
signature against the measurements, before
authorising final payments in connection
therewith. After this has been done the
Sub-Divisional Officer should hand over the
book to his clerk with an order of "Check
and Bill" recorded under the abstract with
his dated si.gn'lture. The ·Sub-Divisional
Clerk should then check the calculations of
·quantities and the abstract and prepare a
bill in the prescribed £orm. At the same
time, he must record a certificate of "Check-
ed and billed" in the measurement book
under his dated signature as he is -responsi-
ble for arithmetical check in detail. Bee
sides the original bill, he should prepare a
duplicate copy for record in the Sub-Divi-
sional Office and also a triplicate copy, i.f
one is required by the Divisional Office.
Neither of the two copies should bear any
pay order but certified as "True Copy'' by
the paying officer at the time of payment.
The copies of the bill are to be submitted
to the Divisional Office for payment, both
the copies should be submitted along with
the origint>l bill. The Divisional Office will
return one cope\' to the Sub-Division duly
corrected with voucl;ler No. and date noted
thereon.
2. -Any corrections to calculations or rates
made ·in the Sub-Divisional or ,Divisional
Office should be made in red ink and
brought to the notice of the Sub-Divisional
or the Divisional Officer as tile case may
be, and of the person making the original
measurements. In the case of final bills, pay-
ments should be deferred until corrections
·have been accepted by the person making
the measurements. All corrections made by
the clerical staff sho\lld be in red ink.
3. In cases where the duty of passing
claims for payment devolves on the Divi-
sional Officer, the measurement books or
other relevant documents on which the
claim is based should be submitted to the
Divisional Officer where calculations of
measurements will, inter alia, be fully
chec]>ed under the supervision of the Divi-
sional Accountant before payment.
4. The Divisional Accountant will also be
required to see that orders regarding check
measurements and inspection of works

h&ve been complied with anq to ensure that
the measurement books are written, up in
accoJ:dance with the instructions contained
in paragraph ·10.27 of the Central Public
Works Account Code, 1965 and subsidiary
niles framed thereunder. · ·
5. When making payment the paying offi-
cer will sign the bill as officer making pa,y-
ment and enter the number and date of the
payment voucher in red ink across the ab-
stract of the measurements in the measure-
ment book. The voucher for payment must
also bear a reference to the number and
page of the measurement book in which
measurements are recorded as well as to
the number and date of work order or con-
tract.
A note of all payments whether running
or fmal should be made on the Sub-Divi-
sional and Divisional copies of the work
order 'or agreement.
6. No contract should be allowed to run
on from year to year without being care-
f1Jlly gone into and all accounts finally ad-
justed and settled for the previous 12
months. A statement of agreement work
orders and orders (by letter) in fo~ce for
more than a year should be submitted with
the Sub-Divisional monthly accounts speci-
fying the reasons and action taken for final
settlement when necessary.
7. No officer is at liber~y to debit the cost
of work done under one estimate ·to an-
other estimate.
8. Persons witnessing signatures and
seals on vouchers should be able to write
their names. The use of seals by payees is
allowed only when they are habitually used
by persons unable to write. 'rhe making of
marks on the part of witnesses is not per-
mitted afld should be avoided. To prevent
receipts bills etc. b'eing rejected by courts
of law as informal or invalid, great care is
necessary to see that con tractors ana wit-
nesses sign in the places intended for the
purposes.
9. All signatures and initials in vouchers,
accounts or other documents should be dated
Wh!'>ther .they refer to corrections or not.
10. Superintending Engineers and Divi-
sional Offic.ers are requested to see that. these
instructions are strictly complied with in
practice and to bring to notice any instan-
ces of neglect thereof that may occur.
NoTE--Payment of Railway freight of
an amount of less than Hs. 200.00 in
each case may be made in cash. But
in all other cases the payment of
1$
freight should be made through Cre·
dit Notes.
[Ministry of Finance, Deptt. of Econo- ·
mic Affairs O.M. No. F.10(49)-B/65
dt. 19-11-66 circulated under C.W. &
P.C .. (WW) endt. 3/41/62-G.II dt.
27-1-67.]
2.16, Rules for Advance ·Payment to Contrac-
tors. ·
The following rules should be observed
with regard to advance payments .to con-
tractors for work done but not measured.
(i) Advances to contractors are, as a
rule, prohibited and payments to
contractors should not ba made until
detailed measurements of the work
have been taken and recorded. Ad-
vance payments in accordance with
para 10.2.25 of the Cantral Public
Works Account Code, 1965 may,
howeveT, be made in exceptional
cases of real necessity, wh:en it is ab·
solutely essential to do so, and in
such cases previous sanction of the
Superintending 1Englneerj;project
Officer concerned should invariably
be obtained. Actual measurements
should, however, be taken at the
earliest opportunity and when this
has been done, the lump sum pay·
ments previously rriade on account
of the items of wo.rk concerned
should first be adjusted in full, so
that the contractor may not be paid
twice over in respect Of the same
quantities of work.
[Vide para 10.2.21 (b) of CPWA Code,
1965.]
(ii) Disbursing officers should submit a
statement in the form No. C.M./2.4 on the
15th of each month for the information of
the Superintending Engineer /Project Officer
concerned, giving details of advances mad0
to contractors for work done but not mea-
sured so that clearance may be watched.
2.17. Filing of Account Records
(i) The office copies of contractors a1ld
suppliers' bills should be filed separately
for each contractor in the Sub-Divisional
Office with an index sheet showing folio No.,
Name of Works, Reference to contract,
Serial No. of the bill and the net amount
paid. In the Divisional Office copies of vou-
chers paid in the Divisional and Sub-Divi-
sional Offices will be filed separately for
each month and serially arranged for each
disbursing officer.
(ii) Work abstracts should be filed by
works. and not by month.
2.18. Record and Custody of Measurement
Books.
(i) The Head Clerk of a Divisional Oflice
(and Section Officer, General Section, in the
Commission) will immediately on receipt
tl of a new measurement book examine and
li ~ee that each page is correctly numbere([,
n
I!
recording at the same time a certificate of
count of pages on the inside of the cover.
Thereafter, it will be marked with a bold
j: hand-printed consecutive number on its outer
f'
cover. The person to whom the book is
li
,.
! : eventually issued will similar~y check the
numbering of its pages and record his certi-
r\!: . ficate on the inside of the cover. A register,
as indicated in para 10.2.6 of the Central
I:' Public Works Account Code, 1965 shoUld b<'
maintained in C.P.W.A. form No. 92 both in
l
f.• the Divisional and Sub-Divisional Office.
I (vi) Measurement books should be trans-
( ii) No stock of measurement books shall
be kept in a Sub-Division. Whenever a
measurement book is required for use the
same shall be indented for by the Sub-Divi-
sional Officer on the Divisional Office inti-
mating the name and Section of the Super-
visor for whom the book is required and
number of books already standing in the
:,:
name of Section and not returned for record.
Normally each Supervisor or Sub-Divisional
Officer should be allowed use of two mea-
surement books at a time in addition to any
books specially earmar]<:ed for individual
works, and the check measurement books. A
third measurement book can be issued when
any of those in use is nearing completion,
but a fourth is not to be issued without the
special orders of the Divisional Officer, who
should see that completed books are not un-
necessarily detained in the Sub-Divisional
Office. The name of Supervisor of the Sub-
'Divisiona! Officer together with the name of
Section and Sub-Division shall be entered
in Col. 2 of the divisional register of mea-
surement book in the same way as in the
register maintained in the Sub-Division. All
transfers from one person to another will be
duly noted in the :register.
(iii) Books no longer in use should be
withdrawn promptly even though not com-
.pleted. · Office after check, must not be allowed to
(iv) When an officer or a subordinate in-
charge of the work concerned is transferred,
he should make over to his successor the
measurement books issued to him. It will be
the special duty of the Sub-Divisional Officer
to see that measurement books with the re-
lieved officer at the time are recorded in the
transfer papers b,y the numbers· they bear
and they are acknowledged by the relieving
officer. Necessary corrections should be, made
in the fiy-le(lf of the measurement book; in
the register of measurement books in Puo-
lic Works Account Code form No. 92, tl:tey
19
should be shown as received back from the
relieved officer ·and issued to the relieving
officer. The transfer should also be recorded
after the last entry in each book and signed
and dated by the relieved and the relieving
officer.
(v) All measurement books received in
the Divisional Office for issue as well ijS all
completed measurement. books received back
or retained for record should he in the
charge of the Head Clerk (or the Section
Officer, General Section of the Commission)
. and must be kept in a locked almirah, the
key of which should remain in his personal
custody. The Head Clerk will also be res-
ponsible for the correct upkeep of register
of measurement books.
mitted from one officer to another only in
one of the following ways:-
(1) They should be handed over perso-
nally, whenever this can be done con-
veniently.
(2), They should be sent by registered
post wherever postal facilities are
available.
· (3) When it is not possible to transmit
by either of the above two methods,
a special reliable messenger should
be employed. .
An acknowledgement should be obtained
in all cases preferably in a special
peon book.
Note~In the case of (2) and (3) above,
the measurement book must be sent
under sealed cover: ·
(vii) All completed measurement books
should be retained in the Divisional Office
for a pe1;iod of 10 years after the date of last
enh:y. The books should be tied in bundles
by years, a slip being placed at the top of
each bundle indicating the number of books
in tha.t bundle and the year in which· the
last ·entry was made. Completed measurec
. ment books once recorded in the Divisional
pass out of that office again for reference to
officers, except under the strictest precau-
tions to 'guard against their loss. When send-
ing out of Divisional Office, the,y must not
be allowed to pass into the personal custody
of any officer lower in rank than the Sub-
Divisional Officer. The return of any com-
. pleted book must be carefully watched by
the Head Clerk, who will be personally res-
ponsible for it. ·
2.19. Loss of Measurement Books.
When a measurement book is lost, an im-
~Uediate report should be maae of the facts

o£ the case, and this· report mus.t be prompt-
ly forwarded to Gove1'nnient, together with
the explanation , of; the persons concern_ed
or i';;sporisible _fQr th<e loss. A statement
showing -the following .information so- far as
.possible from vouchers and other records
should accompany the report:
(i) The numbers of pages coveted by
_each set of measurements and the
total nQmbex of pages written up
.to the date of the loss;
(ii) The nan:w of the person recording
each set of measurements and whe-
ther they had been test checked. If·
so, by whom?
(iii) The date or dates on which each set
of measurements was recorded;.
(iv) The name of the work and the nature
of measurements recorded; ·
,(v) The name of the contractor or- parti-
culars of the muster roll with the
nature of each paymimt-rumiipg or
final; and · check the books to see that these have been
(vi) The number and date of the voucher,
jf Pii!Ymeri.t has already been made,
otherwise nicommendations as to
the basis and method of payment
proposed to be adopted in r.espect of
each· unpaid item. · check measurements ·are duly observed.
2.20. Review and Scrutiny of Mea,surement
Books.·
(i) Once every half year,· i.e. during May
and November, and immediately before
transfer the Sub-Divisional Officer should
make a complete• check of every measure-
ment book in tlie Sub-Division and have ·it
completed up-to-date in all respect~, ai?- far
as possible, He should then record the fol-
lowing certificate below the last - entry in
each measurement book: "Certified that the
measurement book has been examined up to
page.,., ........ and found co!llplete e:>rcept for
.......... , ............. , . Dated ...................... Sub-
Divisional Officer". At the next half-yearly
check, the Sub-Divisional Office-r will not
have to go over the same pages of the mea-
surement booki>gain exce-pt in respect of the
completion rio~ done· up to :the last check.
(ii) All measurementhooks· in u,Se must
be ·sent for once a ,year on the dates pres'
cribed below by _the Divisional Offices for
the personal scrutiny of the Divisional Offi-
cer: · ·
4th Sub-Division (if one exists)- 12th July.
3rd Sub"Division (if one exists)- 21st July.
2nd Sub"Division-12th August.
ist S\lb-Division-2lst .Au~ust,.
. All books. should be submitted on these
· d-ates, except one book for each officer or
subordinate, 'which should be sent in at once
for check on return of the others. The Divi-
sional Office shall return the books received
fOJ:. review to the Sub-Divisions within 15
days -of their receipt.
(iii) When these books reach the Divi-
sional Office the Head Clerk (or the Super-
intendent, General Section of the Commis·
sion) should first of all compare them with
his register of measurement books and re-
port if an:y are missing. The Head Clerk will
. at the same time make any necessar·y cor-
,·rectioljs in his register in the columns of
"N arne and rank of the officer in whose
-name issued" and "Date of issue" and bring
_to. notice i!DY apparent inaccuracies in the
na)lle of the officer on the fly-leaf of the
measurement book. He will then hand tl).is
-over as quickly as possible to the Divisional
Accountant for check. · view.
· (iv) The Divisional Accountant should
written up and maintained in accordance
·with the rules. He should himself check
not less than 10 per cent of the value of total
measurements recorded in each book since
his last revieW. Such checks. shou'ld cover
complete sets· of measurements. Payments
or recoveries based on the entries reviewed
should be traced into the relative accounts
documents and verified.- He should then,
within one week place them before the
Divisional officer with an audit note to the
Sub-Divisional Offic-er pointing out omis-
sions, irregularities etc. He should also re-
cord the following certificate below the last
entry in each measurement book:
"Checked and found correct and comp-
lete except for certain items detail-
ed in the audit note sent to the Sub.-
Divisional Officer, .................. Sub-
Division, with Divisional Office No.
............... date ................ ..
(v) The Divisional Officer will generally
review the books, sign the audit note with
any modifications considered necessal'y and
issue instructions to prevent recurrence of
the omissions and irregularities. He should
at the same time order the retention for re-
cord in his office of any books, which have
be~n filled up or deemed to have been in use
long enougll after having it completed in all ,
respects.
(vi) Measurement . books completed and
returned for record by the Sub-Divisional
Officer in the ordinary course should also be
similarly' examined· prior to their final record
in the Divisional Office. A certificate and re- ·
cord order as given below should be record-
•• , _. • -; ' ' • I
21
ed at the end of each completed measure-
ment book and signed by the Accountant
and the Divisional Office::
"Certified that Measurement Book
n No ............ , .................. has been
' checked and found to be complete
..i in every respect, ......................... ..
.l'I.,
! Dated ........................ Account<Jht,
Record,
Dated ...... , ................... Divisional
Ollic~r".
(vii) During his inspection of a Sub-Divi-
sion the Divisional Accountant should
simllarly check not less than 25 pe~ cent
of the current measurement books m- the
Sub-Division and record the certificate pres-
~ribed in sub-para (iv) above. Each insp~c­
tion or review will start from the .pomt
reached at the pr:evious i):J.spection or ere-
(viii) The Superintendi";g Engir;eer/~he
Project Officer should make 1t a spec1a~ pomt
during his tours and at the annual mspec-
tion of the Divisional Office to see that m~a­
surement books are carefully maintained
and measurements properly recorded. He
should also see that the orders regarding
.I
I 2,21. Other Initial Record of Accounts.
'I
lj
,,.,
The other important initial records of ac-
counts besides the .muster roll and the mea-
surement book are:-
(a) Stores accounts comprising-
(!) Stores debited to suspense-
(i) .Stock.
(2) Stores debited to final heads-
(ii) Tools and plant;
(iii) Road metal;
( iv) Materials charged to works.
[Ref. Chapter 7 and paras 10.3.1 to
10.3.19, Central Public Works
Account Code, 1965 and paras
141 to 157, Central Public Works
Department Code.]
(b) Cash accounts (Ref. Chapter 6,
Central Public Works Account Code,
1965) .. "." ........... .
2.22. Workshop Accounts
When there is a small shop in a Division
for the. execution of repairs to tools and
plant o,r of sm.all manufacture jobs, the ac-
counts of works e'~uted in ~m;h s!lo\ls
should be kept ln the forms prescribed for
repair works or manufacture. operation as
the case may be. Larger workshops, with
special plant or machinery are treated as
separate Sub-Divisions or Divisions for ac-
counts purposes. When such workshops are
of the character of quasi-commercial under-
takings, the system of accounts will be that
prescribed locally for similar undertakings .
When they are run mainly for departmental
purposes, the accounts should be kept in ac-
cordance with the instructions laid down in
'chapter 14 of the Central Public Works Ac-
count Code, 1965. In either case, the exact
forms to be used and the procedure to be
observed will be settled ~Y the Commi~
sion in respect -of each workshop. in consulta
tion with the Accountant General. Draft
model rules and the Workshop Accounts
Rules of Central Water and Power Research ·
Station , Poona are reproduced In Appendix
'
2.3 for guidance.
2.23. Cash Accounts.
The Sub-Divisional cash book should be
closed twice a month on the lOth and the
22nd and a copy thereof together wit? the
supporting vouchers forwarded immedmtely
to the Divisional Office. During the month
of March, the cash book should also be clos-
ed on the ·31st and a cop.y together with
the vouchers submitted in the same
manner. If any vouchers e.g., muster rolls
cannot be submitted with the first fortnight's
cash book 0"'~,1g to certain payments antici-
pated to be made thereon during the second
fortnight, such vouchers may be held over
for submission with the last batch for the
month. The_ totals of receipts and payments
should also be written in words in the copy
of tlie cash book.
2.24. Imprests.
1. An imprest is a standing adv:;m.ce of a
fixed sum of money given to an individual to
enable him to make certain classes of dis"
bursements which may be entrusted to his
charge by the Divisional Officer or ~he Sub-
Divisional Officer in accordance _w1_th such
rules, and subject to such restrlCtl?n.s, as
may be laid down b.y the local Admmlstra-
tion · The amount of an imprest should be
kept as low as possible and should in no case
exceed Rs. 1,000 without the special· sanc-
tion of the government. The grant. of im-
prests generally is governed by J?aragraphs
6.6.8 to 6.6.11 of the Central Pubhc Account
Code, 1965.
2. Imprests should only be giyen for speci-
fic transactions such as collectwn of labou;
and other petty expenses, and should !nvan-
ably be discontinued when the necess1ty for
them has passed away.

3. Subject to the following rules, which
must be carefully attended to, imprests may
be given to permanent or temp01;ary em-
p~oyees below the rank of a Supervisor;
(i) Imprests should only be given when
absolutely necessary, and the
amount should be kept as low as
possible.
(ii) Imprests should only be given with
the express sanction of the Divi-
sional Oflicer and then only to
employees of whose character the
Sub-Divis·ional Officer has had
opportunity of forming a favourable
opinion.
(iii) In the case of loss or deff!lcation,
the Divisional Oflicer will be held
responsible that all requisite pre-
cautions have been taken.
4. Superintending Engineers or Project
Oflicers when on inspection, should satisfy
themselves that the above rules are strictly
carried out.
5. When such imprests are granted they
should be closed or recouped at least onc.e
a man th, and also, if possible, whenever
more 'than half tile amount of the. imprest
has been spent. · ed by the issue of formal receipt in
6. In case a Sub-Divisional Officer holc!s an
imprest account instead of a cash book, it
should be closed and submitted for recoup-
ment as often as necessary, but it must in
any case be closed on the 22nd of each
month for incorporating the transactions in
the accounts of the month. During the month
of March it should be closed on a date,
which wo'uld ensure the receipt of the ac-
count in the Divisional Office by the 31st
2.25 .. Method of Accounting of Temporary
Advances to Supervisors.
The amount of temporary advances made
to Supervisors for the liquidation of specifi.c
charges on vouchers already pagsed for pay-
ment need not be accounted for in Central
Public Works Account :worm No. 2. ·The
amount advanced should simply be noted
in red ink in the cash book in column "to
whom paid" and an acknowledgement of the
Supervisor for the amount advanced obtain-
ed arid kept in the cash chest and the
amount when paid charged off direct in the
cash book instead of through an imprest ac-
count. The disbursing officer in such cases
will merely record a certificate ·on the vou-
. cher. itself, showing the details of payments
·made each day and return the voucher with
balance for incorporating in the cash book.
22
2.26. Cash Account&--'-Monthly statement of ·
Cheques _Cashed.
Treasury Officer will send monthly to the
Divisional Officer (under registered post
where necessany) .a statement of cheques
cashed, on loose sheets, along with certifi-
cate .of issue .. The loose sheets with the certi-
ficates of agreement with cash book record-
ed thereon will be properly kept in a Guarrl
File in the Divisional Office for audit and
inspection. Any discrepancies in these state ..
ments noticed by the Drawing Officer should
be pointed out to the Treasury Officer with-
in 4 days of the receipt of the statements.
~.27, Officials Authorised to Grant Receipts.
Besides the Divisional and the Sub-Divi-
sional Officers, who maintain cash books and
others specially authorised under any rule,
the Divisional Head Clerk is authorised to
gra.nt receipts for money rec~ived on behalf
of Government for sums upto Rs. 5.0 sub-
ject to the follow.ing conditions:
(a) That receipt will be signed by ~he
Divisional Head· Clerk only durmg
the absence on tour of the Divisional
Officer.
(b) That the Divisional Head Clerk will
sign temporary receipts, in Form
No. C.M./2.5 which will be follow-
P.W.A. form 3 in confirmation of the
temporar.v receipts ·signed by the
Divisional Oflicers on return from
tour after verifying the entries in
the cash book and counter foils of
two pieces. The temporary receip~s
books should not be allowed to be 111
the custody of a Head 'Clerk or
Cashier beyond the minimum period
necessary and they should be kept
in the personal custody of the ofli-
cer when he is at headquarters.
If a ~urn in excess of Rs. 50 is tendered at
a time when Divisional Officer is not at the
headquarters the depositor shoulc! be direct-
ed to pay th~ money either to the Sub-Divi-
sional Otlicer or directly into the treasury
and should be supplied with the necessary
challan.
Cashiers are not authorised to grant receipts
fm• any sum.
The account of all receipt books should be
maintained by the Disbursing Officers and
the procedure prescribed in Para 23.1.1. of
the C.P.W.A. Code, 1965 should be followed.
2.28. Irregnlaritles:
The·following irregularities should be care-
fnlly avoided in the upkeep of the cash books
as their commission is likely to vitiate the
importance of the cash book as a book of
original entry and involve disciplinary ac-
tion against persons eoncerned:-
(a) Incorrect entries in Sub-Divisional
cash book no.t promptly detected.
(b) Over-writing and interpolation in
cash books not initialled or initials
incorrectly dated.
(c) Disbursements and receipts not en-
tered in cash books on actual date of
occurrence.
(d) Blank sp;:tces left in cash books,
(e) Cash book not checked by the Dis-
bursing Officer in terms of para 6.6.5.
of the Central Public Works Ac-
count Code, 1965. ·
2.29. Advances to Temporary Government
Servants.
1. Advances are granted to Government
servants for various· purposes such as for
the purchase of conveyances, for medical
attendance and treatment, for meeting ex-
penses on journeys on tour or on transfer
and at the time of floods, festivals or such
other occasions. In the case of temporary
Government servants such advances are
granted against an adequate surety from a
permanent Government servant. Form of
surety bond has been incorporated as Form
G.F.R.-21 (General Financial Rules, 1963)
which is reproduced as Form No. C.M./2.9.
2. These bonds are valuable legal docu-
ments and it is, therefore, imperative that
adequate steps are taken for safe custody of
such documents so that the interests of the
Government are fully safeguarded. Such
documents should, therefore, invariably be
kept in safe custody with the Administrative
authority concerned and these should be re-
turned to the Government servant only
when the amount 6f the advance (together
with interest thereon, where applicable) has
been fully repaid.
In the" main office .qf the Commission,
where surety bond is executed in the Ac-
counts (Estt) or Accounts (Works) Section,
it should be entered in the Register of Agree-
ment and kept in the safe custody of the Ac-
counts Officer. ·
2.30. Irregularities in Acconnt Vouchers and
J.legisters etc.
The irregularities noticed in the· mainten-
ance of ·accounts registers etc. or bills pre-
sented for checking and passing or paying
vouchers, can mostly be classified into broad
patterns. Much clerical labour can, there-
fore, be minimised by standardising "object-
ion slips", listing the various irregularities
commonly noticed in the maintenance of
such records. It would then be a simple
matter to draw the attention of the officer
concerned by a mere mention of the serial
number of the objection. It will also elimi-
nate delays as the dealing Assistant will have
only to pick out the objections and mark
them .. A specimen list of the more common
inegularities noticed in vouchers, measure-
ment books etc. is given in Appendix 2.4.
2.31. Sale and Disposal of Government Pro-
perty.
The following general instructions are ·
issued .for guidance in regard to the sale and
disposal of Government property in the Com-
mission:.--
(i) There are, three methods open for the
disposal of Government property :
(a) by negotiation.
(b) by auction;
(c) by call'ng for tenders.
(ii) Disposal by negotiation-The sale of
Government property by private
treaty is only justifiable on the·
ground that higher prices cannot or
are unlikely to be obtained by sa'le
through auction or by calling ten-
ders. Generally sales by private
treaty are to be avoided as they are
likely to give rise to complaints from
other interested parties. Whenever
an oflicial empowered under the
rule to dispose of Government pro-
perty desires to conduct a sale by
private treaty he must obtain the
approval ·of his immediate superior
. to this method before any negotia-
tions are started.
(iii) Sales by auction-Auctions should
ordinarily be arrp.nged and conduct-
ed by Department Officers, but in
Special cases the Superintending
Engineer may appoint auctioneers ·
after obtaining Chief Engineer's
sanction. The auctioneers should be
required to enter into an agreement
with the Government which should
be stamped and registered, if neces-
sary, under the law. Specimen forms
of agreement with the auctioneer
and the "Schedule of conditions of
sale by auction" are given as form.
Nos. CM/2.6 and CM/2.7 respective-
ly, which can be modified to suit
particular requirements. General
principles are indicated below:
(a) All sales by auction must be given
wide publicity. Before announcing
the ·auction a reserve priGe rnust
 24
be fixed by th~ authority compe-
tent to issue final m:ders for the
disposal of the property.
(b) At an auction held by a public
auctio'neer an officer not below the
rank of a Sub.Divisional Officer
should be present in order to re-
. ceive deposits and issue receipts.
(c) If during the course of an auction
the Officer-in-charge considers
that an auction held is not in the
best interest of Government and
also in the event of any dispute
arising petween bidders, he may
declare the auction null and void
and re-auction the lot: Bids re·
ceived aft(;)r the fall of the ham-
mer shall not be considered.
(d) In case the highest bid is less than
the reserve · price, the property
must be withdrawn from sale and
if the official in.charge of the auc-
tion considers· the reserve price to
be excessive taking into account
the prevailing )J1arket prices, he
shall ask for revision of the reserve
price· before the property is again
put up for sale.
(e) If the Officer~in-charge of the auc-
~ion is competent to fix tPe reserve
price and confirm the sale, he may
make over the articles or property
to the highest bicfder on payment
of the full amount of the bid.
Otherwise, he shall at once sub-
mit a list of the bids received to-
gether with his recommendations
thereon upder copfidential cover
to the authority competent to ap-
prove of the sale through his im-
mediate superior for orders. The
delivery of the articles or property
should be held over till the sale
is confirmed.
(iv) Sale by tender-
( a) When it is proposed to dispose of
Government property by calling
for tenders a reserve price must
be fixed by the authority compe-
. tent to issue final orders of dis-
posal before notice for tenders is
issued. The reserve price must be
kept COPfidePtial.
(b) A copy of the notice of tender
should be sent to all parties known
to be or likely to be interested in
the property to be sold, and where
the extent of the sale warrants,
an advertisement should be insert-
ed in news papers, ·Tenders should
be called for as large a number of
articles as possible at one time in
order to attract competitive bids.
(c) A date and time must be fixed for
the opening of the tenders all of
which must be sealed. All tenaers
not accompanied by the specified
earnest rponey; or received after
the fixed time and date must be re-
jected. The tenders should be
opened by an officer not below
the rank of Divisional Officer.
(d) If the official, opening tlie tenders,
has powers of acceptance, he, sub-
ject to the reserve price being ob-
tained shal! accept the highest
tender received and refund the
earnest moneys of the unsuccess-
ful tenderers. But if he is satisfied
that the highest tender received,
while mor'e than the reserve price,
is less than the fair market value
of the articles or property put up
for sale, or if he has reason to be-
lieve that the party giving the
highest tender will be unable to
fulfil the contract, or is other-
wise unsuited to be the pur-
chaser of the property, he shall
refer the matter to superior autho'
rity for final decision. In case of
acceptance of the tender the earn-
est money may be taken as part
payment or purchase money and
will be forefeited to Government
in the event of non-fulfilment of
the contract.
(e) In cases where the officer opening
the tenders does not have powers
of acceptance, he shall refain the
earnest moneys, received with ten-
ders which in his opinion are
likely to be considered and return
other earnest moneys at once, and
shall immediately submit a list
of the tenders received together
with his recommendations to the
authority competent to . accept
tender through his superior offi-
cer. In doing so he shall inform
his superiors whether any tenders
or other offers were received after
the time fiRed for the opening of
the tenders, and it shall be open
to the superior officers, to reject
all tenders and to issue orders
calling for fresh tenders, In such
cases ali earnest moneys received
. shall be refunded to the tenderers.
(v) It must be clearly understood that
in the sale of all property whether
by private treaty, by auction, or by
calling for tenders, the officer con-
ducting the sale has no power to dis-
pose of the pJ;operty for less than
the reserve price fixed for the pro-
perty,-
(vi) In the case of sales by private nego-
tiation or tender, a separate. history
sheet in form No. CM/2.8 should be
prepared for each article.-
2.32. -Audit by the Divisional Accountant
The responsipility of the. )Jivisional Ac-
countant for applying preliminary checks
to the· initial a<;co,1.mts, vouchers and other
accounts is described in paras 4.2.1. to 4.2.7,
22.2.1 to 22.2.12 and other paras of the Cent-
ral Public Work Account Code, 19()5. Mter
check every voucher ~hould he effaced with
the word "Checked" over the dated iuitials
of the Accountl\nt as well as of t)le Clerk,
who may have applied a preliminary check.
ConsequenUy, the Divisional Accountai;~t
must not be allowed to prepare bills of eon-
tractors and suppliers or to make cash pay-
ments to them as his usefulness as examiner
of chiims arid ·payments wciuld be· impaired
thereby. · · · ·
2.33, Inspection of Offices
1. A Diyisional Officer and the :Oivisional
Accountant where post~d under- his in&tn,IC-
tions s):l'o'uld inspect every _Sub"Pivisional
Office under his charge at least once a year'
and forward an inspection report in C.P.W.D.
form 28 to the Project Officer/the Superin-
tending Engineer for orderS'.
In the Power Wing the ·Under Secretary
may· inspect the Regional Offices as and
when qirected _by the Member (HE)'.
2. A Project Officer/Superintending Engi-
neer _should similarly inspect every Divi-
sional Office under his charge at least .once
a year and forward his inspection report iP
C.P.W.D. form 29 to the Commission/the
Chief Engineer for orders:
3. A Project Officer/Superintending Engi-
neer should occasionally inspect 'the Sub-
Divisional Offices under his charge in order
to satisfv himself. that all i& in order. The
frequency of such inspection is left to his
discretion,
4, The office of a Chief Engineer, 'Project
Of!icer, Superintending Engineer, Divisional
Offic.er or a Sub-Divisional Officer may be
inspected by the Accounts Officer or any
· ·other officer of the Commission as and when
considered necessary by the Members/Chair-
maP. He may send Section Officer, Budget,
Power Wing to any of the Regional Offices
o!l his behalf whennecessary. ..
. 5. The annual inspectior1 oL,_a ,Sub-Divi-
sional Office by the Divisional 'Officer and
of -a Divisional Office by the Project Officer I
Superintending Engineer as _prescribed in
(1) and (2} abov• •is the minimum require-
ment. These, offices should' be inspected more
frequently, if circumstances so require or it
is otherwise .considered desirable. ·
2,34. Progress of Works
· . When. specially qrdered, every .officer or
Supervisor 'incharge of a work carried out
under contract should furnish to the Divi-
sional Officer at the begining of each month
a' progress. report of the 'measurements, and
a· calculation o.f the quantities of work paid
for during the previous month as well as
th<>t done .but not as yet .paid for. together
with a return of ali the materials at site
received, consumed during the month and
remaining oi\ th.e. last day of the month. No
s1Jch officer or st;peryisor_ should be relieved
Of his charge until after a careful inspection
by his superior officer, or under the certifi-
cate _granted by ,\h~ relieving .officer. It is
the duty of the o!ficer ~P charge to bring to
notice any dilatoriness, bad work, or any
thing. militating against· the interests of gov-
ernment on the part of the contractor, and
he will be responsible for any neglect in this-
respect.
2.35. Preservation .
and Registers,
of Accounts Doeuments
·
The minimum periods for which the ac-
counts records prepared in C.P.W.A. Forms
s!)ould be preserved are sliown in Appendix
2:5 of·this'chapter. General ru)esahdperiods
of preservation of other records connected
with ilcCO).lnts are given .in Appendix 13 of
the' General Financial Rules (Revised and
enlarged edition, 1963).
2. The records which are not mentioned in
either of the two appendices, should be des-
troyed only with the previous approval of
the Commission. ·
 ANNEXURE 2.1
LIST OF ITEMS WHICH MUST BE MEASURED BY THE SUB-DIVISIONAL OFFICER
HIMSELF
(Referred to in Para 2.13)
List of lte!lls. of work which owing to their
situation· cannot subsequently be cheeked.
1. All work below ground level such as-
(a) Concrete, masonry, steel work etc.
in foundations, and
(b). pipes in external water supply and
drainage lines. . cers. A list of Circles, Divisional and Sub-
2. Reinforced steel in R.C.C., R.B. work
etc. and steel work embedded ,in masonry
or concrete.
3. Fabricated steel work in . columns,
beams etc. which are encased either In ma-
sonry or concrete. · etc.
4. Wood work, iron w<irk etc. hidden by
ceiling, wall panelling or floor hoardings.
5. Bitumen painting of roofs under mud
phuska and tile pavitlg or under-terrace
concrete.
6. Flooring, skirting and dado work jn
1 basins, sinks, urinals, stall urinals, bath tubs
situ mosaic, terrazzo; tiles.
7. Lines of pipes buried in floor or ma-
sonry .in internal. sanitary wate~ supply or
drainage installatl'!ns.
List of Items of work which are considered
· to have very high Unit Rates.
1. R.C.C. work.
2. Items in sunk ashlar stone or marble
work, plain sunk or moulded jn walls,
columns, arches or domes.
3. Stone or marble work in wall lining.
I CUSTOQY, HANOLING ANQ ESCORT OF CASH
4. (a) All wood work'in chowkats, frames
or trusses whether in country, India or
Burmah te,akwood. . casll.
(b) ·All joinery work in shutters, trellis
work, miscellaneous wood work etc. whe·
ther in country, Indian teak or Burmah teak ·
wood.
(c) All brass, oxidised brass or other
similar costly fittings to doors, windows etc.
where payable se.parately.
5. (a) Steel work cut, hoisted and fixed
or steel work .fabr,icated, hoisted and fixed.
(b). Steel ·doors, windows, shutters, grills
6. Flooring, skirting and dado work in
situ mosaic, te,rrazzo, tiles, Shahbad stone
slabs, Agra stone. slabs or marble slabs.
7. Ceilings with A.C. sheets, hard board,
Insulation board or wooden planks.
8. All sanitary fittings such as wash
and water closets.
9. (a) Storage tank items in water sup-
ply.
(b) Sluice valves, fire hydrants etc. ,in
wate•r supply,
(c) C.I. ·or Hume pipes and specials and .
their lead caulked joints in water supply. ·
10. (a) M.anholes, vetshaft, road gully
chambers, Adam's· syphons, manhole covers
and frames.
(b) C.I. inspectlon bends and chambers
in C.I. Pipe drainage.
C:HAPT:t<iE IIi
CASH AND SECURITY QEPOSITS
(Pqrq$ G.8.1. to 6.8.4. of Central P1kb!ic Works)
3.1. General Instruction~ fol' cust.ody of
The following instructions for handling
and safe custody of cash in the Commission,
Circle, Divisional and Sub-Divisional Offices
should be followed by the Disbursing Offi-
Divisional Offices where cash is handled
is given at the end of this Chapter (An-
nexure '3.1) : -
(1) · General
The pisbursing Officer will be responsible
fo.r the safe custody of all Government
moneys drawn from the bank or treasury
and aH sums of money, received on behalf
of Government. It is his .duty to see that in-
structions laid down in paragraph 6.8.1 of
the C.P.W.A. Code and paragraph 109 of
the Compllat.ion of the Treasury Rules, Vol.
I are strictly observed. For this purpose, he
will be as~.is.ted by a. Cashier o.r wlier!l the
ca~.h transaction~ do not warrant that, by
a Glerl<: working as a part-time Cashier. The
cluUes of the Cashier/Clerk will be receipt,
custodY ancl disbursement of cash under the
geuer~l supervision of the Disbursit~g Offi-
cer. Ue. will also be responsible for the
ma\t\ten,anC~Ii' of C8J>h hook; besides other
duties, which may he entrusted to him. A
lis,t Oc~ oflkes where cashiers are attached is
!'l~ven at tbii' end. of tbls chapter (Annexure
3.2.)..
(<';) Custody of Cash
m At headq1.1,arters of the Commiss,ion,
Circle and Ilhri~sious, public money should
be j<:ept in strong treasure chest built into
the, flofl" or w<~.ll of orN o.f the rooms a.nd
secured by two. locl>s. of different patterps.
The room wi)l. be- oa,nverte~d into a strong
iQ~m aud h<~.ve the d~oors arld windows le:;~d­
il!§! tber~to fitted with strong i.ron bars, the
guaxd establishment b.eing respot~sible for
watchiug the room a.t n_ight. The !tey of one
lock shall be kept by the Cashier (or t_he
cle.rl<: entru.Sted wtth ~he receipt and dis-
bursement of money) and that of the other
lock by the Accounts Officer/Drawing and
Disbur:;;ing Officer in the Commission and
Divisional .Officer.
27
AGco~tnts Cod~. 1965
(ii) In Sub-Divisions, where Sub-Divi-
sional OftiGers are Disb\.lrsi,ng Officers, cash
may be kept in iron tr<;>asure chest. At. the
Sub-Pivisional he<tdquarters and at every
,inspection hou~e or oth~r place of usual
halt, arrat~g<:rnents should be made, as far
a~. possil)le to ~ecur~ly 1as.ten the treasure
chest by a ch!!in p;:tssing through an ~ron
staple built into a blo~k; of con.qete or any
other permanet~t flxture con.sidere.d ~ec1.1re
by the Suh-Divjsjonal OffiGer. The ends of
the chain should be locll;ed by a. strong pad-
lock !!nd the k;ey kept by the Ilat!'adar. The
k;ey of lock of the Ghest shall be kept by
the Sub-Divisional Officer and that of the
other by the Daff<ld!lr or tl;e guard. If there
is no guard attached to the Sub-DJvision,
the key of the other lock shall be lmpt by
'!l ~<mior supervisor or clerk of the Sub-Di-
vjsion.
(Ui) The treasure chests should never be
opened unless both the custodi.ans of ~keys
are present.
(iy) In offices where there are no. sanc-
tiatl.ed guards, whenever money arrives late
in offic.e a.nd it is not pos~ible to remit or
disburs.e it the same day '!tid the amount is
considered large, it is l<!f.t to t4e C\iscretion
of the offiQer in c)large of the c,ash chest
ma.l<:e special arrangements :fQr its pr0 teo.
tiou. with the help of the police, wher<l con-
side,red necessary and practicable till such
time as it can be disbu.rsed.
3.2. Carri,age and Handling of Cash
(a) An officer in charge of cash is respon-
sible to see that adequate arrangements are
mad.e fo.r the carriage of money to or from
treasur:y or bani<. The instructions laid
cte>wn. herein embody the minimum precau-
tiOUI! to be observed for the safeguard of
Gawrm:nent money outside a. Gover;nmet\t
offiQe in pqrmal circumstat~ces'. If conditions
<~re ip any way al:>normal or wheQ the gene-
r~>l tranquilit.]l' is disturbed or when money
is to be transported to a long distance or
when crimes against property have been un-
usuallY rife in any area, it is ,expected that
offiGers will use their juc\gement as to the
additional precautions that may be required
 2s
specially when sums are large. The amount
which js to be regarded as a large Sum ·m,ust
depend upon the circumstances ,in eacli par-
ticular case, such as the status of the mes-
senger or the distance to which the S!Jm
is to be conveyed and the officer makmg
the arrangement must consider the circumc
stances and ·if he fails to take reasonable
precautions he would be held personally
liable for any Joss that might result.
(b) The cash shall be, carried jn a cash
chest of the usual pattern with 2 locks when
.the amount ~s over Rs, 1,000. Means of loco- ·
motion must be provided in such cases.
When, · howev<Jr, the. amount .is less than
Rs. 1,000 and the guard travels on foot the
money shall be carried in a locked leather
bag. Wheneve•r. practicable, the keys of the
cash chest or bag will be given to the guard
in a sealed envelope for del,ivery to the
person to whom the money is being sent,
but ·in cases where disbursement to two or
more. persons has unavoidably to be made,
the keys w.ill be given to that member of
the guard who is made responsible for the
disbursement.
When cash has to be conveyed by rail, it
will invariably be taken i,n the same com-
partment i.n whic.h the guard in-charge
travels.
(c) Divisional or Sub-Div~sional Officers
should strictly .follow the rules with, regard
to the. carriage of public money as framed
by· the Government of the State where his
Division or Sub-Diyision may be located.
(b) In the absence of a regular treasure
guar(l, an officer when marching or ,in camp
with Government money or valuable pro-
'perty, may requisition for. police guard in
terms of para 12 of C.P.W.I>. Code. Such
guard will be supp)ied without charge and
an application for them should be made to
the superintendent of Police by an office:r
of the· status not lower than a D~yisional
Officer. · ·
3.3. Remittances of Receipts and other
Amounts into a Bank or Treasury.
. (i) The cash in Divis.ional or Sub-Divi-
sional cash chest .should be· tlie minimum
require(l by the Divisional or Sub-Division-
al Officer. All heavy· amounts received· on
. account cif earnest. money or tende·rs or on
·any. ot4er account as :far as possible be re-
.mUted into tre'lsury/bank on the same day.
If this. be not. possible, proper arrang~­
ments for, the safeguarding of the safe or
:treasure eli est should be made as indicated
in para 3.1(2).
(ii) Whene•ver cash, cheques and other
valuables have to be sent from one office to
another or to the treasury, signatures or
·thumb impress,ion of the person who is en-
truste(i with their escort should invariably
be ·taken in the sample form below:-
Register of Valuables (Sample Form)
- in the· case of. out-stations, he will count 1t,
Pri.rticul'ars Purpose To whom Dated
of valua,- for which ent1;usted
signature
bles, ehoq- entrusted (or tim-
ucs, Cash mb imp-
etc. entrus- rcssion)
ted of the
person
to whom
entrusted
-~---- ---,_- - - - - - - - - - -
1 2 3 4
.
· 3.4. Instructions for Minimising the Risk of
Loss.-
. In order to minimise the risk of loss of
pubLic. money, all imprests. should be kept
as low as possible, being reduce<l. in am?unt
whenever circumstances render 1t poss1ble.
Whenever practicable, imprest .holders
should be supplied with small iron cash
·boxes but in. any case the imprest holders
are r~sponsibl~ for the exercise .of proper
care ,.in the custody of cash an<l m case of
loss, the , onus of proof that proper care is
e•xercised will lie on him. No member of the
office should leave the office on pay-day
without receivi!lg his/her salary, Any mem-
ber of the staff not complying with the or-
d~rs, should be reported to the Disbursing
Officer. Persons on leave should collect their
· salaries on the .due date, unless too ill to do
so. The proce<lure for disbursement of
monthly pay an<l allowances on the pay-day
, to class III an<l IV establishment ,in the
· Water. Wiag of the Main Commission is laid
down in Central Water and Power Commis-
sion Office Order No. 5/20/55-Bills dated
20th J).priL 1955 printe(l as Appendix 3.1.
3.5, Priva,te MQney not to be kept in (Gov-
ernment) Cash Chest.
In no circumstances, jt is permissible for
private money to be mixed up with ·public
money or e-ven to be kept in the same cash
chests where such a chest is provide(l by
Government.
3.6. Cash with Cashierjlmprest Uolders to
be Counted.
The Div,isional OJfficeor or the Sub-Divi-
sional Officer as the case may be, should
count the cash in the hands of each imprest
holder or cashier at least once a month, ?r
Signa.ture
whenever he may visit them. He will, on
of the such occasions, record a note in the cash
book showing the date of examination and
Division-a.
Accoun- the amount (in words) found. The chances
tantjSub- .of temporary mis-appropriation would be·
Divisiona
Officer considerably minimised ,if a system of sur-
prise count were introduced by Divisional
Officers in addition to the monthly count,
and this should be carried out whenever
possible.
5 cal verification, which is discovered Ill any
3. 7. Instruction Regarding Payment of Cash
in Sub-Divisions.
The following instructions regarding pay-
ments of cash are laid down for informa-
tion and compliance--
(i) The cash chest shall be brought into
the same room, verandah, tent or ·other
place where the Sub-Div,isional Of!tcer ac-
tually is at the tinte _of making pay~ents.
The custom of placmg the chest m the
verandah While the Sub-Divisional Officer
sits inside a room or tent is strktly prohi-
bited. The chest should be in full view and
within .a short distance of the Sub-Division~
al Offioeor, so· that it is not possible fo.r any
one to extract money from it without being
seen by the Sub-Divisional Officer.
(ii) The cash chest shall be opened and
closed ·by the SuJb-Divisional Officer hi;m-
self or by the Daffadar in his presence. T)le
Sub-Divisional Clerk shall have nothing to
do with the opening and closing of the
chest.
(iii) The S,ub-Divisional Officer shall
either remove money from the chest himseLf
and replace it therein or direct the Daffadar
to do so. The Sub-Divisional Clerk is not to
be entrusted with this duty.
(iv) The total amount to be paid to the
various payees shall first be counted out by
the Daffadar from the bags containing the
cash. The amount so 'counted out shall l;Je
checked by the clerk and then returned to
thB (iaffadar who shall place it on the Sub-
Divisional Officer's desk or table, or such a
place as th,e Sub-Divisional Officer · shall
direct, 'from which it is to be taken up and
paid to the payers, either by the Sub-Divi-
sional Officer or in his presence by the
Daffadar.
The cash shall in no case be handed over
to the payee by the Sub-Divisional Clerk.
The accounts clerks of the Divisions shall
write1 up the mish book (Main and Subs>-
diary) and shall also be entirely ,responsi-
ble for the handling and record of all cash
where no cashier is provided,
3.8. Defalcation, Losses etc.
[See Eule 16 of G.F.R. (Revised ,_,d enlarg-
ed, 1963.]
(a) With the exception noted below, any
loss of public money, departmental revenue
or receipts, stamps, store or othe;r property
held by or on behalf of Government, caused
by defalcation or· otherwise includi,ng losse:s
and shortages noticed as a result of .PhYSI-
office should be immediately reported by
the dfficer concerned to his immediate offi-
cial superior as well as to the Accountant
General even when such loss has been
made g~od by the party responsible for ~t.
Such reports must be subm,itted as soon as
suspicion arises that there has been a loss;
they must not be delayed while detailed en-
quiries are made. When the matter has
been fully investigated, a further and com-
plete report should be submitted of the
nature and extent of the loss showing the
e·rrors or neglect of rules by which such
loss was rendered possible, and the pros-
pects of effecting. a recovery.
. (b) If the irregularity ,is det·ected by the
Audit Officer in the first instance, he shall
report it immediately to the subordinate
authority concerned and 1f he cons1ders
necessary to Government as well.
ExcePUon
Petty cases, that is cases involvi,ng losses
not exceeding Rs. 300 each, need not be re-
ported .to the Accountan.t General, . unless
there. are, in any case, Important features
which me<rit detailed investigation and con-
sideration.
NoTE--The ins~ructions issued. by the
Government of India in the Finance De-
partment letter No. D/243-A dated 21.st
J'une 1929 (Annexure 3.3), Home• Depart-
ment letter No, F. 317/34 Judkial dated
19th April, 1934 (Annexure 3.4) and M.inis-
try of Finance, Department of Rev,enue and
Expenditure Circular D.O. letter No. 118-
SF /53 dated 12th January, 1953 (Annexure
3.5) regarding reports, inv.estigations and
criminal prosecutions in respect of losses
should be followd strictly and promptly.
[See Rule 21 and Appendix I of G.F,R.
(Revised and ·enlarged, 1963.]
 "''
3v
9.9. Reys-custoily of
The duplicate keys of all the locks of
treasure chests of the Commission, Circles,
Division and Sub-Division should be for-
warded to the Treasury Officer concerned
for safe custody in secu~ely sealed covers.
A register in form C.M. 3.1 should be main-
tained in the Commission/Circle/Divisional
Offices in respect of these duplicate keys.
Once a year jn the month of April, the
duplicate keys should be sent for from the
Treasury Officer, ,examined and returned to
him under a fresh seal, a note being made
in the register that they have been tested
and found correct.
3.10. Losses of Keys and Defects Noticed in
Cash Chests.
(a) If any key is lost, the lock shall be
opened unless otherwise divected, by the
head ~f the office with the duplicate key
obtained from the Tre·asury Officer and the
lock and the key shall then be withdrawn
from use.
(b) The duplicate key shall be s~nt by
the Treasury Officer when the requ!Sltwn
for it is signed by the head of the office
concerned.
(c) In no case, local mechanic shall be
allowed to repair a cash chest or padlock
or to make' a new key for either. When such
emergency arises the local Treasury Offi-
cer should be co;,sulted and if necessary,
arrangements should be made through his
agency for fitting a new padlock. Where
this is not practicable, a local firm of re-
pute and trustworthiness or Messrs Go<lrej
an<l Boyce Ltd., who have their agencies in
various stations in India, should be select-
ed for the• job.
(d) If, at any time it is found that key
to a Divisional or Sub-Divisional cash chest
fails to work or that the lock has jammed
or become faulty in any way and it is not
possible to place the Government cash in
the safe, the matter sh.ould be brought to
the notice of the Divisional or Sub-Division-
al Officer immediately. That officer should
. make special arrangements for the custody
of cash until the defects have been set
right. In such cases, cash should not he
locked up in ordinary almirahs or ofiice
drawers. It should, on the contrary, be re-
mitted to or deposited in any other Divi-
sional or Sub-Div,isional cash chest wUh
full knowledge, and permission of the head
of the office and the ofiicer in charge of the
cash chest; care being taken to obtain an
acknowledgement of. the amount deposited.
If, particularly, in the case of Divisions
and Sub-Divisi,ons located outside Delb,i
31
there be no other Divisional or Sub-Divi- 4. For determining the amount of cash to
sional cash chest, the· amount should be, re- be handled, the average of the preceding
mitted into the nearest treasury or bank 12 months or in the c~se of a new office,
failing which the matter should be reported the amount expected to be handled during
at once to the Police department for arrang- the financial year concerned shall be taken
ing an armed guard till proper arrange- a reasonable guide.
ments can be made for its safe custody or
5. As a rule, the persons borne on the
remittance into a treasury or bank.
permanent establishment shall be placed in
3.11. Security Deposits the charge of the stores or cash and the
(See Rules 270 to 280 General Financial senior hands selected where the charge is
RuLes, Revised and enlarged, 1963 and paras heavy. ·
15.2.1 to .15.2.6 of C.P.W. Account Code,
1965). 6. Under Rule 274 of G.F.R. (Revised and'
enlarged, 1963), the security is permitted
The following instructions should be fol- to he obtained partly in cash and partly
lowed while fixing the amount of securities in any other prescribed form. 25 per cent
to be furnished by the var,ious categories of the security deposit should, however, be
of the staff who handle cash or stores in taken in cash and the, rest by way of fide-
the discharge of their respective official lity bonds etc. Where the amount of secu-
duties:- rity deposit is upto Rs. 150 the entire
amount is to be paid in cash.
(a) Stores
The amount of security for the Head 7. Cashiers or other persons appointed to
Store Keeper, Store-Keepers, Assistant handle the , cash as well as Head Store
Store Keepers, and Supervisors or any other Keepers, Store Keepers and Assistant Store
establishment entrusted with the custody Keepers shall pay the cash security in lump
of the stores etc. shall be fixed in each in- sum prior to taking charge of thE\ir duties.
dividual ease at ·~ per cent of the value. of Other establishment shall pay the security
stores subject to a maximum of Rs. 2,000 in a lump sum or in instalments o'f not less
and a minimum of Rs. 150 only. than l/5th of their pay monthly at the dis-
cretion of the appointing authority.
(b) Cash
8. Security should be taken from gazetted
The following cash security shall be officers who are to actually handle cash or
taken in respect of the cash handled- stores.
NoTE-The question whether security
Name o_f post Value of security to be under Rule 270 of G.F.R. (Revised
furnished
and enlarged, 1963) should be taken
or not depends on whether the Gov-
ernment servant concerned handles
1. Cashier cash/stores or is merely jointly res-
(i) Main Office. 1 per cent of the amount of
pon~ible for the custody of cash
cash handled subject to a
balance/stores. For example no se.-
maximum of Rs. 3,000~
curity is required to be. taken from
(ii) Circle Office. 1 per cent of the amount of the Treasury Officer, who under the
cash handled~ subject to a
maximum of Rs. 500, Treasury Rules is jointly responsi-
ble with the Treasurer for the cus-
(iii) Division&} and Sub.· 1 per cent of the amount of tody of cash balarice but doM not
divisional offices. cash handled, subject to a
maxi.mum of Rs. 1,000, handle the cash. In such a case, the
securitv is to be taken only from
2. Other Establishment en • 1 per Cent of the amount of the Treasurer who handles the cash.
trusted with the custody cash handled, subject to a On the other hand, valuation offi-
of cash. maximum of Rs. 150.
cers in the office of the Chief Com-
missioner who handle cash them-
3. Class IV staff should not normally be selves are .required to .furnish ap-
allowed to carry cash, but if the circum- propriate security.
stances so warrant, the following classes [Min. of Finance O.M. No. F. 11(38).E.
may be allowed to do so upto a limit of II(A)59 dated 30-9-1959.] · rity to be paid by instalments.
Rs. 250 only, and in t,heir case• the amount
of security deposit will be fixed at Rs. 100. 9, Governm~nt servants officiating in
(1) Daffadars. leave vacancies as Cashi.er or Store Keeper
are also required to furnish the full amount
(2) .Barkandaz.
of security unless exempted by the Head of
(3) Peons and Dak runners, Department.
l:i/S280WPO~"
10. No security deposit need be taken
from custodian of office furniture, station-
ery and other articles required for ofiice
management or from Librarian or Library
staff.
[Ministry of Finance's. O.M. No. F. 11'
(38)E.II(A)/59, dated 30th Septem•
ber 1959 and CW&PC Office Order
No. 50-2/59-Adm. IV, dated 19th De-
cember 1959.]
· 3,12. Forms of Securities
Government of India have decided that in
cases where security is furnished in the.
form of cash the security bond should be
executed ,in Form GFR-30 (reproduced as
Form CM/3.2) and in cases where securitY.
is furnished in the form of fidelity bond,
the security bonus should be executed in
Form GFRC31 (reproduced as Form CM/3.3).
When the security is in other than cash,
e.g., Post Office Saving Bank Pass book,
Deposit rece,ipt of Banks etc. the Form CM/
3.2 may be appropriately altered.
The form of the Fidelity Bond to be exe-
. cuted by an Insurance Company w,i!l be as
approved in the Government of India,
Ministry of Finance Memorandum No. D.
5740-P/42, dated 13th May, 1942, reproduc-
ed as Form CM/3.4.
3.13. Instructions for Filling up Security
Bonds.
The following instructions should be ca~e·
fully followed when filling up the agree-
ments-
(a) An office' copy should be prepared
first and then the final deed care-
fully filled in from it and executed.
(b) Impressions both of thumb an.d
tinge~ marks must be absolutely
clear.
(c) The name only of the executant
should be entered ,in the bond or
agreement in the space provided
for the purpose, the designation or
nature of appointment i.e. perma-
nent or temporary, being omitted.
(d) The date at the beginning should
be that of the signature of the last
party sjgn5ng.
(e) The statement of the balance re-
maining due should be carefully
filled in the forms meant for secu-
(f) Corrections or interpol'(tions should
be. attested by initials of the depo-
sitors and sureties (where such are
required) and these should always
be attested by the initials of a wit·
ness.
 32
(g) The depositor and the sureties
(where such are required) should
be required to make an ,impression
of the ball of the thumb of his
left hand in addition to signing his
name in the place set apart for the
signature of the obligor on the last
page of the agreement,
(h) The fact that the sureties own im-
movable property should be got
verified by the officer concerned
from civil authorities of the district
concerned. Agreements should be
retained until it is certain that
there is no necessity for keeping
them any longe•r.
3.14. Security Deposits-General Instruc-
tions.
(a) All securities should be lodged in' the
nearest Post Ofltce Sav,ings Bank in accord-
ance. with the rules laid down in Section
VI of the Indian Postal Guide.
(b) When security is taken by i,nstal-
ments, the first instalmef,lt will be sent to
the Savings Bank as though 1t were a lump-
sum security, and subsequent monthly in-
stalments sent monthly to the Savings Bank
instead of be,ing credited to the Public
Works Deposits till realisation of the full
amount of security enjoined by the rules.
(c) When a person is transferred to an-
other Division, his security will remain in
the Savings Bank ,in which it was original-
ly lodged, If the. security is being realised
in instalments, and he has not completed
the full amount, the remaining instalments
due from him will be recovered in his new
Division and credited monthly in transfer
to his foriner Division, the Divisional Offi-
cer of which will forward the sums so trans-
ferpe,d to the Local Savings)C311;n]<:~as though
the d,epos1tor were still serving in his Divi-
sion.
(d) Security deposit accounts with the
Post Office Savings Bank be opened in two
ways: - lump sum deposit, was paid into the
CD In the name of the depositor, the
security being pledged ,\Q,,an officer
of the Government. Only the "Prin-
cipal" is pledged and not the ",in-
terest" thereon which will he allow-
ed to accumulate or be drawn an-
nually by the depositor as he may
wish. - item, (iv) shall be made monthly till the
(ii) In the name oj' the officer to whom
the security i§. pledged, with the
consent of the person pledging the
I~
I!j
security. In this case, the person !I
furnishing security should be asked ![
whether he desires the interest on
his deposit to accumulate or to be II ANNEXURE 3.1
realised annually on the 15th June . '
LIST OF CIRCLES, DIVISIONAL AND SUB-DIVISIONAL OFFICES OF C.W. & P.C.
and paid to him and his decision WHERE CASH IS HANDLED
recorded in ,the "Register of Depo-
sitors" to be opened and maintain- (Referred to in para 3.1)
ed in each Division.
WATER WING (ii) Bursar Investigation Division, Sri-
(e) On the 15th June in each year, the nagar.
Divisional Officer should make a single ap- 1. Investigation Circle No, ), Faridabad.
(a) Marusadar Sub-Division, No. I,
plication to the Postmaster of the ·Local Srinagar.
Savings Bank for payment of interest due (i) Investigation Division.No. 1, Farida-
to all the depositors who desire to draw it bad. (b) Marusadar Sub-Division No. II,
annually. A depositor is alloweil at any (a) Investigation Sub-Division No. 1, Srinagar.
time to alter the decision recorded in the (c) Marusadar Sub-Division No. III,
Badarpur. ·
register and to ask that his interest bedrawn (b) Investigation Sub-Division No. II, Kishtwar.
instead of being r.llowed to accumulate, or
v,ice- versa. Ranikhet. (iii) Sawalkot Investigation Division,
(ii) Goa Investigation Division, Po_nda. Udhampur.
(f) When a depositor who has completed
his security in one Division and is serving (a) Investigation Sub-Division No. I,
(a/ Daman Ganga Sub-Division, Udhampur. ·
in another desires to draw interest on his
deposit, he will make written applicat,ion Daman. (b) Investigation Sub-Div,ision No. II,
to his Divisional· Officer, who will forward (b) Mandi Investigation Sub-Division, Ramban.
it to the Divisional Officer of the Division Panda.
in which the security is held, and ask that (c) Investigation Sub-Division, Margoa. 4. Central G!wg{ng Circle, Hyderabad,
officer to draw the interest due and credit it (d) Dudsagar Sub-Division, S,anguem,
to the deposit or adjusting the amount by (i) Godavari Gauging Division, Hydera-
divisional transfer in the usual way, Divi- bad.
(iii) Procurement Division, New Delhi.
sional Officers shall on no account draw the (a) Gauging Sub-D~vision, Bhadracha-
interest due to depositors who have le-ft (a) Liaison Sub-Divis'ion at Bombay. lam.
their Div,isions. ' (b) Gauging Sub-Division, Chanda.
(g) In the Central Water and Power Com- 2. Investigation Circle No. II, Faridabad. (c) Gauging Sub-Division, Jagdalpur.
mission the period regarding the retention (i) Design Division, Faddabad. (d) Gauging Sub-Division, Nanded.
of security deposits after a Government ser-
vant's quittal of service, transfer etc., shall (ii) Project Division, Gauhati. (ii) Krishna Gauging Division, Karnool.
be six months. (a) NEFA Sub-Division, Tezpur. (a) Miraj Gauging Sub-Division, Miraj.
(h) A page should be pasted into the
(b) Nagaland Sub-Division, Dimapur. (b) Bellary GaugiQ.g Sub-Division, Bel-
service books or service roll of ev·ery depo- (c) Barak Sub-Division, S)lchar. lary.
sitor, showing the follow,ing infarmatiop: (c) Sholapilr .. _Gauging Sub-Division,
.T(i), £!Po.un.t of security to be taken. (iii) Bhutan Investigation Division, Phunt- - , .... '" · "Siiolaptir. _ __
sholing . ., -n r (d)' Vijayawada Gauging Sub-[)ivision,
(ii) Name of the Division in which the 1'"-,,
deposit,account was opened. - ' '•"'\ )(J"jl t Vijayawada.
,, '!<', -- ' (a) Investigation Sub-DIVISIOn
No. I,
Phuntshdling. (iii) Warangal Investigation Division,
(iii) Date on which the •security, Jf a
(b) Investigation Sub-Division No. II, Warangal.
Savings Bank, or Thimpu. (a) Investigation Sub-Division, Hydera-
,... ·-~u·.,, ~~"bad."' '.rt•······· ""
(iy)_ Dates on which the several ~nstal­ (c) Lagyap Sub-Division, Sikkim. .
j(l ;) t ,..,
ments of a security realizable by ' -· ' >J
(b) Investigation Sub-Division.
instalments. were paid into the :i. Chenab Investigation Circle, Jammu. (c) Investigation Sub-Division.
Savings Bank.
(i) Chenab Investigation Division, J'ammu. (iv) K.G. Cell, 'l\few Delhi.
In case of instalments, the entry against ,,
(a) Investigation Sub-Division No. I, 5. Trisuli Hyde! Project Circle, Nepal.
whole security be realised. Service boo)!;s '!: Jammu.
are not always kept up for temporary em- ! (b) Investigation Sub-Division No. II, (!) D. and P.FI. Division, Trisuli Bazar.
loyees, but they rimst· be maintained for all Kishtwar. (a) Barrage Sub-Division.
those from whom· security is required. I'
,,' (c) Investigation Sub-Division No. iii, (b) Balancing Reservoil' Sub-D_ivision
Jammu. No. I.
J,fS280WPC-5(a)
 34

(c) Balancing Reservoir Sub-Division (a) Go<;!avari Gauging Division, Hyder-

No. II. abad. ANNEXURE 3.2
(d) Power House Sub-Division. ·(b) Krlshna Gauging Division, Kl.]l'·· LIST OF CIRCLES! AND DIVISIONS ETC. OF C.W. & ,P.C. W,HERE, IHSBURSING
(e) Qu~lity Control Cell. nool (A.P.).
(c) Warrangal Investigation Division,
OFFlCERS.
. ARE ASSISTED BY CASHIERS .
(ii) Power Channel Division No. II. (Referred to in para 3.1)
Warrangal (A.P.).
(a) Power Channel and Colony Sub- WATEE WING ·~. ~· 2. ~~gioq~l Load Survey 01Jicre, Bombay.
.))!vision. 6.1. 1'echnir:al Training Centre, Kota .
1. Chenab Investigation Circle, Jammu. · 3. Regional Load Survey Office, Bangalore.
(b) K.T. Road. Sub-Pivision. 2. Technical Training Centre, Kakrapar. . ''·'
' ' .
2. Central Gauging Cirele, Hyderabad. 4. Power Research Institute, Bangalore.
(6) Bi~g;ihj ''Sub-Division. 3. Technical Training Centre, Nagarjuna-
sagar Dam. 3. C.W. & P.R. Station, Poona.
(d)· Hospital, 5. Switch Gear Testing al)d Development
4. Technical Training Centre, Nanga!. 4. Trisuli Hydel Project Circle, Nepal. Station, Bhopal.
(iii) Mechanical Division, ·
' J ' ' ' 7. ))!rector, C.W. ccnd P.R. Station, Poona. POWER WING 6,. C.V{, & P.C. Eegional Off\ce, Madras,
(a) Mechanical Field Machinery Sub-
Division. 1. Reg:onal Load Survey Office, Calcutta. '/. C.W. & P.C. Ofl\ce, Faridabad.
POW::;R WING
''(J:l) Workshop and Transport Sub-Divi- 1. Regional Load Survey Office, Calcutta.
sion.
(c) Store and Heavy Machinery Sub- 2. Regional Load Survey Office, Bombay.
Division. 3. Regional Load Survey Office, Bangalore. I
•I
(iv) E!ectriea! Division. 4. Regional Load Survey Office, New
Delhi.
(a) Electrical· SubcDivision.
5. Power Research Institute, Bangalore .
. (b) Transmission Sub-Division.
6. Switch Gear Testing and Development
(c) Lia.ison Office. Station, Bhopal.
· (v) ·Centra! Gauging Circle, Hyderabad 7. C.W. ·& P.C. Regional Office, Madras.
(Andhra Pradesh).
8. C.W. & P.C. Offic€, Faridabad.

1-.

I

ANNEXURE 3.3
MEMORANDUM OF GENERAL PRINCIPLES TO REGULATE ENFORCEMENT OF
RESPONSIBILITY FOR LOSSES
(Referred to in note under para 3.8)
A MEMORANDUM OF G]lNERAL PRINCIPLES TO
.REGULATE THE ENFORCEMENT OF RESPONSIBX~
LITY FOR LOSSES SUSTAINED BY GoVERNMENT
THROUGH FRAUD OR NEGLIGENCE OF INDIVI-
DUALS ENCLOSED WITH FINANCE DEPARTMENT
LET'l'ER No. D/243-A, DATED THE 21ST JUNE
1929.
·r. Means should be devised to ensure that
every Government servant reaLises fully
and clearly that he will l;>e held pers6nally
responsible for any loss sustained by Gov-
ernment through fraud or negligence on his
part and that he will also be held personal-
ly responsible for any o~her Government
$ervant to the extent to which it may be
shown that he contdbuted to the loss by
his own action, or negligence. The cardinal
principle governing the assessment of res-
ponsibility in such cases is that every public
officer should exert the same vigilance in
respect of public expenditure and public
funds generally as a person of ordinary
prudence would exercise in respect of the
expenditure· and the custody of his own
money. While, therefore, Government are
prepared to condone an Officer's honest
errors of judgment involving financial loss,
provided the officer can show that he hilS
done his best upto the Limits of his ability
and expedence, i;hey are determined to
penalise officers who are dishonest, careless
or negligent in the duties ·entrusted to
them.
2. It is of the great importance to avoid
delay ip the inve·stigation of any loss .due
to fraud, negligence, financ:ial irregularity
etc. If the irregularity is detected by audit
in the first instance·, it will be the duty of
the Audit Officer to report immediately to
the administrative authority concerned. If
the irregularity is deleted by the adminis-
trative authority in the first instance and
it is one which should be reported to the
audit officer in terms of paragraph 20 of the
General Financial Rules, Vol. I (Rule 16 of
GFR, 1963 edition) and Rule 40 of the Trea-
sury Rules Vol. I, he must make that report
immediately. Every important case should
be brought to the not,ice of superior autho-
rity as soon as possible-the administrative
authorit,v shou.ld repo~t to his superior and
the audit to his superwr. Should the admi-
36
37
In particular, if the loss has occurred ed cannot be reduced or withheld for mis-
through F'RAUD, every endeavour should conduct committed prior to retirement. It
be made to recover thq whole· amount lost follows from this that as a primary pre-
from the guilty persons, and if laxity of Cctution, steps should be taken to · ensure
supervision has facilitated the fraud, the that an officer concerned in any· loss or ir-
rcgular:ty which is the subject of an en-
supervising officer at fault may properly
be penalised either directly by requiring quiry. is not inadvertantly allowed to retire
him to make good in money, a sufficient on pension while the enquiry ,is in progress,
nistrative authority require the assistance proportion of the loss, or indirectly by re- and accordingly when a pensionable Gov-
of the audit officer in pursuing the investi- duction or stoppage of his increments of unment servant is concerned in any irre-
gation, he may call on that officer for all pay. gularity or loss, the authority investigating
vouchers and other documents that may be . the case should immediately inform the
relevant to the investigation and if the in- It should always be considered whether accounts or audit officer responsible for re-
vestigation is comple'x and he needs the the value of Government property or equip- porting on his title to pension and the
assistance of an expert audit officer to un- ment lost, damaged or destroyed by the authority competent to sanction pension,
ravel it, he should apply forthwith for that carelessness of individuals entrusted with and it will be duty of the latter to make a
assistance to Government who will then their care (e.g. a policemen's rille, a touring note of the information and to see that pen-
negotiate with the, audit officer for the ser- officer's tents, a. factory motor lorry, an sion is not sanctioned before either a con-
vices o,f an investigating staff. Thereafter, engineer's instruments) should not be re- clctsion .is arrived at, as regards the Gov-
the administrative authority and the audit covered in full upto the Limit of the officer's ernment servant's culpability or it has been
authority will be personally responsible, capacity to pay. decided by the sanctioning authority that
within their respective spheres, for the ex- the result of the investigation need not be
peditious conduct of the inquiry. 6. One reason why it is important to avoid awaited.
delay (vide paragraph 2 preceding) is that
Where accounts officers exist interme- in the course of a prolonged investigation 7. The fact that officers who were guilty
diary between aud,it and the administrative Governmen ~, servants who are concerned of frauds, or irregularities have been demo-
authority, the accounts oflicers will dis- may qualify for pension, and it is held bilised or have retired and have thus escap-
charge the functions prescribed above for that under the rules as they now stand ed punishment, should not be made a justi-
audit, but a report will still be necessary (measures to rectify this are under sepa- fication for absolving those who are also
to the audit officer in terms of the rules rate consideration) a pension once sanction- guilty but who still remain in servi.ce.
quoted above.
3. In any case in which it appears that
recourse to judicial proceedings ,is likely to
be involved, competent legal advice should
be taken as soon as the possibility emerges.
In the case of losses involving a reasonable
suspicion of fraud or other criminal offence
a prosecution should be attempted unless
the legal advisers cons.ider that the evi-
dence available is not such as will secure
a conviCtion. The reasons for not attempting
a prosecution should be placed on record in
all such cases,
4. In cases where loss is due to delinquen-
cies of subordinate officials and where it
appears that this has been facHitated by
the supervision on the part of a superior
officer, the latter should also be called
strictly to account and his personal liability
in the matter care,fully assessed.
, 5,. The question of enforcing pe·cuniary
liability should always b~ cons,idered as
well as the question bf other forms of dis-
ciplinary action. In deciding the degree of
the officer's pecuniary liability, it will be
necessary to look not only to the circum-
stances of the officer, since it should be re-
cognised that the penalty should not be
such as to impair the Government servant's
future efficiency.

ANNEXURE 3.4
MEMORANDUM OF ADDITIONAL INSTRUCTIONS ISSUED BY THE HOME MINIS-
I , , .! ! -; I ·, J ii.IJ TRY REGARDING CASES OF LOSSES
(Referred to in note under para 3.il)
MEMORANDUM OF ADDI'l'IONAL INSTRUCTIONS
ISSUED BY THE LA'l'E HOME DEPARTMENT LET-
TER No. l<'-317/34-JUDJCIAL, DATED 19TH
APRIL 1934
In the•. memorandum circulated v?hh the
Government of India Finance Depjutment
letter No. D/243-A, dated the 21st Ju'ne1949,
the general principles regulating the en-
forcement 9f responsibility for losses sus-
tained by Goverpment through the fraud
or negligence of individuals were fully stat-
ed. The following sUpJllementary instruc-
tions are issued for the guidance _of depart-
mental officers, with special refe,rehce to
cases in which prosecutions in the criminal
courts are, or are likely to be necessary:
(1) All losses of the kind referred to
in para 23 of the General Financial
Rules, Volume I (Rule 21 of GFR,
1963 edition) must be reported
forthwith by the otl1cer concerned,
not only to the Audit Officer, but
also to his own immediate official
superior. Reports must be submit~
ted as soon as reasonable grounds
exist for believing that a loss has
occurred; they must not be delayed
while detailed enquiries are made.
(2) Reports submitted under (1) above
must be forwarded forthwith to
Government through the usual
channe1 w,ith such comments as
may be considered necessary.
(3) As soon as a reasonable suspicion
exists that a criminal offence has
been committed, the senior officer
of the Department concerned pre-
sent in the station will report to
the district magistrate and ask for
a regular police investigation under
the Code of Crimi'nal Procedure
1898.
(4) If the district magistrate . agrees
that an investigation may be made,
the senior otl1cer of the Department .
concerned present ,in the station
will (a) request the district magis-
trate to arrange for the investiga-
tion to proceed from day to day;
(b) see that all witnesses and
38
concerned will at once consult the (b) the decision to prosecute in any
district magistrate as to the adv,i- particular case;
sability of, instituting further pro-
ceedings in revision or appeal, as (c) the result of any prosecution;
the case may be, and if the district. (d) the decision to proceed further in
magistrate .is of opinion that further revision or appeal in- any case;
proceedings are necessary, will re-
quest him to 12roceed as he would (e) the result of any proceedings Jn
in any other case. revision or appeal.
documents are· available to the in-
vestigating officer; and (c) associate Appeals against acqu'ttals can be made (10) Notwithstanding anything contain-
with investigating officer an officer only undc·r the orders of a Local Govern- ed in (2) l<o (9) above, the senior
bf the Department who is not per- ment. officer of the denartment concerned
sonally concerned with the irregu- present in the- station may, i,f he
lari,ty leading up to the loss, but (9) The senior omcer of the Depart- thinks fit, Defer any matter through
who is fully cognizant of the rules ment concerned present in the sta- usual channel for the orders of Gov-
and procedure of the office in which tion will see that, in addition to ernment before taking action. ·
the Joss has occurred. the reports requine-d under (1), (2)
and (5) above prompt reports are NoTE--In Delhi, the Superintending En-
(5) When the investigation is complet- submitted to Government through gineer concerned w,ill discharge the
ed, an officer of the Department the usual channel regarding- duties imposed above on the senior
(accompanied by the officer who ( a) the commencement of a police officer of the Department concerned
attended the investigation) must be inv-estigation; present in the station.
made available for conferences
with the authority who will decide
whether a prosecution should be in-
stituted. If it is decided not to pro-
secute, the case must be reported
thTough the usual channel to Gov-
ven.1ment for orders
(6) If it js decided to prosecute, the de-
partmental representative will as-
certain from the prosecuting officer
whether, having regard to the •en-
gagements of the prosecuting staff,
and the state of work in the court
which would ordinarily hear the ·''
case, it is necessary to move the
district magistrate to make special
arrangements for a speedy tri:al,
and will request the prosecuting
omcer to make any application that
he may think necessary.
(7) When the case is put into court by
the police, the senior omcer .of the
department concerned present in
the station. will see that all wit-
nesses serving in the Department,
and all documentary evidence in
the control of the Department are
punctually produced, and will also
appoint an otl1cer of the Depart-
ment (preferably the officer who
attended the investigation) to
attend the proceedings in court and
assist the prosecuting staff.
(8) If any prosecution results in the
discharge or acquittal of any per-
son, or in the imposition of senten-
ces which appear to be inadequate,
the senior omcer of the Department

ANNEXURE 3.5
HECOMMENDATION OF THE PUBLIC ACCOUNTS COMMITTEE ON THE APPRO-
PHIATION ACCOUNTS FOR THE YEAR 1948-49 TO AVOID DELAY IN THE IN-
VESTIGATION m' LOSSES .
(Referred to in note under para 3.8)
ExTRAC'rs F'HOM crncur.aa D.O. LEITER No.
118-SF /53, DATE!) 12TH JANUA~Y, 1953 FROM
SECHETARY, DEPAHTMENT OF REVENl]E AND
ExPENDITURE, lV!INISTRY OF FINANCE.
"I should like to jnvite your attention to
the Report of the Public Accounts Commit-
tee on the Appropriation Accounts for the
year 1948-49 wherein they have made the
follow,ing recommendation at para 20:-
Ministries should ensure that action
agains.t the· delinquent officials is taken
promptly and the Ministry of Finance
should see that the Ministries init,iate ne-
cessary proceedings in each and every case
in time. Remedial· measures should also be
devised against any defects that may have
come to notice of that Ministry in the
course o,f .investigations.
2. A number of cases have gone up be-
fore the Committee in which it was stated
that achon could not be taken against the
delinquent oi'licials because of the delay in
making· necessary enquiries in the matter
and by the time their guilt was .established
they had either retired, died or left the
country. The Public Accounts Committee
have, therefore, been extremely critical of
the inadequacy of administrative action,
particularly as clear procedural ~nstructions
exist enjoining on every Government oi'li-
cer to realise fully and c1early that he will
be held responsible for any loss sustained
by Government through fraud or negligence
on his part,. and that he will also be held
personally responsible for any loss arising
from fraud or negligence on the part of any
other Government officer to the extent to
which it may be shown that he contr,ibut.ed
to the loss by his own aCtion or negligence.
3. I would, therefore, like to emphasize
the importance of avoiding delay in the in-
vestigation of any loss of Government
4Q
41
figur·e in the Audit Heport if a convention recovery f~om pay of the whole or part of
should be followed of consulting the any pecumary loss caused to Government
Fmance Ministry also , before awarding by negligence or breach of orders.
pumshment to the delinquent ofl:icer some 5. As will be realised, suitable action
of the criticisms o.f the Public Accounts· against the delinquent oi'licials can only be
Committee about the inadequacy of depart-
taken if the matter is pursued promptly, I,
mental action may be obviated, therefore, reguest that you will kindly take
smtable steps to ensure that action against
money due to fraud, negligence, financial 4. Even under rule 49 of the C.ivil Servi- the dehnquent officials is taken promptly
irregularity, etc. Suci:l cases should b~ re- . ces (Classification, Control and Appeal) a_nd 1that Audit and the Ministry of Finance
ported immedia1tely to the Audit Officer Hules one of the penalties which may be are brought into the picture without any
concerned so that his assistance can also be imposed upon a Government servant is the delay.
obtained in regard to the technical inves-
tigation of any case of losses. The adminis-
trative Ministry and the Ministry of
Finance should also be informed at the
earliest moment so that e·flective remedial
action may be ta)>en in rectifying defective
procedure, etc., quite apart from the puni.tive
action against those at fault. In any case in
which it appears that recourse to judicial
proceedings is likely to be involved, com-
petent legal advice should be taken as soon
as the possibility emerges. In all cases de-
partmental proceedings should also be insU-
tuted at the earliest poss,ible moment and
concluded expeditiously in strict accordance
with the prescr,ibed rules. The question of
enforcing pecuniary liability should always
be considered as well. as the question of
other forms of disc,iplinary action. In parti-
cular, if the loss has occurred through
fraud, every endeavour should be made to
recover the whole amount lost from the
guilty persons, and jf laxity of supervision
has facilitated the fraud, the· supervising
officer at fault should· be penalised either
directly by requiring him to make good in
money on adequate proportion of the loss,
or indirectly by reduction or stoppage of
his increments of pay. Steps should also be
taken to ensure that. a Governmerut servant
concerned in any loss or irregularity which
is subject to any enquiry is not .inadv.er-
tently allowed to retire on pension while
the enquiry is in progress; and accordigly, i
I
when a pensionable Government servant is
concerned in any irregularity or loss the I
authority investigating the case. should im- I
mediately inform the Audit Officer respon-
sible for reporting on his title to pension
and the authority competent to sanction
pension. In all i,mportant cases which might I
I
I
I
I

CHAPTER lV
BUDGET
U. Annual Financial Statement or Budget
In accordance with the provisions of Arti-
cle 112(1) of the Constitution, an Annual
~',inancial Statement also known as the
'Budget' showing the estimated receipts and
expenditune of the Central Government .in
respect of a financial year is laid before
both Houses of the Parliament by the
Finance Ministry before the commencement
of that y,ear.
The estimates show separately the sums
required to meet expenditure 'ChargJed' on
the Consolidated Fund undeT Article U2(3)
of the Constitution which is not presented
for vote of Parliament and sums required
to meet other expenditure for which a
vote of the Lok Sabha is required under
Article 113 (2) of the Constitution. Expendi-
ture on revenue account is distinguished
from that for other expenditure including
expenditure on capital account, on loans by
Government and for repayment of loans,
treasury bills and. ways and means advan-
ces.
4.2. Vote on Account
Pending the completion of the procedure
prescribed in Article 113 o,f the constitution
for passing of the Budget, the Finance
Ministry may arrange to obtain, a "Vote
on Account" to cover expenditure for one
month or such longer period as may be ne-
cessary in accordance with the provisions of
Article 116 of the Constitution.
· It has been decided by the Government
of India that except where a "Vote on Ac-
count" is obtained to cover more than one
month's expenditure as a result of general
elections, it will not be utilised for expen-
diture on a "New Service''.
4.3. Budget Work in Water and Power
Wings.
In the Water Wing of the Commission all
the Budget work is done in the Budget
Section under the control of the Accounts
Officer, C.W. & P.C. who passes it after
scrutiny to the Member I Chief Engineer
concerned .for approval through the Secre-
tary, C.W. & P.C. Member (P. & P.) is res-
ponsible for the disposal of· work relating
to the provisions in respect of the grants
etc. of the main Commission; Member
(D. & R.) in respect of Central Water and
Power Research Station, Poona and the
Chief Engineers concerne.d jn respect of the
Investigation Projects, Flood Control
Schemes and other public works. After
these otlicers have approved the provisions,
they are submitted to the Chairman for his
final approval and are then communicated
to the Ministry of Irrigation and Power.
In the Power Wing as well, all the Budget
Work ,is similarly en trusted to the Budget
Section cxf that Wing which also is under
the control of the Accounts Oflicer, C.W. &
P.C. The Accounts Officer, after scrutiny,
submits the cases to the Chairman for final
approval· through the Vice-Chairman who is
the sole incharge of the Power Wing. After
the Chairman accords his approval, the pro-
posals are submitted to the Ministry of Irri-
gation and Power for further action.
4.4. G<meral Rules regarding Preparation
of Budget etc.
Rules regarding the preparation and sub-
mission of budget estimates, supplementary
demands, revised estimates and re-appropri-
ations as well as for the communication and
distribution of grants are contained in
Chapter 5 of Compilation of the General
Financial Rules (Hev,ised and enlarged,
1963) and paras 6, 7 and 8 of delegation of
Financial Powers Rules, 1958 and schedule
IV thereof. 'l'he procedure for the control
of expenditure against grants is detailed in
the Annexure to Chapter 5 of the Compila-
tion of the General Financial Rules (Rev,is-
ed and enlarged, 1963). Special .rules re.lat-
tng to public yrorks major heads .(i.e. 42,
45, 98 and 124) are given in Appendix 5 of
C.P.W.A. Code (1965 edition).
All demands in Budgets, revised esti-
mates, supplementary grants etc. should be
for gross expenditure and exclude all cre-
dits (including those on account of issues
under suspense-stock) and recoveries which
will not therefore be available for spending
by the controlling authority. All ,items of
credits and recoveries should be shown
separately after expenditure items. This
change does not, however, affect the ac-
counts of a work which takes the recoveries
as reduction of expenditure so as to avoid
exaggeration of both credits and expendi-
ture.
43
4.5. Estimates of Revenue Receipts
The Budget and Revised estimates for
Revenue receipts of the Central Govern-
ment, should be submitted to the· Accoun-
tant General concerned and the Ministry
of Irrigation and Power annually in Form
No. CM/4.1.
4.6. Establishment Budgets and Revised
estlmates etc.
The budget estimates for the establish-
ment, 'rools and Plant and contingent ex-
penditure o.f the main Commission (Water
and Power Wings)· under "39-Misc., Social
and Devdopmenta:l Organisations, C.W.P.C."
and the Central Water and Power Research
Sta!Jon, Poona under "42" are prepared in
two parts, viz. Part I relating to receipts
and ordinary expenditure (standing and
fluctuating charges) and Part II relating
to new expenditure on fresh charges as laid
down in para 50, Compilation of General
Financ,ial Rules (Revised and enlarged,
1963). The provisions in each part are made
·for each minor head (detailed in nara 2.2
of Accounts Chapter of this Manual sepa-
rately). The procedure for the estimates for
the Investigation projects, Flood control
schemes and other nublic works is shown
in P,ara 4.8.. · ·
4.7. Revised Estimates for the Current
Financial year, Budget Estimates for the
Next Financial Year and Supplementary
Demands. · ever is less.
The revised estimates o,f the current
financial year and the Budget estimates for
the next financial year under major head
"39-lVIisc. Social and Developmental Organi-
sations" for the main Commission and under
major.;.head ''42-0ther revenue expenditure"
for the Central Water and Power Research
Station, Poona are prepared in forms pres-
cribed by the Minist~y of Finance from time
to time. The explanations for variations bet-
ween the Revised estimates (current finan-
. cia! year) and the Budget estimates (next
financial year) are furnished under each
minor head and sub-head concerned.
S':'bsequ~nt revised estimates are prepar-
ed m ordmary statement form showing
sancti'¥_led budget allotment for the year,
expend1ture already incurred to end of the
month previous to. the one in which the
estimates are framed, anticipated expendi-
ture (foreseen) in the remaining period of
the financml year with reasons for variation
between original and revised estimates un-
der each minor head and sub-head concern-
ed.
Supplementary demands should be ap-
'plied .for ;in form No. ClVI/ 4.2.
4.8. IRudget an!l Revised Estimates under
lP'uiJ!ic Works-Major Heads.
For the major heads 42, 45 and 98 the
procedure prescribed in para 5.2.3 and Ap-
pendix 5 of Central Public Works Account
Code, second edition, 1965 should be follow-
ed sub;jcoct to the modifications indicated
herein.
(i) l~ach Project (Jnvestigation or Flood
Control Scheme) as a whole is a "Major
.Work" by itself and the Chairman is com-
petent to make allotment under the minor
heads and sanction reappropriations from
one sub-head (minor head) to another with-
in the same project (Ministry of Finance
U.O. No. 2508-Bl/49 dated 28-4-1949 to the
late Ministry of Works, Mines and Power),
from ·one nrimary unit to another w,ithin
the groups- of allied schemes (vide Ministry·
of I. & P. -letter No. Bud. 4(5)/66 dated
20-7-1967) and full powers for re-appropria-
tion among primary units subject to such
restrictions as may be imposed. by Govern-
ment from time to time (vide Ministry
of I. & P. letter No. F. 5/5/62-Adm. III dated
15-5-1963) subject to the exceptions detail-
ed below:
(a) Re-appropriation between the. pri-
mary units under which provision
is made for a scheme which in-
volves augmenting the provisions
under any such unit by more than
5 per cent or Hs. one lakh which-
(b) Reappropriation from the provision
made for a scheme to meet expen-
diture ·on any other purpose.
Budget provision .in connection with the
. multipurpose nroiects and flood control
schemeg, should, therefore, be made not by
major and minor works but separately for
each project or portions (Units) thereof un-
der the prescribed minor and detailed heads
and primary units of appropriation.
(ii) The details of establishment charges
both for the current and ensuing financial
years should be worked out in form GFR-2
(Hevised and Enlarged, 1963) and the total
entered in Form 3 of Appendix 5 of the
Central Public Works Account Code, 1965.
(iii) Instead of furnishing a list of new
works costing more than Rs. 5,000 only in
part V of F'orm 3 referred to in (ii) above
1n the budget demands for the next year
and revised estimates of the current year
the Executive Engineer should prepare and
submit a complete list of estimates under
"':o~ks and .Tools and Plant indicating pro-
vlswn reamred for each during the current
and the next financial year in Form No.
CM/4.3.
 46
In addition to the actual expenditure in-
curred during the month, the controlling
officers are also required to inform the
Commission of the commitments and liabi-
liHes incurred by them. For this purpose a ·
monthly liability statement w.ill be furnish-
ed by the Disbursing Officers/ controlling
officers in Form No. CM/4.9 on the basis
of the Liability Register to be maintained
by them in Ministry of Finance O.M. No.
F. 15(1) EG-1/55 dated 3-8-1955 as amended
vide O.M. No. F. 20(6)EGI(B) /63 dated
10-2-1964 (In form No. CM/4.10). The state-
ment should show progressive figures and
should give position of outstanding liabi!i-
tie.s from month to month commencing from
the month of· October in each financial
year. The statements received from the
controlling officers ·will be consolidated in
the Commission in orde·r to ensure the pro-
per assessment of the budgetary position of
the Government of India from month to
month and efficient control over expendi-
ture.
The con trolling officers are also responsi-
ble .for the reconciliation of the depar.t-
mental figur-es of expenditure with those
appearing in the &ccounts mailntained by
the Accounts Officer (Account&\lt General
concerned) to ensure that differences with
the c'Jepartmental accounts are adjusted ·in
the accounts as the accounts ligures to be
finally included in the Appropriation Ac-
counts will be those maintaining by the Ac-
countant General. Reconciled statements
are also required to bel submitted to the
Commission monthly.
The controlling authorities should also
make a monthly review of expenditure con-
cerning each head of the account and send
the result thereof to the Budget Section
--
by the 22nd of that month in form CM/ 4.11.
Detailed instructions in this regard have
been given in CWPC circular No. 3/5/59-
Bud. dated 3-1-1970 reQrOduced at Annexure
4.6.
4.17. Rush of Expenditure in March
Provisions that cannot profitably be uti-
lised should_ be surrendered, It is contrary
to the interest of the Government that
money should be spent ha£tily or in an ill-,
considered manner mainl!Y because it ,is
available or that the lapse of a grant could
be avoided. The existence of likely savings
should not be seized as an opportunity for
introducing ,fresh items of expenditure .
which might wait till the ne_<cl year. Rush
of expend! ture particularly iii: the closing
months of the financial year shall be re-
garded as a breach of financial regularity
and should be avoided.
Disbursing officers are assured that
failure to spend the total grant allotted to
them will not in ordinary circumstances,
count against them in any way,
4.18. Appropriation Accounts
As soon as the accounts of the year are
closed, each controlling officer is requir.ed
to furnish a statement showing variations
between final appropriation and the expen-
diture by minor and sub-h~ds in form
CM/4.12 togethe'r with detailed reasons for
such variations.
Reasons for savings or excesses should
be clear, concise and complete. They shouJd
not be ·vague or in genera'! terms. · When
there is more· than one -cause for any saving
or excess, amount for each cause- should be
shown separately and it should be stated
why it could not be foreseen and why action
could not be taken in time to avoia the
saving or excess. In case some action was
taken, it should be described clearly.
ANN:mXURE 4.1.
(Referred to in paJa 4.12)
MEMORANDUM FOR ExPENDITURE FINANCE CoM·
MITTEE FOR. PROPOSALS INVOLVING EXPEND!·
TURE IN NEW SERVICE OR NEW INSTRUMENT
OF SERVICE IN TERMS OF INSTRVCTIONS
ISSUED BY BUDGET DIVISION OR ExPANSION OF
ExiSTING SERVICE CoSTING OYER Rs. 25
LAKHS (NoN-RECURRING) OR Rs. 5 LAKHS PER
ANNUM (RECURRING). .
GOVERNMENT OF INDIA
MINISTRY OF ......................... ..
DEPARTMENT OF ................ ..
New Delhi, the
MEMORANDUM
SUBJECT-
(!) l:itatement of ProposaL
(a) Reasons and justification for pro;oo-
sal, indicating historical background
circumstances in which the need ha~
arisen, whether other alternatives
have been considered and what de-
tailed studies have been made in
regard to the proposal for establish-
ing its need, its economics and othe1
relevant aspects.
(b) Has the proposal been included in
the Plan and what is the provision'/
Is any modification proposed?
(c) What is the estimated yield from the
Project and what are the economic
imp)ications?
(d) Have other concerned Ministries and
Planning Commission been consulted
and if so, with what result?
(e) Has the proposal or its variant been
gone into by any Committee, Depart-
mental or Parliamentary, and if so,
with what result and what decisions
have been taken?
(2) Programme Schedu.le
(a) Has the project/scheme been worked
out and scrutinis.ed in all its details?
(b) What is the sch:edule for construc-
tion, indicating the position separa-
tely relating to plant and machinery
Lf.SliBOWPC-6
and civil works, raw maferials, man-
power etc. together with year-wise
phasing.
(c) What is the target date for comple-
llon and when will the expected
benefits commence?
(3) Expenditure involved
(a) What is the total expenditure (non-
recurrmg and recurring)? Indicate
the position year-wise and also whe-
ther .any budget provision has been
made and if not, how it is proposed
to be arranged? Has any expendi-
ture been incurred already'/
(b) What is the foreign exchange com-
ponent (separately for non-recurring
and rec~rrmg expenditure)? What
are the Items of expenditure involv-
mg foreign exchange and expendi-
ture on foreign expercs? Has clear-
ance of E.A.D. been obtained and
has availability of credit facilities
been explored and if so, with what
result?
[Add Statements showing
(i) the number of posts required and
the. pay-scales, together with the
basrs. adopted for statring, both fn
current year and future years;
(ii) expenditure on lluildings and other
works and its basis and phasing·
and · '
(iii) expenditure on stores and equip-
ment.]
( 4) Supplementary Information,' if any.
(5) Po!nts on which decisions/sanctions
are requtred.
Secretary to the Govt. of India
Ministry of ................. .
(Department of .................. )
47
 ANNEXURE 4.3
STATEMENT SHOWING DATES AND FORMS PRESCRIBED FOR SUBMISSION OF VARIOUS BUDGET RETURNS ETC.
FOR GRANTS UNDER 39-MISCELLANEOUS, SOCIAL & DEVELOPMENTAL ORGANISATIONS-C.W. & P.C. ..
(Referred to in Para 4.15)
Serialli
No. Particulars Prescribed form From whom To whom Due date Remarks

·---------------l------------1------------~-~----------l-----------~------------
1 2 3 4 5 6 7
~---------l-------~-----~~-------------1-------------
1 Budget demand for the
next financial year and
Simple statements Various DirectoraWs and
Sections of C.W. & P.O.
I Accounts
& P.o.
Sec. (W) of C.\:V. lOth August Works and other con-
tingent expenditure spe-
revised estimates for the cially allotted tO each
current year. Directorate or Section.

I Budget demand for the

' next :financial year and
Statementslbased on the
forms supplied by A.G., respect of conti:n.gent il.nd
I
Accounts Section (W) in C.W. & P.O. (B~dget Sec.) J lOth August.
revised estimates for the C.W. & M. works expenditure and j '
CUITent year. Accounts Section (E) in !
respect of pay and-allow- ! !
Pa.rt !-Section A. ances. J I
Revenue and standllig C.Es fqr their office
charges.
I
Section B;
charges.
Fluctuating

Part II-New Expendi-

ture.
Budget demand . for the
next finan_cia] year and
revised estimates for the
current year.
(a) Fresh charges,
Il
Forms sttpplied by A.G., C.W. & P.O. (Budget Sec- ].finistryofi.& P. and A. G., 31st Ju1y; 31st Aug., 15th These dates are fi.Xed by
C.W. & M. with detaHed tion). C.W. & M. Sep. the Ministry of Finance
statements in form No. every ye~.
G.F.R. II and Fresh
!lharges in Form 8-186,

(b) Fluctuating charges,

'I (c) Standing charges.
\
5f I Budget estimate of revenue
/ for the next financial year
l ~~~ ~:~:~ ;~~~tes
Form No. CM/4·1 Various Directorates and Accounts Section (W) of 15th 1\ov.
Sections of C.W. & P.O., -c.w. & P.O. Budget Sec-
for
Accounts Section (W) of
C.W. & P.O.
tion C.W. & P.O. 25th Nov.

I C.W. & P.O. (Budget Sec- Accountant General and 1st Dec.
tion). Ministry of I. &_ P.

:LJS2 sow'l'P'<1o=-::ii6i(;(a~)- - - - ' - - - - - - - - - - - - - ' - - - - - - - ' - - - ' - - - - - - - - - - - - - - - - - - ' - - - - - - - - -


___
2 ___ l___
Budget estimates for expen·\ Form No. CM/4·5
3 Commission and all Con-
ditnre on Disnlay and
Visual PublicitY. \ trolling Officers.
4 j Budget estimates for loans
5
) to Government servants
I
[ for house building.
Explanatory Memo. on the·
Budget for next year~
I
Notes on expenditure esti-
mates.
6 j' ~iaterial for President's
address to Parliament and j
] Fina-nce JVIinis:f;er's Budget
speech.
7 Supplementary demand,S
for the current year.
8 First and Seoond (Final}
:revised estimates _for the
current year for suppl.
grant or surrenders.
91 Final Re-appropriations I Simple
and surrenders.
' each Dte. and Section.
Ij
j March and proposals for
·I
:1
:!
10 1Final distribution of the
allotments of the current
yea;r.
){onthlv Review of expen·
ditnre:
12 Quarterly Statement of
Expenditure in. respect
of India Circle.
Detailed monthly state-
13
ment of Cash Payments/
Adjustments.
.14 Compilation Sheet
Monthly Expenditure Con-
U5
trol Forms.
ANNEXURE 4.3-contd.
a....___. 1------------,
5 \
I
1------------
6 7
All Directorates of the \ C.W. & P.O. (Budget Sec- 1 15th Sept.
tion\. I
' I
I C.W. & P.C. (Budget Sec-
tion).
1\finistry of I. & P. 30th Sept.
Simple sta'bemeiJts C.W. & P.C. (Budget See- ! l-Iinistry of I. & P. lOth Oct.
l
I By letter
tion).
C.W. & P.C. {Budget Sec-\ Ministry ~f I. & P. 7th Jan.
tion).
II C.W. & P.C. (Budget Sec- -~~January.
i
C.\V. & P.C. (Co-ordination
Section). ti.on}.
Simple statements Various Dtes. a.nd Sections
of O.W. & P.C.
IAccounts
P.C.
&
Section (W) C.W. 5th Dec. Works and other '·con·
t-ingent expenditure
specially allotted to
each Dte. and Section.
Adm. {IV) Section
I1 Accounts (E) Section
. ..
I 5th Dee. In respect of- new pro-
posa1s in respect of
staff.
Form No. Clll 4·2 C.W. & P.C. {Budget Sec·
tion).
I Ministry of I. & P. lOth Jan.
! Simple statements Various Dt.es. and Sections Accounts Section {W) of 20th Nov. & lst Feb. W arks and other- -coiF
I of O.W. & P.O. C.W. & P.O. tin gent expenditure spe-
ci~Iy allotted to eacli
:Dte.· a:nd Section.·
Accounts Section {W} of
C.,if. & P.O. in respect
of contingent and worl;;:s C.VV.P.C. (Budget Sec- lst December and 7th Feb.
expenditure and ·Accounts tion).
Section {E) ill respect of
pay and allo-wances.
C.E's. for their offices
C.W. & P.C. (Budget Sec- Ministry of I. & P. 7th Dec. and 14th Feb.
tion).
--. -.-----~--->·----
statements Various Dtes. & Sections of 1 Accounts Sec;. (W) of C.W. M soon as noticed up to Works and other con-
O.W. & P.C. & P.O. 5th March. tingent expooditure
specially allotted to
AccoURts Section (W) in C.W. & P.C. (Budget Sec- ~~ soon as noticed up to
respect of contingent tion). 5th :Ma.rch. Up to fOth
and works expenditure :3-larch.
and Accounts Section (E)
for Pay and Allowances.
C.Es. for their offices.
C.W. & P.O. {Budget Sec·
tion).
Ministry of I. & P _ As soon as not-iced Surrenders are accepted
by Ministry up to 15th
re-appropriation- np to
20th March.
C.W. & P.C. {Budget Sec· 1\11 Controlling Sections 31st March.
Simple statement
tion). and Offices concerned.
Form No. ClVI 4·ll All Directorates and Sec- Budget Section. 22nd of the month.
j tions of Commission.
I C.W. & P.O. (Budget Sec-
tioi:t).
Ministry of I. & P. llst week of the month foi-
I
lowiDg.
Simple statement Do. A.G.C.W. & :M:. 1 Allie~ the end of 'each
quarter.
I
Form GFR-15 / Accounts Section {W) Officers incha-rge of works lOth of each month In respect of wo:rks
concerned. expenditure incurred
during previous month.
Form GFR 11 Accounts Section _(W) - Officer incharge of Works I Oth of each month In respect of works ex·
concerned. penditure incurred dlll'·
ing previous month.
Form GFR 16 Accounts Section (W) in . C.W. & P.C. _(Budget Sec.) Sth of each month Do.
r~spect of. contingent and
works expenditure and
Accounts Section (E)
in respect of Pay and
allowances.
I C.Es for their offices.
I C.W. & P.O. {Budget Sec.) [ :Ministry of I. & P. 15th of each month Do.
 ANNEXURE 4 3-conclcl
1 2 3 4 5 6 7
II I I
\
I
I

16 Report of reconciliation
of monthly expenditure
I
I
.. .Accounts Section (W) of
C.W. & P.O. :in respect of
Officers incha.rge of works
concerned.
20th of the month 00
In -respect of works ex-
penditure incurred
with ~-G~'s Office. works aD.d ·contingent ex- during ptev:ious month.
· penditure and ACcounts
(E) in respect of pay and C.W. & P:C. (Budget Sec- 20th of the month .. I Do.
allowances. tion). I
C.W. & P.C. (·Budget Sec- Mmistry of I. & P. '. 25th of each month .. Do.
tion).
I
17 Statement explaining Form No. CM 4•12 .. Accounts Section (W} for C.W. & P.C. (Budget Sec.) Ist July .
va;ia~ions between appro- contingent and works
pnation and expenditure expenditure a:ud Accounts
for the prevjous financial Sec. (E) for pay and allow-
year. ances.
C.Es for their offices.
i
IS II Distribution of the Annual
Budget grants to Control-
By letter 00 .. C.W. & P.C. (Budget Sec-
tion).
Accounts Sec. (E) of C.W.
& P.C. in -_respect of pay
lst April or as soon as
communicat-ed by lVIinis-
ling Disbursing Officers. and allowances. try
'
Accounts Section (W) of
I C.W. & P.C. in respect of

I I
I
Contingent and Works
Expenditrrre CEs. for
their office.
I
'
I
!
Accounts Section (W) of
O.W. & P.C.
Various Direetorates
Sees. of C.W. & P.C. "' Within 10 days of receipt Works andfoiher con-
tingent ~ expenditure

I'
I specially allotted to
I each Directorate or Sec-
I I tion.
I '
II . I
19 Appropriation Accounts for Form No. CM/4·12 00 . C.W. & P.O. (Budget Sec.) A.G.O.W. & M. through As and when called for
the pre '~=ions financial year. Ministry of I. & P. after the close of the
I finan{lial _vear.

I I
I

---·~--·-·-···------- ·-----~------~~--··-·- --·

ANNEXURE 4.4 WATER WING

STATEMENT SHOWING DATES AND FORMS PRESCRIBED FOR VARIOUS BUDGET RETURNS FOR GRANTS
UNDER PUBLIC WORKS MAJOR HEADS 42, 45, 98 & 124 ETC.
(Referred to in para 4.15)
I I Due Date Remarks
Prescribed Form From whom To whom
Se ial
No.
Particulars
I I I I -
2 3 4 5 I 6 7
- I

I (a) 1st July,

--

Executive Engrs. and other Superintending Engineers (b) lst Aug.

Budget demands for'Jthe Form 3 o\" App. 5 C.W.P.A.
next· year and revised Code ond Form. CM./4• 3. Disbursing Officers. and other controlling offi.-
estimates for thf:l current cers.
yoa-r. I
I
'
{a) New items .... .. Sup. Engrs. and
Controlling Officers.
othel' O.W. & P.O. (Budget Sec-~ (a) 15th July, (b) 15th Aug.
tion).
(b) Continuing items
C.W. & P.C. (Budget Sec- Ministry of I. & p. and (a) 31st July, (b) 31st Au;.
tion). A.G. concerued. I

l
1
I

Budget Estimates-Non- j Prescribed form 00 Heads of Sub-offices C.W. Budget Sec. .. lst Oct.
A.dministrai;ive Ex:pend.i- & P.O. I
tn::re of India Supp~y
Mission. l Concerned Dte, c.w. &
P.C. {Budget Section).
•
I
I
~im. ofi.& P. & D.G.S. & D. 15th Oct. I

Controlling Officers o.w. I lst Sept. I

.. .. All Disbursing Officers
Budget Estimates of Reve-
nue Receipts for the next
CM 4·1
and Controlling officers.
I
&P.C. (Budget Sec.). I lOth Sept.
' vear and revised e sti-
iu~ttes for th.e current yea •
O.W. & P.O. (Budget Sec- Min. of!. & P. & A.G. con- 20th Sept·
t-ion). cerned.

I
Information for foreign Prescribed Proforma .. C.W. & P.C. (P. & M. Sec.) Min. of I. & P. .. j March every year.
exchange demands.
I
Explanatory Memorandum By letter .. .. C.W. & P.C. (Budget Sec· Min. of I. & P. .. 7th January.
on the :Budget for next tion).
·year-Notes on Expendi- ---~ - -

ture estimates.
.. .. January.
C.W.&P.C. (Co-ordination Min. of I. & P. ---~·

Material for -·President's

Address to Parliament Section-!). I
and Finance Minister's
Budget Speec;,>h.
I
 ANNEXURE 4.4-contd.

1 2 3 4 I 5 6 7
~ ! I
7 Supplementary· demands Form ·CM 4· 2. .. Disbursing Officers .. Controlling Officers .. 15th Dec.
for the current year.
Controlling Officers .. O.W. & P.O. (Budget.Sec.) 25th Dec .

O.W. & P.O. (Budget Sec- :Min. of I. & P. .. lOth Jan.

I
tion). · I,
I
I;
'8 First and Second (Final)
Revised Estimates for
Form 3 of App. 5 O.P. W.A.
Code and Form OM 4·4.
Disbursfug Officers .. Contr-olling Officers .. 15th Nov. & 15 Jan .

the current financial year.

Controlling Officers .. C.W. & P.O. (Budget Sec.) 1st Dec. & 1st Feb•

C.W. & P.O. (Budget Sec.) Mill. of I. & P- .. 7th Dec. & 14th Feb.

'9 Final Surrenders)f Fund I By letter .. .. Disbursing Officers .. Controlling Officers .. 5th Ma.rch. I
Controlling OfficerS .. C.W. & P.C. (Budget Sec.) 8th }\IJ:arch•

O.W. & P.O. (Budget Sec.) Mill. of I. & P. .. lOth March.

10 Application fol' final re- Form 6 of App. 5 O.P.W.A. Disbnrs.ing Officers .. Controlling Officers .. loth March.
appropriation for the cur- Code.
rent year. -Controlling Officers .. C.W. & P.O. (Budget Sec.) II 15th March- I
C.W. & P.O. (Budget Sec.) Min. of I. & P. .. ! 18th March.
r
1 Final distribution of the
allotments of the current
By letter .. .. C.W. & P.C. (Budget
tion).
Sec~ Controlling Officers .. I! 25th March..
year.
Controlling Officers .. Disbursing Officers .. \ 28th March.
i Monthljr Review of expen- Form OM 4·11 .. Controlling O!ficers C.W. & P.O. (Budget Sec.) 22nd of the month•
I diture. C.W. & P.G. (Budget Sec.) Min. of I. & P. .. I lst week of the month fol-
I I lowing. I
I
I
I1 Quarterly
13
j
statement of Pres9l'ibed Proforma
Expenditure in respect
.. Do. A.G.C.W. & M. .. After the end of every
\ quarter.
of India Circle of Acconnt.- 1 I

14 Abstract of monthly pro· no. Disbursing Officers. Controlling Officers 5th of each month .. \ In respect of expendi-
gress of expenditure (Pro- ture _incurred dur'..ng
gress of actual and antici- ContrDlli:i:tg Officers C.W. & P.O. (Budget Sec.). Sth of each month. 1 preVIous month.
pated expenditure).
C.W. & P.C. (Budget Sec.) Min. of I. & P. lOth of each month.
I

,15 Monthly statements of con- Form prescn"bed in para 5 Disbursing Officer Controlling Officer lOth of each month.
trol of expenditure during of Annexure to .Appendix:
previous month. Sepa- 6 of C.P.W.A. Code. State- Controlling Officer 15th of e~~n month but
ments of Estt. to be in C.W. & P.C. (Budget Sec.) abstract showing total
rately under Establish-
ment \by sub-heads) and
other minor heads under
Form GFR 8 & 9. I expenditure on each Pro-
t ject or work by 8th of
each project or 'fOrk. ) each month.

By letter Controlling Officers

I
: C.W. & P.O. (Budget Sec- \20th of each month In respect of expendi-
16 Report of reconciliatiqn
ture. :in-curred during
of previous month's ex- tion} ..
penditure "With .A.G.'s preVlons raonth.
Office Book. C.W. & P.O. (Budget~Sec.) :Min. of I. & P. !. 25th of each month.
I

17 Distribution of the Annual Do~ Do. Controlliug Officers i! As soon as sanctioned grant
is intimated by Ministry.
Budget Grants.
I
Controlling Officers Disbursing Officers Within 10 days of receipt
of above.

Disbmsing Officers Controlling Offi.cexs 1st July .After intimation of co1'-

18 Statement explaining Form GM 4•11
15tft .r.. ·..,. rections made by the
variations between appro- Controlling Officers C.W. & P.O. (Budget Sec-
priations and expendi- tion}. A.G. in Suppl. Aceta.
ture.

when called for by

19 Appropriation .Accounts .. C.W. & P.C. (Budget Sec.) A.G. concer;ned through
Min. of I. & P. Ir As.A.G. after
and

year~s
the close of the
accounts.
 ANNEXURE 4.5 POWER WING
STATEMENT SHOWING DATES AND FORMS PRESCRIBED FOR VARIOUS BUDGET RETURNS ETC. FOR GRA..l\!TS
UNDER THE DIFFERENT MAJOR HEADS OF ACCOUNT
(Referred to in para 4 15)

Sl. Particulars Prescribed Form I From whom I To whom Due Date

.
Remarks

• r________a_________ I
__1__ _________2_________
1
_________
1
4________
. 5 1--------6---------1---------7______
1 Budget demands for the Simple statement All Regional Offices, C.W. & P.C. (Budget Sec- l {o) 20th July, (b) lOth Aug.,
next year and revised esti- All Directorates, All Sec~ tion). I
(e) 5th Sept.
mates for the current yea.r. tiona, Planning Cell,
Madras.

(a) New items

(b) FlUctuating charges

I
(C) Standing cha-rges I . .
Min of I. & P. and A.G.C. (a) 31st July, (b) 31st Aug.,
GFR II & Form S-186 C.W. &P.O. (Budget Sec-
tion). W. & M. & other A. Gs.
concerned.
!
(c) 15th Sept.
~
I
2 Budget Estimates-Non- Simple statement Do. Min. of I. & P. 15th Sept. I
Administrative expendi-
ture of India Supply
Mission.

Budget Estimates for ex- Form CM 4:5 Do. Do. . 15th Sept.
penditure on display and
visual publicity.
I
4 Budget Estlmates for loans Simple statement Do. Do. ! 15th Sept.
to Govt. servants for house
buildings.

.5 Illformation for Foreign By letter .. Do. Do. 31st Dec .

Assistance Budget.

6 Explanatory Memorandum By letter .. •• · C.W. & P.C. (Budget Sec- Min. of I. & P. 7th Jan .
on the Budget for next tio:;t)-
year-Notes on Expendi-
ture Estimates.

10 Jan.
? IProposals for
tary grants.
Supplemen-
I
Form No. CM 4·2 C.\V. & P.O. (Budget Sec-
tion .
Do.

8 Final revised Estimates for Simple statement .All Regional Offices, .All C.W. & P.O. (Budget See-~20th Jan.
the current year. Directorates, All Sections, tion).
Planning Cell, Madras.

C.W. & P.O. (Budget Sec- Min. ot I. & P. 7th Feb.

tion).

9 Final review, surrenders All Regional Offices, All C.W. & ·P.O. (Budget Sec- 3rd Maroh.
and re-appropriation of Directorates, All Sections, tion).
f1lilil>l. Planning Cell, Madras.

10 Final distribution of allot- By letter C.W. & P.O. (Budget Sec- All Regional Offices, .:All 25th March.
ments to Regional Offices tiou). Centres, Planning Cell,
and Controlling and Dis- Madras.
bursing Officers.

11 Material for President's C.W. & P.C. (General Min. of L & P. Jan.
address to Parliament & ·Branch).
Finance Minister's Budget
Speech.

12 Monthly reviews of Expen· Form No. OM 4·11 C.W. & P.O. (Budget Sec- Do. 1st week of the m-onth~ fol-
· ditnre. ·· tion). · lowing.

13 Quarterly statement of ex- Prescribed Proforma C.W. & P.C. (Budget Sec.) A.G.C.W. & M. After the end of every
penditute in respect· of guarter.
India Circle of Account.

14 Monthly·statement of ex- Do. All Regional Offices, C.W. & P.C. (Budget See.) 5th of every month.
penditure- Centres and Planning Cell,
C.VV.. & P.C. (Budget Sec.) Min. of I. & P. lOth of every month.

15 Monthly statement of -re- Do. C.W. & P.O. {Budget See.) ,Do. I 25th of each month.
conciled expenditure.
i
16 Distribution of the Annual By letter or statement Do. All Regional Offices, All I As soon as sanctioned.
Budget Grant. Centres, Planning Cell. Budget grant is intimated

17 Appropriation Accounts .. Do. A.G.c.w. & :M. and other

I by Min. of I. & P.

When called for by A.G.C.

· A. Gs. concerned through
Min, of I. & P.
W. & M. and other .A..Gs-
.con.cerned after close of
the. yearly accounts.
I
 ANNEXURE 4:.6
(Referred to in para 4.16)
No. 3/5/69-Bud.
GovERNMENT oF INDIA
CENTRAL WATER & POWER
COMMISSION
New De.lhi, dated .}'an. 70
SuBJECT-Monthly Review ofE:rpenditure in
respect of Grants concerning Cen·
tral Wate1· & Power Commission
(Water Wing).
The Public Accounts Committee in para,s
1-21 of their 55th Report have urged that
Savings, in the budget allotment should be
surrendered as soon as the possibility of such
savings is envisaged without waiting till the
end of the year .. The above recommendation
has been· accepted by the Government of
India and the Ministry of Irrigation & Power
vide their O.M. No. Bud. 1(71)/69, dated 31st
October, 1969 have directed to conduct a
monthly review of expenditure in respect of
•e.ach of heads of a~count.s under the respec-
. twe grants concernmg thrs Wing of the Com-
mission and the reviewed budgetary position
may be intimated to them to facilitate a
·.systematic review of the progress.
· In pursuance of the above instructions of •
the Govt .. it has been decided that a monthly
review of e:xpenditure instead of quarterly in
r£ spect of each of the heads of accounts may
be made by this Commission for intimating
the revised budgetary position to the Minis-
try in the first week 'of every month follow-
ing. F?r. that purpose all the Controlling
Authorrtres are requested to forward the
monthly review of expenditure concerning
ea~h of the heads of accounts in the pres-
cnbed proforma enclosed by the 22nd of eacli
month.
While framing the review the following
facts may please be kept in view-
(i) The budgetary position in respect of
establishment charges and works ex-
penditure should be indicated sepa-
. rately. In the case of former the
provision of funds ".llowed for the
vacant posts and remained un-
utilised during the month under re-
view for not filling of the vacant
posts sl!ogld )Je reported for saving
and not kept back under the 'Prob-
able requirements',
(ii) In case of stores/equipment the pro-
vision of funds allowed should be
retained only if all the formalities
have been completed by the con-
trolling authorities and · they . are
satisfied that store/equipment would
be received, paid for and adjusted
before the close of the accounts for
the concerned financial year. Other-
;"ise the saving should be reported
m the concerned monthly review.
(iii) The requirement of funds· in respect
of additional items is required to be
proposed only when the estimate has
been sanctioned by the competent
authority and expenditure sanction
issued.
(iv) If there is an increase in the budget-
ed items of expenditure, the reasons
for the increase in support of the
additional demand are required to
be furnished in detail. In this case
it is required to be explained as to
under what circumstances the addi-
tional demand was not asked for in
the Budget Estimates.
(v) ~hile forwardin~ the monthly re-
VIew the reasons of variations (i)
between the proportionate Budget
allotm~nt and' the actual expendi-
. ture for the period under review
and (ii) between the sanctioned
allotment and revised requirements
are required to be explained in
detail in support of the retention
of the unspent disproportionate
allotment.
The date of submission of the monthly re-
view as indicated above may please be ad-
hered to-
Sd/" R. N. CHAWLA
Secretary
Central Water & Power Commission
CHAP.TER V
POWERS
5.1. Introductory gations and those in the rules themselves in
The financial powers of the Central Gov· various codes or special orders of the Central
ernment which have not been delegated to Government, application for sanction is re"
quired to be made to the Ministry of Finance
any other Ministry or subordinate authority
vest in the Ministry of Finance, General rules through the usual channel. For convenience
of reference, administrative powers, for
in this connection are given in chapter 4 of
the compilation of General Financial Rules wh:ch final authority vests in the Ministry of
Irngatwn and Power, have also been in-
(Revised and enlarged), 1963 and compila-
tion of the Delegation of Financial Powers· cluded.
Rules, 1958 (with Government of India deci-
5.2. Functions and Powers of various Officers
sions and the delegation orders dated
1-6-1962) Third Edition. Delegations made to of the Commission. and its Subordinate
Offices
officers of the Commission and its subordi-
nate offices (together with reference to rule The Chairman and the following officers
or orders) other than those embodied in the of the Commission and its subordinate offices
rules themselves in the various codes, are discharge the functions and exercise the
shown specificall.y in the subsequent _para- powers of the authorities referred to in the
graphs. In cases not <;overed by these dele- various Codes as noted against each-
Extent of Powers .Uo.lcva.nt Orders
Sl. -O.ffico/Oflioor
No~
--1 ·~-----~--------
2 4 3
------~~-------
--~---~~-------- -·-~··~--- ------1---·----·~----~---- ..
1 Chairriutn Head of the Deptt. ~ Schedule I of the Delegation of
It'inaTicial Powers Rules, 1958.
Chief Engineer in I'eSpect of projCcta Minist1:y of WMP letter No~ DW -121
2 Chp,irmanf.MCmberJUhiof ]J:nginecr
for the purpose of CPWD and (3) dt. 30-9-46, Minis.i;ry of l & P
CPWA Codes and I>ublic Works letter No, DW. II•27 (18) du~ed
l{.u1os, ' 6-1~53 and para 2 of Qflioo order
No. 59-4-/51-Adm. I dt. 5-4-54
and 59/4/54·Ac\m. III, c\t, 11·1·55.
3 Director, Cent.ral Water & Power CWef Engineer for the pUl'posc of Ministry of I and P letter No. 11(28/
Research Station, Poona. powers under CPWD and CPW.A 62-CoorU, dt. 12-3-64. .
Codes.
4 Director, Steam Power Station '!'rain- Head of office OWPC (PW) No. 15/7/65-Bud (P),
ing Institute, Neyvoli, clt. 24-ll-65. ·
5 Directors of the Commission Superintending Engineers in respect Correspondence ending with :Mi.uistry
of worlts under the4" charge. of W.M.P, U.O. No. DW.S0/3'3/49
dt. 30-5-49.
6 Deputy Directors of tho Commi- (i) Roads of ·offi.oes or l~xeoutive "Do.
ssion. Engineers in respect of' works
under their charge.
{ii) Where Asatt. Directors or Extra Do.
Assistant Directors are incharge
of Units. independently they
can be .declared as Heads of
Offices in respect of works
under thoir cha,rge.
7 DeiJl.\ty Director, CWPRS, l'oona Divisional Officer . for tho purpose Ministry of WMP letter No, :DW. 4
of CPWD and CPWA Codes and cit. 1·11·49. .
Public Works Rules. '
8 Adminisl:rativo Offioor, Powel' Re- Heatl of dflice CWPC (PW) No. 2lfllf63·Adm. III,
seo,rch Institute, Bangalore. dt. 17·.5·64.
{l Deputy 1Jireutol', Swi~chgear •resting Read of oflice Do.
and. Development L.ttboratory,
Bhopal.
--· -----~-·-
59
 !10

5f a ·similar character already exists in or 5. 7. Powers to create Circles, Divisions· anci ·

SI.I
No ..
Office/Officol' l~xtent of Powers llelovant Ordol's under the C.W.P.C. Sub-Divisions .

[For details of different classes of ser-

I vice, see Annexure· 5.1]. Dologation of Extent of powers dologatod Au tho~
--1------~------·----- -·------------·-- - - - - - - - - - - - - - powers for l'ity to
whom
10 Deputy Dh·ector, Regional 'Load (i) Head of office OWPO (PW) No. 15/4/6~-Bud (l'), 5.5. Creation of Temporary Posts delegated
Survey Office, Bangaloro (Asstl·. dt, 15·3·65. The Chairman has, under Rule 10 and
Diroctor wh!3n thero is no Dy. Direc-- (ii) 'l'o exercise the functions of
tor). prawing and Disbursing Officer
Schedule III of the Delegation of Financial Sanction to oro- Powers to incur expenditure Chairn;tan.
m respect of T.A., medical Powers f(ules 1958, powers to create posts ate Circles, Di- in schemes delegated vide
hills etc. of non-gu.ze~tecl staif m Class II. III and IV Service for 'any spe- visions and Sub- item 7 of schedule of addi-
as well as. hills for contingency cific period'. He has further been ·delegated Divisions and tional powers attached to
charges. to extend the. tho MiniHtry of lrinance
by the Ministry of Irrigation and Power "lila thereof. O.M. No. 10(4).1£ (Coord)/
powers to create temporary Class I posts of 62 dated 1-6-62 subject
11 D0puty DireCtor, Regional Load Do. CW & PO No. 15/4/65· Bud (P), Assistant Director I Assistant Executive En- to the conditions
Survey
Director
Office,
when
Bombny (Asstt.
there is no
(dated 3-(i-65. gineer I Research Otlicer. The powers to (a) that the project afJ a
wholo has ab:eady been
Dy. Dil·ector). create Class I posts shall be exercised in scrutinised and accepted
consultation with the Deputy Financial Ad- by tho Ministry of
viser in the Ministry of Irrigation and Power :Finance.
1.2 Deputy Director, Rf!gional Load Sur- Head of office OW & PO (PW) No. 15/4/65·Bud(l'), and the fact that he has concurred in the
vey Office, Oalutta (Asstt. Director dt. J4.HG. (b) -that provisions for such
where there is no Deputy Director). proposal should be incorporated in the body Circles, Divisions tmd
of the sanction (Ministry of Irrigation and Sub-Divisions is inclu-
Power letter No. 5/5/62-Adm. II, dated oluded in the project
13 Extra Assistant Dh·ector, Regional Do. OW & PC (l'W) No. 15/4/65-Bud (l'), estimates accepted by
Load Smvey Offi.cc, New Delhi. dt, 14"10·66.
15-5-63). the Ministry of ])~inanoe
NoTE~Thc term "Specific period" means and,
a period not exceeding two years {c) that fuuds received are
14: Under Secretary-II (Water Wing) Head of -office for all purposes C\VPC (WW) Office order No. 46/1/56- available by valid app-
except the ·items mentioned agai11st Adm.IV, dated 21J-2-58 and Ministry for posts in respect of which Chair- ropriation or J'eappro-
Accounts Officer in S.No. 16. of I & !' No . .AdmAV-1(18)/64, man does not have powers to create priation.
clt. 8-7-64. such posts permanently. In other
-cases, the term implies any stated
period. [Ministry of I&P letter No. 14(4)64-
15 Under Secretary (:PW) Head of office· except for tho fnnotions CWPC (PW) le'tterNo. 12/11/62-Adm. Coord., dated 12-11-64.]
of Drawing and Dishursiug Officer · III, da.ted 7-2-63.
I_ (See SL No. In 5.6. Creation of Posts and making Appoint-
5.8. · To Sanction Entertainment of Police
ments to Work-Charged Establishment
' Guards
16 Accmmts Officer of the Commission , • (i) Divisiona.I Officer in terms of Ministry of \'VllllP No. DW-80/33/49, Superintending Engineers and Divisional
· para 2.1.1 (22) of CPWA Code, dated 14-5-49, Officers may, subject to any general or spe- When marching, or when in camp or pub-
1965. lic duty, officers are allowed a guard for
cial restrictions whtch the Ministry of Irri- the protection of public property. Such
(ii) Drawing and Disbursing Officer CWPC latter No. 46/l/56-Adm. IV, gation and Power may impose, sanction guards are supplied without charge by the
in respect of pay and allO\vanoes dt. 16~7-55. the entertainment of work-charged esta- Police Department and application for them
of non-gazetted staff' of the blishment· subject to the conditions that
Main Commission (WW).
provision therefor has been made in a sepa- may be made to the Superintendent of
rate sub-head of the sanctioned estimate. Police by an officer of not lower status than
17 Section Officer, Cash, CWPC(PW) Head of office for funotionh1g as CWPC (PViT) No. l5/9/65JI3u4 (P), Provided, however, that Superintending En- a Divisional .Officer. Such guaras will n.ot
Dn:i.wing ant'l _Disbursing Officer in dt. 11-6-65. gineers and Divisional Ot!icers may create however be supplied unless the officer tra-
reBpect of bills on account of :pay
a post only if the maximum of the sanc· velling is incharge of Govt. money or valu-
and Allowances, T.A., ro-hu'but·semont able Govt: property, or unless the Country
of m~dica.l _ charges etc. of non- tioned time-scale .does not exceed Rs. 300
gazetted st·aff of Power Wing and and Rs. 155 respectively and that no post is is disturbed.
for contingent bills presented to the
Treasury. · sanctioned except on a scale of pay con- In all cases wl;lere, through the inability
forming strictly to that prescribed by Govt. of the Police Department to supply a guard
If it is necessary to create a new post on a from the regt~lar Police Force, special guards
5.3. Powers Delegated by Ch:~,irman to Other mentioned in schedule II of "Delegation time-scale of pay not conforming to the have to be entertained, the sanction of the
Officers of Financial Power Rules. 1958". The Min. scale of pay so prescribed, the prior sanction local administration will be necessary. Ot!i-
of I&P under letter No. F. 5/5/62. Adm. II, oi Government should be obtained. cers may, however, in urgent cases, enter-
The office ·orders in which the Chairman dated 15"5-6.3 has delegated powers to him NoTE-Subject to the foregoing condi- tain the. guard in anticipation of sanction,
has delegated some of his powers to Mem- to create Class II, Class III and Class IV tions the Chairman/Members/Chief reporting their action at once to higher
bers, D.irectors or other officers of the Com- posts in relaxation of the general restrictions Engineers·, CW&PC are empowered authority. The services of such extra guards
mission to be exercis·ed on his behalf and in Rule 9(1) (b) of the Delegation of Finan- to sanction the creation in the work- should be dispensed with directly when they
under his directions, are given in appendix cial Power Rules, 1958 provided that the charged establishment of posts, the are no longer required.
5.1. scale or rate of pay on which the post is maximum of the scales of pay of [Paras 12 and 13 of CPWD Code, 1959
created has been approved by the President which exceeds Rs. 300. edition.]
5.4. Creation .of Permanent Posts for posts of .similar characte.r in any Civil
'!'he powers of the Chairman as the "Head Non-Secretariat oflice under the Central General rules regarding work-charged
Establishment are laid down in. paragraphs 5.9. 'ro Employ Medical Establishment
of. the Deptt." to create permanent posts are Government irrespective of whether a post Medical establishment will be· allowed as
10 and 11 of C.P.W.D. Code Revised Edition,
1959. . . part of the Public Works Establishment, and
 63
..
~ . . . .' . - '. .. (iii) recovery from his pay of the whole
furnished with medicines at the public ex, I 2 3
pense, wherever any large body of work- or part of any pecuniary loss caused
men is collected together or where normal by him to the Government by negli-
medical facilities are not available. Sanc- gence or breach .of order;
tion to their appointment must be obtained (iv) withholding of increments of pay;
under the usual rules. Central Water &: Power
NoTE-Recruitment to the posts of Medi- Research Station. Poona..
Major Penalties I
cal Officer and Medical Officer of All posts· Dlrector, Central Water Director OW & PRS, All Chairman, OW & PO.
health, if non-gazetted, is made by (v) reduction to a loWer stage in the
and Power Research PoOna
the Chief Engineer in consultation time-scale of pay for a specified Station, l?oona.
with the Ministry o£ Health and if period with further directions as to
gazetted by the Chief Engineer en whf'ther or not the Government ser- Subordinate Offices under the
vant will earn increments of pay control of Oentml Water
the advice of the U.P.S.C. and Minis- and Power Oommission
try of Health. The Chief Engineer during the period of such reduction
is the appointing authority for sani- and whether on the expiry of such All posts Supedntending Engineer Supo:l.'intending Engineer All Chv..irman, OW & PO.
tary inspectors, compounders and period, the reduction will or will
not have the effect of postponing ·rreohnica~ Training Oenkes,
dispensers. 'the future increments of his pay; uncler controZ of Central
Water &: Power Commis-
[Para (4) CPWD Code, 1959 edition.] sion.
5.10. To Make Appointments. Impose Penal- (vi) reduction to a lower time-scale of
pay, grade, post or service which All po,sts Secxotary, OW & PC Secretary, OW & PC All ChairiJ.lJtn, OW & Pb.
ties and Pass Orders on Appeals shall ordinarily be a bar to the
·As ]Jer the Central Civil Services (Classi- Oootml Water & Power
promotion of the Government ser- Commission (Power Wing)
fication, Control and Appeal) Rules, 1965 '(ant to the time-scale of pay, grade,
made by the President and issued vide Gov .. post or service from which he was All posts M_ember, OW & PC Member, ·OW & PC All Chaii•man, OW & PO.
ermnent of India, Ministry of Home Affairs reduced, with or without further
Notification No. S.O. 3703, dated the 20th Power Research Institute, ·
directions regarding conditions of Bangalore ®d Bhopa~
November, 1965, the following officers of restoration to the grade or post or Unit
the Commission are empowered to make service from which the Government
appointments against the sanctioned posts, All posts Director, Power Research Director, Power Research All Membor, CW & PC.
servant was reduced and his seniori- Institute, :Bangaloro Institute, ·nangaJore.
to impose penalties on the oflicers & staff tv and pay on such restoration to
of the Commission and its subordinate offi- that grade, post or service; Regional Load Survey Offices
ces and to pass orders on appeals as per
Min. of I&P Notification No. 10/1/65-Sec. (vii) compulsory retirement; All posts Member, OW & PO Member, OW & PO All Chu.irman, OW & PC•
(V) Vol. II, dated 25-8-67. The list of penal- Tr~ing Centres jfYI' Training
. ties laid down in Rule 11 of the above (viii) removal from service which shall Thermal Station personnel.
Notification which may be imposed oh a not be a disqualification for future
Government servant, for good & sufficient employment under the Gov~rn­
reasons, subject to the explanation there- mcnt; All posts .. Mf;}mber, OW & PC Member, OW-& PC All Ohv..hman, OW & PC•

under are- (ix) dismissal from service which shall

Minor Pen!llties ordinarily be a disqualification for GJ!JNl!JRAL Gl!JNTRAL SERVICE, GLASS IV
(i) Censure; future employment under the Gov-
(ii) Withholding of his promotion; ernment.
Central Water &1 Power
Appellate Authority Commission (Water Wing)
Appointh1g Atithority Authority competent to impose
Description of po!:!ts penalties and penalties which All Posta Under Secretary Under Secretary All Secretary OW & _PO.
it may impose (with reference
to item numbers in Rt1le 11) Central Wat8r & Power
r ~-----~ Research Station, Poona,
Authority Penal·
t-ies Administrative Officer, Administrative Offl_cer, All cw- & PRS, Poona.
AU posts DirectOr
1-------·-----~-----~~-----·---- CW & PRS, Poona. CW & PRS, Poona.
3 4 5
2
----------- GEN.I!JRAL aliJN1'RA.L SERVIOE GLASS II Suborilinate Ojflces under the
Control of 0 W &J PO,
Ventral · Wat-er & Power
Commission (Water Winy) A}!-" P9s.ts in Circle Offices Superintending Engineer . S~ perint~n~ing Engineer All Chitirman, OW & PC.
and (Power Wing)
All SecretuJ.'y, Ministry of All' ·p~sta
in Div_isionsf$ub· Executive Engineer/ E:x;eoutive Engineer/ AU Superintending Engineer,
Chairmn.n, CW & PC . -. dhail'lllan Deputy Director, Incharge Deputy Dii•eotor, Ineharge
All technical po.sts I & r. Divisions
of Division. of Division.
GN.NERAL OE.N1'RAL 8NRVW.l!i OLA88 Ill Peolmioal Training Centre
Oentra~ W!tter (1':1 Powm· under Central Water &1
Oormnissiort (Water Wing) Power Commission
All Chairman, OW&PO. All
All posts Socretat·y, CW & PC .. \ 'Secreta1•y, CW & PC All ~osts , . Deputy Director Deputy Director Seoreti.t.ry, OW & PO.

LfS2SOWPC-7
 65
~

1 2 3 4 5 G
,.,.,~_.·~-~~~-.-------·-·--·- --·--·-------1--·1-_---·---·--- I I . ---·--·-·---
i'
(iv) Class IV Estwblish· Under Secy., OW & PC From one section to
Central Waler &1 Powm·· meut. another within tho
Commission (Power Wing) rp_ain office of the Com-..
AU posts .. .. Under Secretary .. Under Secretary .. All ~!ember, OW & PO.
mission.

(v) Assistant Engi- Supel'intending Engi, Within tho same project

Power Reseat·eh Institute, neal'S, neer or Circle,
Bangalore and Bhopal
Unit

All posts .. .. AdmiuiatJ·u-tivo

P.R.I., Bangalol'e
Officer, Administrative
P.R.I., -Banga1ore.
Officer All Director, Power Reeearoh
Institute, Bangaloro.
(vi) OfficeJ.'S
rank
of the Sup((rintendinSr
of Asstt, neer, C. F. J.
Director and below,, New Delhi
J~ngi-
Dte;,
Transfer within
ChcleJDivision
the ow & PC (WW) Office
Order No. A-42013/
4/70-Adm. IV, dt. 7-5-70.
.

.RegirmaZ Load· Survey Offices (vii) Non-gazetted staff Superintending Engineer Within tho same project
from one Division or Circle,
All Posta .. .. Deputy Director, Regional
Load Survey Office
Deputy Director,_Regional
Lon,d Survey Office con~
All Member, OW &:. PO, to anothet',

concerned. corned.
(viii) Non-gazetted staff 'Executive Enginoor Within the same Division.
Training Oentre"~forTraining
,,' ' working within the
Division.
Thermal Station Personnel I
i
All Posts .. .. Deputy Director;conoerned Deputy Director concerned All Member, OW & PO.
I
(ix) Non·gar.etted staff
of CWPHS, Poo11a
Dh·octor,
Poena
CWPl~S; Fmm o~e post to another M:ln. of I & P letter No.
Adm. IV 112 (6)/62

5.11. Appointment of Non-In!]ians

The Ministry of Home Affairs in their
to be followed by the Administra-
tive Ministry.
I dt. 30-11-62.

Office Memorandum No. ·1/56-CS(C) dated 5.13. Grant of Extension of Service beyond
14th July, 1958, have decided that the Minis- the Age of Superannuation and Re- (iii) Cases reqmrmg concurrence o~ the
tries and Heads of DepartJ;nent may dispose (ii) That the Administrative Ministry employment of Retired Personnel U.P.S:G. wi.ll continue to be re-
of finally all cases of appointment of non- in taking a decision will obtain the The Ministry ·of Home Affairs in their
ferred to the commission as at
Indians (in which prior concurrence of that orders of the Minister-in-charge or present; and ' ·
Ministry was necessary) ':"'ithout re~erring of the Deputy Minister. Office Memorandum No. 1/55-CS(e) dated
14th July, 1955 have decided that the Minis- (iv) A half-yearly statement indicat-'
them in future to that Mm1stry subJect to ing extensions of service and re-
the conditions~ tries and Heads of Departments may dis-
(iii} That a half yearly statement on pose of finally all cases relating to grant of employments sanctioned by' the
(i) That the Orders on the subject such appointment will be forwarded extension of service beyond the age of various Ministries or the Heads
issued by the Ministry of Home to the Ministry of Home Affairs for superannuation and re-employment of re- of Departments will. be furnished
Affairs from time to time setting the periods ending 30th .June and tired personnel to- . to the Ministry of Home_ Affairs.
out the general policy will continue 31st December every year. NoTE !~Scientific and technical posts
(a) Scientific and technical posts; and
.
5 12 To Make Transfers
(b) All cli!SS III and Class. IV employees
should be defined as posts, appoint-
ments to which require the incum-
Reference Nature of power Authority to which, Extent of power Authority
(in which prior concurrence of that bents to possess not merely
Sl.
No. to Code power is delegated delegated Ministry was necessary) .without specialised experience, but specific
Rules . referring them in future to that scientific or technical qualifications
Ministry subject to the following or training.
--- 3
~
conditions:
1 2 4 5 6 NoTE 2-The intention of these orders
1 To Jifake transfers of-
-- (i) In the case of an organised cadre
· or service such as · the Central
is not to confer any additional
powers in this behalf on any autho-
(i) Directors . and Ministry of I. and P. Min. of W.M.P. letter ,, Secret(lriat Service, the Central rities, but merely, to withdraw the
Supdg, Engineers No. DW·II (37) d t. Secretariat Stenographers Service, requirement of prior reference to
10-4·49.
i the Clerical Service, Customs Ser-
vice etc. the power will be exercis-
the Ministry of Home Affairs which
i ed only by the Ministry which is
was imposed under their O.M. No.
(U) Transfer_ of' any 'Member (Incha.t•ge Ad· )J'rom one post to another Annexure It to CW & P 0. I
33/20/49-Ests. dated 12-8-49. It is
· other class of ministration)JC.E. (WW) Office o,·der N o. the controlling authority for the also made clear that under F.R.
Gazetted Govt. 6(1)68-Adto. IV date d particular service;
SerV"ant 4·12·68. 56 (e) a Class IV servant shall retim
(ii) Cas·es requiring appr~JVal of the at the age of 60 years and there is
Appointments Committees of the no specific provision for the grant
(iii)· Non-gazetted Secretary OW & PO From one section 1;() Cabinef will continue to be refer-· df extension to them.
staff of the Com• a.nothel;.' withV} the main,
mission • office, red 'to the Establishment , officer NoTE 3~The extensions are limited to
. as at present; · ohe year at a. time, vide F.R. 56.
I,fS.2aCWP0-7(a)
 67
66

5.14. To Exercise Powers Under The Fnnda- pendix 4 of the Posts and Telegraphs compi- 1 2 3 4 5 ·6
mental Rwes lation of the Fundamental and Supplemen-
tary Rules, Vol. II subject to the conditions -.- -----·--11-------·---------------- - - - -.~-
In accordanoe with the late Fi;nance De-

I
partment Office Memorandum No. D-5394• prescribed in Supplementary Rule 310. 7 Fixation of pay of Govt. Chalrmu.n •• (a) Tetnpo1·ary Go- Min.of I, & P
se.rv<wts promoteditrausforrod vemment 8M'V£i11·t8 tetter No. j3f44f62~
Est/IV (46 dt. 5th September, 1946, the Chair- from one officiating Post tran.sferred ·from Adm: I;dt.:23·I0-62
man shall exercise the powers of a Head of Other specific powers of the Chairman ·and t
to another or 1·ea.ppointed a higher to a
Department under S.E:2(10) as given in Ap- other officers• are sho'Nll below: after ret.ronehment, including lowe.r poat
fixation of pay of temporary
Govt. servants on transfer .Pay will be fixed
Sorial Reference to Nature of power Authority to which Extent of powers Authorit~' from higher to a lower post under F.R. 27
No. COde Hule I power is delegated delegated and from a lower-to a higl1er
post eto. (including transfer
and personaJpay,
if u.ny, will be
--1 -
3 4 5 -· 6
from one post to another
post). •
allowed under
F.R. 9 (23) (b).
2
-·- ---.--- -- --
1 Section I-- RGln.xation of age limit of 25 (i) Dit·.eotor CWPHS, !n respect ~fpo&ts :1\'!in. of I. & p. Completed years of
Appendix. 3 years in appointments. , Poona. for which he has letter No. 14(10)/56- service in the
FR Vol. II the power to Adm. I., dt. 29-7-57, higher post will
mike appoint- count for pur·
ments. poses of advance
increments in the
(ii) Director,. PRI, Do. Mtn. of I & 1' lower post to
Ba.uga.Ioro letter No. Adm- • which he is
IV-ll2 (1)/62, dt. appointed or
27·10·62. reverted. But
initio.l pay should
not exaeed pay
lo.st drawn in
NoTI!I-'fhe above powors will be ~etoised subject to tho provisions of the Ministry of Home Affairs the higher
O.M. No. 4/1/55-RPS, dt. 12-2.1955. post,·

(b) Temporary Go-

21 Fn-!o .. 'Jlo dispense with a medical

ocwtiftcate of fi ~nes1 before
Dirootm•, · CW &
P"RS, Poona,
In OOseas
salary is required
where Min. cif I & P
letter No. Adm.
vernment servanM
transfe;rred from
one post to (]nother
equivalent. posf.
appointment. to. be . paid to IV-112 (6)/62, dt.
persons who are 30·1!·62.
appointed before
medical examina-, Benefit similar to
ilion but aubse~ (a) above of
guontly found completed J earl!
unfit. of service should
be glvon.

(~)Temporary Go-
3 ).'o suspe~d· or transfer a lien Do. For non-gazetted Do.
posts only. vernnment seruants
tJ-wn.sfe1'refi from
one post to another
past carrying iden .
'fo grant higher initial pay Cho,irma.n Speoially delegated Min. ofWMP DY. tical Beale of
4 FR27 pay.
for fixa.tion of No, DW-9164, dt,.
Pay of Super- 20.5-1959.
visors,
Benefit ars admis.
sib1e under F .R.
22 for transfers
Full powers upto Ministr,y of I & P in the same time
5 F.R. 46(a) To sa,nction the undertaking Director, 0'\oVPRS,
of a work for which. a fee a maximum of lette-r No. Adm- soale should be
Poona.
i~ offered and the. acceptance Rs, 500/- in each IV-112(6).'62, dt. I
•}
given.
of a fee, · case. In the 80-ll-62.
case of recurring
feer> this limit I (d) PrmnoUon/Trans-
a,pplies to the Jer from ' one
t.otal of such fees officiating po,d to
made to an indi- another.
vidual in ·a year.

l In the case
promotionsitransfers
of

6 F.R. 46(b)'
..
r.to sanction undel'ta.king of
work for which hono,rarium .
bo. 'For ·non-gazetted
establlBhmerit.
Do. I from an officiating
post
but
to a.rtother
higher
is offered and the grant of
acceptance of honorarium,
 II
I

6S 69
-
5 B 2 3 4 5 6
1 2 !I 4

---- - - - - - - - - --------------- - - - - - - - - - - - --------- ~------·-·..__.,. --

__ ------------- -~~---1--------1--~-~-------1------- ...

r
offiohMrtgpost, pay 8 (a) _Fi:x:aHon of J?ay of Plll.lSi- Chairman •• Pay to bo regulated Min. of 1 and P
iti the "higher post permanent Government sor. under F.l{.. -22, letter No. 13/44,62-
Shm1ld be fixed vaut appointed to- officiate 22-A and F.R. Adm. I, dt.23-I0-62
on the analogy in other-posts.. 31 as if pay dl·awn
of F.R. 22 (a) (i) in the quasi•
u.t tho stage next '
permanE>.nt post is
.
higher than pay '
substantive pay.
in tho lower post
if the following
conditions are Sanction to fixation
fulfilled : of pay to be issued
under F.R. 27 and
(i) Promotionilhould personal pay. if
" any, to be allowed
bo in djreot line
of appointment; under F.R. 9(23)
(b).
(ii) the Govern·
mont servant
shOtdd have worked In the case of
in the lowor post promotions made
foT more than 3 on or after 1-4-61
yBars (including up to Ola.ss I
• any period of level, the pa.y will
interruption on be fi.xed under
account of leave, Ministry of
deputation or Finance O.M. No.
fonign service F. 2(9)-Est. III/61,
or ·appointments dt. 20-3-61.
to higher or
equivalent posts
(b} Allowing arrears of pay Ohairm.~n FUll poWers.
during which he
would h!lV6
as a result of ~a) _above
continued in that
post). l1:1sue of declaration under the Chairman (i) Tho- benefit un-
9 Do.
(iii) tho loWer po~t second proviso to FH. 30(1} der 'next below
or cadre Conti· (next b6low rule) and pro- rule ' shall not be
to exist on tootion of offio_iating pay admissible to
nuei:l
a long term basis. while an officer is holding Government sor-
a post outside the ordinary vants deputed to
-line of hjs service. regularly consti~
\iv) the Govern·
ment servantwould tutod ex-cadre
have continued posts abr<.ad., such
tO work in the oases wllJ be
lower post or regulated under
cadre lmt for his the Ministry of
promotion t-o lnnanoe O.M. No.
the highet 2 (!01-Est. IIT/60,
por;t. dr•. 17-I0-60.

1f the Government
11ervant has held (U) r.rhe grant of
the Jower po:;t benefit under the
for le~s than 3 next belo.w rule,
the is subject to the
years hut fulfilment of the
other conditions
are fulfilled or if conditions enume-
~:ated in the Ia te
the promotion ia Finance Depart-
not in the direct ment lettflr No.
line but ·the other
conditions are F. 2(25)-Est. III/
fulfilled, his pay 46, dt. 2-4-1947.
may be fixed on
the_ analo~-y of (Ui) In ·gase of
F.R. 22(a) (•i).
Gazetted Officers,
In the case of a notification re-
promotion made lating to the pro~
on or after 1-4-61 forma officiating
up tO Ola~s I
promotion has to
level, pay will be be issued as envis-
aged in the Mini-
fixed under Mini. stryofHomeAffairfl
stry of Finance
O.M. No, l3/2j57
O.'~I. ~~o. F .. 2i9l-
"Est. ITI/61, dt. list (A) dt. 29-10-57.
20-3-61.
·>·-·~- .. - ~--· - ....• - ' ~

-- -
 70. 71
-~----;----~~~""':~=··~---~~~-~~,--------:---~--~~-

2
) .1~-~.L____ : ·--~-·
4 5

-· -----~~,~~~-~~---1-·---·-·--- .....
'

(itt) The Chairmu.u,

I
2 I
- - - - - - - · · - --.!--
.
3 4 5

(ii) 'rhe protection

I
6

OW & PO may will [only beJfor so

grant bene£t of long as the Govt.
higher pay t~nder servant would have
the .'next below: dra.-wn the special
rnle' fm• a:ny period ' pay.
so long lJ.S the
pay admissible under
the same does (iii) The personal
nvt exceed the pay wil bo
maximum d the absorbed in subse-
time scalo of the quent increases of
pof>t n,c.tuoJly held • pay.
by the Govern-
ment. servant
concerned. Where Sanotion to the per-
it oxcc~ds such sona.l pay will be
maximum, the per- issued under FR 9
son concerned (23)(b).
should be revel.'ted
to his parent oadre
within ·six -months II Coi:ttiuuation of special pay Chairman Full power in cases Min. of I. andP.l8ttcr
from the date from (originally sanobionecl wi.th the where special pays No. 13/44/62.Adm.I,
wh_ich the pay ad- concurrence of the Fmanco are granted on the dt. 23·10-62.
missible under the Ministrv). basis ofweii-do:fined
'next below rule' yardsticks or aro
exceeda the maxi- granted at "speci-
mum. fled ra.te to a cato-
>
gory of officials in
general, provided it
In this connection ia certified, that
attention is invited the consideration
to the provisions for which the special
contained in pa.ra pays were sane-
l(iv) and (vii} of the tioned continue to
Ministry of Finance exist.
0. M. No. F.10(24)·
E.III/60, doted
I I I
4·5·61. 5.15. To Exercise Powers Under the Supple- g1ven in Appendix 13 of the Posts and
mentary Rules: Telegraphs compilation of the Fundamental
lO r:roteCtion ofSp(}cial pay drawn Chairman Subject to the condi- Min. of I and P. letter and Supplementary Rules, Vol. II subject
Ill a post o:n promotion to an- tions mentioned be- No. 13/44/62· Adm
In accordance wit}). the late Finance
other _post. ' Department office memorandum No. D-5394, to the conditions prescribed in supplementary
low special ·pay I, dt. 23-10·62.
granted for specific Est. IV I 46, dated 5th September, 1946, the Hule 310.
additions to duty or Chairman shall exercise the powers of a Other specific powers of the Chairman
for arduousness of
work will be protec- IIead of Department under 'SR 2(10) as and other officers are shown below-
ted on promotion
by granting a per- serial Reference to Nature: of Pbwer Authority Extent of Authority
sona.! pay equal to No. Code E.nle to which power delegated
the difference bet- the power is
between pay plus delegated
special pay drawn
in"' the lower post
---------
1 2
--------
3 . 4 5 6
and. the pay due
in ·bhe higher post on
the basis of the 1 SR 4(1) To accept in tho case of a female Director, OWPB.S, In the case of non- Min. of I. & P. lotter
basic pay in the candidate for Govt. service a Poona. gazetted posts only. No.14(10)/56·Adm,T,
lower post. Special l\1{, a. of fitness signe'd by a fe- dated 29.7 ·07.
pa.y granted in the male medical practitioner.
following instances
among others, fall
within this cate-
gory:-
2 SR 48 B. To authorise ail: travel in maohi-
nes of public air transport com-
Chairman .. In case of officers of
OW&PC not below
Min. of NR&SI\
letter No. DWI/189 I
paniesr~gulariyplying for hire. the rank Of Director 52, dt, 18·2·52.
(a) Cashiers, and (b) in oa1:1es of urgency
.
Machine Operators. I · and if necessary in
public interest.
The conditions are :
(i) It must be certi-
fied that butfor his 3 SR 48 B Power to sign a£:plications for Chairmu.nJMerubers For themselves and Min. of WMP No
appql;ntm.ent: to the air passage Wit in the Indian for other offices of DW-116 (10) d t •.
other post the Govt. Union.· the Commission 22·6·45 and DW
servant would have who are upto air 101(2) dt. u.J0.4 6.
continued to draw standard.
special~ pay.
- ~
 7!! 73

I
- 2 3 ~ 5 6 I 2 2 4 5 6

I I ..
.

4 SR-73 :Power to grant e:x;oropt~on from Chairman (1) Full in respect Min, of NR & Sl< (iv) Secrota.ry, cw (a) Under Secretaries,
SR 73 limiting a h~lt on tour ofD.A. at full ratoa No. DW-1 dt & PC Accounts Officers.,
upto 10 days. to technical officers 19-2-52 and Min Section Officers,
and staff accom. of I & P letter No Assistant Directors,
pa.nying th,em .fO~· I (253) 64 Adm. dt Chief Librarian and
balta at places. 13-7-54 subject other Gazetted Offi-
which are out of to the conditions cera of the Libr&y
way. that the prolonged and In~ormation
halts are necos:;~ary Bureau, Superin-
(2) In all other cases and entail extra ten dent (Budget)
upto 30 days only expenditure. -. .
and other officers
at full rates. attached to the
- Secretary, CW&
PC.
Director, QWPRS, Upto a. limit of 30 Min. ofi&P letter No
PoonJ1, days and subject to Adm-IV-112(6)/61
the fulfilment of the dt. 29-8-61. (b) Non~gazettedand
conditions laid down · Class IV staff atta-
in SR 73 and also ched to the Seore-
the usual reduction t·ary, CW&PO.
in the rate of daily
allowance after a
(v) Director (a) D~uty Direc- -
halt of 10 days,
Specific sanction of tors.. . ssistant Di-
the Chairman would . rectors, E.A.Ds.,
be necessary in Section Officers of
case it ia proposed the Directorate
. that no reduction and any other ~

in the rate of daily 1 officers working

a.llowance should under tho Direc-
tako place. 1;or.

'··
6 SR-191 Declared as Controlling Officers (i) ChA~irman In respect of Secre- CW & PO (WW)Offico (b) Nou-gazettodand
for .the purpose of ~.A. of Go- tary, OW & PC, o,de' No. 6(63)/64 Class IV staff atta-
vernment Servants. Private Secretary Adm. IV, dated the ched to the Direc-
and A.D. (Techni- 20th July, 64 aa torate.
cal) attached to the amended by No. 6
Chairm~n. (53)64-Adm. IV, dt I
4/llth Aug. and (vi) Superintending (a) Executive Engi-
Engineer. neers, Assistant
30th Sept., 1964. I ExecuJ,ive Engi-
neers, Assistant
(ii) Member (A) Directors, Supe- Engineers and any
rintending Engi- other officers nuder
neers and ot.her his control.
officers directly '
working IDlder~ the
respective M-ember (b) Non-gazetted and
and (b) non-gazet- Class IV staff atta.
ted and Class IV ohed to him and
Estt. attached to his office.
the respective
Member.
· (vii) Executive En· All Class IU and
gincer. Class IV Eatt. wor-
(iii) Chief Engineer (a) Directors, Superin- kinf under him as
tending Engi- wei aa undet the
neers, Liaison Offi- ' officers subOrdinate
cera (FIT), Deputy to him.
Directors and other
officers working
under the respec- (viii) Accounts Offi- Non-gazetted and
. cer and in his Class IV staff atta-
tive C:b,.ief Engi- .: absence, the Under ched to the offices
neer. '· Secretary, cw under them, and
~
& PC. those attached
(b) Non-gazetted to the Library
Class IV stilff atta.- and Information Bu-
c)led to and work- reau and also non-
ing under the res- gazetted staff atta-
pectivG Chief En· ohed to the Chair-
gineer. ··. ma_n,-.
I
. ---. -
 74
..
1 2 s 4 5 6
2 3 6

- -- •. .. - ·-·~ -~·-·
I ··--- -.
(iw) Direoto1· Steam Controlling o.fficot.l C.W. & )'.C, (l'.W.)
--~-.--·--··.-·~·-=--::.;..___.c;_;_;__cc_+·('-v-iic:;-S-'u-'p-er_m..,t..,en-'di'-_'-n'-g+'-,r-'o'-'-o-Jli-'ce-,'-_,-'-o-f~th-'-c-i·-C-'.W-.-'-&-l'-.0-.-(W-.-.W-~·
.Power Sta,tion
~l'fl..ining Institute,
in respect of officers
a.nd sta.ff.
No.l5/7/65-Bud-l'.
dt. 24-1!-65.
··Engh1eer, .central rank of Asstt. lij. Office Order No
Neyveli, Flood: Forecasting rector and below A/42013/4/?0·Adm
Diro~t:orate, New working in, Flqod IV, dated 7-5-70.
(x) DiNotor, l'RI, Controlling officer Min. ofi&P letter No I Delh1.: Forecasting DiVi-
sions outside Delb.L
Bangalore, for his own T.A. Adm. IV-9(6 )
Bill. 64, dt. 1-10-6 2 (viii) DeputY Direc- To all non-gazetted OW&l'O(WW) Iotw''•
tors 1'echnioal Class III staff No, 7(5)68-Adm.IV,
(x-i) D;tuty Direc- Controlling officer in O.W.&l'.O. (l',W.) rrraining Centres. provided no subs- dated 7-6-68, ro·
tor, .L.S. Office, terms of S.R. 191 No.15/4/65-Bud., d t. titutes are to be produced in n.ppon
Banga.lore. for purposes ofT.A. 15-3-65. employed in the dix 5·1.
and Medical Bills of vacancy.
(xii) Dy. Director, Staff.
R.L.,S. Office, (i:v) Executive En· To non-gazetted staff
Bombay. Do. Do. ginool'a and Projectunder him; No.
reference· to higher
Officers of. E;ltecu-
authority is necess-
NOTE:-:-In the a.bsonoe, on :tour o~ ~therwis~, of any of the 1\-fembers/Chief Engineers, the ot.ltm• Member/Chief Engineer will
tive l!1ngiuCer's rank
as authorised in theary for officiating
~xerCise the powers of the_ cqnpr?llmg officer m respect of the establishment under the absent Membel'/ChiefEngineer. Similal'ly OW&l'O(WW) 0.0 .. arrangements invol-
m the absence, on ~our or otherwtse, of a.ny one of the_ c~mtrolling officor mentioned above, T .A. bills. will be countersigned by No. 360/2/59-Adm. ved.
any other controlhng ofil?or not below tho rank of a Dtreotor or SuperinWnding Eogineer, who may be Iooldng after the work IV, dt. 29-9-59
of the ab.sont controlling officer. reproduc;ed in
Appendix 5 •l.
.
(2) Under Sooretary For Clae.s IV Estab-
6 Slt 206 and Power to grp,nt leave other than (i) Ohairman 'l'o gazetted Govern- OW &l'O (WW) Office lishment.
208. special disability lea.ve under ment servant of the Order No. 6(1)/68-
Fundamental (or relative leave) rank of Director/ Adm. IV, dt. 4-12-68. Director, OWPES, Full OW&PC No. 59/3/56·
rules. · To make of.fioiating arrnange-
Superintending En- ments (i.e., to appoint a man Poona. Adm. IV, dt. 3-2-56.
gineel' and n.bovo
(WW).) fo1' whom he is appointing
authority) in the loave vacanoy
of duration of more than one
(ii) Vice-Chairman To gazetted GoVero- O.W. & l'.C. (l'.W.) month.
ment servant of the Office OrderS No. 48-.
rank of DirectorJ Bud. and No. 15/l/65- (i) Chairman To M;em bors, Ohio£
Bud.(l') dt.l3-8-1965, 7 Section (V) (a) ';ro grant casual leave upto 8
Superintending Engineers, and SOO-
Engineer and above of Appendix dit.ya_ at a· time.
3ofl' &T rotaa·y, CW&PC.
(Power Wing).
Compilation of
FRJSR Vol, II. (ii) .Membcr/OE. 'l'o Directors, Superin-
tending Engineers.
(iii) MemberjChiof To Dy. Diroctorsf C.W. & l'.O. (W.W.)
Engineers. Executive Engi- Office Order No. 6(1) (iii) Secretary, OW 'l'o Under Sem·etaXy/
neers and below. 68-Adm. IV dt. & PC. Accounts Officer.
4-12-68.
(iv) Directors. rro Deputy Directors
(i) Asstt.. Director .

(iv) Secretary and .below (after tho OWJ'O (WW) Office (v) Director (Rates To A.A.O. (Costing)
coneorned Direct.ora Order No. 6(1)68- and Costf;l).
have approved in Adm. IV, dt.
principle forma.! or- 4-12-68. (vi) Deputy Direc- To Aastt. Director/
ders will be issued tors. Research Officarf
by Under Secretary E.A.D.jAsalt. Re·
in aU oases). seatch. Officer,
(ii) To non-gazetted (vii) Under Secre- To Section Officers/
sta.ff under him. Do. taryfAcoounts Offi- Superintendent
No reference to cer. Budget.
higher authority is
necessa.ry for offi~ (viii) Section Officm:sj To non-gazetted
ciating arrange- Branch Officers, staff working under
ments involved. concerned. them .

(b) To gt·ant casualleave for rg.ore (i) Chairman To Memb6rfChief

.(v) Director, C.W.P. To gazetted Govt. Min. of I. & P. letter EngineerJSecret~.~<ry,
~ ..s.,
Poona.. servants. No. Adm. IV-!!2(6) than ~ daye a.t a time.
CW & PC/Directorf
62, dated 30-1!-62. Superil).tending En-
gineer/Under Sec-
(vi) Superintending To officers upto the Min. of I. & p, Jetter retary/Accounts
Engineers. rank of A.E.E.fA.E. No. Adm. IV-ll2 (4) Officer.
provided no substi- 62, dated 19-10-62.
tutes are required (i:i) MemberfC.E. To all oth~r gazetted
to be appointed. officers.
 'ill
....-.~·~~~~~--------~----------~------~~~~--- beei\ overpaid to a Government servant sub- (iii) where the amount involved does not

~~~-2-/
4 e ject to the following .conditions: exceed two m,onths' pay of the Government
(i) The amount di~allowed has been servant concerned.
drawn by the G<;>Vernmemt servant concern-
(iii) Sect·etary, OW 'fa Section Officer; ed under a reasonable belief that he was en- &.18. To Incur Expenditure under Contin-
& PO. Dudget Superinton- titled to it, and gencies
dentjnon-ga:.-;otted
ministerial and non• (ii) If in the opinion of the· aforesaid au- Under Rule 2(E) of the Delegation of
ministerial staff. thor,i.ty the recovery will cause. undue hard- . Financial Powers Rules, 1958, the Chairman,
ship or recov·e·ry is imEossible. CW&PC shall exercise the powers of the
(iv) Under Seorotat·y To Class lV staff
The authorities mentioned above shall not Head of the Department, His pow.eTs as the
n. ~ Head of the Department to incur coJ!tin-
' have the power to waive recovery:- gent expendjture are' embodied in ScheduLe
No·1~E:.-ilca~~ .9fStlbofdinU:t~ offices inolu_ding tho CCutntl Water & Power Research Station 1 roona. may, grant casual leave to· (i) of emoluments of the nature of pay as V of the said rules. The Director, CW&PRS,
officers aud staff under thetr control upto 8 days a.t a time. In exceptiouu,l cil'Ct\mstancos, this . limit may be waived by them · defined in FR 9(21) where the overdrawal Poona shall exercise po)l'ers of Read of the
(Ministry of Homo Affairs O.M. No. 6/3/159-E~>ts. (A) dt. 23-12-59 and 0\V & PO. Office Order No. 7(5)/1/69-Adm. IV, dated has been occasioned by delay in notifying Department for the purpose o.f. incurring of
16-9-60), .
promotion or reversion or where such over- contingent expenditure, vide Ministry of
drawal has been disallowed by the Audit I&P letter No. 14/10/'56-<Adm. L dt. 29th
8 , SR 30(b) Power to docido the shortOst of Dit;~ctor 1 OW & PRS 1 ! l!'uJlpowcrsinreapcct Ministry Of _I .. & J?. Officer or Accounts Officer after one year of July, 1957 and No. 14/1/59-Adm. I, dt.
two or moro routes. Pomia. · · of journeys fa.lling letter No. Aclm. IV the date of payment, 28-3-60. Other specific powers as delegated
__ .. in his jurisdiction 1 (112)/(6) 62, dated
and in respect of 23/24-ll-64. (ii) where the recovery relates to a Gazet- to the above officers and others in the Com-
o:f)'icers fm' whom ted Government servant, or mission are shown below:-
ho is the dont'rolling
Officer.

Powers to extend jobling time 8). No. Reference in Nature of powers Aut-hority to which Extent of powers AuthOrity
Director, OW & PRS, In respect of posts 1\-Iinistl'y of I. & P.
within a maXimum of 30 0odo ltule power is delegated Qelegv,ted
Poona. for which powers to letter No. 14(10)56-
days. make appointments Adm. I, dated
have been deloga· . 29-7-57.
ted. --- ·----------·---~-----1-----·--·-+--------l--------·-
I 2 3 4 5 6
----·----~-·- - - - - - - - - - - - .--~.----·------1-------·-·-
10 I tl'o sanction expenditure to any Chairman Full. Min. of Finance
I member of staff ou account of
cha1·g'o incurred for
O.M. No. F I (41)
F.l!/47, dt. 13-9-47. Rule 10 and To incur contingent e:x:pendi- (i) Under Sooreota.r;v Hs. 0() 1- Recurring .'Ministry of I & .P.
cl.lrnCOilation of tours authoris· Sohedule V of turo. d-eclared as Head in oach case,lts. 500;' letter No. 0/5/62
cd by Govt. (D~bitable Allow- .
DFP Ruka, uf Office in OW ~% llOll•NCUrring in Adm. II, dt. 16-4-64.
a~ces ~ndHonorari&). 1958 PO each case. ·

ll (ii) .Secretary, OW& Full powel's· ofHeu.d OW & P.C (WW

Hanctiou of cancella-tion charges Member (Adm) in Upto. Rs. 25 Ministry-of!. & P.
in reEpect of air passage booked Water Wing letter' No. · Adm.IV/ J?O. of Dopartm<'nt 0.0. No. 6/1(1) 58
by entitled _officers of OW&PO. Vice. Chairman/ 112 (4) 62, dated Adm. IV, dt.
Members in Power 19-10-62 and 0. 0. 4-12-68.
Wing. No. 6/(1)/68-Adm.IV
dt. 4-12-68. &$. 250/- recurring Min. of I. & p
. (iU) Head of offices
of tb.o main ;pffi_oe and Rs. 500/- non- letter No. 14 (II) 60
Of P.ower 'Wing and recurring in oaqh Adm. I dl, 29-11-60
5.i6, Grant of Adva!lces of Pay and T.A. charges ansmg out of the tour. Advance to Wat.e-r Wing a-nd case per annum. Adm, IV 112 (3;/60
cover similar expenses for a period not ex-· subordinate offices dt. 15-6-61)
The ·powers of the various officers for the .ceeding six weeks may, however, oe sanc- ofCW.&PO(P.W • Adm. IV-U2. (5) si
grant of advances of pay and T.A. to Gov- I & W.W.) other dt.Il-5-61 and_Adm
tioned by the Head of Department under than CW & PRS, IV lllJ(5)1 61
ernment servants are regulated under Rule Rule 232 ibid. Advances to Heads of offices dl. 7C3-62.
Poona..
222, 227, 228, 231, 232 and 233 of the Central and other officers who are their own control-
Government Compilation of the General ling officers will be sanctioned by themselves,
Financial Rules (Revised 11nd enl!lrged,. -{iv) ~Direcbor CW& Head of the Deptt. · Min. of T, & P
but those· who are not as such Will obtain PBS, Poona. Letter- No. 14tl)/.59
)963), A Head of office may sanction under the sanction from the respective control- Adm. I 41
Rule 222 ibid advances of pay · and T,.A. to . Ung offisers. .
28-3-60,
the extel).t specified in Rule 223 ibid to. a
permanent or temporary Government ser• 5.17. Remission of Disallowances by Audit
vant who, while on duty or leave is required and Writing Off Overpayments l)lade
2 To , s-anction (.i)'ExeOutivo Engi- Rs, 200 r- per annum Min. of I & P. Jetter
to proceed on transfer: He ·is also :empower- to .. Qov,ernm.ent S~rvants , oha1:ges: lle!lr/Lia.itlon Officer' No. 14 (11) 60
ed. to sanction under Rule 231 ibid to such A Depar.tment of the Central Government, Deputy Director Adm, I dt. 29- I I -60
Govt. servant who is required to proceed on an Administrator and any other subordinate who are Hoa,da of
Offices of st1borcli.
tour including a prolonged tour In the in- authority to whom powers may be delegated na~es' officeR of
terior to places which are difficult of access, by or under the special orders o,f the Presi- both Power Wing &
an advance to cover his personal travelling dent, may _waiv,e· the recovery of an amount Water Wing.
expenses for a period not exceeding thirty, disallowed by an Audit Officer or an Ac-
days as well as his expenses on contingent counts Officer, or otherwise found to have ----·-----------------'---------·-----
 3
78.

4 5 6
.
!~
"
1 2 3
- - -~---------------------1---------
79

4
---~---1-------
5 6
----
-------------------------------------------
Min. of I .. & P.
8 Hem 23(b) of Local purbhaso of st_ationery Ministries/D.opart- Rs. 10,000/· per Government of
(ii) Superintending Rs.600/·- per aimum Aunexure to stores. .(1\.ent~,; of thl'l Govt. annum, but full Indra, l\Hnistry of
..
Enginoor/Dire.otor lette' No. 14(11)/60 Schedule V of of India. powers subject to Finanoe O.M. No.
who n.re Heads of Adm.I, db. 29-11-60.
. Office,'! of subor-
dinate o"ffiocs, of
., the D,F,P.R..
1958
concurrence of the
Chief Controller of
~·. 12 ('16)-E. II (A)
60 dt. 6-8-00 read
Printing and Sta- with their O.M. of
both 'Vater& Power tionery. even number dt.
Wing,!) e;~~:ol(ldillg 29-5-63 and
D~roctor
Poena..
OW & PRS, : ~-. O.N. 'l'hese powm·s
30-9-63.

Dhoctor, OW &-PRS. l?ull pow01·s within Min. of I & :p letter ' arc to be exer-
cised subject to
Poona. th~;: budg._:(; portion No. 14/!0i56·Adm. tho following condi-
I, dated_29-7~59. tions:·-··
(ii) Heads of Rs.5000/- per annum (i) Local purchases
3 1tem 1 of Anne- 'l'o sanction repairs to offiCe Heads of offices of Rs, 30/. per annum Min. o£ I & P. Departments. sho:uld be. so regu-
xure to Sobed-
uleV ofDFPR
bicycles.
fl·S wolll RS tb 0
-
suhordiuate offices . per bicvolo. letter No. 14(11),160
Arlm. I, dQ,ted-.29-ll~ (iii) Head of Rs. 500/- per annum
lated
over-all
that the
procure~
1958.· main offi oes of .w
60, Aqtn, -112(3)/ Olfice;:~. ment of stationary
both tho. W~,toter 60, ilt. 15-6-61. and stores including tho So
Wing and Power Ailm. IV·112(1l)/61. reoei v-cd throllgh
Wing except OW & dt. 7-3-62. . 'I; the Govt. of India,
PRS,Poonn.

·~
Stationery Olfioe/
Hegionu 1 Stationery
4 l tom 7 of Anne~ To .sanction freight charge!:'! Do. Fullpowortt Do. Depot doos not
xure to Solie_- . . .
eXceed the total
dule: V of .·; requirements of the
D.F.J?.R. ,1958 indontol' calculated
on the hatSis of the
5 Item of 6 Anne- (a) Fixtur.o1~ n.ndftirniturci'(pur- · ChuJrman Do. Min. of Finance 0.;1\.f. · HQu_antity Sca)o"
xme (a) to ohase & ropail'~;) No.IO (3).ll(Coo;d) presorilled by Chief
Schedule V of 67, dt. 18·10-68, Controller . of
D.F,l?.~. 1958.
Printing and
Sta1;ionery for tho
Director, CW&PHS, Rs. 2500.'· per a-nnum Min. of I & P lot·tm· consumption of
. Poena. ~ubjeot to the No. Adm. IV/112(6)/ diftorent_..... items of
conditions and 62, dt. 23/24·11-64. stationery .by
sca,les as may b"e various categories
prescribed hv the of ~:~taif and a-fter
Ministry of Works making the local
Houdng and Supply purhabe, the
Dl~;~-otor, P.R.I., ~Rs. 1000/-perannum Min, of I & P letter .) indentor should in-
form i;he Govern-
Bangal.ore. subject to such No. Adm. IV-112(3)/ ment of India.
oen.ditions and 60-II, dt. 15-11.61. Stationery Office
scales as may be Oalcu ttaf RogiOnai
,; ,,_, pr,esoribed by the Stationery Depot,
Mm, of Works Now Delhi, as, t.he
.
Housing & Supply . case may bo, in the
first weekof April,
(b r Hire of offic~ fut~nit;uro,. Ohai.rman Full powers Miu. of Finance O.M. July, October and
clec1.ric fang, :Peat~rs etc, No. 10(3)-ll-Ooord January of the
67, dt. 18.10·60. pal'ticrilars of such
'·:i purohases m~de
6 ItilJll 17 Of Anne· Purchase of bo_ok~ an(l publi- ( i) ·Heads of pffices/Powers of Head' of Min. of I & P No.
I
during th0 p.re-
xul'e to ·sche- cations Drawing Q.ndDis- the Department sub- 14/1/59.Adm. I, dl. i • ~.;eding quarter, f.e.
dule V of
D.F.l?.il ..l958
bursing officers of ject to the cvndi.
Sub-ordinate offices tions laid down
28-3·60.
lj quartot·ending 3)st
Mmch, 30th June,
o\'her than ow& against. Sl. No. 17 30~h Sept, and
. PRS, Poena,. of Schedule V. of J 31st December, so
the D.F.J?.R, 1958. that t.be quantities
to be supplied
{iij Director, OW &
P:HA, Poona..
Do. Do.
! by the Govt.
India, Stationery
, Offices are reduced
of

!teru_ 26 of 'I_1elephone Ohn.rgea ':,.t,;lfeads. of' offices/ Full powers regard- Min. of I. & P.lettcr · to tha.t ext.on-1),; &
Anne~uro to . Dr.aw1~g and Dis- ing reut, call No. 14/1/59-Adm, (ii; The delegati.cns
SchedUle V of hl{J,'Sing offi cora charges and l:lhifting I, dt. 28·3-60 do not extend
D.F.J?.R, 1958 o'f· subordinate after the installa- to the purchase of
officoo ofCW & PO tion has been paper for printing,
. other than OW & sanctioned by the purposes excepv
i?RS~ Poona. competent authol'i· with the . prior
ty aubjec.b to the oonourrence of the
oondit.iont;t ]aid down Chief Cont.roller of
against item 26 Printing and Sta-
of D.F.l?.R. 1958. tionery.
LfS28CWPC ~S -~ . " ---
 80
.
1 2 3 4
------------ ------·--·--------- ----------------~~----
9 ~ro inom• contingeittm· miScel- Chairman
laneous ·expenditure of an un.-
u:mal character.
10 ltom No, 16 Printh1g and Binding Chairman
of Annexure to
Schedule V of
D.]'.P.R, 1958.
Hcadri of Offices . ,
ll [tom 23(t:) of Local purchase of rnh ber stamps Chairman
Annexut'e to and office sea-ls.
Schedule of
D.F.P.R;-1 1958
Heads of offices
12 To incur expenditure on elPo- Hca.ds t.f offices/
tric, gas and water charges. Drawing and Dis-
bnrsing Officers of
the Su1Jordinate
offices ofC.w.&r.c.
ex:cept C. W. & 5.19. Powers to Accord Miscellaneous Sanc-
p.n.s., Pouna.
13 Conveyanco hire ::reads of Offices/
Drawing & Dh·
bur~>Ing ')meers of
tho subor•tUnate
offices "f C,'VV. &
P.O. oxcept O.W.
& P.H.R., Puona..
StalT paid from conHngcncies. Hea1lti of Office.'!/
Dl'a"\\'ing and Dis-
bursing Officers of
:,:uborclinato offiees
(J[ c:w. & r.c. ex"
copt, C.W.& P.R.S.,
Poonu.
15 Supplj of li l'edcs, hadgcs all(l Do.
other artiC'leOt of clothing etc.
and waslling allowan.c<~.
16 Motor VC'hiclC's (pcwm -for pur- Reade of offices only
ohaf'O of petrol anclluhrieanhR
for running r;f llcprtrhne.nhd
vehicls on official dut.iel_.),
1'7 Pof:l.tal and •relegr·n.ph chaTgos Hen-dsof ofliOci:-/
Drawing and Dls-
humiug <>nicot·s of
~;uboJ'(linat.(' offiC('H
of C. 1A'. & V.U. nx-
ce-vi"· C'.'\Y. & P.R..~ .•
'Poonu,.
5 6
Rs. 250 m each C£\ot:lO
upt'J a. lok'l.l limit
of H.s, 2000 in each
financia.l yeu.r.
Full powers \vhero
wol'lc. is exocnted
bhr~ough Chief Cul-
t.rol1or of Printing
and ,<:;t.ationery.
Othct' cases. Rs.
1(00 P.A.
Ohhor cases Ra.
550 P. A.
Full pO\VCI'S
Its. 25 11Ct' unnum
subject to a limit
of Rs. 10 at a 61(28)/58,
time.
1fnll powers
Full powers !:JU1Jject
t'o the concli tions
as mentioned uga-
inst item No.~ of
A.nnex m·e of 19cho-
clule V of f;lto Dele-
gation of }financial
PowersRulefl, 1958.
Full power;,~. Ro-
numcraHcn of such
staff shall he re-
gulated ill ltCcm·-
danco with general
Ol' spedu] ot'doJ'S
issued by tho Prc-
sidont o;L this Lo-
half.
Full powerf! suhject
to the conclitions as
mentioned against
i.tem25 of Sohedu1e
V of the DFP Rules,
1958.
Full powers
Full ]10WCnl suhfect.
to the conllitionl:l
lrtid dow11 fl,ll"ain.~t
item No. J 5 nJ'
Schedule V of lhc
D:J!.P. Rnh)fl, 1958. 1 Rule 82, 83 ibirl
81
-·
1 2 3 4 5 6
----------- ,.
I
------- -------- -- - · - - - , - - - - - - - --- ------------ - - - -
J\:Hnhli;r-:y of I. & P 18 Item Iq of Municipal Rates and 'l'nxcs Heads of officeS/ ]'ull powers. The Min. of 1. & l?.lettor
letter No. 5,-'5/62 Annexure of Drawing and Dis- expenditure shall No. I4fi/59-Adm, I
Adm. II, dt. 15-5-03 Schedule V of bursing officers of be incurred in dated 28·3-60,
D.]'.P. Rules, subordina.to offices fl..ccordanoo with
1958. of c.w. & P.C. ex- the Rules for tho
ceptc.w. & ;p.l\.s•. payment, ofMunici-
Miuislil')' of ll'i.nance Poona. pal Rates and 'l'axes
0. M. No. ]'. 10(3) on Buildings ro-
H (C'oord),67, dated. fm't'ed. to agaJnsfi
18-10-68. items 13 of Anne-
xure of Schedule
V of D.lf.P. Hules,
1958.
Do. 19 Local purchase of t;tot'tes. Dil·ectm·, P.R.r.; Rs. 5000in each ca!'\e, Min. of I.& P. lettor
Bangalore. 'l'his monetar) limit No. Adm-IV-9(4)/6 3
applies to the value dated 28.4-64-
of each articles
Ministry of Flnanco or ola.ss of similar
0. lVL No. Jf,10(3)-ln arliiolos or inter-
(Coot·d)/57, dnbed connected artioles
18-10-68. purchased at one
time. Fo1· items
'Mink-tty of W."I-T.S. for which running
0. lVI. No. SCP II- rate contract ex-
du,ted ists tho limit will
5-6-Bl. be H,s. 400 in each
case and Rs. 4000
l\:Iini;; try d' I. & p, in tho aggregate in
letter' No. 14/!159- any financial year.
Adm. I, dnte(l
2&-3-60.
wers, Rules, 1958, etc. other than those al-
tion ready included under ·foregoing paras, the
Milli&trv of I. & J!.
To accord sanction under Civil Services Chairman, Central Water & Power Commis-
!ctt·er ·No. lol:".l. 159- Regulations, General Provident Fund (Cent·· sion exercises the powers of a Head of the
Adm, I., tlaicnd ral Services) Rules, Civil Pension Commu- Department. The other specific powers dele-
28-3-60 ftnd 1\r.in, tation Rules, General Financial Rules, gated to him and other officers of the Com-
of "fi'lnanco O.J'\'I.
No. F. 10~3;-JiJ(Co­
Treasury Rules, Delegation of Financial Po- mission are mentioned below:- ·
ol'd)/ 67 elated
18-10-68.
)Iin. of J. & P. letter S0rlnl
No.
ltefercnce to
Code Rulo
Nature of power A.uthorits to which
_ power is ddegat.ed
Extent of power
delogated
Ii Authority
No. J4. 1115!J-.Adm. J,
dated 28-3-60.
----·--~~------------- -------~----~---1---·----
2 3 4 5 6
--------------·----·----------------·------------ -·1----·---
Rnle 79(2) GFR To- alter date of bh·th due to DirectoL', CW &PE.S, In respect of post~ Min. of I. & P. letter
(Revised and olcdoal error in am·vico books Poona. for which the powers No. 14.'10/56-Adm
El1largod,1963.) of non-gazetted Government to make appoint- I, dated 29-7-57.
Do. servants, ments have been
delegated.
Directcn·: Power Do. Min. of .T. & P. lettor
Rese(l,rch Instit,utc, No. .Adm. IV of 112
BangaJore. (1)162, dated
27-10-62.
Do.
2 Hule 83, 84 To sanction invCbtigation of Heads of suborcU- Do. CW&PC 0. 0. No
GFR (lteviscd claimfl fol' arrears o.f pfloV and nai;o offices (in- 6(32)162-Adm. IV
31!JJ. of T. &. P. lo( ln· and Enlargecl, •r .A. not more than~ ye~Ys old oluding Director, dated 27.7-63 and
No. 14/1 :5!.1-Aclm. J, 1963). snhject to the restrichionR laid CW&PRS, Poona). Min. of 1.& .P; letteJ•
dah<d 28-0-60. down in Rule 85, 86, GFR No. 14/10 156-Adm
(1963) and Govt. of India I, dated 29-7-57.
decision thereunder and
LfS28CWPC-8(o)
 82 83
--~-----,------------,------~----~~----·---
1 2 3 4 5 6 I 2 '
3 4 5 6
--1--"---1-----------"-------1"-----1-·----·· - "
Note (IV) under pa..ra.
3 Schedule VI to 'l'o incur expenditure on enter- Director, C.W.& Rs. 000 per _a.n- llfinistry of I. & P, Superintending En- 70 (a) of O.P.W.D.
Delegation of tainments. 3 'l'o accord administrative ap- Rs. 0,000
P.R.S., Poona. unm a.nd subject to letter No. 14/1/59. proval to estimates for addi- gineer. Revised Editions,
l!lnancial Pow- genera-l instructions Adm. I, dated 28-3-
ers- Rules, tions and alterations to non- !959 aa in-
issued by t{l.e :Mi- 60. residontial buildings. serted by Standing
1958. nistry of Finance. Order No. 63, dated
30·10·68.
Dh'eotor, P. R. I., Rs. 250 per annum. ~liuistry of I. & P. To accord administrative ap· Director, o.w. & Rs. 50,000 subjec~ to Ministry of I. & P.
Bangaloro.
4
The pa-rticular ty• letter No. Ad,m, IV- pl·oval to an experimental P.R.S., Poona. the existence of letter No. 14/10/56
pes of meetings_ 112 (3) 60-I dated work done at the Station. budget provisions. Adm. J, dated 2-7-
whore refreshments 16·11-61. 57.
are to be served
should be decided Excess over amount adminis- When the expenditure
5
by bhe Head of the tratorily approved, upon a work exceeds
D.eJ?tt. and expendi- or is found Iikel1
ture per head per to e:x:ooed, the
meeting should amount adminia-
not exceed Re. I. tra~ively approve d
.
.for it bj more than
4 Rule 212 GFR 10% or the limit
To sallction advance for the Heads of Offices. For purpose of bi- Ministry of Finance
(1963). purchase of conveyance. ftrescribed in CO•
cycles. 0.1\I. No. 16-B/937/ umn 4 againa t
E. II (A) 58, dated Sl. Nos. 1 to 4 above
2·1·59. whichever is los
a revised ad minis '
5 trative approval
GFR 275. 'l'o accept socmity deposit :from (i) Seoy.• O.W.&P.O. O.W. & P.O. Main O.W. & P.O. (WW) must be obtained
Govb. servants or contractors. (ii) Director, '£.111. Office. OffiO!~ Ordor No. 6(1)/ from the :authority
& S., O.W. & P.O. Technical Training 68-Adm. IV, datod competent· to ap·
Centres. 1·4·70. prove the cost, as
(iii) Dh'ectOr, C!W. & so enhanced.
P.R.S., Poona. Q.W.& P.R.S, Poona;

(iv) S.E. Hespective Circle NoTE-No revised administrative approval is, however, necessary if the excess is covered by requisite expenditure sa.netion,
office and the Di-
visions & Sub-Di- (Parra. 71, CPWD Code, Revised Edition, 1909)
visions.
'
--~--~---~------------------------:------·----~------- Excess upto 10% can Min. of I.&iP. letter
be authorised by No. DW. II. 34(28)/
5.20. Adminls.trative Approval to Worl<s and Revised Edition, 1959, the officers of the CW the olficers -subject 55, dated 28-5-H.
Excess over Administrative Approval to the limit of
&PC exercise the undermentioned powers in their respective
Subject to the conditions and restrictions regard to Administrative Approval to works, powers of techni·
mentioned in paras 68 to 71 of CPWD Code, excess over Administrative Approval etc.
-----~-_;__ ______ .,.._-~--------~--
cal sanction.

Serial Ref. to Codo Nature of power Anthority to which Extent of power 5.21 Expenditure Sanction and Excess Over Expenditure Sanction
No. Rule power is delegated delegated
Authol'ity
-,.----
S.No. Ref. to Code Nature of power Authority to which Extent of power Authority
Rule power is delegated delegated
I 2
- -3 4 5
"

-· I---·---·
6
I To accord administra-tive ap- Chairma·n/Members/ Rs. 20,000 Ministry of I. & p ---l-"-------l"---------------l---------l------"----·1---------
proval to a work includh1g Chief Engineers/ Di- letter No. DW. II
residential and' nonnresidential l'eotor, C.W.&P.R. 34 (28) 55, daw d
buildings, S., foona. 28·5·56 and 10.12.5 7
and No.l!(28)
62·Coord, dt\te j
12·3·64.
2 To accord administrative ap· Do. Rs. 1,000 Note under para. 70
proval to estimates for albera- (a) ofO.P.W.D. Ood0
tiona and additions .to existing
Revised Edition
Govt. owned re~idential build- 1959 aa subs
ings. tituted by Standin g
Order No. 17 datec1
16·8·62 and Minis
Swpedntending En.. Rs. 500 try of I. & P. Iettor
gineer. No. 11 (28)/62·00
ord, dated 12-3-64.
I 2 3 4 5 6
ChairiD.anJMember/ Rs. 2 lakhs. Ministry of W .H.S.
I Para 72 of To accord expenditure sanction
Chief Engineer/ Standing Order No.
CPWD Code, to work projects.
Director, C.W. & 18, dt. 16·8-62
Revised Edi-
and Min. of I. & P.
tion, 1959. P.R.S., Poona.
letter J:jo. 11(28)/62-
Coord, dated 12-3-
64.
Rs. 250 subject to Min~stry of Works
To sanction expenditure on general instructions HoUsing Standing
2 Do.
ceremonies connected with the Do. issued by the :Minis- Order No. 46, dated·
laying of fotmdation stones try of Finance from 10-1-66 and Mi istry
and opening of public buildings time to time. of I. & P. letter No.
including expenditure of a con- !1 (28)/62.0oord,
tingent nature like printing of dated 12·3·64.
invitations, proVision ofshami-
anas, garlands, refreshD1Gl1ts,
eto.
 84
1 2 3 4 '
I 5
I -----
3 Paras '73, 79 & Excess over expenditure em.notion Any excess of mote Min. of W.H.S. Stan
80 of OPWD. than 10% and 5% ding Order No, 42
Code, Revised over the amount to dated 15-7-64 a.n
Edition, 1959. which expenditure . 62, dated 18·4-64 .
sanction h.aa been
given in respect of
works costing up-
to Rs. 5 Iaklls and
more than Rs. 5
lakhs respectively,
requires a revised
expenditure sane·
tion which should
be applied for as
soon as such an
expenditure is fore-
seen. However, in
respect of works co-
sting more than
H.·s. 5 lakhs excess
upto an amount by
which tho cost falls
short ofRs, 5,50,000
will not require a.
revised expenditure
sanction.
In oases where a
substantial sanction
of a project sane-
tioned by a higher
authority than him·
self has been a ban~
cloned or where
.
material deviations
from tho original
proposals are OX•
' pected to result in
substantial savings
the Superintending
Engineormustrevi~
se the amount of the
estimate &nd inti-
mate both to the
Audit Officer and to
tho Divisional Offi ~
car that the u.mount
of the expenditure
sanction should be
redt~ced according-
Iy. In cases where
saving is due to
material deviations
of a structural na-
ture from the desi-
gn originally appro·
ved, and the am·
ount of the revised
estimate is greater
than that upto
which the Super-
intending Engineer
is empowered to
sanction estimates
technica.Ily, a re~
vised technical
sanction must bo
applied for from
competent autho·
rity.
If at anytime, either
before or during
the construction of
I a work, it is found
-- ·-
~--4- L 5 6
6
1 2
___ .._
3 ..
"-·-- -------···-"-
_____
that the original
·r -·~-----·~
' estirJ.ate for it is
excer.tsive for rca-
sons other than
those mentioned in
para 79 ofC.P.W.D.
Code, RevisedEdi-
tion 1959, an officer
of bhe rank not
lower than DiviM
sional Officer may
sanction revised
"
estimate for it,
even though the am-
ount of such revised
estimate rna y ox-
' coed that to which
- heis ordinarily em·
powered to accord
sanction. When
accol(ling such san-
otion he ehould in-
tima1;o to tho Au~ '
dit Officer that the
amount of the ex~
penditure should
be reduced accord~
1 ing1y.
5.22. Technical Sanctions to Estimates for pe-nditure Sanction" (if necessary)
Expenditure on Works have been accorded, and
(2) If it is a detailed technical estimate
Technical sanctions to estimate for ex- of a component part of a project
penditure on works may be accorded as (paras 67 and 81 of CPWD Code,
shown below under para 74 of CPWD Code, Revised Edition 1959), the project
Revised Edition, 1959 subject to the condi-
estimate of which has been sane-
tions that:- Honed by competent authori,ty and
instructions in paras, -68 and 70 ibid
(1) If, it is an independent estimate,
"Administrative Approval" and "Ex- have been complied with:-
Authority
Serial
No.
Referonoo to
Code Rule
Nature of power Authority to whid1
tho power is
delegated
I Extontdelegated
of power
-- --·--- ···-·· ------ --~---
-
6
2 3 4 5
1
Technical sanction to estimates: (i) ChairmanjMem· Full. Min. of I. & P. letter
1 Para 74 of O;P. No. DW. II. 34 (28)/
W.D. Code, Re- exclusive of charges for estab- bersjChief Engi·
neera. 50, dated 28-5-56
vised Edition, lis:hment and tools and plant.
and Min. of W.H.S.
1959.
- Standing Order No.
56, dated 4-10-67.
Min. of I. & P. letter
(ii) Director, C.W. Full. No. 14/10/56-Adm.
& P.R.S., Poona. I, dated 29-7~57 and
No. ll (28)/62
Ooord, dated 12- 3·
64.
Min. o£W.H.S. Stand·
'~ ing Order No. 66,
(iii) Superintending Rs. 10 Jakhs.
Engineers/Directors, dated 4-!D-67.
O.W. & P.O.
".
 86 87

2 3 ~ 5 6
- technical sanction to revised estimates are excess over a revised estimate sanc-
the same as their powers to accord original tioned by a higher authority than
---· - sanctions. himself.

{iv) Executive Engi-

An officer of the Central Public Works De- NoTE 3-A Sub-Divisional Office'r can
(a) Rs. 1,0 000 in Min. of W. H. S. Stan
ncers, Deputy Di- divisions hu.ving an fling Order No.
partment may pass excesses over estimates pass excess only over an estimate
rectors, Deputy A.s.w. dt. 4.·!0·07. upto 5% of the sanctioned amount. If the ex·. sanctioned by him.
Dii-ectors and Chief- cess does not result in going beyond the
Research Officers
of a.w. &P.R.S.,
amount upto which he is empowered to ac• When the excess occurs at such an ad-
:Poona. cord sanction to an estimate, no further vanced period in the construction o.f the
(b) Rs. 40,090 in Do. action is required on this. If the case is work as -to render the submission of a revised
divisions not having otherwise, a report should be made every estimate purposeless, and the completion
an A.S.W. month to the next higher .authority who report is util,ised as such revised estimate
(v) Asstt. Executive Rs. 5. 000 Do. will satisfy himself about the propriety of under paragraph 104 of CPWD Code Revised
Engineers, .Asstt. the excess sanctioned. Edition, 1959, an officer of status not lower
Directors, Research
Officers, .Asstt. En- NoTle l-As an exception to this rule, a than that of Superintending Engineer may
gineers, E.A.Ds.
Divisional Officer may pass excess pass the completion report, if the total expen-
A.R.Oa. c.w. & diture in question is not greater than that
P .R.S., Poona.. expenditure within a limit of
Rs. 250 on sanctioned original works which he is empowered to sanction in the
I and repairs irrespective of the total case of a revised estimate under paragraph
amount of the sanctioned estimate.· 76, C.R.W.D. Code, Hevised Edition, 1959.
5.23. Technicrul Sanction to Estimates for other cases the estimate must be duly sanc- NOTE 2-No officer of the Public Works (Para 75 to 78 of C.P.W.D. Code Re-
Expenditure nniler Tools and Plant. tioned by competent authorUy, as though Department is entitled tq pass any vised Edition, 1959)
for an original work.
Articles compr,ised within the head "Tools
and Plant" can only be purchased or manu- (Para 144, CPWD, Code, Revised Edi-
-
serial Refm'en(le to Coda Rulo Nature of Power Authority to whioh Exbont of pow~r ,Authority
factured against sanctioned estimates, with tion, 1959). No. tho power is delegated dalcgatod
the exception of purchases or manufactures .

not exceeding Rs. 500 for which estimates are 5.25. To Divert Provisions from one Sub- l 2 3 4 5 6
not requireci. The powers of officers to sanc- head to another or from Contingencies
tion estimates for the purchase, manufacture to any work not provided for in a De- To pass excess of ox- Chairman, Members, rJpto 5% of the amount ~Min. of I. & P. lettor No
and repair of tools and plant are, subject to tailed Technical Estimate. peuditut•o ovor sane- Chief Enginoors, SUl)fll'- IH.motioJted subject to ·-nw.. II/34 (28)/55, dt
tiom (original works intending Engineers, tl1e condition that tho :28-5-56and:Min, of W.H.S
the above exception, the same as their po- Without the sanction of the Superintend- and repn.irs), Diroctm·s including total amount does not Strmding Order No. 62 dt'
wers to sanction estimates technically under
para 5.22 above.
ing Engineer, ascertained savings may not
be d.lverted from one section of a project to
Director C.W.
l?oona
officers.
and
&; P.R.S,
other
go boy nd the amount
upto \oJ.doh he is{)m·
powe~ed to a?cord
-
,, 18-4·68.

NoTE 1-Engineer-in-chief C.P.W.D. may I sanctiOn to an e3timatl;l.

another, nor may the provision for contingen-
sanction purchase of live stock upto cies be diverted to any new work or repair (Also sea Note 1 above)
Rs. 500 in a year. Purchases which is not provided for in the estimate and
upto a limit of Rs. 1000 in any of which the cost exceeds Rs. 2500 or such
one case require the sanctions of Mi- smaller sum as may be fixed by the Admin•
nistry o.f W.H.&.S. Expenditure in istrative M,inistry. - 5.27, Adjustment of Losses on Manufacture Operations.
excess of Rs. 1,000 requires the sanc-
t,ion of the Finance Ministry of Gov- NOTE-As1 an exception -to this rule, an sm.•inl Roforonco to Code Rulo Na-ture of power Authority to which Extont of power Authority
ernment of Ind.ia. excess of more than 10 percent over No. the power is delegated delegated
the amount included in the administ- · --·
NOTE 2-Purchase of Motor Cars and
other Motor Vehicles will be re-
rative approval for a residential
building forming Part of a · larger
I
--
2 3 4
- • 6

gulated by special orders of Gov- project may not be sanctioned by 1 (i) Superintending En· Full Para 158 (~) of O.P.W.D.
ernment. the Superintending Engineer. ginoer, Directors of Code Revised Edit.ion,
C.W.&P.C., 1!)59.
(Para 148, CPWD Code, Revised Edition, Para 91 CPWD Code, Revised Edition
1959) 1959 , ' (ii) Exerntt.ive Enginer3/ 10% on E'Stimated rates -
Deputy Directors of out-turn.
5.24. To Sanction Estimates for Manufacture
and Colilection of Materials. 5.26. To pass Excess of Expenditure over
I I. (Divis:!o-- al Offioors),

Sanctions, Original Works and Repairs.

The manufacture or collection of material
involving an outlay of Rs. 10,000 or upward
must, .in all cases, be covered by an estimate
showing proposed outlaJ1 and the material to
be received. If the material be !or a work al-
ready duly sanctioned, or for reserve stock
within the sanctioned limit for the Division
the estimate will merely require the approvai
Qf the Superintending Engineer, but in all
A revised estimate must be prepared when
the sanctioned estimate is likely to be ex-
ceeded by more than 5 percent; except in
the cases provided for in Note 1 to para-
graph 77 and in paragraph 78 of ·CPWD
Code, Revised Edition, 1959.
The powers of officers of the Central
Public Works Department to accord
5.28, To Sanction Reserve limit of Stock and rised, subject to the approval of the estimate
Increases and Decreases thereof. therefor, where required by the provisions
of paragraph 144, to Pl!rchase or manufac-
Ordinarily material should be purchased
only for works in progress. The Engineer-in- ture stock to .an extent sufficient to keep it
up to the limit.
chief and the "Chief Engineer in the CPWD
have• full powers to fix annually the limit of
rese.rve stocks in various Divisions under (Para 143, CPWD Code, Revised Edition,
their control. When a reserve stock has been 1959 as amended vide S,O. No. 38
dated 21-3-64)
sanctioned, the Divisional Officer is autho-
 88
89
5.29, To SllJiction Purchase or lv.fan\Ifaetnre of Stores
5.3l. Sale and Disposal of Stores inclndlng Tools and Plant and Losses dtJe to Dl[lph!cla·
(Including Tools and Plllnt) tion of Stoclt.
-----c--------,-----~------.---- -----,------.-------------------
Sro-ial Reference to Code Rule Natm•o of Power Authority to whiob tho Extent of power Authority S. No. Reforenoe to Code Rule NatUl'e ofpowm• Authority to which Extent. of .{lOWOl' Authority
No. power i 1> dolega.ted delegated power isdc•leg11Wd dolog[I.Wd
---l------l------------~--,------1-------,----- ----,---,----- ------------l---------------1------------,--------------l----------------
1 2 3 4 5 6
-------------------------1-------l-----------
. .
1'o write off losses dne
to doprooiation of
Chairman,.fMemberjOhief
Engiueer;Dircotor, O.W.
its, 20,000 Item (a) of tho Table below
para 158 of C.P.W.D. Code,
PuJ'ohaso of Sto1•es in· Part\.s 142, 143, 145 to stock. · & PR:S, Poona. Revised Edition, 11}59 and
eluding Tools and l'lant 148 of O.P.W.D. Code, Ministry of I, & P. letter
through Central Pur· Itevised EC{ition; 1959, Superintending Enginoors. r:ts.lO,OOO No. 11(28)62-Coord, dt
chase Organisation, Appo 1dix 8 of Goneral 12-3-64.
Financi11l Hulos (Hovi·
sed n.nd Enlat•gcd,
Hl63),
2 [sane of ordersdeola.ring {i)Ohairman;Member/Chief Rs.50,000 Item (c) of the Table bolow
JOt a..:1d 102 Gl1'R (Revi- Local purchase of Stores (i) Chairman/Member/ Rs. 5,000/· per itBm Ministry of L&P.lottor No stores as surplus or Engineer;Direotor, OW para 158 of C.P.W.D. Codo
sed and enlarged edition, (for works), Chief Engineer{Direo· without any limit ('l'he DW. H. 34 (28)/05 dt unserviceable, tho & PRS, Poona. Revised Edition, 1959 as
HJ63), . tor, CW&PRS, Poonn. figures ofRs. 5,000f-in- 28-iH/6 and No. 14(4)64 original put'chass value (ii) Supel'intending Engi- Rs. 20,000 amended vide 8.0, No. 19
oludesRs. 7501· w·d Rs. Coord. rlt, 6-4-66 and No, of the at•tiolos being noor, dated 16·8-62 and Ministry
1,000 upto which Exe· 11(28){62-Coord,dt, 12-8-64 oil timated if not known, (iii) DivlsionalOfficer, Rs.5,000 of I. & P. letter No. ll(28)
ontrive :Wngineers/Dy. and para 146 of O.P.W.D. 62-Coord. dt. 12-3-64,
Directors and Superin· Coda .Revised Editiotl
tending Engineers/Dir· 1959.
eotors are empowered),
[ssue of orders for dis- (i) Superintonding Engi- ll'uil. Item (d) of ~rable below pa.t•a
(ii) Superintending En· Rs. 1000/- for ot1ch item posal of stmos declared noets, 168 of CPWD Code, Re
ginoe!'s, Diroctm~, C. W. subje'lH,o H.~. 10,000 Do, by competent authority (ii) Divisional Officm•, Rs.IO,OOO vifle(l Edition, 1959.
& P.O. po!' annmn, for eaoh Di- to bo smplus or unser·
visionundel' tho Circle viooablo (subject to any
in addition to the powers Ol'dors tho S.Eil, may
of ExeoutiveEngineers/ have passed when tlte
Deputy Directors, Stores woro so declared
byhimsclforthe Govt.. )
(iii) Executive Engi- Rs. 750/- for each item Do,
neers, I..daison Officers, subject to H. 10,000
Deputy Directors in- per annum, 4 Saletoy<'iV<l-te p(ll•sons at Cha.irman;Member,··Chief Full Item (e) of . l'able below pal'Q.
oluding Dy. Dhector of full value plus ton per. E:nginoerjDirectot•, C.W, 158 ofC,P.W.D, Code, Revised
C.W. & P.R.S., Poona cent unleas waived by & P.H..S., Poona. Edition, 1959 as amended vid(
oompetont authority. S.No. 16 and Ministry of l
(iv) Director, P.R.I. Rs. 5000/- in eaoh caoe. Ministry of I. & P. letter & P. letter No. ll(28) 62-0oord,
BangalOl'e. This limit applies to No. Adm, IV-9(4) 63, dt. dt. 12-3-64,,
the value of oach articlo, 28-4-04.
(Also see Schedule VII of the Dologatron ofFmanctal Powor Rules,1958)
, (i) 'fho items should not be such for whichratesandrunning contra.etsexistwith tho Director General of Suwlies a·· d Disposals. In respcnt
ofitemsfor whioh these contracts exist local purchase may be resorted to if the supplying firmll aro unablo to armnge supplios within the tim'e to NoTE 1- (i) Whenever stores become unsorviooable, obsolete or surplus, they abould be declared as such and disposed of under the orders of
which those are required after making tho report to Director General of Supplies and Disposal and Central Water aud Power Commi ion; anaui;hodtycompetenttosanotionthewriteoiT of a loss caused by deficiencies and depreciation equivalent to their value, This procedure
should be followed both in cases of normal wear and tear as wall as in cases where wear and toa:r may bo held to bo abnormal. The
(U) All purchases should be made after calling competitive quotaticns; authority oompotont to ordor~isposal should take into account tho oir~umstancosin which stores hayc become unserviceable, absolete or surplus.
(i~O Purchases should be made ag1~insttho prov{si.onafor stores in the sanctioned estimate for any work cr against the sanotit,ned stook limits Whore the oompctentauthor1ty holds that stores have become unserviCeable, obsolete or surplus owmg to normal weal' and~, no question of los 8
of the station; adses. Wherethecompetentauthorityholdsthatstoreshavo becomounscrviccnble,obsoletcor surplus owing to negligence, fraud, etc., OJ.1 the pm·t
(lv) Neoosaary~fundsfor tho purchase of stores ahould be availablo in tho budget. of individual Government servants,it will benoosSSN'y to fix tlwrespom~ibilit•y for the loss and to doviseromedial IDeallures to prevent t•eference
of su?h oases. In either case, the order ofth.e compDtent authority dool_a.ring thB stores in question as un~m-viccable, olisolete or surplus
diroJtmg tho mode i'1 which 'ho.v shJuld bo Cbsp"J. ed cf Wt lt)d be suffh.lo·,t. 1o ccvcr the loss ~o Governu:.cnt, If an~, !Uld no separate sanction
for ~he write ofl'ofthelosswill benooessary, Aformalsut'Vey report as prescribed in Financo Min~istry's Office Memorandum No, F. II(5)-E. II
5.30. To Wtite off Losses Subject to the Conditions in Schedule VII of the Delegation Aj@, dated the 13th Februa-ry, 1959 should, however, be proparod in all suoh oases,
of Financial Power Rule, 1958.
(ii) Each order deolal'ing stores as unserviceable, obsolote and surplus should indicate tho causes lenclh1g to the stores having become ll.ll-
servicefl,ble, obsoleteorsurplus, A oopyofeaoh such order should be endorsed by the competent authority to the audit;account officers COJtcorned
in accordance with tho proooduro prasoribecl in paragraph 39 of tho General Finanoial Rules-.
S.No. Reference to Code Rule Nature of power Authodty to which pow,..r Extent of power AnthorHy
is delegated do legated (Para 39 of the Revised and Enlarged Edition, 1963).
(iii) It will bo soon from olause (i) above that a sanction for write off of loss would not be necessary where tho storflB am bodily present,
I 2 3 4 p 6 It is only in such cases where the stores are missing (as in oases of firo, theft oto) that formal sv,notionsfor write off oflossoswill bo necessary,
--- (iv) The term 'value ofstores'for the purposes of issue ofsanotion for disposal orunserviceable, obseoleto or surplus stores/write off lor srs
I To write off Lassos of Chairman/Member/Chief Rs.lO,OOO Item (b) in tho Table bolo w ofstoresshould betakenas(a) the book value whero prioed acoountll are maintained and (b) the oreplaoomont value i.e. market value (at the time
Stores, Engineer Director, para 168 of bho C.P.W. D. ofissue ofsanotion for the disposal write off} of a now article or an aJ'tiole ofsimilat• nature, where no priced accounts are maintained. The sale
O.W. & P.R.S., Poona. Code, Revised Editio n, proceeds ofunserviceablejobsoleteor surplus stores should not bo ta.keninto accountfordetermining tho value of tho stores for tho purposes of
S. EsfDireetors, Rs.I,OOO 1959 (as amended vi do issue of sanction for disposal of stores asthisn.mountis to be treated as miscclln.noous receipt of the department concerned.
S.O. No, 41 dated 16-6-64
and Ministry of I. & P. (v) 'l'he procedure alroody laid down for disposal of unserviceable, obsolete and fiUl'plus stores (by auction, by calling for tenders etc.),o.ndfor
letter No. 11 (28)6 2- the manner of theirdispJsal (through th · D.G.S. & D,) may continue,
Ooord, dt. 12-3-64.
[Ministry of Finance (Doptt, of Expenditure) O.M. No. F. II (28)-II(A) 60, dated 21-ll-1961].
2 To write offlo~sof ir- dhairmanfMemberfOhi-of Ra.I,OOO Schedule VII of the Del ,,
recoverable loans ond Engineer. gation of "Financial Pow · No•rl!l 2-A Central Government Department may arrangeforthedire'ctdispoealofsurplus stoma worth upto Rs. 10,000, l3ut it is
advances, Rules, 1958. "' oompulsory for a Department to report the surplus stores valued above Rs.10,000j-to the Director Genet'a.l of Supplies and Disposals.

3 To write off loss of re- Do. Rs,l,OOO Do. Where, however, the artiolosofdisposal are ofsuob. a nature th!it their disposal could more suitably beaffeoted under a oentl'ally coordinated
venue. plan, the name ma.y be reported to tho Director General of Supplies and Disposals for disposal even iftheil' vn.lue is below Rs, 10,000,
--· [Authority-Ministry of Supply, Technical Dovolopment and Material Planning. O.M.No. 16/3j63-Est, II. V9l, I (!a~e(!, 1~-1)-66 roceivod with
A,O;,'O.W. & P,C, Memo, l:'fr- ·8/1/67-llu.d, dato(j. 10-!i-67-ll'ile No, 12/1/6.7-Cost.Control]. · ·

90
. Ji.32 •. Write off from the Return of Tools and Plants
. 1
Soia.l Reference to Code Rule Nature of Power Authority ~o whioh the
No. J?owor ih dolega..':od
- ---------,.-- -----.-------.
I 2 3 4
-- - ·-
1 Para I.58(j) of CPWD Write off from rotm:n of Divi siotJn.l offir:ot',
Code, Revisod Hdition, tools and plant of ar~icle B
1969. of which full value haB
been recovered.
2 Para l58(g)' of CPWD Write off from reburn of (i) Cltu..irmn..n/Membor/C.
Code, Itovised Edition, tools and plant of arJ..i· Es.j.Director, cw &
1959. olos of which part value PH;;, Poona·.
has bean recovered. (ii) Superinten!ling En·
gincer/Dirootor,
(Nil Divisional Officer
i.e. ]]xooutivcEngineer/
Deputy Directors, OW
& PC, Dopnty Dirootoi',
ow & PRS, Pooua.
5.33. To Accept Tenders for Contracts
Serial Reference to Code Rule Nature of Power Authority to which the
No. power in delegated
------------l-------------l------------l-------·---------------
2 3 4
• 6
----------- ------·-·---l-----------l---------1---·----------
Para 94 to 97, of OPWD Approval ofnotioo invit· (i) Chairman/Members/
Code, Revised Edition, ing tonders and acoep· Ohio£ Engineerj·Dircc-
1950. tanoo of lowest tender tor, OW&PRS, Poena.
for contracts and award
of work by negotiations
withthelowost tenderer,
(ii) Superintending En-
gineers and Directors,
OW& PO ot:.her than
Director, OW&PRS,
Poona,
(iii) Executive Engine·
er, Dy. Directors, OW
&PO, Dy. Directors &
Chief ReAarch Officer
OWPRS, Poona.
(iv) Asatt. :JTixeoutive
Engineer, Asstt Diroo·
to1·s, Research Officers,
Allstt. Engineers ,Extra
Aasiatant Direetors,
Asstt. Resen.t•ch Officer,
CW&PRS, Poena.
.
2 Do. Acceptance of single (i) Chairmn.n/Memhm•/
tender, Chief EnginMr/Direc•
tor,~CW&PRS, Poonn.
(ii) Superintending En·
ginecrj Directors' ofCW own authorit.y.
&PO other thllJl Direo· (b) Rs.lOlakhswith the
to!,'-'__OW&PRS, Poena. prior approval af tho
next higher authority
under the note to para
95 of t.he O.P.W.D.,
Coda, Revised :Edition,
1959.
Extent of power
delegated
•
----~-------
1-~'llll.
Rs. 20,000
Rs.lO,OOO
H.s.l,500
~.-------.----
Extent of power
delegated
Full powers subject to
tho conditwns tl1at
tenders above Rs. 25
lakhs bei11g accepted
with thep~·ior appmval
of tho Advisory Com•
mittee constituted in
tho Min. of I & P.
Rs, 10 lakhs.
Rs. I Iakb in Divisions
having an A.S,iW
Rs. 40,000 in Divsioons
not having an A.S.W.
Rs. 5,000
Rs. 15 lakhs without
prior a-pproval of the
Adyiaory Committee
and full powers with
tho prior approval of
the Advisory Commitieo.
(a) R3. 6 Jnkhs wit,h his
(·1
!·'
i'
: 91
):
.Au~hority
------m------
6
Pa.ra 158(/) of OPWD, Code,
ltevised Edition, 1968.
Para. 58(g) 0£ OPWD Code
Revised Edition, Hl59 an
Ministry of I&.l? letter No
DW, II 34(28)/56, dated
20·5·56 and Minis~ry
l&P letter No. ll(2R)
82-0oord, dated 12-3·64)
Authority
Para 97 ofC.P.W.D. Code,
Revised Edition, 1959 as.
amended vide S. 0. No.
67 dated 1·9-67 and Minis·
try of I & P letter No. 11
(2S)/62-Co-ord,dt.12-3·64,
Do.
2 3
I
Para. 97 to 97 of OPWD (i) Award of work by
3
Code, Rovi.sod Edition, acceptance of a tender
othm• than the lowest
1959.
and (ii) awa1·d of work
by negotiations with n.
tendel'ill.' other than the
lowest.
4 Do. Award of work
(i) without call
of tendors and
(U) bf nagoLiatiutiS
-&i imiioaf:eHnihHh
tuous call of tenrlet ~
or wHh a firm Wl1Lh
has li.ot quoted.
n Do• Awrwd of contracts ago.·
instRplit-up sub heads
ot works.
NOT'El 1-The l'Opresentative of the Ministry of Finance and the Advisory Committee constituted in the Ministry ofJ & P hae the right to refer
to Govornmenb any proposal tOr award of work withi:u tbe powers of the Advisory Committee, Such a proposal will be considered
by the Ministt·y ofltrigaJ..io11. and Powerin conSJIItatio n with theM mistry of Finance.
NOTE 2-~In case where maierta.ls are supplied by Government to the contractor, thfl amount of thQ tender would fat' tho purpose of deter·
miuinfj tho authority competent to accept it, bo taken to tho net amount paid to tho contractor exoluedve o£ the cost of value of the
matx-.ru~ols .so supplied.
4
(iii) FlxecutiveEngineer, (v) Rs. 5,000 under. his
Dy. Directors,CW&PO,
Dy. Directors & Ohio.f
HMoaroh, Officer~ of
OW&PRS Poona.
(i) Aiiisistant Engineer
(ii) Assistant Execu.
tivo ElJginel;ll',
(iii) J.ilxecutivoEnginoor
(iv) Supt1.l!:ngineer
(v) Ohio£ !ngi!loorJMem·
ba.r/Oha.irman.
I accept the tender should
(i) Cha:il'man/Member/ Rs. 50,000 without the
Ohk>fEngineer/Dimctor,
OW&PRS, Poona,
(it) Snpe-rinl·ending
'Engineer, Director 1
of C.W. & P. c. other
t-ha'1 Dirootora,
C. W. ~ P.R.s.• Poona.
(iii)Execultivo Engineer,
Dop11ty Directors cf
C.W.& P.O., Doputyni.
rectors and Chief H.a-
soliJ'cit Officer of C. W,
&l'. R .. S., Poollll,
(iv) Asstt. Engineers,
Asdsta.nt Directors, Re·
search Offioora, Extra
Assisf;ant Directors,
AssistantResool'Cb Offi-
oots of O.W. & P.RS.,
Poont~o.
(i) Asstt, Engine(;l1'1 Where f!Uoh heads of
(ii) Asstt, T~xeoutiva En·
gineer,
(iii) Superintending En-
gineer,
(i11} Chief Engin.eer/Mem-
b01·/Chairman.
• 6
own authority.
(b) Rs. 1 Ialm with tho
prior npproval of tho
next higher authority
under tho note toJ.ara
95 of the O.P. .D.,
Coda, Revised Edition,
1959.
As providedinpQ.ra9U(bj Para. 97 ofO,P.W.D. Oodo
of tho CPWD, Code, Ro· Rovisod EdiHon, UJ09 a
vised Edition, 1959, in a~ended vide S, 0, N o.
cases where tile lowest 07 dn.t.od 1·9-67 and :Minis
tcncler is not accepted, try of I & P lettel' No, 1
l'Oasons should be I'e· {~8)/62 Co-Ol'd dt., 12--.'1·64
corded confidentially.
Appl'ovtd of tpo next
higher authority than
the one competent to
be obtained, In tho
case of Chairrnan/Me.m·
bar/Chief Engineer, it
would not hll neoesanry
to obtain suoh approval
for contracts upto Rs,
15ltl.klts. Prior approval
of tile .Advisory Com·
mitteo will however be
ncoosaai'Y in respect of
oontraota amounting to
morethau Ra.l5 lakhs.
Do
priot• approval of Ad vi-
sory Oommitteo and E,a.
50 lakh~ with their prior
approval I-ts. lO ,000
Rs, 10,000
Rs, 1,000
Do.
projects QJ.'e Bplit-up by
the competent autlto:dty,
offi.~erB may exerri- e
their normal powers by
value for award of con·
tt•acta fOr split-up poi·
tious.
 92 93
f
5.34. To Sanction Commencement of Wot'k Without Agreements 5.36. To Fix Standard Rates for work (Schedule of Rates of Labour, Materials and Work)
-
Serial I Ref, tO- Code Rulo Nature-of-po·wer Authority to wltioh power Extent of power delegated AuWlorit,y serial to Code Rule Authority to which Extant of power Authority

-1--
Roforcrioo Natura of power
is delegated No. I powor is delegated delegated
No; ---------- - - - - - - - - - - ----------"- ----------
--·~

l
------~·-----
2 3
------------ --
4

To SaJIOtion oommonce- Kxeoutivo Engineer

From
Executive Engineer,
To
Subject-Tender for .......................... .
Your tender for the work mentioned above
has been. accepted on behalf of the Presi-
dent of India at your tendered amount of
Rs .. :............................. .
5.35. To Sanction Extra Items
··-;-----r---~------,----,-----
Hef, to Coda Rule
Serial Nature of power Authorit,y ~o wldoh the Extant of powei· Authority
No,
- - - - - - - - - ----,----"--l----·---c-"----1----------1-------""-
l 2
---------~---~--~~-------1--------
1 Para 101 (b) C. P. W. D.
To sanction oxtra it·erusf
Code 1959 Edition.
No'!E I These powerR should be exeroisecl for teclmJcnlroa~ons only,
No'l'l!l 2-Soale of accommodation and furniture sanctioned by higher authority should not be excoeded,
NOTE 3-Theso powers are in respect of each oontract.
N(lTE 4-------:These powe~s will~~ exeroised independet:tly },y each authority, i.e, Executive Engineer and Superintending ]Jngineer will exercise
the powerB Ill addJtron to those of Ass1stant. Engineer ancl Executive Engipe.er ~·espectively,
5 6
In ca.,om of graveemergo.noy Ministry of I & P lettN' No.
"
mflnt of work without
any agreement.
PROFORMA
2. You are requested to attend this office
to complete the formal agreement within ...
...... days of the receipt of this letter and
arrange to deposit a sum oJ' Rs .................. .
as security in this office within the stipulated
period.
3. You are also requested to arrange to
start the work at once. The date of commen-
cement will be reckoned from the date of
issue of this letter.
Executive Engineer.
power is delegated
3
4 5
{i) Chairmw.I(l\femb~;~-i- - - ,-Fu_l_l---·-~-- Ministry ofW.".R .s~icl(:.;;.N~.
substituted items, Chi(jf l~ngi~eor/Direotor,
C.W.&P.H..S. Poona.
(ii) SuperintonclingEngi-
noc:rs:Dirccturs o:w.
& Rs. 2 lald1s whether
P.O. other than Direc-
tor, C.W. &F.R.S.,
l'oona.
(iii) lllxec:utive JUngincer,
Deputy Directors, C.W.
& .P.O., Deputy Dhee-
tors, Chief Research
Officers ofC.W. &P.R.
S.,Poona.
(i-1J) Asstt.Exeouti\'cEn-
ginocrs,A s Rtt. Dilx1cters,
lkscarch Officcrs,Assis-
tant Engineers, Extrn
kwt.t. Diroctors, Asstt,
R.oseamh OffioersofC. W,
&. P,U..S., Poona.
---
I 2 3 4
---- 5 - 6
whero no agreement
i, possible, the following
proforma. ma.y be made
DW II. 34 (28)(55, dated
28-5-56 and 10-12-57. 1 10-6-13 ofC.P.W.A. Code 'l'o fix standa.r'd l'ates .. Chairman/Members/Chief ltuU powers
Enginoor/Director, C.W.
.. Minis~ of
No.
I. & P. letter
W. II. 34 (28/
uso of, This will olimi-" & F.R.S., Poona. DO dated 28·5·56 and Mini-
na.te tho necessity of try oi' I. & P. letter No. 11
dmwing up of a prod- {.28) 6.2-0oord, dated 12·3·
sionoJ agreement,
•••
5.37. Preparation, Examination and Payment of Muster Rolls, Supplier's Bills, Contrac-
tor's Bills and other claims etc. (para 10;1-6 of CPWA Code, 1965 Edition).
Subject to oomplianoo with the rates laid down Ill pnrll- 2·15 oftlw Accounts Chapter (Under para 10·2·0 ofC.P.W.A. Coda, 1966 Edition}
for tho test check ofmeasun!lnents by Superior OffioeJ~s nnd othe-dnstructiollli detailed in para 2 ·15 and 2 · 16 ibid, oontraotors bills nnd other .de-
mands for payments must be prepa.rcd, examined, verified and pas !led for pn.ymontrospectivcly by tho uudermentioncd autho:rities:-
Serial Name of claim Authority r.ompeteut to
No,
(a) PrepaJ.'e (b) Examine or vm:ify (a) Pa.s_s f(ll'~ynlent
---
1 2 3 4 0
-·
l Wages of labourers, OUl'l'ellt or (a) Ollioor or snbordina1,e ;n .. Divisional Officer.
arroots, exceptthoao mentioned oh!11·ge of work.
in item 2 below.
(i.) Sub-Divisional Officer.
2 Unpaid wages removed from tho (a) & (b) Divisional Officer, .. Do,
(I.CCounts of a work under para
10·2·3ofC.P.W.A. Code.l965
delegated Edition.
6
• Bills for work-charged o;;tabliab-
mont,
(a) & (b) Sub-Divisional Officer .. Suh-Divhional Officer subject to the
condition hat employn:ent ofw< rk
ohu.rged est;ablishruont is appmved
13,1ll/62-0out. dated 26·9· by Compt'ltent authority and bill
62 and 17013 (4)/68-EW chocked by· Divisional Offioor.
dated 20-G.GS nnd ~\fin.
ofi,&P.IettcrNo.J.J (28)/
62-Cu-ord, da.tcd 12-3-64.
4 Petty pa.ymetlts for work dono
or supplies made not. exceediug
(n) Officer 0' Subordinate ;n
chn.rgo of WDl'k.
.. Imprest holders:
(i) ll.sstt, Engineers for I)otty pay~
Items upto tho Vll-lHc of Rs. 100 in value. (o) Sub-Diviaiowtl Officer, menta for work done or supplies
ll11td.e not exceeding Us, 100 in
provided m• not in tho vahte.
Agreemeni' or the Sohed·
ule o.f RatoH, (U) Other Imprest held01·a for
Rs. 25,000 in respect of petty payments fm• work done
items ocom'ring in the or supplies :made not excooding
Standard Sel1odule of Ita. 50 in value.
Rates,
Nol'E J .. ~In relaxation of tl:Je provisions contained in para 0·2·9, reud with pam 6·4·1 o£ the C.P,W.A. Code, Second Edition, Hl65, the
paymentmaybemadein cash instead of by ohequoforvouch0xsdulypasscd for _paymcntuptoRs. 100.
Items of t.lw gross valne
of .Rs. 2150 or fi% of tho NtJ'rlll 2-In l'Olaxa.tion of provisio11B contained in Not;e 4 below pul'lt 10·2·16 of tho O.P.W.A. Code Second ]l:'dit.iou1 1065, the m:tificato iu
contraoamount which- respectof'paym(mt ofSa.les');'ax maybogivcn bytheimprestl-loldoratthetimoofpurcllalle; such certificate may b~ countersigned
overh ies i l'C'Spo[t.! f bytho:PivHdonal Officer at.tbetimo of adjustmentfmooupment ofimprests, as the cas1· may lw to avoid itifriJJgcn:oJt. cJ' ccdul pro-
oontract ncceptcd by visions.
t-hem, Where rates can-
not be derived eithor (Authm·Uy-Government of India, Ministry ofirTigation_ & Power letter No. 1.4 (2)/64-Ccord, datccl 15·l·Hl65 issued wifh the C'oncunciJce
from the Agrooment or of the Ministry of Finance (Deptt, of'Expendit.urP) vide tbeil l'.O. No, €034- I • .& P./64,dated 29-12-l964)
the Standa~·d Schedule
of Rate, approval ofthe
Executive Engineer to 5 Rm111iug and finnJ bills of con- (a) and (b) Sub-Divisional Officer. Divisional Officer,
th!' fixA.tion of the rut.es tractors or suppliers involving
for such itoms should work done or supply made in
be obbaincd. Asstt.• oxoess ofRq. 000(. bilh Ol' ad-
Engineet'll/ Asstt. Exe- va.uoe e (botL sooured and others)
cutive Engineel'S have & claims for refunds.
no powers to sanction
extra itr.mB in respect 6 Running nnd final bills of con- (a) & (b) Sub-Divisional Officer Sub-Divisional O.ffie01' sto.Moned
of oontrnct accepted by traotol'fl or sup1Jliers involving awo.y from t!te DiviaioJJal llood
higher n.ut.liOritir.,o. work {lono ol' rmpply made to O.uarters provided that the cash
1;ho va.ltte of lh. 5,000 and book is maintained properly.
ltHHl GXOC0ding lts, 25
against agreement a enter'od in-
to by tbemselvos.
(Government oflndia., Deparlmeut of I. & (..Iotter No. AG 110, dated 11·3-31 119 amended by their letter No. AG UO, dated 4-6·32, Ministry
of W,H.B. Memo. No. Ag-81 (90) dated lO·ll-56!. _
 94 95

5 38 To Pass Bills of Works Charged Establishment 5.44. Countersigning of Indent fm· Restriet.ed !\'laps
Serial Reference to Code H.ule Nature of Power Authority to which I Extent of power Authority
!
No, Power i3 delegated delegated 8 orial jl U.ofemnco to Coda ltulo N\Lturo of power. Authority to whiob Ext(mt of powe1'S Authority
powor is dologated
- I 2 3 4 5
------,---~

-
6
.. - No,

I
--------
2
---·-
3
-
4
-·
delegated

0
-
6

To pass bills of worh- (i) Asstt. Executive En-
I Para. J.O· 2·28 to 10·2· 31
ofO.P.W.A. Code, HHl5 ohargod establishment. gineers,Asstt.Direot.ors,
Ed Won. Hesearch Oilioers,Asstt,
Engineers, Extra. As sis-
taut Directors, Asstt,
Research Officers of
C.W. &P.H.~. Poena,
(ii) l!lxl'Outive Iliuginoors,
Deputy pireotors, C.W.
& P.O., Deputy Dime-
tors, a.w. & P.R.S.,
Poena.
NOTE-Whm•eemploymenlis approved by ~xecutivo E gi ocr Doputy/Din<ctor, the billsslmll cont,inne to bo precbcolwd- by tho Divi~ionnl
Accountant.
Rs, 150 Miuistry of I. & 1~.letter• No,
- -----.----
D.W. IT. 34 (28)/1315 dated 1 To countersign indent M:embru.'s ofC.W. & P.O. Ministry of N.R.S.R. No,
28-5-56 ru>d 1_0-12-67. '.formed for restricted havo been recogu_ised F-19-48/54, dated 16/17·1·57
maps. a1 Deputy Hoads of tho
Oommis sion for tho
purpose in absonce of
the Ohiarman.
Full Pow£n•s, Do,
5.45. Miscellaneons Powers
So rial ltof. to Code Rule Nature of power Authority to wb.bh Extent of power Authority
No. power is delegated delegated

5.39. To Sanction Payments under Workmen's Compensation Act 2 3 4 5 6

-Seriul ltofomnoe to Codo Nature of powers
-
Authority to which the Extent of l)OWOI'Il Authority i'o write off lost Measure~ Ohairlllan Full Ministry of N.R. S.R. letter
No. l'{.ule power is delegated d0legi1tcd mont Dook3, No. DW. 3 (955)/ 52,
dated 9·3-52.
----- --~------.-

1 2 3 4 5 6 2 To write off lost Muster (i) Chairman Full Ministry of I, & P. letter
----------- Rol!s. No. F. 3·10/55-DW. 1
dated 22·4·05.
Sanction t-o payments Ohairnvm/1\fembcrs/Chief Vull powers. Ministl',v of I. & P, Jet.tor
under Wodnnen's Com- Engineerrl, Superintend- No. DW. II 34(28)/55 c.W. & P.O. End b. No. 3·
- pensat;ion Act, ingEngineers Director8,
C,W, & P.O. aflcl Diroo·
dated 28·5·56.
(ii) Superintending Engi.
neora.
Upto Rs. 500 in each caRe
02 Bud, dated 11-5·55,
tor, o.w. & P.R.S.,
Paone., Nom-Tho Superintending Engineers should submit to thoOba.irman for llCI'U.tiny (]_llfiJ:torlylista of cases in whicl1 they have e;!rerolscd tbme
I powol's.
-
5.40. To Sanction Appropriation and ~eap­ to month, but a lease may be given with the 'fo p~'escribe aoale of Co. Ohair-.tn~ Ftdl Ministry of W. M.P. letter
propriation of Funds. Superintending Engineer's sanction. A cla.im vemment tents to be let-tor No, DW. 1·3(2)
in the agreement should be added, when ne- supplied to officers of O.W.l,N.O. dated 3·1·47.
Subject to the restrictions laid down in the Pommission for
Rule 8 of the Delegation of Fnancial Po- cessary to enable the Divisional Officer to uso on Government
terminate the l·ease at short notice in case duty,
wer Rules, 1958 and the rules in Chapter 5
of the Central Government Compilation of the building is required by Government
the General Financial Rules, (Revised and (Para 130 of C.P.W.D. Code, Revised Edi-
Enlarged, 1963) for all heads of expenditure tion, 1959).
and paras, 27 to 3ti of Appendix of CPWA
Code in respect of major heads 42.45 and 98, 5.43. Si!tle, Transfer and Dismantlement of
the Chairman has full powers to sanction Land, Buildings and Other Immovable
appropriation and reappropriation of funds. Property of tbe Government.
5.41. 'l!o Sanction PurchaEie of Buildings Provisions regarding sale, transfer and dis-
mantlement of land and buildings are laid
No authority lower than an Administrative down in paras 281 and 282 of General Fina)l-
Ministry is competent to authorise the [lC- cial Rules [Reyised and Enlarged, (1963)]
quisition of a building by purchase even and paras 126 to 129 of C.P.W.D. Code, Re-
though the purchase or construction of the vised Edition, 1959.
requir·ed accommodation may have been
sanctioned by Competent authority. In all No public building which is not a purely
such cases, a survey and valuation report by temporary structure may be sold or dis-
the Divisional Officer should be submitted to mantled without the previous sanction of
the Administrative Ministry who will obtain the Government of India if its book value
the concurrence of the Finance Ministry exceeds Rs. 50,000/- or in other cases of the
where necessary (Para 125 o'f CPWD Code, Engineers-in-Chief/Chief Engineer (Chair-
E.evised Edition, 1959). man/Chief Engineer in C. W.&.P.C.) Central
5.42. Renting of Government Buildings Public Works Department according to the
administrati.ve control on the building.
It is the duty of the Divisional Officer to
endeavour to get tenants for public buildings (Para 126 of C.P.W.D. Code, B.·evised Edi-
not immediately required for Governme_nt tion, 1959 as amended vide S.O. No, 50 dt.
use. They should generally be let from month 22-12-66) -
 97

Class III (Non-Gazetted)

ANNEXURE 5.1 C.W.&P.G.:. Subordinate Offices
CLASSIFICATION OF DIFFERENT :KINDS OF POSTS (REFERRED TO IN PARAS 1. Upper Division Clerk. 1. Legal Assistant.
5.4 and 5.5):
2. Lower Division Clerk. 2. Oflice/Circle Supdt.
(a) Ulass I Posts
3. Stenographer. 3. SAS Accountant.
C.W.&P.C. Subordinate Offices
4. SAS Accountant. 4. Technical Assistant.
1. Cha,irman. 1. Director.
5. Divisional Accountant. 5. Mechanic Superint€ndent.
2. Vice-Chairman. 2. Superintending Engine~r.
6. Design Assistant. 6. Hindi Assistant.
3. Member. ~.·
Chief Research Officer, Grade I.
7. Research Assistant. 7. Research As®;tant.
4. Chief Engineer. 4. Chief Research Officer, Grade II.
8. Pro;fessional Assistant. g_ Silt Analysts.
5. Deputy Chief Engineer. 5. Tank Superintendent.
9. Statistical Assistant. >1. Asstt. Silt Analysts.
6. Director. 6. Deputy Director.
10. Technical Assistant (Library). 10. D~visional
Accountant.
7. Secretary. 7. Executive Engineer.
11. Laboratory (Tech. Assistant)_. 11. Assistant Foreman.
8. DeputyDirector. 8. Administrative Officer (PRI).
12. Technical Assistant. 12. Head Clerk.
9. Assistant Director. 9. Research Oflicer.
13. Erection Engineer. 13. Stenographer.
10. Re·search Officer. 10. Administrative Office~.
14. Superviser. 14. Accountant.
11. Accounts Officer. 11. Asstt. Executive Engineer.
15. Store Superviser. 15. Accounts/U.D. Clerk.
12. Under Secretary. 12. Assistant Director.
16. Senior Draftsman/Estimator. 16. Receptionist.
13. Senior Accounts Oflicer. 13. Programmer.
17. Junior Draftsman. 17. Head Storekeeper.
18. Ferro-Printer-Incharge. 18. Headmaster /Mistress.
Class II (Gazetted)
19. Ferro-Pr,inter. 19. Surveyor.
1. Extra Assistant Director. 1. Asstt. Research Officer (Engg).
2. Asstt. Research Officer (Non-Engg). 20. Senior Computor. 20. Senior Laboratory Assistant.
2. Assistant Research Oflicer.
3. Assistant Engineer. 21. Junior Computor. 21. Erection Engineer.
3. Assistant Metrologist.
4. Assistant Surgeon. 22. Laboratory Assistant. 22. Chargeman (Mech.).
4. Chief Librarian.
5. Extra Assistant Director. 23. Librarian Grade III. 23. Chief Photographer.
5. Assistant Engineer.
24. Senior Proof .Reader. 24. Senjor _Librarian.
6. Assistant Accounts OfliceT.
25. Junior Proof Reader. 25. Guide, Lecturer. ·
7. Indian Enterpreter.
26. Guide. 26. Senior Draftsman.
ll. Superintendent (Budget).
27. Tracer. 27. Junior Draftsman.
9. Section Officer.
28. Statfile Operator. 28. Computor 'A'
10. Private Secretary to Chairman.
29. Assistant Statfile Operator. 29. Computo.r. 'B'
· 30. LB.M. Operator. 30. Overseer.
Class II (Non-Gazetted) 31. Senior Library Attendant. 31. Storekeeper.
1. Assistant. 1. Head Draftsman. 32. Senior Gestetner Operator. 32. Storekeeper Grade. II.
2. Personal Assistant. 2. Foreman. 33. Offset Machine Ope·rator. 33. Assistant Storekeeper.
3. Head Draftsman. ~. Senior Research Assistant. 34. Varitype Operator. '34. Superviser.
4. Senior Professional Assistant. 35. Modeller. 35. Librartan.
5. Librarian. 36. Book Binder: 36. Photographer.
6. Senior Person;:tl Assistant. 37. Assistant Mechanic. 37. Assistant Photographer.
38. Driver: :JB. Machini,st,
I4S280WPC-9(a)
 99
98
Class IV
C.W.&P.C. Subordinate Of!J.ces
C.W.&P.C. Subordin~te Offices
39. Despatch Rider. 39. Teacher.
1. Gestetner Operator (Junior). 1. Mukadam.
40. Senior Erector. 40. L.D. Clerk.
2. Record Sorter. 2. Research Khalasi.
4l. Erector. 41. Time-Keeper.
3. Library Attendant. 3. Store Khalasi.
42. Senior Welder. 42. Laboratory Assistant.
4. Ware Houseman. 4. Cleaner.
43. Welder /Turner. 43. Garden Sub-overseer. ·
Telephone Operator. 5. Daftry. 5. Havaldar.
44. I 44. Mason.
(), Jamadar. 6. Daftry.
45. Comptometer Operator. 45. Observers. '1"

Blue Pr,inter 7. Peon. 7. Wireman~mate.

46. 46. Mechanic.
8. Far ash. 8. Peon.
47. Time Keeper. 47. Assistant Mechanic. '
9. Sweeper. 9. Chowkidar.
48. Mechanical Fitter. 48. Senior Carpenter.
10. Chowki.dar. 10. Tapall.
49. Mechanic. 49. Carpenter.
11. Laboratory AttendanL 11. Sweeper.
50. Assistant DrUler. 50. Ferro-Printer.
12. Ex-soldier Durwan. 12. Naik.
51. Machinist. 51. Expert Fitter.
13. Research Khalas.i. 13. Mali.
52. Radio Techn,idan. 52. Junior Computer.
14. Cleaner. 14. Barkandaz.
53. Binding-Cum-Guillotine Operator. 53. Telephone Operator.
15. Khalasi.
54. Store-Keeper. 54. Instructor.
55. Radio Technician. 16. Guage Reader Grade I.
56. Driver. 17. Dak Runner.
57. Blacksmith. 18. Dresser.
58. Fitters. 19. Laboratory Attendant.
59. Turners. 20. Ranger.
60. Mistrles. 21. Guage Reader.
61. Carriage Dri'l.'er. 22. Cook-cum-Bearer,
62. Class Blowers.
63. Fitter (skilled & highly skilled)
64. Pump Drivers.
65. Electrician.
66. Welder.
67. Motor Mechanics.
68. Wireman.
69. Plumbers.
70. Tracers.
71. Book Binder.
72. 'Nurse.
73. Record Keeper.
74. Compounder
75. Lorry Driver.
76. Surveyor Compounder.
77. Puncher-cum-verifier.
78. Assistant Security Officer.
79. Security Guards.

CHAl?T:tnR V!
WORKS
6.1. General Categories of Works Undertaken
by the Commission
The general rules for the preparation and
sanction of estimates and execution of works
are laid down in paras 60 to 119 of the
C.P.W.D. Code (1959 edition).
Works undertaken by the Commission may
be divided ,into the following categories:-
(i) Preliminary regiqp.al surveys, inves-
tigations, mapQing of water resour-
ces for irrigation, power and other
conll'ected development and other ac-
tivii;ies of the Commission.
(ii) Investigations on specific projects
and their constructions.
(iii) All works of construction, main-
tenance and experiments at the
Central Water and Power Research
Station, Poona.
(iv) Works undertaken on behaif of other
Departments of the Central Gov-
ernment, State Governments or lo-
cal bodies etc., the first two being
treated as "Remittance Works" and
the third as "Deposit Works".
N OTI!}--1 The rules in CPWD and CPWA
Codes apply mut.U-tis mutandis to aJ.l
works undertaken by the Central
Water & Power Commission.
[Min. of I&P letter No. DW. II-27·
(18) dt, 6-1-58.]
NoTE 2-The revised CPWA Code (2nd
edition), 1965 is applicable to the
Central Water and Power Comm,is-
sion with effect from 1-4-1965.
(Min. of ,I&P Jetter No. 35(1) /65
dt. 1-6-67)
6.2. Pre-requisites to Commencement of
Works
(1) Be·fore undertaking any work, the
following pre-requisites as required by pa-
ragraphs 62 to 65 of the C.P.W.D. Code (1959
edition) must be satisfied except in cases
where the omisaion of one more of the sta-
ges referred to therein, is permissible under
otheT rules such as part 81 of C.P.W.D.
Code:
(i) Administrative approval is obtained.
(i!) Properly detailed design and esti-
mate is sanctioned.
100
\ lol
(iii) Expenditure sanction is accorded,
(iv) Allotment of funds is made.
(2) Generally an estimate• giving full par-
ticulars regarding initiation, general pur-
pose, scope, complete design, quantities,
rates ":nd cost o,f ,each item of work required
to be mcluded m the estimate for technical
sanction, should be submitted for administ-
rative approval and expenditure sanction of
the·.competent authority, where required, As
unhke the C.P.W.D. the Commission does
not cater for the needs of other Departments
the approximate estimate and preliminary
plans referred to in para 62 of C.P.W.D.
Code (1959 edition) need not be prepared
except where necessary for "Remittance
and Deposit Works", and for which detailed
estimates may be prepared after the autho-
rity requiring the work has accepted the
li,ability.
(3) It will genera!ly be possible to prepare
detailed estJma tes 1n the yery first instance
m ..case of works falling under categories (1),
(m) and (1v) of para 6.1. If, however, the'
work 1s of such a magnitude that one detaU-
ed worlting estimate is not possible an over-
all (project) estimate for the sam~' scheme
~ay be prepared as in the case of works fal-
l!ng under category (ii) of para 6.1. In such
cases, deta1led estimates will have to be pre-
pared ~nd the. whole procedure prescribed
for proJect estimates gon~ through.
( 4) If the work relates to a State Govern-
ment or other authority, the financial arran-
gements w1th such authority should be ag-
reed upon before the work is taken up unless
the C~ntral Government have accepted full
financ1al responsibility themselves, and that
fact should be mentioned in the project re-
port. The project estin:ate should be• pre-
pa~ed m the form and m such detail as is re-
q~:nred by the rules prescribed in the succee-
dmg paragraphs for project estimates to the
extent they may be applicable• in each case.
Work ~ust not, however, be commenced on
a;JY pr0;1ect until the four requirements men-
tiOned m sub-para 1 sunra have been com-
plied with. (See also Rara 6.21)
6.3. P_rocedure for Preparation of Project
Estimates
(1) ~n, the case of all kinds of Projects
the opmwn of the State Government con-
cerned should be· obtained and submitted
with the proposal. Throughout the follow-
ing paragraphs the term "Project" or "Work"
should be held to include hTigation, naviga-
tion, embankment, dratnage, water storage·,
fiood control and electric supply projects-or
works.
Works for which capital and revenue ac-
counts are kept, are classified as ·either "pro-
ductiven or "unproductive". rrhe criteria to
be adopted in deciding questions of classi-
fication are given in Statement No. 'A' of
Appendix 2 of C.P.W. Account Code. (1965
edition).
The Govevrnment of India (Ministry of
Finance) prescribe the rate o£ return ·for
productiv·e· works from time to time. This
rate applies to all projects financed by the
Central Government and also to those Stage
Works in the development plans for whLch
loans may be asked for from the Centre.
(G.I. Finance Ministry letter No. D-2416-Bl/
49, dated 17th May 1949).
(2) It is necessary that all projects should
be prepared on a uniform basis. Accordingly,
the expenditure on each project should be
charged to the major, minor and detailed
heads prescribed by Government and repro-
duced in Appendix 6.1 to this chapter.
The project estimates should be pre-
pared by units, each unit comprising a se-
parate part as follows:-
Unit No. 1-Dam including Headworks
and Appurtenant Works.
Unit No. 2.-Main canals and branches
together with distributary systems
and water courses.
Unit No. 3--Hydro-electric ,installaUons,
further sub-divided into the follow-
ing sub-major heads:-
(i) P-Production.
(ii) T-Transmission.
(iii) B-Bulk Supply.
(.iv) D-Distribution.
(v) S-Subsidiary Schemes.
Unit No. 4-,-Navigation, etc. etc.
(3) When submitting the project esti-
mate of a new work, it should be clearly
stated in the forwarding letter or in the re-
port on the project whether provision has
be.en made for every item ,included in the de-
tails of the detailed heads. I.f for any reason
provision has not been made to cover all de-
tails, this should be clearly stated the item
omitte~ bein~ indicated, If for e~ample no
expend1ture IS necessary under "K Buil-
dings", this should be stated together with
the reasons therefor. The project estimate
should be accompanied by a separate state-
ment giving the provisions made under each
of the detailed heads for the works covered.
( 4) This statement is required for the in·
formation of the competei~,t authority to ac-
cord technical sanction to the detailed es-
timates subsequently submitted for sane-
, tion. Care in preparing the statement and
the subsequent detailed estimates submittl)d
for sanction will considerably lessen office
. work and expedite technical sanctions.
(5) The papers to be submitted with the
project. for a work consist of a report, such
plans, measurements, quantities, rates and
specifications as may be necessary to enable
the suitability of the designs and the ade-
quacy of the estimated cost of the project
to be adjudicated upon and an abstract clas-
sified under the heads prescribed in sub-para
10 of para 6.4 of this Manual, bringing the
various component items together. These
documents together form what is called the
"Estimate'''.
As an Electric Supply scheme may be con-
cerned with one or two or all the sub--heads
of production, transmjssion, distribution etc.,
the estimate should correspond wLth the sys-
tem of classification laid down in the Indian
Electricity R4les for the commercial admin-
istrative accounts and, should, therefore,
comprise separate estimates under each of
these heads as may be required.
6.4. General Principles of Plannrng and Pre·
pamtion of !Vlulti-l'urpose Projects
General principles of planning and prepa-
ration of reports in case of multi-purpose
projects are detailed in Append_ix 6.2. It is
impossible to lay down headings which will
be suitable in all cases, but the following
points should in general be dealt with:-
(1) The report should give a general des-
cription of the proposed works, including the
sources from which the supply o,f water is
to be drawn, the maximum floods likely to
be experienced, the quantity of water avai-
lable at different periods of the year and
the quantity it is proposed to utHise.' Re-
feren''e should also be made to any rights
in the water already existing. The, reasons
for the adoption of the particular scheme
recommended in preference to any othe!C
should be explained, if necessary. The rain-
fall and depth of spring level ,in the tract
effected, the sources of existing irrigation
principal crops grown and the means of
drainage proposed, if such are required,
should be· dealt w1th. The length of the main
channels and distributaries should be given,
 102
these lengths beJng compared with those of
channels of si,milar capacity actually con-
structed elsewheno>,. and a full account ap-
pended of the considerations governing the
designs of all important works, with a care-
ful analysis of any engineer,ing qu~stions in-
volved. The cost of additional communica-
tions (other than the cost of constructi,on
communications) and other extraneous works
involved in the project should not be regar-
ded as part of its cost, but the report should
include an estimate of expenses under this
head so far as data for such an estimate are
available.
(2) Figures should be given Ghowing the
area of land commanded, the avepge area
usually cultNated and the area probably ir-
rigable. Opinion of the Agricultural Officers
regarding the suitability. of soil, crop pattern
and ancjllary agr,icultural development af-
ter completion of the project should be re-
corded. The opinion of the local revenue
officers as to the desirabHity or necessity of
the projected work, the, fairness of the wa-
ter rates proposed and the probability of
the anticipated financial results being rea-
Used should invariably be stated. The re-
turns expe~ted from the works, with a nqte
as to the basis on which they a_r~ calculated
should be exhibited in form No. CM 6.1 ap-
pended, part III of the form being signed
by the Chi,ef Revenue authority of the State.
(3) The report should also deal with the
questiop of labour and the sources whence it
is obtainable, the probable effects of the ope-
rations on the existing rates, the localities
from where materials can be obtained and
the facilities for their manufacture. The
manner in which the rates adopted for esti-
mate purposes have been arrived at, should
also be commented on.
( 4) The1 method proposed for carrying out
the works should be described and in parti-
cular ·such matters as the extent to which ,it
is intended to use mechan~cal appliances,
employ manual labour, give out work to large
contractors or to resort to the agency of de-
partmental labour of petty contractors
should be dealt with. The number of Circles
and Divisions required fQr the construction
period and for operation after complet,ion,
should be stated.
(5) The aforesaid report [see para 87-Cent-
ral Public Works Department Code (1959
edition)] should be framed under the follow-
ing heads:-
(i) General-General georgaphical and eli·
matic conditions of the area, its mineral and
forest resources, communications, agricul-
ture, nature of land, damages by floods and
j io:J
famines and cost of relie·f works, general
(
I (ix) Constructio!' plant-Detailed ~peci­
description of the river and the volume of
water carried, the present use· made of this
water and potentialities for development.
I with comparison of costs· if the work were
(ii) History-An account of the genesis o.f
the proposed. scheme and Hs general pur-
pose, including refe;rences to previous cor-
respondence and documents, if ·any,
(iii) Designs·~Reasons for adopting . the
particular scheme recommended in pre-
ference to any other practical or previous-
ly advocated scheme and a full account of
the considerations governing the design of
important works with a careful analysis of
any engineering questions involved as well
as the opinions in deta.ils of any consultants
or experts and reasons for variation from
such advice, where necessary, along with
results of experiments, if any, in suppo,rt of
recommended designs.
(iv) Scope-An explicit statement of the
work which is, and the work which is not,
covered by the estimate, and an indication
of the arrangements being made for the
portions not included in the estimate. In any
scheme of river basin development, the pro-
ject report should deal with relationship of
a sub-project to the over-all ,integrated deve-
lopment of the river-basin which has to be
treated as one single unit in order to avoid
piecemeal and haphazard development. Be-
fore construction work is taken up on any
project in a basin, it has to be ensured that
each proj·ect will suitably fit into the unified
and coordinated develo];lment of the basin as
a whole.
(v) Rates--Explanation of how the rates
have been arrived at with reference to the
standard schedule of rates and/or rates of
similar works carried out elsewhere.
(vi) Cost-The resulting total cost of each
part of the project and a comparison with
the provisions originally made in previous
ad)l1inistratively or 'technically (in case of
revision) sanctioned estimates.
(vii) Method-l'he methods proposed for
carrying out the work, whether by lumpsum
contract, rate contract, petty contract, de-
partmental labour or a combination of
these. The position regarding labour the
sources from which obtainable, prbbable
elfcct of construction on increase in current
rates, should be carefully considered and
explained. The extent to which it js inten-
ded to use mechanical appliances and any
uncommon type of plant should be particu-
larly stated.
(viii) Establishment-The number of Cir-
cles and/ or Divisions required for construc-
tion and for operation after completion.
fications and workmg costs of spec,al plant
proposed to be employed for construction
executed by other means or other plant sui-
table for use on the work.
(x) Land-Special arrangements, if any,
proposed to be made for acquisition of land
which should also include t)le reservoir area
that would be submerged.
(xi) Time-The phased programme of (i)
Construction, (ii) Expenditure, (iii) Benefits
that would be achievevd in stages even be-
fore the completion of the project are to be
indicated t9 the extent possible. Due cqn-
sideration should be paid to climatic con-
ditions likely to affect construction proce-
dure and programme.
(xii) Construction materials-Results of
experiments) if any, bearing ~port the sui-
tability of construction matenals, proposed
to be used, types of materials, localities from
which obtainable, quantities available, faci-
lities for manufacture, distanoe1 of work from
the source of supply or manufacture, nature
of haul roads etc. should all be specified.
(xili) Communications and other public
facilities-Average distance of carriage of
heavy machinery, cement, steel etc. from
nearest rail-head and construction requi-
rements of new rail or road links, as well
as local facilities for carriage of ma-
terials and suitability of existing roads for
carriage of heavy plant and machinery
should be, described.
Mention should also be made of public fa-
cilities like. water supply and availability
of electric power for construction etc.
The cost of additional communications, if
any (other than the cost of constructions
communications) and other extraneous work
involved in the• project, should not be regar-
ded as a part of the cost of the project, but
the report should include such data of the
expenditure under this head as may be
available.
(xiv) The report should also be accompa..
nied by the following documents:-
1. A schedule of basic wages.
2. A schedule of basic rates of materials.
'3. A schedule of· transport rates.
4. The equipment prices and their use
rates.
5. The basic outputs of men and machines.
6. The standard methods and units of mea-
surement.
7. The classification of accounts.
8. Estimates.
(6). If the scheme concerns production of
electricity, the aforesaid report should give
a general description of the proposed works,
including the source from which the supply
is to be derived, e.g.:
(a) In the case of a hydro-electric
scheme the catchment area, rainfall
and run-o!I data, maximum and mi-
nimum flow data, available head,
riparian and other interests affected,
headworks, dams, reservoirs, tunnels,
penstocks, power-station buildings,
generating plant, control equip-
ment, etc., and
(b) In the case of a thermal generation
scheme a descripti(ln of the site selec-
ted for the power-station, with rea-
sons for its seJ.edion e.g., considera-
tions regarding economic loading of
system, transport facilities and
water supply, a general description
of the main features of the generat-
ing plant and control equipment,
with reasons, if any, for the adop-
tion of any particular uncommon
type of plant recommended.
Alternative schemes, if any such present
themselves, should be examined and reasons
given for the selection of the particular
scheme recommended.
('/) If the scheme concerns transmission,
1he aforesaid report should describe the
main topographical features of the terrajn
through which the transmission line is to
pass, the methods of surveying to be adop-
ted, the length of span, the types of towers,
eonductors and insulators, r,iver, road and
railway crossings, approach roads compen-
sation in respect of crops, trees and other
property, transforming stations, including
transformers, switchgear structure buildings,
workshops and railway sidings.
(8) Special attention should be given to
the following matters, which are sometimes
the cause of excess:
(a) All preliminary operations including
surveys both of alignments and soil,
with trial borings where necessary,
pr·eparation of designs and planning
by competent engineers should be
completed under the orders of com-
petent authority as far as possible
before any project is submitted for
·
sanction to avoid any subsequent
changes in designs and/or methods of
construction etc. which may prove
very expensive. It should lie clear-
ly stated while submitting a report,
to what exten this has been done
and what still remains,
 104
(b) Provision should be made for all
subsidiary expenditure for items
such as given below:-
1. Buildings, including sheds for
workmen and stores and internal
services.
2. Service roads and other communi·
cation.
3. Water supply and sanitary ar-
rangements.
4. Electric and power supply instal-
lations, tel~graph and telephone
lines and radio stations.
5. Workmen's compensation.
6. Work-si.te amenities.
7. Small Tools and Plant.
U. Laboratory testing,
9. Losses on stock and advances.
10. Maintenance of essential services.
11. Consultant's fees.
12. Audit and account charge·S.
13. Regular establishment charges.
14. Miscellaneous.
In addition to the provision for all expen-
diture which can be foreseen, 3 per cent
should be added to the estimate to cover the
cost of unforeseen contingencies.
(c) The general procedure for acquisition
and the rules for payment of com-
pensation for land taken up under
the Land Acquisition Act (1 of 1894)
are prescribed in para 92 of the
Central Public Works Department
Code (1959 edition) and Appendix 6
of the Compila lion of the Treasury
Rules, Vol. II respectively. Transfe>r
of Govt. lands and buildings from
one Department to another and bet-
ween the Central and State Govern-
ments ai'e> governed by para 282 and
Appendix 11 of General Financial
Rules (Revised and enlarged, 1963)
and para 93 of the CPWD Code (1959
edition). The value of sucb lands
·and buildings where chargeabLe, to
the purchasing department of Gov-
ernment should be adjusted by book
transfer, the classification being re-
gulated in accordance with the sche·
dules given in article 39 of-the Ac-
count Code, Vol. 1_.
In so far as the project officer in-charge
of the· execution of the scheme is con-
cerned, his responsibility will con-
sist in obtaining the sanction of the
appropriate auttwrity for the acquisi-
tion of the land, and for pla~ing the
requisite funds at the disposal of
the revenue officials concerned for
effecting the acquisition.
The Estimates for the cost of land, etc.,
should be prepared with reference to
the information obtained from the
Collector or the Revenue Oflicer con-
cerned. The broad line of demarca-
tion of duties between the officer of
the Commission and the Collector
is that while the former is respon-
sible for surveys and the prepara-
tion of maps and plans, the latter
is responsible for the data upon
which the valuation prior to acquisi-
tion or award is made.
As soon as the sanction to the e,stimate
for acquisition of land or approval
to proceed with the acquisition in
anticipation of such sanction has
been accorded by the competent au-
thority, the matter should be com-
mun.icated to the Revenue Oflicer
who will go through all necessary
formalities and arrange for acquisi-
tion of the required land. If in the
course of land acquisition it is anti-
cipated that the amount df award of
compensation payable will exceed
the amount sanctioned, by a percen-
tage more than the project officer
can himself pass, he should submit
revised estimate and obtain revised
sanction of the competent authority.
before further acquisition is procee-
ded with.
Officers who are specially employed for
the w.ork of land acquisition, inves-
ted with the powers of Collector and
placed at the disposal of the P.W.D.
or. Project authorities are regarded
as Public Works disbursers and are
supplied with funds in the manner
prescribed for the works outlay of
Public Works Officers and the ex-
penditure incurred by them is ac-
counted for in a similar manner.
'l'he Head of the Loc.!ll Administra-
tion may authorise> any Land Ac-
quisition Officer to make all or any
of h1s paym~nts bo: cheC(ues provided
no mconvemcnce .Is cause_<! thereby
to the payees in consequence, of the
property being situated at a distance
from the Treasury.
Alternatively, when the land is taken
·
up by the Collector or other Civil'
Officer not specially appointed for
lo!J
the work, such officer is not to be
treated as a Public Works disburser.
He will draw money for payment
due under his award from the Civil
Treasury, The' receipts containing
the acquittances of the payees will
form the vouchers for the payments
made by him and they will be for-
warded by the Treasury Otlicer to
Audit c,very month.
(d) In the case of projects other than
those of electric supply, the District
Civil Officer should also be consul-
ted as to thJi number of bridges
which will be required, and care
should be taken that an adequate
number of escapes Js provided.
(e) Special attention should be given
to the probable cost of foundations,
the measures to be adopted ~n con-
nection with .them, and the amount
of pumping likely to be necessary.
(f) In the case of electric supply works
the preparation of site for the erec-
hol} of the requisite buildings, plant,
machinery, etc. and the cost of such
buildings, plant and machinery and
connected works should also be pro•
vided for.
(g) The allowance, if any, for special
tools and plant should be carefully
considered. The inclusion of a lump-
sum for the purpose js generally to
be discouraged and ,if this method
is adopted, the provision allowed
should be tested with reference to
the probable cost of the actual plant
required. The amount of credit anti-
cipated under this head and the
source whence it will be obtained
should be fully explained, the ac-
count rule in paragraph 10.5.6 of the
C.P.W. Accounts Code (1965 edit;ion)
being carefully borne .in mind.
(h) Where the estimates of sev,eo:al struc-
tures of the same kind are derived
from a single type design, the most
unfavourable conditions likely to
occur should not be overlooked.
(i) Estimates framed on the basis of
analogies from e>«isting works are
usually unreliable, and before this
method is adopted, the correctness
or otherwise of the analogy should
I be very carefully tested for selec-
ted ]:JOrtions of the work. In parti-
j cular, analogies drawn from small
works should neve,r be .relied upon
for the preparation of estimates for
larger project.§,
I
(j) All calculations of quantities and
costs should be independently check-
ed to obviat~ ar,ithmetical errors.
( k) When the circumstances of a pro-
ject are such that there is a likeli-
hood that expenditure, other than
that which can be definitely asses-
sed at the time of framing the esti-
mates, may become necessary dur-
ing the course of construction, pro-
vision to meet it in the shape of
lumpsum should be made in the
esti,mate. The circumstances neces~
sitating the inclusion of such lump-
sum should be fully explained in
the report.
(I) In estimating the revenue likely to
bE! obtamed from a project other
than. an . electric supply project,
conSideratiOn should be given to
the fact that, in some cases the
full discharge of storage will' not
invariably be available and that in
others, even if available it may not
be required. 'rhe average discharge
or . storage likely to be utilized,
arnved at by analogy from similar
works elsewhere, should be the
basis of the revenue estimates.
(m) In calculating what price will be
secured for Government land (the
sale proceeds of which are to be
treated as revenue accruing to the
State Government concerned) re ..
gard should be paid to the probable
relati?n of supply and demand,
especially when a project or diffe-
rent . projects, are likely to bring
land mto the market simultaneously
m the State concerned or any
other State.
(9) The expenditure proposed to be in-
curred upon a project should in every case
be restncted to the minimum amount
necessary to ensure the success of the
undertaking.
(9-A) It is es.sential that labour employed
on. the works 1s appropnately accommoda-
ted near the work site. Since provision
under K-Bmldmgs normally does not cover
labour huts, appropriate provision for
labour huts should be made under indivi-
dual works estimate.
r
(10) T~e co~plete estimate for a project
besides mcludmg all anticipated direct
charges should further include as indirect
cha:ge~ the amount required to cover the
capitalization of abatement of land revenue
on the area occupied by the works and an
al!ow>;nce for the cost of audit and accounts
establishment. The direct charges should be
 1M
classified under the appropriate sub-heads
of account, the main headings being ! -
Works. II--Establishment 'and III-T'ools
and Plant. The cost of surveys, including ex-
penditure incurred prior to the submission
of the project, should also be included in
the estimate. An abstract, framed on these
lines, in the form given in ]'arm No. CM/6.2
appended, must accompany every project
submitted for sanction. In the case of a
large project, the sub-works may, if desired,
be further sub-divided so as to show indivi-
dual large works.
Non-As it is not always clear at the
time of framing an estimate
whether the work would be execut-
ed departmentally or by contract
it is advisable to see that the iterr:
rates shown therein do not include
any share of indirect services and
overheads. This provision should bu
made separately in each project and
should not be allowed to be included
in the i tern rates.
(11) If it is known that the project will
constitute the sole charge of one or more
Superintending Engineers, the estimate of
the cost of the Superintending Engineers
and other establishment should be framed
in detail, a suitable amount being added to
Serial
liem of work
No.
A. Irt.direo~l-,h-a,-·y-es'----~--~-·-----··~-·--- · - - - - - - - - - · - - - - - - - - - - - -
I Buildingi!
2 Service Roads
3 Water Supply
4 Lighting
5 Compensation for accidents
6 Work-site amenities
7 Smal11.'. & P.
8 "l'esting
9 r..osses on stock
10 Maintenance during construction
II Misceiianoous
B. Overheads
1 Establishment, Furniture Stationery Bills etc.
2 Con~ultant's fee
3 Audit & Accounts .•
107
cover an adequate share of the cost o:l' the mutually agreed upon for . financing the
Chief Engineer's and C.W. & P. Commission (12-) Charges for capitalisation of abate-
ment of land revenue should be calculated works, the terms upon whrch the water-
?stablishmen,t. Even >yhere a Superintend- power and other benefits are to be s!J.ared,
mg Engmeer s charge 1s not in question the at twenty times the amo~nt of land revenue
remitted while provision for leave and pen- the agency by whiCh the works Wlll be
cost of the establishment required for' the constructed and maintained and the agency
~upervision. of the construction of the pro- sion >allowances should be at the rate of 2,1_
per cent on the gross charges for establish- by whom the accounts are to be audited.
Ject should ordinarily be estimated in When a project or different projects are
detail, but Government may, at their dis- ment.
likely to bring land into the market simul-
cretiOn, . calculate the pwvision to be made taneously in two or more States and the
for establishment in such a case on a per- (13) Simple interest on capital will be
cer;tage bas1s, provided that the percentage calculated at the rate sanctioned by Gov- sale proceeds of such land form part of the
estimated revenue from the project, the
IS JUStified by comparison with past actuals ernment from time to time, on the probable
outlay. The probable annual outlay for any report should state what arrangement the
m the .case. of other similar projects. In the Governments concerned have made to meet
case of ordmary Too-ls and Plant either the year will be anticipated annual outlay to
the contingency. A draft of any formal
actual anticipated cost or a reas~nable per- the end of the previous year plus half of
agreement into which it is proposed to enter
centage allowance, based on past actuals the anticipated outlay during that year.
may be entered in the estimate. ' to regulate these and any other matters in
(14) No provision should be made for the respect of which agreement is deemed
minor head "Suspense" as this head in the necessary should accompany the project.
The provision to be made for audit and
accounts and for T&P should be on the basis accounts is, intended to receive temporary (18) In all projects which may affect
of sucb percentages of the estimated works debits and credits which have to be cleared riparian or other interests in the acceded
outlay as may be iixed by Government from by transfer to other heads of accounts. States, Government will ascertain the views
time to time. The present rates are 1 per of the States concerned.
cent and ! per cent respectively of works (15) Dam Projects---In the case of dam
outlay. projects, the report should in addition to 6.5. Nature of Sanctions Accorded to Project
the information specified in sub-paras 1 to Estimates
To avoid divergence in the figures and 14 give the areas (separately classified as
culturable, cultivated forest area, villages, The sanction accorded to a project by a
waste, the following scale is recommended State Government or two or more States
for the various elements of the burden (as waste or fallow etc.) of the reservoir form-
ed by the Dam and contents when full, the sharing the same shall be regarded as in the
re~omme:>ded by the Rates & Costs Com- nature of an administrative approval and
mrttee vrde para 16.3.1 of PHrt 1 of their area to be irrigated per unit of storage, the
Report). length of the dam, its maximum height, expenditure sanction to project and not as
materials of which it is proposed to be con- the final technical sanction to the detailed
Allowances as percentage of structed, form, etc. and the mode in which estimates of the works. Such technical sanc-
direct cost the water is to be let off for irrigation. The tion will be accorded by those officers of the
C.W. & P. Commission to whom power may
Remarks question of the available water supply,
Da.ms Canals number of times the reservoir will probably have been delegated by the Government.
fi)l, rainfall and proportion flowing off the The Government of India will also accord
catchment, loss by evaporation and absorp- approval to the project estimate and under-
5 to 10 3 to 6 Depending inversely on taking of construction work by C. W. & P.
the size of th@ project. tion etc. should be fully dealt with, as well
3 to 4 ito 1 as the quantity of flood water for which Commission in accordance with such terms
provisions must be made, t.he flood absorp·· as may be agreed upon by the Government
1 to 2 of India or the State or States concerned.
tion capacity of the reservoir, and the
* water-way of the escape weirs or sluices.
The results of any experiments bearing
If the Central Government finances a pro-
ject or has a share in it, the sanction to the
! project will have to be accorded by the
t upon the strength of the materials proposed
2 to 3 for use in the dam should be dealt with as Ministry in administrative charge and the
I to It
also the silt content of the water and 'the expenditure sanction by the Ministry of
I I probable effective life of the reservoir. The Finance, Government of India.
·.information should also include investiga-
;\ t tions required in connection with the for- 6.6. Modifications after Sanction to the Pro-
mulation of soil conservation measures in ject Estimates
ito 1 t to;\
the area upstream of the ·reservoir. The When it becomes evident that the amount
I t to I provided for a minor head, a sub-work
effect of construction of storage dam on
;\to I t t.o 1 historical and archaeological interests (sub-head) or a detailed head in the project
should be brought out. estimate will be exceeded, the following
16 to 24 8 to 12 procedure should be observed:-
(16) Embankments-In the case of new (a) The Chairman/Chief Engineer may
10 7;\
lines of river embankments, the report transfer a part of the provision
shoul,(l show clearly the financial responsi- from a "detailed" head on which
! bilities of Govt. in connection therewith,
to,\ Ni! saving is anticipated to meet excess
and the manner in which it is proposed that on another "detailed" head of the
the outlay shall be recovered. same sub-work (sub-head).
(17) Projects affecting two or more States (b) The Chairman may similarly re-
-Where two or more States are concerned adjust any amount provided for in
the report should detail the arrangement~ the abstract for any sub-worlt
 tos
sub-head) under a minor head on
which saving is anticipated to an
excess under another sub-work (S\lb-
head) of the same minor head and
unit, but he should irrtimate i:he
changes thus made to the Govern-
ment of India and the State Gov-
ernment concerned.
(c) Any excess anticipated under a sub-
work (sub-head) which cannot be
adjusted under clause (b) should at
once be reported to the Government
of India together with any antici-
pated savings under other sub-
works. The Government of India
will th-en order, with the concur-
ranee of the State Government con-
cerned, transfer of provision from
another minor head or unit on
which saving is anticipated, to meet
the probable excess or permit an
excess over the provision made in
the abstract for any sub-work up to
an amount to be stated by it.
(d) Subject to the provisions of clauses
(a) to (c), the Chairman may
modify the details of the works,
provided that a report of any modi-
fication, which is substantial in his
opinion, is submitted to the Govern-
ment of India and the State Govern-
ment concerned.
6.7. Reports on Probable Excess over the
Project Estimate as a Whole
As soon as it is noticed that the expendi-
ture. on a project is likely to exceed the
sanctioned estimate, a report should imme-
diately be made to the Ministry in adminis-
trative charge intimating the anticipated
excess without waiting for revised estimate.
That Ministry will advise the Finance
Ministry and the State Government con-
cerned, if necessary. Full explanations for
the causes of excess and the probable effect
on the financial results of the project should
be submitted, accompanied or followed by
the revised estimate, if necessary in due
course. The Government of India, and
through them, the State Governments con-
cerned should be immediately informed, i.f,
at any time during the course of construc-
tion, it becomes apparent that a project or
any part thereof sanctioned as "productive"
will fail to satisfv the criteria for produc-
tive works as laid down in Statement A of
A!:Jpendix 2 of the C.P.W.A. Code (1965 edi-
tion).
6.8. Snpplementary and Revised Project
Estimate
(1) Any development under a project
considered necessary while the work is in
progress, which is not fairly contingent on
the proper execution of the work as first
sanctioned, must be covered by a supple-
mentary project estimate, accompanied by
a fLlll report of the circumstances which
render it necessary. The abstract must show
the amount of the original estimate and the
total of the sanction required including
supplementary amount.
(2) A revised project estimate must be
submitted, when an · original estimate is
likely to be exceeded by more than 5 per
cent, and a second revised estimate when
any excess is anticipated over sanctioned
revised estimate. The revised estimate
should be accompanied by a comparative
statement in form No. CM/6.3 appended
comparing the revised estimate with the
Latest existing sanctions of competent autho-
rity under each detailed head and by a
report showing the progress made to date,
and reasons for the variation.
(3) When supplementary or revised esti-
mate is submitted under sub-paras (1) and
(2) supra, it should be accompanied by
revised financial forecast statements as
required in the case of original estimate,
vide para 6.4(2).
6.9. utilization of Completion Report as
Revised Project Estimate
When excess occurs at such an advanced
stage in the construction of a project as to
render the submission of a revised estin;tate
purposeless, the excess may, with the con-
currence of thP. Government concerned, be
explained in the completion report prepar-
ed as prescribed in para 6.10. The adoption
of this procedure in no way dispenses with
the necessity for the immediate report o'f
the excess required under para 6.7.
6.10. Completion Reports of Projects
(1) The construction estimates of a pro-
ject should be closed as soon as it is practi-
cally in full operation, although there may
be certain works provided for in the cons-
truction estimate, which are either unfinish-
ed or it is not considered desirable to con-
struct them at. once. The date of closing the
construction estimate will be fixed by the
Central Government in consultation with
the Chairman.
(2) As soon as the construction estimate
. has been closed, the Chief En{(ineer/the
Commission will nrenare, for submission to
the Government of India and throutrh them,
to the State Governments concerned, a com-
nletion report of the project comnrisintr the
following documents in Form No. CM/6.'1
(Schedules A to EO, which may be altered
to suit the requirements of the proiect.
Completion report in this form should be
prepared only fn respect of projects.
109
Schedule A-A statement showing the
actual expenditure on works (detailed esti-
mate) completed upto 'the date of the
closure of the construction estimate, classi-
fied by units, minor heads and detailed
heads ..
Schedule B-A statement of works classi-
fied as in Schedule A, which are within the
scope of the sanctioned estimate and of
which the detailed estimates have been pre-
pared and sanctioned by competent autho-
rity, but which were incomplete or had not
been begun on the date of the closure of
the Construction Estimate.
Schedule C-·A statement of works, simi-
larly classified, whether included in the
construction estimate or not, which have
been sanctioned by competent authority
under the provisions of paragraph 6.13 oi
this Manual, between the date of closing the
construction estimate and the date of the
submission of the completion report.
Schedule D-'A statement of works for
which no estimates have been sanctioned
up to the date of the submission of the
completion report but the probable expendi-
tme on which can be foreseen, and which
are necessary to complete the project and
are in its interest whether contemplated in
the sanctioned project estimate or not such
as extension of electricity to towns not
contemplated in the sanctioned estimate.
Schedule E-A statement compiled as a
combination of statements A, B, C and D.
This statement should also show, for pur-
poses of comparison, the sanctioned estimate
classified under all the units ·and minor
subordinate and detailed heads of account~
expenditure under heads other than those
for which .detailed estimates are required
e.g. Establishment and Deduct-Receipt,;
and Recoveries on capital account being
obtained from accounts.·
. A report on the works executed up to the
time of the closure of the construction
estimate, and an index map or maps show·
ing project as completed, will accompany
these documents. The report will discuss
the financial results already attained and
expected in the future and will be accom-
panied by forecast financial statements in
Form No. 1, altered mutatis mutandis to
suit electric supply projects based on Sche-
dule E Hbove i..e. on the total anticipated
ultimate expenditure on the project. Part
III of this form will be signed by the Chief
Revenue authority of the State concerned.
(3) The Schedules A to E accompanying
completion reports should initially be sign-
ed by the Officer-in-charge of the Project
(who is particularly responsible for ligures
in columns 5-9 of Schedule D and conse-
quently column 10 of Schedule E) and
countersigned as "Verified"' by the Accoun-
tant General concerned in token of his veri-
fication of actuals and classification.
(4) The financial statement submitted with
completion reports should, similarly be
eigned and countersigned but in this case the
Audit Offlcer should do so under the words
"Actuals and calculations checked".
(5) These documents should ordinarily be
forwarded within 6 months or in the case of
an exceptionally large work within 12
months of the closure of the construction
estimate. If this is not found possible with-
in the period specified the Chairman should
within these periods report to the Ministrv
of Finance and the State Governments con-
cerned through the Ministry in administra ..
tive charge the reason for the delay and
when the documents may be expectPd.
(6) Schedule E will be treated as a revised
forecast of expenditure against the sanctic.n-
ed project. All important works v. hich had
not been commenced and which are within
the scope of the sanctioned estimrte should
be included in Schedule B. C or D as the
case may be.
(7) Subject to the restriction that the total
expenditure against the project shall not
exceed the amount sanctioned for the pro-
ject, the Chairman/Chief Engmeer is comp-
etent to incur expenditure between the
date of closing the construction estimate
and that of the approval of complet;on
renort by competent authority on:
(a) Works entered in Schedules B and
C.
(b) Works entered in Schedule D with-
in the limits of his power of sanc-
tioning detailed estimates. ·
(8) On receipt of approval of the Govf'rn-
ments concerned to the completiOn rerort
works included in Schedules B and C rna~
b<; c'!rried ~o completion by the Commission,
withm their powers of sanctioning excess
over estimated amounts, anproval of Gov-
ernment being obtained to any higher
excess. Tlle" Commission may ·a !so on
receipt of such approval, sanction f~rther
outl~y on other works against ~he open
Cap1tal ~?count . of the project subject to
the c.onditwns lmd down m paragraph 6.13
of thiS Manual. ·
6.11. 'Control of Worlting Estimates
E!'ch d<;tailed e~timate, subsidiary to a
proJect estn>:ate, may be for a single work,
such as a bndge, a certain number of miles
 110
of excavation, etc., or for a distributary ~n
which a number of small works .are mc;u,.
d I the first case the cost o! th~ "ark
;h ·ld b detailed by items of work m abs-
tr~~ while in the second case the abstract
rep~red should also show .the component
~ems the localities and n:<ture of each work
~epar~tely under the various detailed heads
of· classification. So far as possrble ~ work-
ing estimate should no~ be so b1g as to
render financial control dlf'ficult or. Imprac-
ticable. General charges fa,· establwhment,
audit and accounts and tools aJ?-d pla11;t
should not appear in these workmg esti-
mates, until the prOJeCt est~mate has bee:r
closed. As soon as the worK on each esti-
mate is completed and rts account c~osed,
a completion report m Central I ubhc
Works Account Form 44 ?r 45 should be
submitted to the Comm1smon through the
Accountant General and the ProJeCt Officer,
irrespective of whether there is any excess
on the estimate or not.
However, the completion re~orts need
not be submitted to the <:;o.mnnssr~n, e~­
cept in case of excesses, reqmrm~ Charrm~m. s
sanction if the register of sanctiOns agams.t
Projec'; Estimates in Form No. CM/6.5 .rs
submiited montjrly to the Comrrnsswn as
prescribed in para 6.12 infra.
6.12. Register of Sanctions to Detailed
· Estimates for a Project
A register of s~ncti<.m to detailed es!i,:
mates for a proJeCt m Form No, CJ\Il/6.o
should be opened, so that all san?trons to
estimate (in respect of works and 'I?ols and
Plant expenditure) sanctwned agamst .the
project estimate may be w;;tched agamst
the provisions under detarled head. A
separate register should be opened for each
project and, if necessary, for each sub-
project or unit thereunder. A set Jf pages
of the register should be set apart for each
detailed head of the sanctioned classifica-
tion (separately for each unit) ~gainst
which the sanctions to working esbmates
are to be watched in accordance with the
rules defining powers of various autho-
rities, who sanction such working' estimates.
The provision under each head sh.ould be
noted at 'the top in the space prov1~ed f'?r
the purpose, which should be modrfied m
accordance with the orders of competent
authority received from time to time.
Every sanction to a working estimate
should be noted in the register, a progres-
sive total should be struck against it so
that the total sanctions to date against the
project provision under the head concerned
may be available, and it should be seen
that the provision is not exceeded. In
respect of savings and excesses on each
()stimate intimated from time to time of
ompletion reports the registP;r should be
c ted by a suitable .onb·y m columns 7
correc . . 1 t d hy an
te> 10 against the ongma .en r.y an
adjusting entry in red mk for excess or
saving as the case may be as a plus or
minus entry in columns 1 to 6 and 10-11.
When however an estimate is cancelled
re~ised th~ words 'cancelled' or
0 therein. Every estimate should generally
':evised' sh~uld be written in oolumns 7
to 9 against the origfnal.entry .and reference
to adjusting entry grven .m column 10.
An adjusting entry in red mk should ~~
made a fresh in columns 1-6, 10 and 11 as
if the estimate had been cancelled. In the
case o-f the revised estimate a further
entry should be made iml'I';ediately below
as in, case of a new sanctwned estrm~te:
Thus the unfilled columns 7 to 10 ~gamst
all black ink entries will indicate estrm.ates
for which completion reports are awarted.
This register should be maintained by
the Project Officer a~ :"ell as the Works
Section in the Commrss10n. If the monthly
returns of estimates sanctioned by the
Superintending and the Exec~rtrve Engr-
neers are sent direct by the ProJeCt Officer
to the Accountant General, . the Project
Officer; will senld his register . mon1fu1y to
the Commission for completing its (Works
Section) register. Every six months, in
January and July, the~ provision and the
progressive totals worked out under each
detailed head should be compared by the
Project Officer with the similar register
maintained by the Accountant General
and the discrepancies neconciled. Any
corrections found necessary should also be
intimated to the Commission along with
the register for similar reconciliation and
correction.
6.13. Open Capital Acconnt Expenditure
When it becomes necessary to make
provision for expenditure debitable to
capital after the closing of the construction
estimate of a project, following rules will
govern the subject:
(1) No expenditure may be incurred
except under competent authoriity
and within the budget provision.
(2) A register in Form C.M. 6.6 wiLl
be maintained in the case of all
project works in the office of the
Commission with reference to each
project, showing 'all approvals
accorded to the war ks contained
in Schedules B and C referred to
in para, 6.10.
6.14. Detailed Estimates fOr Technical Sanc-
tion
(1) Detailed estimates for technical
sanction will have to be prepared for
111
wotks ·falling under categories (i), (iii)
and (iv) of para 6.1 and for each compo-
nent part of: the project estimate vide para-
graph 6.11 in the Central Public Works
Department f:oTms 1, 2 and 3, the abstract
in C.P.W.D. form 5 being prepared instead
of in the C.P.W.D. for.m 3 in respect of
estimate·s of the second case referred to
follow the principles prescribed for pre-
paring a project, estimate and contain a
report, detailing history, design and scope,
specifications, rates of various items,_ their
cost and mode of execution. of the work
The technical estimate is, however, required
to be comprehensive and supported by
complete details including all incidental
and accessory works and be based on draw-
ings and calculations of designs where
necessary. The .quantities for each item
should be based on measurements of the
work to be constructed, only miscellaneous
and petty items being vrovided in lump-
sums.
i
I
(2) A schedule of rates as required by
para 10.6.13 of the C.P.W. Account Code
(1965 edition) should be prepared for each
project and kept up-to-date, all rates as
well as editions and attractions thereto
being approved by the Chief Engineer or
Project Officer. The rates provided in an
estimate should be in accordance with tl:ie
sanctioned schedule of rates and in case
ap.y rate is not provided for in that
schedule an analysis thereof, based on the
market rates of labour and material should
be attached to the estin1ates. The abstract
may show merely the quantity, rate and
cost (rounding fractions of rupees) of each
completed item of work, if it is proposed
to give out the work on contract on
"through rates", otherwise it should show
the cost of labour and materials separately.
(If work-charged establishment is required,
provision should be made in detail accord-
ing to requirements). In detailed estimates
provision for work-charged establishment
and contingencies together may be made at
3 per cent of the cost of works.
(3) When any work proposed in an esti-
mate. is likely to intersect or pass close to
or otherwise interfere with an existing or
proposed work of another Department or
()tate Government, as for example an exist-
mg or proposed railway line or a road, the
arrangements made with that Department
should be stated in the estimate. In any case
the matter should be settled in communica-
tion with the other Department or State be-
fore the estimate is sanctioned.
( 4) Estimates, after being sanctioned by
competent authority, should be returned
(in original) to the Divisional Officer for ,,>j
necessary action and recQrd in hi~ Qffice.
rl'1!1 J v )a ~11)
6.15. Repairs aml Maintenance I•:stimates
Repairs and ma·intenance estimates are of
two categories and should be prepared
separately:
(a) Annual repair estimates-These are
prepared to cover cost of periodical
repairs which are carried out for
the proper maintenance of works.
These should also include Munici-
pal and other taxes pa,yable by the
owner. The annual repair estimates
for structures and works should
generally be limited to the pres-
cribed percentages. Sanctions to
these estimates lapse on the last
day of the financial year i.e. 31st
March.
(b) Special repairs for which separate
estimates are required as occasions
may require.
NoTE-Special rules regarding repairs
estimates are given in paras 109-
114 of the C.P.W.D. Code (1959
edition).
6.16. Revised Detailed Estimates
(1) The rules for the preparation of
supplementary and revised detailed esti-
mates are contained in paras 102 to 104 of
the C.P.W.D. Code (1959 edition). When a
revised estimate is submitted the abstract
of cost should be prepared in the C.P.W.D.
form 4. It is the duty both of the Divisional
Officer and the Superintending Engineer to
watch carefully the progress of expenditure,
prepare or require submission respectively
of work slip in C.P.W. Account form 39
[vide paras 36 and 46 of the C.P.W.D. Code
(1959 edition) and para 15.6.3 of the C.P.W.
Account Code (1965 edition)] and to see that
a revised estimate is submitted directly
when the necessity arises.
(2) In cases where substantial savings are
expected to accrue either as a rE)sult of ab-
andonment of a part of work or otherwise,
action should be taken as prescribed in
paras 79 and 80 of the C.P.W.D. Code (1959
edition).
6.17. utilisation of Completion Statements
or Reports as Revised Estimates
When under para 104 of the C.P.W.D.
Code (1959 edition) a completion statement
or report of a detailed estimate is utilised
for the purposes of a revised estimate it
should be explained therein why a revised
estimate was not submitted before the
work was completed and the ·superintend-
ing 'Engineer should note thereon whether
the probability of an excess was reported
to him on a work slip · (C.P.W. Account
form 39) and rea 0ons in the e>~s.e of OJ;nission,
 112
6.18. Completion RetJOrts of Detailed Esti·
mates ·
The consolidated completion statement in
the C.P.W. Account form 45 (prepared
monthly) should also include all completed
detailed estimates, which are subsidiary to
a project estimate, even though this may
not be required under para 106 of the
C.P.W.D. Code (1959 edition) on account of
there being no excess over such estimates.
In this connection para 6.11 of this Manual
should be referred to. For other detailed
estimates the rules in paras 106 and 107 of
C.P.W.D. Code (1959 edition) shall apply.
On receipt of a completion statement or
report, the excess will be considered and
sanctioned by the Superintending Engineer
or Project OfHcer, if within his own powers
of sanction; otherwise he will take neces-
sary steps to get the sanction of the compe-
tent . authority, such sanction being in all
cases communicated both to the Accountant
General and Divisional Officer.
(2) The completion statements or reports
for detailed estimates subsidiary to a pro-
Ject estimate should be submitted by the
Divisional Off1cer each month to the
Accountant General, preferably with the
monthly account. If these cannot, for any
reason, accompany the monthly account,
they must be forwarded within a week of
its submission. The A.G. after verifying the
figures of expenditure and the remarks
thereon of the Divisional Officer will for-
:"ard the same .with his report to the Super-
mtendmg Engmeer who will take further
action, if any, required by him in respect of
excess and pass on the same to the C.E.j,
Commission for necessary action, if any
needed, and for posting in the Register o£
Sanctions to detailed estimates for the
Project in Form No. CM/6.5 · (Annexure
A/5), if the monthly returns of estimates
sanctioned by the Superintending Engineer
and Executive Engineer are submitted to the
. A.G. through the C.E./Commission. ~he
C.E.'s office/Commission shall return the
completion statements 'and reports of the
month to the S.E. normally within two
months of the expiry of the month to which
they relate. S.Es. should bring to the C.E.'s/
Commission's notice instances in which their
return is delayed by more than a fortnight.
6.19, Scope of .Sanction to Estimate
For the purpose of paragraph 90 of the
C.P.W.D. Code (1959 edition) a substantial
section of a project shall be considered to
have been abandoned, if the estimated cost
of the works in such section is not less than
5 per cent of the total sanctioned cost of the
project, excluding in the case of multi-
purpose projects the estimated cost of the
dam and appurtenant· works, · Accountant General for instructions to be
6.20. Handing over of Completed Project to
Owning Govemment or Maintenance
Authol'ity .
(1) As soon a·s the date of closing the
construction estimate has been fixed vide
para 6.10(1), action should be set in motion
for handing over the project to the autho-
rity which has to take ·over the complete
project for operation and maintenance here-
inafter designated as maintenance authority
so that the handing over may be completed
as soon as possible after the submission of
the completion report.
(2) Orders of the Commission should be
obtained for necessary action to be taken to
dispose of machinery and stores that may be
surplus to the maintenance requirements of
the project. For that purpose it may be
necessary to retain for sometime Workshop
and Stores Division or Divisions till the
stores or machinery have been disposed of.
It may be necessary to overhaul or repair
the surplus machinery . and plant before
they a.re t~ansferred to other projects or
otherwise disposed of, These Divisions will
have to be under the direct control of the
Commission even after the handing over is
completed.
(3) As it would be desirable 'and necessary
to keep some of the construction engineers
an~ other staff for the proper operation and
mamtenance of the project after handing
over, orders should be obtained for lending
the services of such establishment to the
1naintenance authority and the engineers
and other staff to be lent should be specifi-
cally named a~d period for which they are
to be lent spemfied. The process of handing
over will have of necessity to be gradual in
order that the maintenance authority may
be able to. have a f!lll understanding of all
problerr;s mvolved m the proper operation
and mamtenance.
(4) Complete technical notes should be
prepared for the guidance of the mainte-
nance authority. These notes should be
supported by. reference t~ record plans and
~hould contam constructiOn history of all
1mpo;ctant works. '!'he various aspects of the
multi-purpose proJect and the relative im-
portance of those aspects should be discuss-
ed and .clearly indicated. These notes should
a!so discuss hydrological aspects of the
river . basm and the method of regulating
supplies.
(5) Comn~ete rules for the regulation of
floods; workmg of sluice gates and ·'spill-
ways, power-houses and canals should be
framed before operations start on each of
these works.
(6) An application should be made to the
113
observed in regard to accounts in g1vmg
etiec t to the arrangements f:or handing over
the project to the maintenance authority.
The Accountant General may be asked to
issue, besides the general instructions,
speciflc instructions for each Divisional
Officer. A copy of the reference made should
be supplied to all the offices in the project.
6.21. Commencement of Work without Sanc-
tioned Estimate or Fun<ls.
(1) It is a fundamental rule that no work
should be commenced or liability incurred
in connection with it until a properly
detailed design and estimate have been
sanctioned and funds are avl,l.ilable. If, in
any case, whether on grounds of urgency or
otherwise, a Divisional Officer is required
by a superior authority to carry out a work
or incur a liability for which no estimate
has been sanctioned or for which funds are
not available, the order of such authority
should be conveyed in writing. On receipt
of such written orders, or in case of emer-
gency, on his own responsibility, the Divi-
sional Officer may proceed to carry out the
necessary work, subject to the condition
that he immediately intimate~ to the Audit
Officer concerned that he is incurring an
unauthorised liability and state approxima-
tely the amount of the liability which he is
likely to incur.
(2) Verbal ·orders for the commencement
of work generally are to be avoided as they
are liable to misapprehension but in case
such orders are given, they should ordina-
rily be confirmed in writing as soon as
possible thereafter.
(3) A Divisional Officer is strictly prohi-
bited from making or permitting any, ex-
cept trifling, deviations from any sanction-
.ed design in the course of execution, except
under specific authority or in case of emer-
gency, in which latter case the change
should be forthwith reported to the Superin-
tending Engineer or Project Officer.
( 4) No work should be commenced on
land which has not been duly made over by
the responsible civil officers.
(5) All interruptions of ·large works in
progres:s should be immediately reported to
the Superintending Engineer or the Project
Office1·, the causes and probable duration of
such interruptions being duly explained.
6.22. Miscellaneous Rules for the Execution
of Works
(1) In the execution of works, every care
should be taken to see that the sa'[ety and
the convenience of the public are duly
attended to, and that all operations are
carried on in such manner as to interfere as
little as possible with the traffic or ordinary
pursuits oJ' the people. Temporary roads and
bridges should, when necessary, be pro-
vided, and particular attention should be
paid to adequate lighting at night of all
obstructions to public roads and rights of
way. The occupation of land should, when
practicable, be so timed as not to lead to the
destruction o·f standing crops. Brick and
lime kilns should not be erected so close
to · the inhabitated part of any town or
cantonment as to be a nuisance.
(2) No religious edifice should be destroy-
ed or injured in the execution of works
without either the full and free consent of
the person interested in it, or the con-
currence of the principal civil or political
authority on the spot, unless it is done
under the oi'ders of the Government within
whose jurisdiction the edifice stands. ·
(3) All unusual losses must, on their
occurrence, be reported to the Superintend-
ing Engineer or the Project Ofiicer and
Accountant General in terms of para 16 of
G.F. Rules (Revised and enlarged, 1963).
( 4) Divisional Officers should promptly
report to the Chief Engineer and also to
the Superintending Engineer/Project Officer
the occurrence of all serious and important
accidents or damage to irrigation works or
to electrical works, or to any roads or
buildings borne on the books of the depart-
ment, or to any historical or archaeological
monument whether in charge of the Com-
mission or not. Divisional Officers and other
subordinates in charge of works should
furnish immediate information to the officer
in charge of the nearest police station on
the occasion of every serious accident, and
in the case of death on the spot, they should
not allow the body to be removed till an
enquiry has been held. (Rules for preven,
tion of accidents are given in Appendices
6.7 and 6.8).
(5) Carriage of any description, .employ-
ed for purposes concerned with public
works, is as liable to be requisitioned for
military purposes as carriage employed by
private individuals.
(6) The Superintending Engineer/Project
Officer. r;>';'Y, if he deems it necessary, direct
the DIVISional Officer to suspend the com-
mencement or progress of any works pend-
ing the orders of Government.
(7) An order book, in the following form,
should· be opened and kept on all important
works in which all important orders to the
executive subordinate/or to the contractor
shoulq be written and the signature of th'l

olllcer (contractor should be obtained ht token
ry£ having noted the order. As a further
safeguard, such of the orders as ar•e mtend,
ed for the contractors should be commum,
cated to them in writing under the srgna,
ture of competent authOrity.
. . Sub Division
ORDER BOOK
Name oJ:' worJc ... , .. , , ...
, . , , , , , .Division Supet•vis"or incharge .... , ..
Serial
No.
Order of the im1pocting
officer
Notes reg a td ing
compliance
2 3
---·~------------~-----
(8) When it is necessary to bring
labourers and artificers fwm a distance,
they may be allowed wages for the number
of days occupied in the journey to and
from the side of the works, provrded they
join the work with proper despatch. At the
discretion ryf the Divisional Officer bonafide
travelling expenses may also be allowed to
them. The above charges must be borne by
(he estimate of the work.
(9) Where expeditious completion of a
work requires special arrangements to be
made· for importation of labour by a con,
tractor for employment on contract or piece
works, importation charges may be paid for
such labour with the prior sanction of the
Chief Engineer/Commission to the importa-
tion of labour as well as to the amount of
the importa lion charges to be paid.
(10) When a project is carried out under
a series of contracts, the responsibility for
providing indirect services for the proper
execution of works should be that of Gov-
ernment as it can be understood that if it
is allowed to be shared among the con trac-
tors, the services would not adequately and
properly be provided for by them, Only
when the whole project is offered to a single
agency for execution, this provision may
form an invisible part of the contractors'
bid items.
(11) In the execution of earthwork,
manual labour is generally uneconomical in
case of leads exceeding 300' and/ or lift ex-
ceeding 20'. For places which are un-
healthy, inaccessible as well as where time
is an important factor, machines become
more or l~s$ indispensable. As, however,
114
they are expensive at the outset, greatest
care should be exercised in their acquisi-
- tion. The following factors should. also be
taken into account in this connectwn:--
(i) They are almost invariably made
in foreign countries and their use,
therefore, tends to deplete reserves
of foreign curr~ncy;
(ii) there is a tendency on the part of
the agents not to have adequate
stocks of spare parts in India; and
(iii) there is a lack of planning in
obtaining spares from abroad, even
when urgently needed, resulting in
enormous loss of time.
(12) In case of machinery used, a reason-
ably accurate forecast of the number of
years the equipment is likely to be employ-
ed on the project, the number of hours it
could be worked per year and the estimated
expense on its major repairs and overhaul
for the period and its residual or salvage
value, if any, can be made at the outset.
A schedule of basic use-rates can then be
worked out by adding the estimated cost
of running costs per hour, viz., the cost of
consumables, labour and field maintenance,
to the rate of depreciation and major
repairs and overheads per hour.
(13) In case of machinery used on pro-
jects specially in case of large undertakings,
there should be double shift working, as
single shift wor-king is uneconomical while
three-shift working can be justified only
when the time for completion is very limit-
ed; otherwise the period between the two
shifts should be utilised by gangs for
attending to the maintenance of the
machinery.
As the worst enemy of equipment is
improper maintenance, it is good common-
sense to do little tJriings in maintenance
which can prevent serious failures later.
Most failures in well-designed and properly
built machines are due to wear and tear,
shocks of overloads or a combination of the
three. (i) Failure due to wear and tear
could be eliminated by proper lubrication,
proper adjustment and replacement of worn
parts before they cause failure of other
parts in the assembly, (ii) Failure due to
shock could be eliminated by proper driv-
ing care and smooth driving operation, good
haul roads, and making sure that all parts
on the vehJicle are securely tightened and
vibration eliminated. Failure due to over-
load could be eliminated by prohibiting all
overloading.
(14) An organisation should be set up
immediately for prompt disposal of all sur-
plus stores and equipmmt on a project.
115
(15) Stores should be located at sites from
where the minimum of carriage of materials
to the various departments served is in-
volved. Stores buildmg shbuld be carefully
planned and they should rather b~ on
liberal side to avoid damage and deteriOra-
tion of the stores.
i (16) Estimates being the foundations for
cost control should be prepared with
meticulous c'are by a competent engineer,
I thoroughly familiar with construction
methods and costs. It should be prepared in
I such detail and in such manner that may
enable the cost engineer to split up the cost
into the elements of work with a view to
making comparison of actuals with the
estimated figures possible. If this is not
done cost reports will not be readily
assiu'tilated and make comparison at a later
stage difficult if not . impossible, thereby
rendering the cost sectiOn moperatrve and
ineffective. A river valley project involves
expenditure in two forms, V'iz., structural
and physical. The estimate takes off. quan-
tities or units of work from the drawmgs m
terms of brick-work, concrete, stone
masonry etc. These quantities called "struc-
tural quantities" are pniced at composrte
rates called "units rates" or "item rates"
for purposes of estimating. These quantities
1 should also be converted into physical
quantities such as materials, labour, plant
use, expendable stores etc. which can be
prec;sely- priced at prevalent wages and
basic market rates of materials.
(17) Use of Flow diagrams in the cons-
truction industry to show the positi0n and
capacity of each stationary machinery or
operation includi,ng the method of trans-
portation from one to another rs of great
help in planning work.
(18) The planning of a suitable equip-.
ment is an intricate job as it often requires
a composite group of machines to wor~ in
harmony with each other so as to achreve
the maximum efficiency in output and cost.
Severa] combina.tions have, therefore, to be
investigated so as to arrive at the best
keeping an eye also on their availability in
time. Equipment time schedules should be
worked out to show the various prices of
major equipment and the duration for
which they B!re required. It is also neces-
sary to determine sequence of operations
and trades so as to plan proper labour re-
quirements of a job.
(19) As cost control is essential to avoid
wastage and leakage and to effect economy,
there should be a costing cell, besides the
P•resent accounts organisation on each size-
able project. · ·
The Cost Section is to function as an in·
dependent fact-collecting .agency and com-
pilmg data for presentatiOn to executrves
m a form most serviceable to them. Its
major objectives are (i); to fu:nish the
maximum amount of informatiOn from
both operation and cost angles, (ii) to pre-
sent in the most practical way the facts
that reveal actual performances and to ai;J
in the attainment of high standards of etlr-
ciency, and therefore, of realisation of
maximum economy, and (iii) to aid in de-
termining operational policies.
(20) All temporary buildings required
should be planned in such a way that they
could be dismantled and the materials re-
used elsewhere. When it is not possible to
do so, they should be planned for duration
of the project only with no salvage value.
(_21) Whenever any necessity is felt for
requisitioning the services of the armed
forces units for any work under execution,
the terms in respect of the charges payable
to the Ministry of Defence as laid down in
their letter No. ~'. ~(3)/53/D(GS-1) dated
23-1-1956 should be taken into consideration
before deciding upon to obtain their ser-
vices.
6.23. Sanitation on Extensive Works
(1) On extensive works, where large
labour force is collected, the importance of
good hutting, water supply, medical aid,
shelter, canteens and san1tary arrange-
ments must be borne in mind and all re-
asonable precautions must be taken to main-
tain the health of the labour force and
prevent or arrest the progress of epidemics
in consultation with the Health Officer of
the District or one specially employed on
the project.
(2) The general principles laid down in
Appendix 6.3 will serve as a guide to the
Executive Officers in cha,rge of the work.
(3) Any reasonable outlay for such tem-
porary cover as may be needed for bodies
of work-people of considerable magnitude,
for the marking out, clearing and draining
of their temporary stations, also for enter-
tadning some small temporary establish-
ment to look after the latrines. one or two
policemen, arid hospital establishments may
be authorised as forming part of the con-
tingent outlay on the work under execu-
tion, but in the case of large projects, for
which the provision of such works can be
foreseen, such expenditure should as far as
possible be specifically provided for in the
project estimate. The schedule of Labour
Rates. should, there:fore, be excluSive ot such
charges.

(4) In case of all engineering undertak-
ings and projects; adequate eonsrderatwn
should be given to its· malanologrcal and
other health aspects in order to safeguard
the health of tire public in the adJormng
area and to avoid any subsequer;tt com-
plaints from the Health ~uth~rrtres and
the public. General instructiOns m thrs con-
nection are given in Appendrx 6.4.
6.24. Surveys~Information to the. Survey
Department and other Instructrons
(A) Information to be given to the Survey
Deptt.
(1) To enable the Survey Department to
keep its maps up-to-date .mformatwn .re-
garding additions or alteratrons to exrstmg
works and all new public works such. as
dams, main an& subsid~ary rcserv01rs,
power houses, barrages,· :.veu~s, can~.ls,
drainage works, roads, rarlways, brrdges and
extra high trunk and branch lmes for trans-
mission of the electrical energy etc. should
be supplied to them.
(2) When any such public work has
been constructed or Sectwn thereof has
been opened a copy of the index or record
map, on wh~tever scale .available. (not less
than one inch to one mrle), provrded rt rs
from original surveys and not a mere eye
sketch made on tracings from the Survey
of India maps, should be sent to the Sur-
vey of India Office, Calcutta and that
D.<ipartment will take steps to have the
material utilised by its own draftsmen.
Index plans of canals, large irrigation
channels main lines of roads, extra high
tension trunk and branch lines for trans-
mission of electric energy should be sent
to the Survey Department.
(3) To ensure the material supplied being
suitable for the purpose of the Survey
Department, the topography adjoining the
alignments, such as village sites, trijunc-
tion boundary pillars, other permanent ob-
jects and the crossing of roads and streams,
should be accurately shown, and it should
be stated on the maps supplied if the infor-
mation is derived from actual survey or
otherwise.
(B) .Instructions for Survey PaTties
Part I-General-
(1) It should be realised that Field and
Level Books are most important records
and form the basis of all plans and sec-
tions of channels on which subsequent
designs are based. Survey work carelessly
d.one will obviously defeat the best efforts
of designers.
116
(2) All Field and Level Books must be
machine numbered. and provided wrth ~n­
dex sheets on the first two pages whrch
should be kept up-to-date.
No page shall on any account be torn Ojlt.
(3) The date of each d.ay's- work should
always be given.
The name of the person who carries out
the field and level work must be clearly
written in ink by that person at the com-
mencement of each day's work duly
signed (and not merely initialled) by hrm
in ink at the end. The signatur'e should be
dated.
( 4) The heading ~f every separate work
should be written in ink and should be
made so clear on each page that at "' later
date anyone unc?rmected with the work ts
cross at once able to find out what rs reqUired.
(5) See that pegs are of fair size and
well driven into the ground.
For ea;sy identification, peg 1o.cations
should be' marked by 1'-0" to 1'-6:' high
cairns of stones heaped. near or preferably
over the peg.
(6) Before starting see that instruments
are correctly adjusted.
(7) If chains aYe used they should be fre-
quently checked against steel tap~s and a·
note given in the Level- Book to thrs effect.
(8) Subordinates are personally respon-
sible for the safe custody of mstruments
in their charge. Any damage should be
immediately reported to the officer-in-
charge.
(9) Staves should be kept clamped in
pairs and laid flat on the ground or hung
from ceiling. Khalasis should carry them
edgewise and not flat on their shoulders.
Part II-Alignment-
(1) The Sub-Divisional Officer in charge
of Survey Party should generally be the
man with the theodolite. He should study
his maps carefully and take partkular pains
to see that his alignment goes along the
most suitable ground.
(2} Position of all buildings, wells, mos-
ques temples and grave-yards within 500
feet 'of the centre line should be recorded
in the Field Book and shown in the align-
ment plan. On the Fi~ld Book, nature ?f
soil i.e. ban]ar or cultrvated class of sot!,
whether ordinary muram kankar sofL or
hard rock, spring levels, etc. should also be
.noted.
117
) (3) Curves should. always be put in simul-
taneously so that levelling is done along
the curves and distances are actuals and
not along the tangents.
( 4) All alignments must be dag-belled
simultaneously. This dag-belling must not
he less than 6 inches deep. A mere scratch-
ing of the surface will not do. The work
sh~uld be done by men on daily labour
working simultaneously w1th the Survey
Parties.
(5) The theodolite Survey Party must be
more than 2,000 ft. in advance of the level-
lers.
Part III-Levelling-
(1) Bench marks on which. levelling is
commenced and on whrch rt rs ended, to-
gether with any bench marks passed during
the work of levelling, sha]] be clearly
noted in the book together with their cor-
rect reduced levels and br:ef description.
All levels should be reduced to the G.T.
Survey. If it is not possible to start or
close on a bench mark, connect with at
least 3 undisbursed pegs of previous work
and finish on three stout well-driven pegs
or preferably on a masonry work or build-
ing if possible.
(2) The rises and falls should be worked
out on each observation and the plus and
minus balanced at the end of each page.
(3) At the end of each day's work, the
reduced levels and all entries in the final
column of reduced level must be· inked in
but other entri,es if made in pencil in the
field, should not be inked in. Each day's
field work shou~d be plotted daily without
fail.
Nom-Omission to comply with the
preceding two sub-paragraphs will
be seriously punished. Excuses will
not be accepted.
(4) Give abstracts of results for each page
and from bench mark as the work pro-
ceeds.
(5) No erasing or over-writing is permit-
ted; incorrect entries to be neatly scored
through and initialled.
(6) All intermediate readings to be cir-
cled round.
(7) If a local peg comes on a small local
mound or a small local depression, take the
natural surface level also and mark it
N. S.
(8) Reduced distances and levels of all
roads, and footpaths to be recorded in tbe
survey book, and plotted on the longitudi-
nal sections. ·
(9) All levels and cross-sections to be at
50(} feet intervals (unless a shorter inter-
val is prescribed for any paTticular pur-
pose by ·the Executive Engineer). ·
(10) In making longitudinal sections of the
existing channels, the following information
is required:
(a) Natural surface level taken clear
of borrow pits.
(b) Bank levels.
(c) Berm levels.
(d) Bed levels of channels.
(e) Longitudinal section should he ac-
companied by cross-sections which
should show the information indi-
cated in the sketch given.
(11) All circuits must be closed and
the error clearly written at the end of the
circuit.
(12) Longitudinal sections of channels
must invariably be based on double level-
ling.
(13) The final longitudinal section of
main canal and branches must be based. on
triple levelling, two levellers together and
one following on behind. The third leveller
must be of rank not less than that of the
Sub-Divisional Officer.
(14) For double levelling the following
points should be complied with-
(a) Give corresponding book number
and page and name of cmnpanion
leveller.
(b) There must be two levels.
(c) Read to three places of decimals.
One leveller should not correct his
reading merely because the other
differs, but ]eve! should be read
again before correction is made.
Care in this matter will save both
the levellers and their officer much
troubl(;'.
Part IV-Record-
(1) Separate field and level books must
be used for each important work and field
on completron of the work, irrespective of
whether the books are completely used or
not.
(2) Cross references as to numbers and
page~ of books and numbers of plans must
be grven both on the entries on these
books and on the plans . and longitudinal
sectrons prepared from such entries.
(3) Level and field books are permanent
re?ords whrch a_re never to be destroyed
wrthout permrssron of the Commission.
 119
118 (
( 4) A register of receipts anti issues of
iield and level books must be maintained
I
in each divisional office by the head clerk.
I
N orE-The brown booklet "Instructions
for Surveyors and Levellers" con-
taining technical instructions by
Lieutenant Colonel J. Croften R. E.
(1870) and Lieutenant Colonel
J. C. Anderson, R. E. (1876) toge-
ther with the orders regarding the
scale of maps and plans is also of
interest. These may be obtained
through the divisional office.
Part V-Check of Survey Work done by
Subordinates-
Sub-divisional Officers must check a rea-
sonable amount of the survey work done
by subordinates, in the same way as they
are responsible for checking measure-
.. ments of work done.
6.25. Preparation, Signature and Treatment
of Plans
The following system is prescribed for
all maps and plans in the C. W. & P. Com-
mission.
(A) ScALES
General Maps-
Circle Map-One-half or one-quarter of
an inch to a statute mile.
Divisional Map-One inch to a statute
mile.
Map accompanied by Sections-One,
two or four inches to a ·stat)lte mile.
Sections-The horizontal ·scale to be
same as that of the Il)ap. The verti-
cal sca1e to be in all cases 1/100.
Plans of Buildings-1/50, 1/100 or
1/200.
Workshop Drawings-~", '" !" or 1"· to
a foot. " '
(B) COLOURS
(a) Maps,---
Water-Prussian blue.
Roads, upmetalled~Burnt sienna, bet-
ween dotted lines.
Roads, metalled-Burnt sienna, between
full lines.
Railroads-Thick black line (barred).
Dry nallahs-Burnt umber.
Drainages~Green arrows.
Canals-Thick blue line.
Distributaries--Thin blue line.
Pucca building~-Lal1e or .carrrr\ne,
Kacha buildings-Light Iridian ink.
(b) Plans of wor1cs~
Boulders without mortar-Light burrtt
umher dotted with Indian ink. •
Boulders in mortar-Light lake dotted
with dark lake.
Stonework-Burnt umber.
Concrete-Red with fine blue dots.
Brickwork in mortar-Lake.
Brickwork in mud-Light red,
Unburnt bricks in mud-Light Indian
ink.
Earthwork-
Natural-Burnt sienna.
Artificial-Light burnt sienna and
Indian ink.
Ironwork-
Indigo and Indian ink.
Cast iron-Indigo.
Wrought iron-Prussian blue.
Woodwork-
Fir-Yellow ochre.
Hard wood-Burnt sienna and burnt
umber.
Elevations-Light red thin wash.
(c) For Ferro Type-
Block ink tracings showing-
Pucca Masonry-Full hatchure.
Kaeha-pucca Masonry-Full and dot-
ted hatchures alternatively.
Kacha Masonry-Dotted hatchures.
(C) FOLDING ETC.
(a) Tracings accompanying official corres-
pondence which are not rolled on a wooden
roller-vide paragraph (b) below, should
be folded in and out to open foolscap size.
The top and bottom of the tracing should,
if necessary, be doubled over to the depth
of a sheet of foolscap, before the in-and-out
folding is commenced.
(b) The only plans which are to be sent
up on rollers are tracings from which blue
prints may subsequently have to be made,
mounted plans of any kind, and plans on
standard drawing paper (originals) which
may subsequently have to be traced.
(c) All blue prints should be sent up fol"
ded foolscap size.
(d) All longitudinal sections and cross-
sections and other plans and sections on
standard sec,tion paper should have the
standard size of section papers trimmed down

to approximately 14" in height, i.e. the
length of a foolscap sheet, and should then
be folded in and out to foolscap width,
(D) NUMJ3<ERJNG
In addition to any local register-number,
each plan accompanying an Estimate, Re-
port, or Note, must b~ marked with a dis-
tinctive No. or letter m the top nght-hand
corner, e.g. Plate 2, Sheet A, etc.
Where such a mark would disfigure the
drawing for some subsequent purpose,· the
distinctive mark should be pinned on to it.
(E) SIGNATURE
(1) Ordinarily, on the completion of a
work, the record drawings should be com-
pleted by the officer in immediate charge,
and, after being signed and dated by him
under an entry "as executed", they should
be sent to the Divisional Officer who, if
satisfied as to their correctness, should
countersign them and date them and have
the necessary copies make for submission
with the Completion Report where neces-
sary.
(2) Every plan and drawing, of whatever
kind, must be properly authenticated by the
dated signature of the officer by whom, or
under whose orders it is prepared.
(3) In all completion plans; besides the
certificate of completion according to draw-
ing, the names of the Executive Officers
by whom the work was designed and by
whom it was executed, should also be
given.
( 4) The name or signature of every offi-
cer and date of the ·signature, which is on
a plan or drawing of any kind; should be
shown on all copies of such plan or drawing.
6.26. Reproduction of Drawings
(1) Instructions for the preparation of
drawings for reproduction by the different
processes available are contained in a
pamphlet on the reproduction of Maps,
Plans, Photographs, Diagrams and Li11e
illustrations, issued by the Photo-Litho
Office, Survey of India Der.artment i11
January, 1914.
(2) All project drawings or tracings
must be prepared in accorda11ce with these
i11structions.
( 3) As a rule, the drawings should be
on tracing cloth and 110t 011 paper.
6.27. Standing Ordei·s for the Guidance ot
Divisional Head Draftsmen
(1) These standing orders are designed
for two purpoees-
(a)' to allot the work to the drawing
' office staff in order to improve the
efficiency of the oflice; and
(b) to enable responsibility to be fixed
in the event of defects in the work-
ing of the oflice coming to light.
(2) The following record registe, s will
be maintained in ·the divisional drawing
office by the Head Draftsman-
(i) Register of immovable govern-
ment property (CPWD Fonr, 25).
(ii) Register of record plans of build ..
ings (l~orm C.JVI./6.9).
(iii) Register of land plans of chan)lels/,
buildings/irniscellaneous (C. Nf.IJ
6.11J).
(iv), Register regarding lit;t of record
plans as detailed in pora 6.29 infra.
(C. M./6.11).
(v) Register regarding land occupied in
the village (Form C.M./6.12).
(vi) Register of well measurements
(Form C. M./6.1.3).
(vii) Register of bench marks (Form
C.M./6.14)"
(viii) Register of estimates for which
completi<on plans are required
(Form C. M./6.15J:.
(ix) Register of receipt and dr~patoh
of plans (Form C. M./6.16).
(3) The record registers Nos. (i) to (iv);
will contain entries relating to these
plans which have been signed oy the Divi-
sional Officer as a cornpletio:> certificate.
6.28. General Duties of Dmwing Oflice Staff
(1) As a general principle, all est;mating
work apart from petty estimates and that
done by the Central Desif.;I's Organisation
should be done in Divisional Otftce. The de-
sign and estimate with abstract should be
prepared in the Divisional Office. It should
then be sent to the Sub-Divisional Officer
for check. The latter will add any items,
which have been omitted and return it to
I
I
the Divisional Office with an analysis of
rates. The estimate will then be completed
in the drawing office. The Divisional Officer
when sanctioning the estimate, or forward-
ing it for sanction by higher authority,
121
will stamp the abstract of the estimate and
the plan with-
~---·---.-----,
C.P.R.
Date
J sent to the Sub-Division for preparatwn of
(C.P.R. stands for "Completion Plan Re-
quired"), and the estimate will then be pas-
sed to the Head Draftsman for entry m .re-
gister No. (viii) who will, on completwn
nf the entry, stamp both plan and esti-
mate as follows-
E!ltered as serial No ........... .in
Registe~ No. (viii) Signed
The Head Draftsman will then be respon··
sible for seeing 1,hat the necessary comple-
tion plan is prepa:·cd and signed by the
Divisional Officer and brought c~n the !JJVi-
sional Ofl'ice reoords through this register.
(2) (a) He is responsible for. correctl;v
writing up . the register Nos. (i) to (vm)
detailed in paragraph 6.27(2). Register
Nos. (iii) and (viii) must be always written
by the Head Draftsman in his own hand-
writing.
(b) He will allocate as required the
other work to the draftsman and tracer by
l'lltry of each work in a separate note book
to be kept for each member of the staff in
the following form-
work-~-Dato I Dat~
Serial Name of of
No. oommencomont completion
1 2 3 turned by the Sub-Divisional Officer, the
--~------~~---------.-·
(3) Plans for Masonry Works-
No completion or record plan shall he
sent out of the divisional drawing office
except if taken by the Divisional Officer
who will give a receipt for the same and
be responsible for its return ..
(4) Alterations to Exis,thJ.g Works for
which Completion Plans Exlst-
A blue print should be prepared from
tb:e record plan and the de~1gn of the. al-
terations shown in red on J.t m the dl\~lS!on­
al drawing office; this blue prmt wrll be
the estimate and return. ,
Before sending out the san~tioned esti-
mate to the Sub-Divisional Ofhcer for ez:e-
cution of the work, a tracing of the revis-
ed plan including alterati~ns Wlli be made
and 3 blue prints taken from rt, on wl)ich
the alterations to be earned out Will be
shown in red and sent to the Sub-Diviswnal
Offj,cer.
The Sub-Divisional officer will return
one of the blue prints with the completion
certificate on it signed by himself and the
Supervisor who executed the work. The
Head Draftsman will then carro: out any
correction necessary on the. rev1sed_ com-
pletion tracing plan, on wh1ch he Will g~t
completion certificates from the Sub·DiVl-
sional Officer and the Supervisor by sub-
mission of the tracing plan along with the
blue print to the Sub-Divisional Officer for
signature and return within one month.
(5) Original Works-
.A pencil drawing will be prepared in
the divisional office, which, on sanctwn. of
the estimate by the competent authonty,
will be traced in the divisional drawing
oiiice and three blue prints taken from
it which will be sent to the Sub-Divisional
Officer for carrying out the work.
The Sub-Divisional Officer will return
one of the blue prints with the completion
certificate on it of himself and the super-
visor who executed the work. If any altera·
tions have been made in the blue print re-
Head Draftsman will prepare a fresh com-
pletion tracing plan of the amended work.
The Head Draftsman will be responsible
to get the Sub-Divisional Officer. and Super-
visor in charge of the work to srgn comple-
tion certificates on the final record tracing
plan.
(6) Works for w hieh Record Plans are
Required-
The record plans required to be mam-
tained are given in paragraph 6.29(3).
Generally speaking record pJans are requir-
ed for-
(i) All land in possession of the dapart-
mcnt.
(ii) All builit1gs shown in the reeister
of buildings.
 122
(iii) All masonry works with the ex-
ception of the following~
(a) Tail clusters.
(b) Outlets.
(c) B. R. Culverts.
(iv) Longitudinal sections of all govern-
ment channels,
6.29. Recot·d and Other Dmwings and Plans
(1) Record drawings, showing the work
as actually constructed, should be complet-
ed as soon as possible by the oflicer in
immediate charge of every new work or
alteration of an existing work, for appro-
val and record by the Divisional Olhcer
(vide sub-paragraph 3).
(2) Completion plans, consisting of copies
of the record plans of the more impor-
tant works and alterations, should, if re-
quired to elucidate the Report or if other-
wise so directed by the Superintending
Engineer be prepared in the divisional
oltice to accompany the completion report.
No·m 1~Record drawings of important
works constructed by the C.W.&P.
Commission for other Department
should be supplied to the Dep<Jrt-
ment concerned.
Nom 2~Record drawings of buildings
should consist of a site plan, group
plan, elevation and one or two
sections as may be necessary to
illustrate the work preferably on
one sheet. Details of doors, win-
dows, etc. are not required.
(3) A Divisional Oflicer must keep on re-
cord in his office the following plans, or
such of them as are required in his divi-
sion~
(i) Copies of all standard plans of
buildings,
(ii) Complete plans, sections, and ele-
vations of every building under
his charge, whether military or
civil, as actually constructed, any
departures from sanctioned design
being carefully noted. The boun-
daries of the ground attached to
any buildings should be distinctly
shown.
(iii) Plans of roads under his charge
showing the quarries whence me-
tal is obtained.
(iv) Detailed d~awings incJudin,g foun ..
datwns where practicable of
dams, and aDurtenant works. head
works, and all other works in the
division as actually constructed,
any departures from sanctioned
design being carefully noted, the
boundaries of the ground attached
thereto· being distinctly shown.
(v) Complete land plans of all land in
the possession of government, viz.
(a) Land for which a Divisional Ofli-
cer is directly responsible.
(b) Land belonging to buildings
borne on the books of the depart-
ment.
(c) Land appertaining to works made
over to local authorities.
(d) Lands encroached upon by local
bodies and allowed to remain in
their possession subject to -the
condition that they are liable to
be resumed by government in the
event of their being required for
a public purpose.
(e) Land leased to private persons.
(vi) Complete plans of all drainages
gazetted as such under the Canal
Act and of outlet chak plans.
(vii) Longitudinal sections of all main
and branch canals and their distri-
butaries to a ho'rizontal scale of
1 inch=1 mile and suitable vertical
scale.
(viii) A map to a, scale of 1 inch=1 mile
showing the alignmel1)ts of dam
and appurtenant works, all main
and branch canals and their dis-
tributaries, and navigation chan-
nels.
In the case of electric works
(ix) Plan of arrangement of equp-
ment~
(a) On the site of buildings (out-
door).
(b) Inside the buildings (indoor).
(x) Plan of equipment-
(a) Assembly.
(b)i Details.
(c) Wiring diagrams.
(xi) Main Transmission Lines~
(a) Completion plans.
(.b) Tower detail diagrams.
(xii) 11 kV Transmission Lines-
(a) Route plan,
(b) Pole assembly drawings.
(xiii) ·Local Distribution~
(a) Layout plans.
(b) Pole Assembly drawings.
(xiv) Telephone Drawings·--
( a) Route plans. i canal, power and navigation chan-
(b) Pole assembly drawings.
(xv) Plans of Railway Crossings.
(xvi) Plans of electricity. headworks 'in-
cluding nver trammg and protec-
tive works.
(xvii) Longitudinal section of tunnel in-
cluding adits.
(xviii) A map showing the alignment of.
· . tunnel and adits.
(xix) Plans and elevations of pipe-lines.
(xx) Plans and elevations of haulageways
and tramways.
(xxi) Plans and elevations of powerhouse
tailraces.
( 4) In circle oflices the following record
plans should be maintained~
( i) One copy of the record plan of
every dam including its appurte-
nant works and canal headworks
including all river training and pro-
tective works.
(ii) One copy of the record plan of
every important masonry work· on
a main or branch canal and of
every other masonry work costing
more than Rs. 10,000.
(iii) One copy of the longitudinal sec-
tion of every canal, distribu'tary,
drainage, power or na•vig'ation
channel.
(iv) Maps of districts and civil stations
in the State concemed, linear
maps of the principal lines of roads
in the State concerned.
(v) Copies of all standard plans
buildings.
N OTE~Superintending Engineers and
Divisional Officers should keep these
maps in so far as they relate cor-
rected Jlp-to-date.
(5) In the Chief Engineer's and Commis-
sion's oflices the following record plans will
be maintained~
(i) One copy pf the record plan of
every dam including' its appurte-
nant works and cana-l headworks.
(ii) One copy of the record plan of
every important masonry work on
a main or branch canal,
123
(•iii) One copy of the 1ongil.udinal sec-
tion o'f every mam and branch
nel.
(iv) Maps of districts and civil stations
in the State concerned.
(v) Copies of all standard plans of
buildings.
NoTE-Plans mentioned as items (ix) to
(xxi) under sub-paragraph (3)
should alw be kept on !'ecord in
the Commission's, Chief Engineer's
and Circle oflices and those men-
tioned, as items (ix), (x) and (xii)
to (xv) should be kept in the Elec- '
trical Sub-d<ivisional oflices.
(6)' All record plans must be kept '-!P~to­
date, and it will be the duty of the DIVISIOn-
al Officer to forward completion plans of
all additions and alterations to the Super-
intending Engineer for correction of the
Circle Office copies. Similarly the SuperinC
tending Engineer is responsible that such
plans are forwarded to the Chief Engineer's
office and to the Commission for correction
of the record plans maintained there.
( 7) Where a number of bridges or other
masonry works have been made of the
same type it will not be necessary to for-
ward 'copies of the record -plans of each
one of them. It will be sufficient to notify
in the letter fo't'warding the completion re-
port that the work is of the same type as
that submitted with a previous letter, the
. number and date of which should be given.
(8) Supernntending Engineers during
their inspectkm should see that the record
plans are maintained and are conducted
up-to-date.
of (9) The following instructions should be
followed for the prepara·tion of completion
plans in the absence of particular orders
from the sallJctioning authority.
Completion plans are required for all
works charged ta, Capital.
For those chaTged to Revenue i.e. exten-
sions and improvements and maintenance
and repairs etc., completion plans are re-
quired for~
(i) All masonry wo'rks, except in case
of water-course culverts when re-
ference to ·sanctioning .authority,
type design . No. and date only
should be quoted and repair to· mas-
onry works where existing design
is not altered. ·

124
(ii) All drains (new construction or
remodelling).
(iii) All water course schemes.
Comp1 etion plans are not required for-
(iv) Earthwork costing under Rs. 25,000
except in cases where the latest
sanctioned bed levels, slope or
width of a channel have been in-
terfered with.
(10) A record plan should be a correct
representation o'f the work as actually
built. Thus, in the case of wel! foundations,
it should show in plan the exact position
of all the walls, and in sectional elevation
in the directions at right angles to each
other, the exact depth to which they have
been sunk. This will, exhibit all changes in
position of wells, and deviations. from the
vertical which have occurred in the course
of sinking and have remained unrectified.
The wells should bear on the record plans
the same numbers as they have borne
during construction, and a statement should
appear on the drawing showing the reduc-
ed level of the curb of each well afte1·
completion of sinking. The position and
dimensions of any piles or plans driven
to close the spaces between wells should· be
clearly shown, as should also be the con-
crete or other materials used to fill the
wells or the spaces between them. A de-
tail of the corobelling or arching empuoyed
to connect wells should be drawn separate-
ly on a scale large enough to show· the de-
tails.
(11) In the case of concret~ foundations,
the outside edges should be correctly plot-
ted and- where piling or stakes are used to
surround or paTtition off the foundation
area, their position should be shown.
Changes 1n foundation level should be cor-
rectly shown in sectional elevation and the
reduced levels of the base and top of the
concrete should be given. In case of any
other material being used beneath the con-
crete its na•ture and dimensions must be
clearly shown.
(12) Reduced levels of all important
points of the work, as found after its com-
pJetion should be entered on the drawings.
(13) Geo!O'gical sections should be given
in the case of works in which the founda-
tion level is more than six feet below the
natura] surface.
(14) Separate drawings should be made
to show the details of iron work and wood-
work and of any other important strwctural
details, · ·
(15) Ordina·rily, on the completion of a
work, the record drawings should be com-
pleted by the officer in immediate char~e,
and dt-er being signed and dated by hrm
under an entry "as executed" they should
be sent to the Divisional Officer who, if
satisfied as to their correctness, should
countersign them and date .them and have
the necessary IC'O'pies made· for submission
with the completion report, where neces-
sary.
(16) In order that no difficulhes shall
arise in consequence of the transfer of an
officer in charge of a work, on all large
works a progress rJan should be maintained
and kept thoroughly up-to-date on which
a.Jl departures from the sanctioned design
should be shown. For small works the out-
going officer should record on the· working
drawings the level to which the work was
built under his charge, giving notes of any
d:cviations from the sanctioned plan.
(17) Completion plans should be prepar-
ed and attested as soon as possible after the
completion of a work by the appropriate
authority in each case.
(18) A register of completion plans re-
ceived, should be maintained in the division-
al drawing otlice.
( 19) An annual statement should be
submitted on lOth July, by Divisional Offi-
cer to Superintending Engineer giving de-
tails of estimates which have been closed
during the year but fo'r which compietjon
plans have not been received within 3
months after the date of closing the esti-
mate.
6.30. Piece Works and Contracts
Agreements with contractors fall into
two classes-
(a) The contract;
(b) Piece work agreement including
work orders. (Refer to para 94 of
the C.P.W.D. Code 1959 edition).
The basic diff·erence between a contract
and a piece work agreement is that where-
as in the case of the former specific quan-
tities o-£ work have to be executed within a
specified time-time being the essence of the
contract. A piece work agreement normally
stipulates only the rate at which work is
to be done with no binding regarding the
quantities of work and the time in which it
is to be done.
A piece work agreement ,an be cancelled
and th~ work stopped at any time by tlie
officer-m-·charge of the work, or by anv
officer superior to him in authority and
similarly the contractor is at liberty to
cease work at any time.
125
Subject to the monetary and other res·
trlctions prescribed under th" rules, ~nd
any special orders in respect of any proJect
or war k offi·cers of the Commission may
enter into agreement as prescribed in the
notification issued by the Ministry of Law
from time to time.
Use of the various forms is indicated in
the title supplemented by para 4 of the
rules of each contra-ct form. 'For further
elucidation about their use see Appendix
6.5.
6.31. Registration of Contl·actors
No work should be. given out to a con-
tractor and/or a ('piece-work" or "contract"
agreement enter-ed into with him, uniess
he is registered in the class of contractors
approved for allotment of such work under
the orders of the Chief Engineer or Pro-
ject Officer. F'or this purpose a register of
contmctors shall be maintained in the
CircJ.e Office and in each Divisional and
Sub-Divisional office in form No. CM/6.7.
The instructions for the registration of
contractor, their classification and removal
from the list etc. are given on the fly leaf
of that form, which should be carefully
followed.
NoTE--Where the CPWD, MES or Rail-
ways operate, the contractors borne
on their list mav be allowed to'
tender without further registration.
6.3.2. Restrictions on Grant of Work 01·ders
The award of works through y.rork orders
should normally be restricted to-
(i) items of works which are provided
in the sanctioned schedule of rates,
and
(ii) rates, which are not higher than
those sanctioned in the schedule of
rates for such items.
Subject to the, above restrictions, work
orders may be issued by the officers accord-
ing to the powers delegated to them (se-e
para 5.33). , borne on the circle list of approved
The conditions governing the issue of
work orders are as follows-
(i)' Competitive quotations should in-
variably be called for, before giv-
ing work orders. But this need not
he done in resoect of works cost-
ing less than Rs. 2,000. Record of
quo•tation received should be kept
i? the same register and compara-
tive statements prepared in the
same forms as orescribed for ten-
ders in para 6.39 infra.
( iil The rates should not exceed those
in the sanctioned schcdu1e o£ rates
sanctioned from time to time by
the appropriate authorities (the
Schedule of rates should be kept
current by periodical corrections)
or the rates given in the sanctwned
estimate whichever is less. Where
quotations exceed the ~chedtded
rates, but the overall cust rs not ex-
ceeded by more than 5 per cent of
the estimated cost, sanction can be
given with the approval of the
Chief Engineer. If however the
cost exceeds the estimated cost by
mOTe than 5 per cent, the sanction
of the authority competent to sanc-
tion the schedule of rates will be
required.
(iii) Such works as are likely to be com-
pleted within six months only
should be given on work-m·der
basis.
(iv) Works should not be split up and
awarded to the same contractor.
with a view to keeping amounts of
each individual work within the
limit of sanctions of' issuing officer
to avoid higher sanction.
(v) Work-o-rders should be executed
strictly in ' accordance with such
executive instructions as may be
issued by Government regaTding
the form and manner of issuing
work-order.
(vi) Where negotiations are to be con-·
ducted the procedure prescribed
in Government of India, Ministry
of Irrigation and Power letter No.
DWII-1(24) dated lOth January,
1950 (copy reproduced below), re-
lating to the Hirakud Dam Project
and subsequent orders that may be
issued from time to time by
Government should be followed.
(vii) Work-orders should be restricted
to contractors whos-e names are
contractors.
[Copy of the letter No. DW-II-1(24)
dated the lOth January. 1950
from the Ministry of Works,.
Mines and Power to the Chair-
man, C.W.&P. Commission, New
Delhi etc.]
SuBJEcT--Hirakud Dam Project-Proce ..
dure for the execution of works.
I am directed to invite a reference to
this Ministry's l<'!tt"r No, I!W-JI-1(10), dated
 126
the 25th March, 1949 regarding procedure
for the execution of works relating to the
Hirakud Dam Project.
The Chid Engineer, H~rakud Dam Pro-
ject has been experiencing difficulty in
having the various items of work ,executed
at reasonable rates by contractors. The
matter has been con'tidered by the Govern-
ment of India and it has been decided to
delegate certain powers to the Contract
Board of the officers of the Hirakud Dam
Project for awarding contracts by negotia-
tions. In making this delegation of powe,rs,
it is not intended that the Contract Board
or the Chief Engineer and his officers should
make use of these powers to any large ex-
tent than considered necessary in the i)l-
tcrests of speedy and economical cxecu tion
of works to the required standard and qua-
lity. The primary decision as ·to whether
any work should be entrusted to a contrac-
tor or should be done departmentally will
be one which has to be taken in each case
after careful consideration o,f all the factors
bearing on the question. In case where it is
considered necessary to give works to the
c:ontractors for execution, open tenders
should be invited after wide publicity and
the normal procedure prescribed in the
rules followed. The need for negot.iations
will arise in such cases only if the tenders
fail to produce a quotation from reliable
•nd efficient contractors at a price which
can be considered reasonable. Ther.e, may
also be occasions when negotiations have
to bee conducted with a contractor e)ther for
the execution of a work which is of a very
specialised charac(,er for which only one
contractor .is considered suitable or. of a
work of an emergent nature, where the
safe,ty of lives and/ or of property may de-
pend on quick execution. Subject to the
careful observance of the general principles
enunciated above, the'. powers shown in the
Annexure are delegated to the Contract
Board and to the Chief Engineer and Super-
intending Engineer of Hirakud Dam Pro-
ject. The Annexure should be treated as
paragraph II(5) of the procedure promul-
gated with this Ministry's letter referred to
above,
6.33. Procedure for giving Contracts
Rules in connection with 'contracts' are
given in paras 95 to 97 o;f the C.P.W.D.
Code (1959 edition). The instructions in
the succeeding paragraphs supplement those
rules. · should beJ sent to other Divisions of the
6.34. Calling of Tendets
Ooen tenders should be call'"d for all
works proposed to be given out on 'contract'
and not on work orclers <ts provided for in
par!;l '3,33 supra,
6.35, l're]mration of Contract Documents
(1) Before the notice invitillg t<mders
(C.P,W,D. form 6) is issued, contract docu-
ments should be prepared, scrutinised and
approved by competent authorities. These,
shall comprise-
( ·whore a: standafd form is applica,blo
(Q.g. O.P. W.D. fo.l'ms 6 to 9 and 12) it
should be adopted, otherwise special
(i) The notice forms, prepared in"consultation with th<:l
inviting ten- Law Officers of Government and tho
ders. Ministry of ]'lnanoo (90-C CPWD Code)
I
-{ (1959 edition) should be uHlisod. !n
(ii) ~!.'he form works of g-roat magnit.nde where· sta-n·
of tender to dard forms have not alroady been pl'OS·
hJ nsed. ' oribed con,tra,ct agreements should be
specially prepared .in_ consulta.tion with
l the Govormnent. Law Officer a1~d the-
Ministry of Finance.
(iii) A set· of complete drawings.
(iv) A complete specification of the
work to be done and of th~ mate-
rials to be used.
(v) The schedule of quantiUes of works.
(vi) A set of conditions of contract to-
gether with a copy of the form ac-
companiment to tenders.
The use of symbols like % or 0/00 in the
schedule of quantities_ is prohibited. The
words per hundred and thousand must be
written in words as "per hundred cubic
.feet!) and not "per <fo c.ft."
(2) Where, a tender is for certain speci-
fied quantities and it is accepted in part
and not in entirety, the acceptance does
not conclude a contract. Under Section 7
of the Con tract Act, in orde!l' to convert a
proposal into a promise .the acceptance of
a portion of the tender is not legal accep-
tance, unless the tender itself permits the
acceptance of a part thereof, .For this pur-
pose a condition to this effect should be
provided both in N.I.T. (Notes Inviting
T.E;nder) and in the tender form and not
in the N.I.T. alone.
6.36. Publicity of Notice inviting tenders
and eligtibility of contractors
Wide publicity should be given to the
notice inviting tenders. A copy of the notice
Project, local P.W.D. Divisions in the area,
local municipalities and the · Collector's
office, In respect of works estimated to cost
more than Rs, 25.000 a brief advertisement
inv,iting tenders should invariably be in-
B~r\ed in the press. In the case of works
127.
costing Rs. 25,000 or less, the ofliceil' approv-
ing the noti,ce inviting ten<;ters should exer-
cise_ his discretion, whether any advertise-
ment should or should not :he, published.
All contractors registered ,in the class eligi-
ble for tendering by reasons of. the amount
':.,
of the work sbould be permitted to· tender.
In addition, anv contractor registered with
other Public Works Departments (Central
or State), State railways or major corpora-
" tions, improvement trusts, port trusts, ettc.
may with the approval in writing of the
officer competent to accept the tender, be
permitted to submit a tender. This permis-
sion should be applied ~or, when tender
t
forms are issued, and if refused will mean
that· the tender is automatically rejected.
Such ·contractors should take stC[JS to seek
enlistment with this department at once.
The selection of contractors to whom tender
forms will be issued is not permitted.
6.37. Time Between Calling and Opening of
Tenders
The following minimum time limits bet-
ween the date of call for tenders and the
opening of tenders are, laid down, but this
p~riod may be reduced to half at the dis-
cretion of the officer competent to accept
tenders in case of emergent works:
[ (i) Fourteen days in the case of ten-
ders, for which press advertisement
is not considered necessary.
\
(ii) Thirty days in the, case of tenders
for which advertisement inv!ting
tenders is given in the press.
6.38. Opening of Tenders
The Divisional Accountant and the ten-
derers should be encouraged to be present
at the time of opening the tenders. Percent-
age and lump sum tenders should be read
out to the te11derers as far as possible In
the case of .item rate . tenders, the t~tal
amo11nt, as worked out by the different
tenderers, may be read 011t, if required by
the tenderers present. With a view to
avoidi':g. the possibility of t11mpering with
the ongmal. tenders before the preparation
?f comparative statements, the officer open-
~n~. the . tenders should. invariably date and
rmtr.al ali the documents, attest· all the cor-
recbons and o.ver-wrltings, number them in
red mk an~ srgn each page of the schedule
! '·
accomp~nymg the tender. He should also
record m red ink at the end of each page
the: ~umber of such corrections and over'
[ ;<'ntm,gs.. The compete':t au1jhority may re"
' ]ect. a tender containmg corrections, ove1'•
writmgs and mutilations,
L/S28CWPC-ll
r
6.39. Register of Tenders Received and Com-
parative Statements
A register should be maintained for all
tenders received in C.P.W.D. form No. 41
and a comparative statement of all tenders
received in response to a notice should be
drawn up in C.P.W.D. form No. 13 or 14. The
following instructions should carefully be
noted:-·
· (a) 'The officer opening the tenders .
should note in his own hand the
percentage and lump sum tenders
received. In case of item rate ten-
ders, the list of tenders received
should at least be noted by him in
the register. ·
(b) The detailed arrangements for pro-
per check of tenders and prepara-
tion of comparative statements are
left to the Divisional Officer but any
such arrangement must provide:
(i) that the clerks employed on the
work are confined to the accounts
and computing sections; ·
(ii) that the clerks date and initial
all papers, the calculations of
which they have checked and
that all working ·sheets are pre-
served;
(iii) that the Divisional ·Accountant
makes satisfactory_ and efficient
arrangements for checking the
computed tenders. He should also
conduct personally a test check
of computed and checked tenders
sufficient to satisfy himself rea-
sonably that the checking work
has. been properly done. He
s~ould also see that the compara-
tive statement correctly incorpo-
rates the totals as checked in in-
dividual tenders; ·
(iv) that if on check there are differ-
ences between the rates giyen by
the contractor in words and
figures or in the amount worked
out by him the following proce-
dure shall be fol1owed:-
(1) When there is a difference bet-
ween the rates in figures and in
words the rates which correspond
to the' amounts worked out by the
contractor shall be .taken
rect:
as cor-
(2) When the amount of an item is
not. worked out by the contractor
or rt does not correspond with the
:ate written either in figures or
m words, then the rate quoted by
the con tractor in words shall be
taken as correct;
 128
(3) When the rate quoted by the con-
tractor in figures and in words
tallies but the amount ,is not
wor)<:ed out correctly the rate
quoted by the contractor shall be
taken as correct and not the
amount;
(v) that the Divisional Ofllcer him-
self makes an intelligent .scrutiny
of the · tenders and the· state-
ments;
fvi) that the Divisional Officer makes
proper arrangements for the safe
custody of tenders and compara-
tive statements while computa-
ti.ons are being made in his of!ice;
(vii) When contractors sign their ten-
ders in any· Indian script or can
only write their name in English,
the amount of the tender or rate
of percentage above or ·below
offered by them should be writ-
ten in the contractors' own hand- ·
writing in Indian script and in
the case of illiterate contractor
the amount of tenders should be
att~sted by one of the witnesses;
(viii) all corrections should be carried
out neatly and clearly endorsed
for attestation by the authority
concerned.
[C.E, C.P.W.D.'s Memo. No. 28570/c-10,
dated the 8th June 1943, Con/III,
dated the 8th April 1957 and GI.
Department of Labour Memo. No.
AG-50 dated 11th October 1943.]
6.40. Acceptance of Tenders
Before acceptance, the tenders found
suitable should be compared wUh the .esti-
mate and, if no estimate has been prepared
on account of the urgency of the work, with
the rough quantities and rates of the main
items for that part of the work for which
tenders are called, orders should then be
passed, if it lies within the powers of the
officer calling for the tenders, accepting a
tender or rejecting all tenders. These orders
should be recorded on the comparative
statement which should be pasted in the
register referred to in para 6.39. The regis-
ter should be treated as a confidential re-
cord and kept in the personal custody .of
the officer. This register may be shown to
the gazetted officer of the Audit Depart-
ment at the time of his inspection if he· so
desires. ' rity competent to sanction his' contracts
If the acceptance of the tender i.s not
within the competence of the ofllcer calling
the· tenders, he should SJlbmit th~ compara,-
tive statement in duplicate along with ten-
der& in sealed cover as prescribed in para
6,42 infra to the competent authorjty
through proper channel. That Authority will
pass orders on the comparativ·e• statement
and return one signed copy to the officer
calling the tenders for record in the tender
register.
The Chairman/Member/Chief Engineers
of the Commission have been delegated full
powers to accept tenders which are the
lowest and also to award works by nego-
tiations with the lowest tenderer. However,
tenders costing more than Rs. 25 lakhs will
be accepted by the above officers with the
prior approval of the Advisory Committee.
The Advisory Committee will comprise the
following members:-
(!) Chairman/Members/Chief Engi-
neers concerned of the C.W. & P.C.
-Convener.
(2) Deputy Financial Advisor, Ministry
of I. & P.-Member.
(3) Deputy Secretary concerned, Minis-
try of I. & P.-Member.
6.41. Dividing Work Amongst Different Con-
tractors
(a) If a work covered by one notice of
tender is proposed to be divided amongst
a number of contractors, a clause to that
effect should be inserted in the nonce in-
viting tenders as well as the tender form.
C:are should be taken to see that the, por-
tion of work allotted to different contrac-
tors are of a distinct nature and are suffi-
ciently separated to make interference with
supplies of materials and labour impossible.
If a work sanctioned by higher authority
is proposed to be split up so as to bring the
amount of the tenders within the powers of
t~e acceptanc~· of the lower authority, the
hlgher authonty must be informed.
(b) It m.ay be often necessary as in case
of excavatiOn of canals or construction of
roads to split up work under the sanction-
ed estimate in a number of convenient
reaches for the purpose of inviting tenders
and allotting work. This splitting up of
work at the time of calling tenders may
often be justified by circumstances but
must not be resorted to with a view to
evading the limit prescribed up to which
an officer is competent to accept tenders.
If a con tractor qualifies for work under one
estimate in more than one reach the autho-
will be determined by the aggregate amount
of the contracts of all the r.eaches taken to-
gether and not of the· various reaches sepa·
rately, · LfS280WP0-11(~)
(c) Cases may arise, as in case of excava-
tion of main canals and; branches, where it
may not be desirable• to split up the work
into specific reaches in advance. In order
to encourage both small and big' contractors
to compete, it may be desirable in such
cases to simply call for quotations in the
first instance· along with total quantities of
work that the· various contractors are pre-
pared to execute and the period in which
they undertake to execute and to draw up
the formal contracts, later on after consi-
dering all the quotations both from big and
small contractors and the progress of work
they guarantee. In such cases the con-
tractors may, if they so desire, be encourag..
etl to specify the reaches in which ·they
want to do the work. AfteT the rates· have
been accepted, formal contracts can he
drawn up for specific reaches, specifying
the quantities of work to be done and the
period within which the work is to be com-
plete<:\.
6.42. Trea.tment of Tenders Beyond E.E.'s .
PoweT of Acceptance
Tenders which are beyond the Executive
Engmeer's powers of acceptance, should be
submitted in sealed covers along with com-
parative statements as prescribed in para
6.40 supra, and addressed by name to the
Superintending Engineer or the Project
Officer ccmcerned along with the Executive
Engineer's recommendations. After the
Superintending Engineer (or competent
higher authority) has given approval, the
contract documents will be prepared in trip-
licate and submitted for his signature wJth-
in .a week. The Superintending Engineer
will return the original contract duly ac-
cepted to the Executive Engineer, send the
second copy to the Accountant Gene•ral and
retain the third copy in his own ofllce for
future reference. Subsequent variations, if
any, in the con tract accepted by an autho-
rity other than the Executive Engineer
should be communicated to the Accountant
General by that authority .by means of a
separate letter or document.
6.43. Filing of Accepted Tenders-Register
'1
I of Agreements
The tender after acceptance becomes the
contract (or part of the contract), and
should be· filed with care .in the Divisional
Office together with the notic'i' .inviting
tenders, which was exhibited on the notice
board of the Divisional Office. It should be
carefully seen that the contract agreement
satisfies all the requirements of para 95(c)
of the C.P.W.D. Code (1959 e(/,ition) . and
that conditions not existing in the approv-
ecj notice inviting tenders are not,' in any
case, allowed to be embodied therein. Each
agreement should also be entered in the
order of acceptance in the Register Of Ag-
reements in the C.P.W.D. form 42.
W,ith a view to avoiding interpolations
and unauthorised alterations etc. the fol-
lowing instructions should be carefully com-
plied with--
(a) A copy of the agreement and
specifications for the wor)<: may be
supplied to the contractor on his
request and at his cost.
(b) The original contract documents
should be. kept in the personal cus-
tody of the Engineer"in-charge. The
final bill should necessarily be
checl<:ed by the Divisional Accoun-
tant with the original agreement.
(c) Certified copies of the agreement,
the tender of which has been ac-
cepted by an authority higher than
Divis,ionf\1 Officer should be sent by
the Divisional Ofllcer to the autho-
rity accepting the tender for on-
ward transmission to the Audit
Officer. While• sending a copy of
the agreement to the Audit Officer,
the authority who has accepted the
tender will see that the agreement
has been properly executed in ac-
cordance with the tender accepted
so as to ensure that the copy of the
agreement received in audit is a
correct copy. A copy o.f the agree•
ment will be )<:ept by the accepting
authority for his reference.
6.44. Agreement and its cOpies
The agreement should normally be pre-
pared within two weeks of the acceptance
of tender but in any case before the com-
mencement of work.
(a) The Divisional Office~r should cer-
tify each copy including the dupli-
cate and triplicate copies of an ag-
reement as "'true copy" and put his
full signatures in token of such
certification.
(b) Also, the original as well as the
copies of an agreement should be
properly sealed ,in the Divisional
Qfllce.
6.45. Deposit of Earnest Money with the
Tender
(a) No tender should be received or ac-
. cepted unless accompanied by Currency
Notes/Rece•ipted Treasury Challans/De-
posit cash receipts of a Schedule Bank

130
guaranteed )Jy_ the. Reserve Bank of India as
earnest money equal to the amo(Jnt noti-
fied in the notice inviting tenders. The
amount of earnest money to )Je deposited
should normally , equal to five per cent of
the total probable payment to be made to
the con tra.ctor .under the. terms of the con·
tract rounded to the nearest fifty rupees.
Thus earnest money for a contract of the
value .of Rs. 9,750 should be Rs. 500 .. The
actual amount to be fixed. in speClial cases
of too big or too small contracts is, how-
ever, left to the discretion of the authority
competent to accept the tender, who should
ensure that the amount of. earnest money
fixed is sufficiently large to be a security
against loss in the·- case of the contractor
failing to furnish. the required security
w,ithin the appointed time after the accep-
tance of his tender, or until the sums due
tq him . form a sufficient guarantee, as the
cp.se- may be.
· (b) Earnest monel[ deposits,- which are
crec\itabie- to the Head "Civil _ Deposits-
Revenue- Deposits", may be . made by con-
trnctors directly at a treasury or a sub-
treasury .. No previous authority of a depart-
mental officer is- necessary but the deposi-
tor must state the designation of the officer
in whose favour he• makes the deposit and
the 11ame of the work as given in the notice
inviting tenders. These ·deposits are dealt
with in accordance with paras 626, 630 and
6.31 of the Treasury Rules Vol. I. In cases
where the earnest money is received ,in
legal tender note and returned to the· con-
tractors the same day on which the tenders
are opened, the procedure laid down _, in
Note 3 to par!lgraph 6.3,1 of the• C.P.W. Ac-
count Code (1965 edition) may be followed.
When; however,- it is not _convenient to -do
so, the ordinary procedure should be ob-
served; · within 30 days of. the date of hindrance on
(c) Th~ various forms of sectiri ty depo-
sits are detailed. in' Chapter 15 ·of C.P.W.
i).ccomit Code (1965 edition). The earnest
inoney, whfc)l -!l 'tenderer for a contract is
called upon to furnish along y;ith his tender
for the contr<J-ct, is not a security deposit
within the meaning_ of Rule 45 of the
Savings Bank Rules for depositors. No ac-
count can, therefore, be opened -for the de-
posit of such earnest money in the post
office· savings bank nor can any cash certi-
ficate be issued towards the investment of
such money, (D.G.P. & T., New Delhi, letter
No_ IM-547 /34 B, dated · 17th ·February
1936) - . . '
6.46. Provision in Contracts for Imported
Stores. · contract
. In_ framing . co~ tracts of any description,
1t should be cons1dered whether it will not
he desirable to ret!)in it). _the hands Pf do.v~
:rnm~nt the sUpply of imported or othel'
!l)).portant materials, if they are reguire.d to·
any considerable extent. In such cases the
terms of contract should be arranged ac-
cordiJ}gly, and stores should either be su'p-
1plieq from the existing Government stock
or 'obtained in the ordinary course by .In-
dent on the Directorate General, Supplies
anq ))isp~sals, .New Delhi, or by purchases
in the local ·market. · years to include provision for Revocation
6.47, Ca]cuhitioil of 'Rebate/Premium
The. r~bate or premium under ciause ]2
of item rate contracts in C.P.W.D. form 'No:
8, which the tenqered amount bears to the
estimated cost of work put to tender
should be worked. out on the basis of gros~
estimated cost ((nduding cost of materials)
and not on the net amount. · ·
6.48. Rati_fication of Agreements by Higher
Authonty ou Account of Aclclltional Work
The ratification by the next higher au tho·
rity_ of an agreement, executed by a lower
authority, which has exceeded the ·ratter's
powers of acceptance by reason of addition~
al work having to be done, which was not
contemplated in the original agreement, is·
not necessary. It is sufficient if the parti·
cular .item or items of war k responsible for
brmgmg !l contract above the figure which
was within the lower authority's power of
acceptance, are intimated to the next higher
authority for approval.
6.49. Extension of Stipulated Time In a
Contract . be allowed except in very exceptional cir-
It is es~el).tial that the condition of a con-
tract, whiCh requires that the . contractor
should apply 'for extension, when .necessacy
accO\J')t of which he.desires such extensions,
should be rigidly observed .. It is the duty
of all the Divisional Officers to see that the
applications for extensionS' are submitted
in proper time and- ·not· after the completion
of the work or the expiry of the stipulated
date of completion.
The powers to extend the date of com-
pletion of work vests in the authority ac-
cepting the tender. Divisional Officers have
no power to waive penalties prescribed in
the contract for late completion of work or
any other cause. All such cases should be
referred to th~ Superintending Engineerc
6.50. Date of completion for . purposes 9f ·
The date of completion of a work is t};!e
date on which it is finished and not the
131
date op _which final measurements are_ re-
corded by the officer-irl-charge. To en11ble·
audit to satisfy itself that a work was exe- ·
cuted within the time prescribed in con-
tract, the date of actual completion of a
work should be noted both in the final bHI
of the· contractor as well as in the measure-
ment book in which the firial measurements
are recorded.
6.51. Contracts Enduring for More than 5
or Cancellation by Government
All of!1cers entering into contracts endur-
ing or likely to endure for a period of more
than 5 years, on behalf of Government,
should wherever possible include in the agree-
ments or contracts a provision for uncondi-
tional power of revocation or cancellation
of such contracts by Government, at any
time on the expiry of six months' notice to
that effect.
[Govt. of India, Finance Department
No. F. II(7)E&II/39, dated 6th July
1930.] .
6.52. Sanction of Extra items and Extension
of Rates
(a) Officers of the C.W. & P.C. have been
delegated with powers to sanction rates for
additional and substituted items of works
.in respect of each contract to the extent
mentioned in para 5.35. These powers are
to be exercised· for technical reasons only
and are in respect of each contract. ·
(b) Alteratio)\s in rates after submission
of tenders but before acceptance should not
. cumstances and under the order, in writ-
ing, of the authority competent to accept
the tender, who should see that by such
action he will not he unfair· to other ten-
deters. When there has been close competi-
tion for a particular work, the alteration of
a tendered. rate may be a very serious m!lt-
ter. Attention is also invited to para 95(c)
of the C.P.W,D. Code (1959 edition).
6.53. Enforcement of Terms of Contracts and
Arbitration on Disputes
(a) Engineers and their subordinates are
responsible for the strict enforcement of
the terms of the ~ontracts and for not act-
ing in any manner; which would tend to
nullify or vitiate a contract. . AU contract
dee,ds must he ~xecljted on one or other of
the stand~rd fqrms, but they may be modi-
fied to smt local requirements after consul-
, tatioils with the competent authority. All
agreements or security bonds entered into
with the Commission· by contractors for the
execljtion of, work OJ;" for securing. the due
performance of contracts are "xempted
from stamp duty.
(b) Clause 25 of the standard form of
contracts P.W.D. forms Nos. 7 and 8, clause
14 of C.P:W.D. form No. 9, Clause• 4 of form
No. 11~ are arbitration clauses, which pro-
;'lde ·that all questions and disputes relat-
mlil , to certain matters specified therein,
ansmg at any stage whatever between the
parties shall be referred to the sole arbitra-
tion of the person appointed by the Chief
Engineer incharge of the work, whose
awa:·d shall be fmal and binding on all
partles to the contract. Under the provisions
of the Indian Arbitration Act an award is
liable to be set aside in a co~rt of law on
the ground that the arbitrator has miscon-
ducted himse.lf. The pj"oceedings and the
arb1trator are also liable to be removed on
the same grounds. It is, therefo~e, most im-
portant that the person so appointed as
arbitrator should act as a regular court and
not as a departmental officer of Govern-
;nent. The follow_ing directions, drawn up
m consultatlon w1th the Government Soli-
citor, are laid down for the guidance of all
arbitrators:- ·
.(1) An award made by any person so
appointed under an arbitration
clause on. a dispute relating to any
matter specified in the clause is a
legal award. In the absence of cer-
tain legal flaws, it is final and bind-
ing on the parties to the dispute.
(2) The arbitrator hils to interpret the
contract, and this clause does not
give him an authority to go outside
and to award payments not provid·
ed for in the contract,
(3) In respect of claims other. than
those falling within the scope of the
arbitration clause, the Chief Engi-
neer will function as an agent of
Gov:ernment and· as S\JCh wlll be
bound by instructions and orders
of Government.
( 4) The Chief Engineer. should not com-
municate any opinion to the con-
bcactor on any point, which is
hkely to form the subject of dis-
pute, unless he is appr0ached in
. his capacity as an arbitrator,
(5) Action under an arbitration clause
should be taken only upon applica·
twn m wntmg by the aggrieved
party. The application must specify
all the points in dispute on. which
arbitration is desired, The points
must be such as are clear! y cover·
 132
ed by the arbitration clause. Any
point not covered by the clause
cannot be arbitrated upon except
with the consent of the parties.
(6) On the receipt of the above men-
tioned application the person
appointed as arbitrator should act,
not as a departmental officer sub-
ordinate to the Government, but as
, a quasi-judicial officer adjudicating
upon the claims of the contractor
on the one side and of the Gov-
ernment represented by the Execu~
tive Engineer on the other. He
should conduct the proceedings and
announce the award with the full
realization of Its legal consequen-
ces.
(7) Full opportunity to adduce all rele-
vant evidence and to address argu-
ments should be allowed to both
the parties. The arbitrator himself
should examine the parties, record .
evidence and give his findings so
that there may not be any judicial
misconduct.
(8) The person appoiuted to arbitrate
should not refer any point in dis-
pute to a departmental superior or
to the Government Solicitor for or-
ders or for opinion. He should act
strictly in accordance with the pro-
visions uf the Indian Arbitration
Act.
(9) In giving his decision the arbitra-
tors should take cognizance· only of
the. evidence and arguments pro-
p~rly placed before him by t)le
parUes without being prejudiced by
departmental orders, unless they
have been incorporated in the ag-
reement.
(10) The award should cover all and
only the points submitted ,for arbit-
ration.
(11) The arbitrator shall make his
award within four months after en-
tering on the reference. or after
having been called upon to act by
notice in writing from any party
to the arbitration agreement or
within such extended time as the
court may allow.
Note-(i) An extension of
time may be
applied :for through the local gov-
ernment pleader in cases where the
award cannot lie given within the
prescribed period of four months
where the refernce to arbitration is
under the arbitration clause of the
agreement.
(ii) In cases where reference to arbit-
ration is through intervention. o.f
court, then the court may be moved
either through the local Govern-
ment Pleader or directly to extend
the time fixed by the court for
filing of the award.
In both cases the consent of both the
parties may be obtained in wr.iting
as far as possible and grounds on
which extension of time is required
should also be specially stated.
(12) All proceedings before the . person
acting as arbitrator should be sign-
ed by him as an arbitrator.
6.54. Arbitrator's Award and Memorandum
to Accountant General
The award made by an arbitrator is bind-
ing on both parties and there can , be no
question of the audit department or of gciv,
ernment criticising the action of the· arbit-
rator, unless misfeasance or ma.lfeasance is
so clearly apparent as to render it impera-
tive for Government to take legal action to
have• the. award made by the arbitrator set
as1de. As, however, it is desirable that the
~udit department should be in a position
to ascertain whether the arbitration pro-
ceedings .. resulted from the failure of the
departmental officers concerned to carry out
their duties properly, it is necessary to
acquaint the Accountant-General concerned
with the entire circumsta1,1ces necessitating
a reference to arbitration. To enable this
to be done. the officer of the Commission
representing Government in an arbitration
should. prepare a memorandum showing the
full facts dealing with the circumstances
leading up to arbitration. and stressiug whe-
ther or not there has been any failure on
!he part of any departmental officers con-
cerned. which has contributed to the need
for arbitration. The memorandum should
be prepared as soon as arbitration proceed-
ings are completed and sent to the Cm:nmis-.
sian for consideration and then, on receipt
of the latter's observations, forwaraed to
the Accountant General concerned.
6.55. Accounting of Tender Forms
The. following procedure is laid down for
the accounting· of tender forms:-
(1) All tender forms should be priced
· and the price printed on the form.
(2) All tender forms should be kept jn
· charge of ·the· cashier in divisional
offices and the sub-divisional clerk
in subcdivisional offices.
133
(3) All forms received in the divisional
or sub-divisional bffice should be
entered in a register in Form No.
C.M. 6.8 together with the number
· and date of the letter or invoice
with which they are received.
( 4) The register should contain a
chronological record of the issues
. of tender forms showing the name
of the person to whom issued, the
number of forms issued and the
amount received.
( 5) The register of the sale of tender
forms should be treated as a subsi-
diary cash book and its pages
should be machine-numbered.
( 6) The money received by the cashier
or the sub-divisional clerk on account
of sale of teYtder forms should he
entered daily in the divisional or
sub-divisional cash book as a lump
sum. This daily total should agree
with the detailed record in the re-
gister of the sale of tender forms.
(7) On the '25th of each month, the
cashier or the sub-divisional clerk
concerned should close the register
by striking the balance o.'f forms in
stock, the number of forms sold,
and· the amount of cash realised.
He should also count the forms in
hand. Thereafter, the forms and the
entries in the register should be
checked and verified by the divi-
sional or the sub-divisional officer
concerned.
[Govt. of India, Department o'f Indus-
tries and Labour letter No. GL-II,
dated 21st August 1935.]
6.56. Execution, Renewal and Registration
of Agreements
(1) Delays in the execution or renewal of
agreements are most objectionable, and
sometimes result in loss to Government.
They should be executed, whether by way
of renewal or otherwtse, as the case may
be, prior to the dates from which they come
into force and not after the expiry thereof.
(2) It is not necessary that the signature
of the other party to the· agreement must
be taken in the presence of the divisional
officer although it is always desirable to
have it taken in the presence of a respon-
sible officer. Where the gther party cannot
conveniently attend the office of the divj,
sional offic-sr, any other officer 'such as a
sub-divisional officer, whose office can be
conveniently attended by the other party,
may be asked by the Divisional Officer con-
cerned to obtaiu the signature of the· other
party on the .agreement and also to affix
his own signature (with date) as witness.
Care should be taken that alf corrections
and erasures in the agreement are clearly
marked and initialled by the other party
and the witness to the agreement, as negli-
gence to observe this precaution is a fruit-
ful cause of litigatio!\.
(3) In order to obviate the necessity~ of
lengthy correspondence later, detailed in-
structions should be given to the officer,
who is required to act as a witness to the
signature of the other party, iu regard to
the following points:
(i) If an agreement is entered into
with a municipal committee or any
other local body, it should be sign-
ed by the President and one other
member for and on behalf of the
said local body or by the executive
· officer of that body.
(ii) If an agreement is <entered into
with a firm, the member of the firm
signing the agreement should be
required to produce the power of
attorney in his favour before his
signature is accepted on behalf of
the firm.
(iii) If the manager of a company signs
an agreement on behalf of the com-
pany, a certificated copy of resolu-
tion of the Board of the company
to the effect that the agreement in
question has been placed before the
Board and is app1'0ved, should be
called for and attached to the
agreement.
(4) The date of an agreement is that on
which the last of the necessary signatures
thereto (ordinarily that of the officer com-
petent and authorised to execute such docu-
ments on behalf of Government) is made;
and it is that date, which is to he inserted
in the first line of the preamble to the
document. The period for which the agree-
ment is to be in force should always be
stated expressly in the first clause of the
operative portion of the instrument so that
the date of the commencement of that
period is not left as a matter for conjec-
ture.
{5) No agr.eement or contract with Gov-
ernment should be signed for and on behalf
of the President of the Republic, unless it
is complete in all respects and is approved
by competent authority. {Officers of the
Commission, who can so sign the agree·
menas are specified in the N otitication
I APPENDIX 1.1
I (Iteferred to in para 1.3)
!
I ORGANISATION CHART OF-CENTRAL WATER AND POWER COMMISSION

CHAIRMAN

-------·--·-----------·-·----~---------

r,
I

r-- Member (Water ReSouroos) Member (Floods & Soil Conser. Chief Engineer (Field Inv, Mo~l,,
'i

(utn;s&t;on) Member
Uetu her (Designs & .Research) Member (Progioss and. Plp,nt, alrd
Machinery)· va.tion) and Trisuli)

I I
![

I. n;reoto1· Jams I) I. Director (TE)* l. Director (SWR)

I
1. Chief Engr. (Floods, ER)
I
I. S.E. (Inv. C. I) l. ~~l.etor (FE.):) . I. Ohio

2. DirectOr (Dams Il) 2: Director (P'" & M.) 2-. Director (WIN} 2, Director (U'.r) 2. S.E. (Inv. C. II) 2. D foetor (lllj.II) 2. Dy.

3. n;roctor (Dorua III) a. Director. (TM & S) 3~~Director (Hydrology) 3·. Director (FCD) 3. S.E. (Ch. I.C.) Secretary 1. Director (P & P) , 3. ~!;ector (I\"1!) 3. Dire

4. DircotOil (FBTI) 4. Director (R & C) 4. Director (FE) 4. Directb:r (SC) 4. S.E. (CGC) 2. Director ( TEO ) 4. ~lr·eotor (LEI & r.riJ 4. Dire

3. Under Secy, ( Admn.) 5. r(lt•otor (U'f) 5. Diro

5, Direntor '(Canals) 5. Director (P & P) 5, Director (Statistics) 5. S.E. (FF) 5. S.E. (CDC)

6. i\lr•otor (Cornml.) 6. Dire

6. Director (D, Oo·ol'd.) 6, Library & Informa.tioil ':Bui-!)&.R· 6. Director (DVC) 6. Liaison Office

7. n;rcctor (G & S) 7. ~~~·eclor (PRI) 7. Dire

8. Director (CSMRS)
B. ~odd Ban~ & P.P. (',ell
I
9. Director, OW & PRS (Poona) i
II
I
!r
I
l:
r,
0To al~o work under Member (WR) & Member (F & ~0) £or projects under thelil• 135·136
I'
 APPENDIX 1.1
(Referred to in para 1.3)
ORGANISATION CHART OF CENTRAL WATER AND POWER COMMISpiON

CHAIRMAN

--· --------

Power Wing
- - - - - - - - - v i c e Chairman

liI
j
!I

I
I! . \
J & Soil Conser. Chief Engineer (Field Inv, Me~b~r
,, (Utilisation) Member (Hydro Electric) Member (r•rmal) Member (Com~ercial)
1) and Trisuli)
.I
I
ngr. (Floods, ER)
I
I. S.E. (Inv. C. I) I,
·I
~~foetor (FE·l) I. Chief 1gineer I. Chief Engineer 1. Senior Acots. Officer I
'•
'\ .
(Ui') 2. S.E. (Inv. C. II) 2. .DI~otor (FE-II) 2. Dy, Chief Engineer 2, Dy. Chief Engineer 2. Senior Aoots. Officer II

'(FCD) 3. S.E. (Ch. I.C.) Secretary 1. Director (P & P) . 3. ~li;ector (Rli)) 3. Director (SG) 3. Director {TMD)

'(SO) 4. S.ll. (CGC) 2, Director ( TEC ) 4, ~!rector (LS & I"D) 4. Dlrcctot (HEP) 4, rfireotor ('l'CD)

5. S.E. (CDC) 8. Under Sooy. (Admn.) 5, Jli;ector (U:J') 5. Director (Transmission) 5, Director (TED)
,!
6. Lia.ison Office 6. At!~ctor (Comml.) 6, Director (HED·l) 6. Director (TPS)
'

7. Director (TPC)

8. Director, TPSPT (N)

9. Director, TPSPT (D)

10, Tru.ining Cell

11. Badarpur Therma.l Power

Station Construction OrQ
ga.nisa.tion

135•186
 ' I ArPENorx 1.2
\ I
,.
:;'1
'I
(Referred to· in para 1.4)
RULES OF BUSINESS OF THE C.W.&P.C.
l
·J
'I
[Vide C.W. & P.C. (WW) No.
The Central Water and Power Commis-
i' sion shall consist of the Chairman, Vice-
:_l Chairman and all full-time Members.
I
2. Each Member shall be in charge of the
subjects allocated to him by the Chairman,
from time to time.. However, when any
1 Member is absent on leave, deputation, etc.,
I his work shall be distributed among other
Membe'rs/Officers by the Chairman.
'1
I · 3. The business of the · Commission shall
be transacted by the following methods:--
I Control Boards on which the C.W.
(i) by discussion at meetings of sepa-
rate groups or of the entire Com
II mission;
(ii) by circulation of the case to the
Members, Vice-Chairman, and the
Chairman;
(iii) by consultation with the Chairman,
or Vice-Chairman by the Member
'"''
concerned; and
(iv) by the Member concerned in res-
pect of matters not detailed in Rule
4 below.
,. 4. The .cases required to be disposed of by
each method mentioned in clause (i), (ii),
'i ·'' '' I, (iii) of Rule 3 shall be as follows:-
-~, ' '\ '
(i) By 'discussion as. follows:
(a) Matters relating tp both the Water
Wing and Powe.r Wing will be dis-
cussed at a meeting of the entire ·
Commission. This will .he presided
over by Chairman, and attended by
Vice-Chairman and· Members of
both the wings.
(b) Matters relating to Water Wh1g only
will be discussed at a merting which
will be p·res.ided over by Chairman,
and attended by Members of the
'• ·l···l·.·; ,, ' \ ,, '_,,, , .... ,. Water Wing only.
(c) Matters relating to !;'ower Wing
only will be discussed at a meeting
whlch will be presided over by the
Vice-Chairman, and attended by
Memb,..rR of the Power Wing only.
137
'.!. ::
22/13/:63-Adm. V, .dt. lHl-63]
(ii) By circuLation of the. case to the Mem-
bers, Vice-Chairman, and the Chairman:
· (a) Plans in respect of un.lfied develop-
ment of river basins including
flood control and hydro-electric
generatwn.
(b) Research on basic problems ..
(c) Standard designs.
(d) Important construction problems of
major river valley projects under
& P.C. is represented.
(e) Evaluation of progress of work and
expenditure of major river valley
projects under constructiO\l.;'·
(i) Report on a11 major pr'6jects inves-
tigated by the CW&PC at the final
stage and before being put up to the
Technical Advis.bry Committee of
the Planning f'!ommission.
[The procedqt'e for putting up the
comments etc. will be the same as
laid down for medium projects un-
der item iii(a)].
(g) Composition of delegations to In-
ternational conferences, associations,
etc.
(h) Selection of candidates for training
in foreign countries ·and proposals
for obtaining foreign experts under
various aid programmes.
(i) Important administrative matters
to be determined by Chairman/Vice-
Chairman. · ··
(j) Any other matter in regard to which
the Chairman, Vlce·Chairman or a
Member desires a decision or direc-
. tion of the Commission.
If the Chairman/Vice-Chairman is unable
to· be present at a meeting of the Commls;
sion, the senior most Member present in the
meeting will act for him and shall have all
the powers of the. Chairman/Vice-Chairman
at the me.eting, provided that, in respect of
any specific decision arrived at in such a
 138
meeting, the Chairman/Vice-Chairman may
direct that no action shall be taken thereon
and that the said decision shou1Ci be consi-
dered at a meeting at which he is present.
When business is to be transacted by dis-
cussion at a meeting of the entire Commis-.
sian the quorum for such a meeting shall be
three, provided at least one Member from
each of the Water and Power Wing is pre-
sent, but the Chairman may adjourn any
business ·at -a meeting if he .is of the opinion
that it cannot conveniently be transacted
owing to the non-attendance by any Mem-
ber.
The decision of a majority of the Members
w'll be the decision of the Commission, a
dissentient Member or Members, Vice-Chair-
man or the Chairman having the right to
have a separate note of dissent recorded.
(iii) By consultation with the Chairman(
Vice-Chairmqn by the Member con-
c~rned;, ...
(a) Reports )n re$Pect of medium pro-
jeot ipve,tigated. by· th,e CW &PC at
tlw. fi.ni'J ~tage and belPre being put
up to the Technical Advisory Com-
mittee of the Planning :commissicm.
(According to .. the . existing proce-
• dure, ·medium projects investigated
by the C.W. & P.C. are being scru-
tinised ' by the · ·various specialist
, direCtorates iri the Commission and
. '·. also _--put up, wherever necessary, to
· the Members or even Chairman. It
is only after such scrutiny that the
nroject reports are sent to the State
Chief : Engineers who in turn for- ·
rrulate their proposals based on the.
reports, and send them to the Plan-
ning Commission. From the Plan-
ning Commission, the Project re-
ports are received back in C.W. &
P.C., and . at this final stage, the
T.E./T.E.C. Directorate of the Com-
mission is required to conduct only '
a broad scrutiny of the proposals. At
this s.tage the project· report will
have to be shown to the Chairman/
· Vice.Chairman before putting up to
the Technical Advisorv Committee
of the . Planning Commission. In
· case, however, it. is observed that
the proposals actually put up by
the States contain. substantial modi·
fications or present any complicated
aspects, the Member in charge will
bring the matter to the notice of
the Chairman/Vice-Chairman so
that the specific issues can be refer-
red to the Consultants for recording
their views. Reference to Consul-
tants shoul<J., as far as possible,
relate only to specific points and not
to the whole of a project report).
(b) Inter-transfers of constructio.n plant
and equipment on river val1ey pro:
jects.
(c) Comments on maj-or projects refer-
red by the State Governments before
these projects are included in the
five-year Plans.
(d) Advice to States and Ministries re-
garding important tenoers. (In many
cases, tenders in respect of projects
are sent to the Commission for ad-
vice. In such cases, advice on tenders
upto the value of Rs. lO .lakhs may
be given by the Member concerned,
while for values ranging from Rs. 10
to 50 lakhs advice may he-given by
him in consultation with Chairman/
Vice-Chairman. But all cases con-
cerning tenders of Rs. 50 lakhs and
above should be finalised ill tl).e res-
pective Commission Meetings where
at leasttwo.Members, apart from the
Chairman/Vice-Chairman •..are. pre-
sent. There woulli also be other cases
where the Commission may be called
upon to giv~ advice in regard to ten-
ders, e.g. at Control Board Meet-
ings. In such cases the· vii'WS of the
Members representing the C.W. &
P.C. in the rnatter of tenders may not
ultimately be accepted by the out-.
side body concerned. The principle
should, however, be that where
prior consultation· has taken place in
the matter .in the C.W. & P.C., the
Member concerned shall only act on
the basis of the decision taken in the
Commission while putting forth his
views. at the meeting of the Control
Boards or other authorities).
(e) Requests from other Ministries and
Departments of the Govt. of India
for undertaking work not connected
directly with Irrigation and Power.
5. Cases 'not falling under any of the head-
i.ngs mentioned in Rule 4 will be disposed
of by the Member concerned on his indivi-
dual responsibility.If aMe'rhber of the Com-
mission. while disposing of an important case,
feels that the decision takeh by him shou1d
be brought to the notice of the other Mem-
bers of the Commission, he shall submit the
case to the Chairman/Vice,Chairman, and if
the Cha.irman/Vice-Chairman agrees, ex-
tracts from the d-ecision sha'll be forwarded by
the Member concerned to Secretary, C.W. &
P.C./ Administrative Offic~r (Power Wing)
who will have them circulated to other Mem-
bers for· tllleir information.
139
, ·6. Papers necessary for consideration of a
c.ase falling under Rule 4!(i) and (ii) al5ove:
(i) (a) All cases pertaining the meeting re-
ferred to in para 4(i)(a) above shall
be referred to the Secretary C.W. &
P.C., who shall act as Secretary to
the Commission (here-in-after called
the Secretary) alongwith a summary
of the case giving facts of the case,
the point or points for decision and
thE' recommendation of the Member
in-charge. The Secretary shall obtain
direction of the Chairman as to whe-
ther the case may be disposed of by
circulation or by discussion at a
meeting of the entire Commission,
and inform the Vice-Chairman or
Member concerned of the direction
given by the Chairman.
.(b) All cases pertaining to the meeting
referred to in para 4(i)(l?) above
shall be referred to the Secretary,
C.W. & P.C., alongwith a summary
giving facts of the case, the point or
points for discussion ani:! the recom-
mendation of the Member-in-charge.
The Secretary shall obtain the direc-
tion of the Chairman as to whether
the case may be disposed of by cir-
culation or by discussion at a meet-
ing, and inform the Member concern-
ed of the direction given by the
Chairman.
(c) All ca.ses pertaining to the meeting
referred to in para 4(i)(c) above shall
be referred to the Under Secretary,
Power Wing with a summary giving
facts of the case, the point or points
for discvssion and the recommenda-
tion of the Member in-charge. The
Under Secretary shall oblain direc-
tion of the Vice-Chairman, as to
whether the case may be disposed of
by circulation or by discussion at a
meeting, and inform the Member
concerned of the direction given by
the Vice-Chairman.
(ii) Whether it is decided to discuss the
case at a meeting, the Secretacy I
Under Secretary, Power Wing; shall
inc1ude the item in the agenda.
7. Procedure for meetings of the Commis-
swn:
(i) (a) A meeting of the entire Commission·
to consider matters common to both
the· Water Wing and the Power Wing
shall be convened by the Secretary
of the Commission as and when ne-
cess.ary, after ascertaining the con-
vemence of Chairman, Vice-Chair-
man and ,Members, provided that
Chairman or, in his absence, the
Vice-Chairman, may, at _. any· time,
direct that a meeting of the Commis-
sion be convened to discuss an ur-
gent matter even when it may not
suit a particular Member of either
Wing due to his absence on. tour or
otherwise. ·
The Chief Engineers of the Commis-
sion may be invited to participate in
the deliberations, but they would not
sign the minutes. Copies of the agen-
da notes and minutes of the Meeting
will also be sent to the Under Secre-
tary, Power Wing.
(b) A meeting to consider rnatters relat-
ing to the Water Wing only shall
ordinarily be convened by th~ Secre-
tary of the Commission on the first
Monday of the month or . the next
working day, if that Monday is a
closed holiday, provided that the
Chairman or. in his absence, the
senior-most Member in the Water
Wing, may, at any time, direct that
a special meeting of the Water Wing
of the Commission be convened on
any other day to discuss an urgent
matter.
A copy of the agenda will be sent to
the Secretary, C.W. & P.C., as soon
as possible, to enable Chairm.an to
decide whether any subjects could b<>
better discussed at a combined Meet-
ing of the Commission. A copy of
the agenda notes and the minutes of
the Meeting will be sent to the Under
Secretary, Power Wing, for the in-
formation -of the Vice-Chairman and
Members of the Power Wing.
(c) A meeting to consider matters relat-
ing to the Power Wing only shall be
convened by the Under Becretary,
Power Wmg, on a certain day (to be
fixed in consultation with the Vice-
Chairman or, in his absence the
senior-most Member of the Power
Wing), provided that the Vice-Chair-
man, or the senior-most Member,
n;ay, at ~ny time, direct that a spe-
Cla1 meetmg of the .Power Wing be
convened on any' other day to discuss
an urgent matter.·
A copy of the agenda will be sent to
the Secretary, C.W. & P.C., as soon
as possible, to enable Chairman to
decide whet)l'er any subjects could
be better discussed at a combined
Meeting of the Commission. One
copy of the agenda note.s will be put
/ ~-c_l
 140
up to Chairman £or information and
a copy of the minutes will be ci;cu-
lated by Secretary, C.W. & P.C. to
Chairman and Members in the Water
Wing for their information.
(ii) The agenda slw'l\ling the cases to be
discussed at the me-etings shall be
issued by the Secretary /Under Sec-
retary, Power Wing to the Chairman,
Vice-Chairman and the Members, as
~ the case may be at least 4 days be-
fore the date of the meeting, provid-
ed that . the Chairman/Vice-Chair-
man or the senior-most Member in
.. -. ¢ither: Wing may, jn urgent -cases,
dispense with the requirement.
(iii) No ease shall ordinarily be placed on
the agenda of the monthly meeting
unless all the papers relating to the
case have already been supplied to
the Chairman, Vice-Chairman, and
Members or are . issUed with the
agenda; ·provided that the Chair-
man(Vie!l-Chairman ·may, in, urgent
cases, disp<:nse with this require-
ment.
(iv) The Seqetary (Under Secretary,
Power Wing shall prepare a dra'ft
record of the deci.sions taken at the
meeting. The draft shall be circulat-
ed by · Secretary /Under Secretary,
·Power Wing, to the Cha'irman/Vice-
Chairman and Members for confir-
. mation or suggesting · any amend-
ments. The draft minutes shaH be
··.returned within 48 hours of their re-
cejpt, duly confirmed or amended, by
·the Chairman, Vice-Chairman and
Members to the Secretary}Under
Secretary, Power Wing, who shall
put them up to the Chairman/Vice-
Chairman for approval.
. (v) On receipt of the minutes duly ap-
proved by the Chairman/Vice-Chair"
man, the Secretar:y /Under Secre··
tary (Power Wing) shall sign and
issue the minutes. The Secretary I
Undel:' Secretary (Power Wing) shall
take necessary action according to
the ·meeting's decision on matters.
with which he is concerned and/ or
forward an extract of· the decision
on a case to the officer who had re-
ferred It to him, for infonp.ation or
taking ne,cessary action if any. The
minutes of the meeting should be
confirmed at the next formal meet-
ing,
·(vi) A copy, with requisite number of the
spare copies, of the minutes of each
meeting of the Commission sha'll be
sent ,to the Secretary, Ministry of
Irrigation & Power. A copy of the
minutes shall also be forwarded to
the Private Secretaries tci the Minis-
ter. for Irriga.tion and Power, the
Minister of State for Irrigation &
Power, the Deputy Minister. and the
Secretary for infm:mation of the
Ministers and Secretary.·
(vii) .The Secretary to the Commission/
Under Secretary Power Wing,· will
put up for the information of Chair-
man/Vice-Chairman and Members;
at the next·formal ffif\eting, a stat<>-
ment showing the action taken. on
the various decisions in the Com-
llJ.\ssion Meetings.
APPENDIX 2.I
~(Referred to in Para 2.3)
ACCOUNTING .PROCEDURE IN THE CENTRAL WATER AND POWER
COMMISSION FOR CONTINGENCIES AND WORKS EXPENDITURE,
'The disbursements, other than pay and 3. · In respect of expenditure relating to
allowances of the staff, at present being categories (Jil .and (iii) specified in para 1
made in the Central Water and Power Com- above, an estimate should be prepared and
mission mayc be divided into the following sanctioned for each work, which would be
categories~ entmsted to Technical (Engineer) Officer-
normally a Director, Deputy Director and
(i) Ordinary office contingencies of the in respect of Projects, Superintending En-
Commission. gineer /Project Officer or Executive Engi-
neer. These officers will have all the execu-
(iiJ Expenditure in coimection with the tive powers and responsibilities attaching
preliminary regional surveys and to their works. The Directors and _the Pro-
I investigations, which though charged
to "contingencies'·' is similar to. ex- ject Officers exercise the powers of Superin-
tending or Executive Engineers according to
penditure on .works in the Public their rank in respect of works un.der their
Works Department.
II charge. Deputy Directors or Executive En-
gmeers entrusted with •my work will exer-
(iii) Expenditure in connection with Pro-
jects (inchiding contingeni!ies) where cise the powers of Executive Engineers.
I These powers are extended to...:..
either divisional offices have not yet
been created or a project officer in- (i) Technical sanctions to estimates.
curs . the expenditure. on . behalf of
any of the divisions or retains any (ii) Calling and acceptance or' tenders.
work directly· under himself or any
·(iii) Drawing up of contracts.
other specialist officer in t):le C'lm-
missiOn. · (iv) Preparation, examination and pass-
ing of claims. (All daily l;abour re-
· 2.<Bills and claims will be examined by the ports, muster rolls, etc,. will be put
Accountant and approved by the following up to the officer concerned for ap~
officers before being finally passed for pay- proval as also all bills for work
ment by the Accounts Officer- · done and measured in measurement
. books).
(a) Bills for expenditure by the staff (v) Recording and review of measure-
accompanying Chairman, Members, ments.
Directors, Project and other Officers
of the Commission on tour shall be Cvi) Entertainment of work-charged es-
approved by the officer concerned. tablishment.
(b) Bills for expenditure chargeable to (vii) Maintenance of initial accounts of
a. Project shall be approved by the stores and allied matters, as for .
Superintending Engineer /Project instance the issue of stores to works,
Officer concerned. etc.
4. The position in respect of other matters
(c) Bills relating to the Technical ex- will be as follows-
penditure of a Directorate for which
specific funds have been allotted ( a) Periodical Budget Statements--
shall be passed by the Director or Each Project (or other) Officer will
the Deputy Director concerned. The intimate to the Accounts Officer
latter will exercise only the powers the funds required for each of the
of the works under his charge, which are
, head of an office. alreadv sanctioned or are under
(d) All other bills shall be passed by execution. B_esides, each . Project
the Under Secretary as head of Officer and .Directorate will intimate
office and the Secretary if beyond funds required for works to be
his powers of sanction. undertaken in the Commis~i.Qn,

From the data thus supplied the
Accounts Officer will frame budget
estimates relating to the disburse-
ments to be made by him for inclu-
sion in the budget st<~tements under
. the IVIaj or Heads concerned.
(b) Control of Expenditure--
Works abstracts detailing the ex,
penditure during and to end of each
month wi)l be prepared under the
officer in charge of the work. State-
ments comparing the (monthly and)
up-to-date expenditure of the year
with allotments will be prepared by
the Accounts Officer and submitted.
to the Superintending Engineers/
Project Officers and Ilirectors con-
cerned.
(c) Review of Outstanding Ba1ance in
Contractors' and other Suspense
A.c·counts-
Recoveries will be made as and
when due from the claims for pay-
ments by the Project (or other)
officers or in cash but the Accounts
Officer will also watch and clear
the outstandings as a Divisional
Officer and keep the other officers
informed gbout the outstandings in
respect of their works.
j
ll
i
i
(d) Stock Taking- '
This will be arranged for through
the officer in charge of stores in the APPENDIX 2.2
Commission and discrepancies dealt
with in accordance with. the rules. (Referred to in para 2.8)
5. ·The demarcation line of duties between
the Accounts Officer and Project (or other) A.-DEFINITION, CATEGORIES, CREA- entertainment of workcharged establish-
Officers is that while the former will be TION OF POSTS ETC. ment should invariably be shown as a sepa-
incharge of the office and accounts as. well rate sub-head of the estimate for a Work.
as the general non-technical details, the In other respects the workcharged staff is
latter will have all the executive powers 1.01. Definition of "Workcharged" Establish- quite comparable to the regular categories.
and responsibilities in respect of the works ment 1.02. Categories of posts in Workcharged
under their charge. The main work of the Establishment
Accol\nts Officer is that of co-ordination and Broadly speaking workcharged establish- At present there are 67 categor!_es of posts
to provide one office for works scattered ment means that establishment whose paY, in the workcharged establishment of CPWD.
over a large area under various oflicers, each allowances, etc, are directly chargeable to A list of the categories and the s9ales of
group by itself being too small to form an "Works". Workcharged staff is employed on pay prescribed by the Government of India
independent accounting unit. For the pur- the actual execution of a specific worl<:, sub- for each category is given in the table
poses of accounts, the Project (or other) works of a specific work, etc. The cost of below-
of!icers will be regarded as Sub-Disbursing
Officers though they will exercise the finan-
cial powers vested in the Superintending and Table showing the approved categories in the Workcharged Establishment of CPWD,
Executive Engineers, as the case may be. their scales of pay, nature Oi.f skill and the wing of the CPWD in which they are
generally employed
The Accounts Oflicer represents the Com-
misswn in this respect and e><ercises con-
trol as and when necessary under orders of
o;ne of the Members of the Commission .. Wing of OPWD
Serial Category Soale of pay Nature of skil1 in which gene-
[Correspondence ending with Govern- No. rally employed
ment . of India, Ministry of 2
-
1 3 4 5
W.IVI.P.U.O. No. DW. 80/33/49,
dated 30th IVIay 1949.] -- A.-Civil Categories

1 Asstt. Carpontor 85--~95--3-110 Somi-ekilled Civil

2 Asstt. Mason 85--2--95--3--110 Do. Do.

3 Asstt. Plumber 85-2-95-3-110 Do. Do.

4 Asstt. UpholsterGr .. 85·-2-95-3-110 Do. Do.

5 Bahdhani 75-1--85-CE.B.-~95 Do. Do,

-·3-101--E.B.-3-110

6 Beldar 70-1-80-E.B.-1-95 Unskilled Do.

7 Canoman II0--8-131 Sldlled Do.

8 Carp~nter 110-3-131-E.B.~- Do. Do.

155

9 Chainman 70-1-80-E.B.-1-85 Unsldlled Do.

10 Ghar&mi 75-1-85-E.B.-2-95 Semi-skilled DO.

-3-101--E.B.-8-110

II Lineman (Plumbing) 75--l--65--E.B.-C2--95 Do. Do.

12 Mate 75-1--85-E.B.-2-95 Unskilled Do.
Supe1•visory.

13 Mason 110-3-131-ll.B.-4- Skilled Do.

155

14 Packer 75--1--85--E.B.--2--95 Semi-skilled Do.

15 PlUmber 110--3--131-E.B.~- Skilled ·po,
!55
16 . Stone Outt!}r 110-3-131-E.B.~- Do. Do.
155
~

143
 144 145

1 2 3 4 3 4 5
2
--------------~------1-- -------1-----+---- ----~ ---------
17 Syoe 7iJ-1~85-E.B.~2- Semi-skilled Civil 110-3--131-E.B.---4.- Skilled F.lect1icn.l
95 47 Moulder
155
HI 'I'~ilor II0-3-131~1.B.-----4- Skilled Do.
155 !10-3~13!-E.E.-4- Do. Do.
48 Operator (E. & M.)
!55
19 Upholsterer 110-3-131--'ffi.B.-4- Do. Do.
155
!50--5~175--6~205 Highly skilled Do.
4:9 Pattern Maker
B~Electrical Categories
110-3-13!-E.B.-----4- Skilled 'Do.
2d Armt~>ture Winder 110-3-13!-E.B.-----4- Skilled Electrlcal 50 Road Rollor Driver
155 155

21 Asatt. Arma.turo Winclor 85-2-95-3-1!0 Semi-skilled Do. Highly skilled Do.

150--5-175~6--205
. 51 Senior Mechanic
22 Asstt. Dlaobmith 85-2-95--3-110 Do. Do.
!50-5--175--6-205 Do. Do.
28 As!}tt, Boilerrolin 85-2-95--3-110 Do. Do. 52 Senior Mechanic (AC &R)

24 Aestt. Fitter 85-2-95--3-110 Do. Do. Do. Do.

53 Senior Operator .. 150--5-175--6--205
25 &stt. Lift Meohrtnio Do. Do.
85-2--95--3-1!0 Semi -sldlled Do.
26 A.!lstt, Lin.oma.n 85-2-95-3-!10 Do. Do, 54 Serviceman (AO & R) .

27 Aastt. Moohrmio 85-2-95--3-110 Do. Do. Do. Do.

55 Stoker 75--I-85--E.B.--2-95
~8 Asstt. Opot•a.tor (E, & M.) 85-2-95--3-110 Do. Do.
110--3--131-E.B.--4-- Skilled Do.
)lg Aastt. 'i'immith 85-2-95-3-110 Do. Do. 56 Tinsmith
!55
30 Aestt. •.rnrMr 85--2--115--3-110 Do. Do. Do. Do.
110--3-13l~E.B.----4
57 Turner
31 A~st.t. Wold"r ... 85-2-95-3-110 Do. Do • !55

85-2-95-3-110 Do. Do. Do. Do.

12 Ae:stt. Wireman 110-3-131-E.E.-4-
58 Welder
110-3-131-E.D,-4-- Skilled Do. 155
BS Bla.ok.amith i'·
155
110-3-131-E,B.-4- Do. Do.
84 BoHerma.n 110-3-!31-E.E.----4- Do. Do.· 59 I Wireman !55
1M
150-5-175-6~205 Skilled Supervi1ory Do,'
811 Boiler Foreman 0.-HorticuUwral Categories
110-3-181-E.R-4- Skilled Do. J:Iorticulture
86 Ca.blt'! J ofntor '70-1-80-E.B.-1-85 Unskilled
155 60 Bhisty

150--5-175-~-205 Hlghly-oldllod Do. Do. Do.

87 Elootrici'a.n 70-1--80--E.B.--1--85
61 Bu11ockman
110-3-131-E.B.-4- Skilled Do.
88 Fitter·
!56 110-3-131-E.B.----4- Sldlled Do.
62 Chowdhn.ry
1
205-7-240 Hlghly-skillodj Do. !55
89 Forema-n (AC, a, B.) '
S~illed-Sttponl­
:1
•ory
Skllled-Sttpotvioory Do.
.:1
63 Mali .. 70-1-80-E.B.-1-85 Unskilled Do.

4:0 Foreman (Elect.) 175-6-200-7-2~0

75-1--35-E.R-2-95 Semi-skilled Do,
64 Senior Mali
'1 Foroma.n (M.oOh.) !75-6-205-7-240 Do. Do,
D.--,Oommon O'at£gories
70-1-80-E.E.-1-85 Upskllled Do.
'2 Khallaoi (Eloet:) Common
85~2--95--3--110 Semi-sldl1ed
110~3~181-E.B.-----4- Skilled Do. 65 Asstt. Painter
143 J...ift Maohtmie
155
!10--3-131-E.B.-4-- Skilled Do.
l!0-3-1Bl~E.B.-t- Do. Do. G6 Motor Lorry Driver
44 Lineman !55
155
110-3-131--E.B.--4- Do, Do.
45 M~ohanic
!55 110----1l-131-E.B.-4- Do. Do.
67 Painter
Do. !55
46 'Mechanic (AO. &; ~-) 110-3--131-E.B.-----4- Do.

-~----~----------~------~----~-----
155
LJS280WPC-!2

1.03. Creation of Posts
Temporary 'Posts: Subject to proviSion
for them existing in the sanctioned work
estimate and also subject to the yardsticks,
0011~JJetent wnthority
Executive Engineee and Asstt.
Engineer inoharge of Indopondont
Sub-Division
Superintending Engineor
Ohiof Enginoor/Engineer-in-Chief
(Thoro is now no oatogory of post in the wodcol1 argcd esta1Jlishmeut tho maximum of whose seale of pay eXceeds
Rs. 300,)
Permanent Posts-Engineer-in-Chief,
CPWD is competent to sanction creation of
permanent posts in the workcharged esta-
blishment of CPWD. The creation of per-
manent posts is to be regulated according to
the Ministry of Finance O.M. No. F. 8(11
ESTS(Spl) /i60. dated 12th August, 1960.
1.04. Classification, Character and Status of
Workcharged Posts
The posts in the workcharged establish-
ment of CPWD have not been classified into
Class III or Class IV. For purposes of grant
of allowances etc. or for medical exami-
nation etc. the posts, the maximum of whose
scale of pay does not exceed Hs. 110 are
treated as equivalent to Class IV and others
as equivalent to Class III.
For certain matters like grant of leave,
membership of Trade Unions etc., the ern"
ployees in the workcharged establishment
are regarded as "Industrial" staff.
Depending on the ski!J involved in the
duties attached to them, the workcharged
posts have been classified as unskilled, semi-
skilled, skilled and highly skilled. The Jist
of categories in the table on pages 1 to 2
also contains their skill-wise ,classification.
Serni-skmed and skilled categories are'
also at times referred to as Assistant and
Main categories respectively.
Ministry of Law have opiti.ed that work-
charged employees in the CPWD are Civil
Servants in terms of Article 311 of the Cons-
titution.
146
wherever prescribed by the Engineer"in"
Chief, Department of Works, Housing and
Urban Development or S.I.U. etc, tempo-
rary posts in the workcharged establish"
inent can be created by-
Post'
,, Posts in categories the nmximum of whol'le scale of pay dous not
exceed :Rs. 155.
.. Posts in categories the mn.ximum of whose sou.le of pay does not
exceed Rs. 300.
Posts in categories the maximum of whoso soalo of pay exceedR
Rs. 300.
B.-.HECRUITMENT
2.01. Recruitment· Rules
Hecruitment rules ln respect of all the
67 categories in the workcharged establish-
ment are at Appendix II (not reproduced).
All posts in the workcharged establishment
are to he filled in accordance with the pro-
visions in the recruitment rules for the res-
pective categories. Government have relaxed
the age limits by 5 years in favour of candi-
dates belonging to the Scheduled Castes and
Scheduled Tribes. Further, in the matter of
re-employment of a retrenched workcharged
employee in the same category of post in
which he was employed previously, the ·age
limits and requirements of educational, tech-
nical qualifications or experience if any,
prescribed in the relevant recruitment rules,
should not be insisted upon.
2.02. Recruitment a.nd Preference
AI! recruitment against the direct recruit-
ment quota should be made from amongst
the nominees of the Employment Exchange.
Retrenched and surplus staff employed on
mnster roll of the same categor.y shoula be
given preference in the matter of selection
for appointment but the muster roll staff
must come through Employment Exchange
Appointment can be made, without refe-
rence to the Employment Exchange, in the
following cases-
(a) Workcharged employees discharged
on account of affliction with T.B./
Pleurisy /Leprosy and subsequently
declared non-infective and medically
fit subject tq conditions set out in
Ministry of Home Affairs' O.M. No.
37 /1/52-DGS dated lOth July, 1954.
(b) Where Engineer-in-chief or the
Government of India have specifi-
cally relaxed the provisions of the
recruitmem rules.
Orders regarding reservation of posts for
members of Scheduled Castes and Scheduled
'l'ribes now apply to the recruitment etc. in
the workcharged establishment. For making
recruitment in the workcharged establish-
ment, however, only. three rosters need be
maintained in the Divisional Offices for
Civil, Electrical & Horticultural categories
as below-
(i) One roster for highly ·skilled, skilled,
supervisory and skilled catego:Nes
in the scales of Hs. 150-5-175-6-
205, Hs. 175--6-·205-7_:__240, Hs.
205-7-240 and Hs. 110-·-3---131-
EB-4-155 for Civil and Electrical
categories.
(ii) One roster for all the semi-skilled
categories in the scale of Rs. 85-
2-95-3-110, Hs. 75-1-85-EB--
2-95 and Hs. 75-110 for Civil and
Electrical categories.
(iii) One roster for all the unskilled
categories in the scale of Rs. 70-1-
80-EB-l-85 for Civil and Elec-
trical & Horticultural categories.
·The minimum pass percentage in the trade
tests wherever prescribed in the recruit-
ment rules is 50. The t,rade tests should be
held as soon as due and well before promo"
tion is likely.
2.03. Not ?'e-produced.
2.04. Recrvitment Committees & Appoint-
ments
Hecruitment Committees at Circle and
Divisional levels will be constituted with
the following personnel-
,I
Circl.e· Level
I'
1. Superintending Engineer.
2. Senior Executive Engineer at Head-
quarters.
Divisional Level
1. Executive Engineer.
2. Seniormost Assistant Engineer at
Headquarter.
The authority competent to create a post
in the Workcharged Establishment can make
appointment -to the post,
L/S280WPC-12(a)
147
2.05. Recruitment of Departmental Candi-
dates a.ga.inst Higher Posts in the Direct
Recruitment Quota
Workcharged personnel serving in a par-
ticular unit of seniority should be allowed
to compete with nominees of the_ Employ-
ment Exchange for higher posts in the work-
charged establishment filled up by direct
recruitment in that unit of seniority provid-
ed they fulfil the age and educational quali-
fications prescribed for direct recruitment
to those higher posts and provided also that
they were initially appointed through the
Employment Exchange (See Para 9.04 for
units of seniority).
2.06. Registration oifDepartmental Candi"
dates with Employment Exchange.
No Objection Certificate for .registration
with the Employment Exchange.
Such of the members of workcharged
establishment as are educationally qualified
for Class III posts may be issued a 'No Ob-
jection Certificate' to enable them to regis-
. ter themselves with the Employment Ex"
change as outsiders. However, they will not
be eligible for priority III as is admissible
to the educationally qualified Class IV em"
ployees on the regular establishment under
the rules.
2.07. Issue of 'No Objection Certificates' to
Permanent .Employees fo<t Registration
with Employment .E.xchange
Permanent workcharged employees, who
are covered by the instructions contained in
the Ministry of Home Affairs O.M. No.
71/27 /156-CS(C), dated 4th April 1956 as
amended from time to time only can be
issued 'No Objection Certificates' for regis-
tration with the Employment Exchange. At
present the following categories of employees
are covered under the instructions-
(i) Persons reverted or transferred to
lower posts instead of being discharg"
ed due to reduction in establishment,
provided such reversion or transfer
results in the reduction of the in"
dividuals pay by more than 30 per-
cent.
(ii) Persons belonging to Scheduled
Castes/Tribes who while employed
on certain posts possess ac.adernic
or technical qualifications for higher
posts.
(iii) Educationally qualified Class IV
servants. Such of the Class IV em"
ployees as possess technical scienti-
fic qualifications prescribed for a
Class III post may also _be issued
a 'No Objection Certificate'.

148
2.08. Issue of No Objection Certificates to
Temporary Including Semi-Permanent
Employees jor Regist1'ation, 'with Employ-
ment Exchange . stamp of a Gazetted Officer.
Under instructions of Ministry of Home
Affairs, temporary employees are eligible for
registration with Employment Exchange for
higher posts without production of No Ob-
jection Certificate. They have however, to
produce evidence of their being temporary
employees. For this purpose they would need
a certificate issued by the appointing autho-
rity. The certificate would also state the
period of servic-e rendered by the employees.
Normally the heads of office should not
raise any objection to the registration of a
temporary employee with the Employment
Exchange for a higher post unless they come
to the conclusion that it would be prejudi-
cial to the public interest to allow the em-
ployee concerned to register himself at the
Employment Exchange. The term 'public
Interest' should be interpreted with judg-
ment and not in a mechanical manner. If
any certificate is withheld the reasons should
be recorded in writing and approval of the.
next higl.ler 1\Uthority taken.
2.09. Medical Exami71ation Character and
Antecedents Verification
Workcharged staff should ge got medi-
cally examined at the time of initial appoint-
ment. Similarly, the _character and imtece-
dents of the workcharged staff should be
got verified at the time of their appoint-
ment.
No person whose character and antece-
dents have not been verified should be
allowed to continue on the workcharged
establishment for more than 6 months with-
out obtaining the approval of Engineer-in-
Chief.
Any person who has not been medically
examined and found fit should not be given
initial appointment.
. C.-,-SERVICE RECORDS FOR WORK-
CHARGED STAFF
3.01. Opening of Service Rol.ls/Books
When any fresh appointment to the work-
charged establishment is made, a Service
Roll/Book should be opened immediately.
The form of the Service Roll/Book is the
same as is prescribed for regular Govern-
ment servants. Utmost care should be exer-
cised in filling the first page of the Service
Roll /Books, particularly in the spellings of
the name of the employee and his father's,
his native place, his height and marks of
personal identification etc. The employee's
name should be spelled as he writes it or,
if he is illiterate, as he pronounces it. The
entries on the first page of the Service Roll
should be attested under the signature and
3.02. Recording of Date of Birth in the Ser-
vice Roll , · ·
In the case of a literate worker, the date
of birth mentioned in his Matriculation/
Schoo] Leaving Certificate should be accept-
ed as his date of birth and recorded in the
Service Roll. In the case of an illiterate
worker he should be required to produce
some documentary evidence, if available e.g.
an extract from the Municipal Birth Regis-
ter, Baptismal certificate etc. Where no such
proof is available, the worker, on entering
service, should declare his date of birth
which shall not differ from any declaration,
expressed or implied made for any .public
purpose before entering into service in
CPWD. The declaration should be signed
by the person and attested by a witness, or
if the person is illiterate, his thumb im-
pression should be taken in the presence of
a literate witness, whose signature should
also be taken.
When the year and the month of birth
are known, but not the exact date, the 16th
. of the month shall be treated as the date of
birth. Similarly w11en the exact month is not
known but the year is only known, the date
of birth should be taken as 1st July of that
year.
When a person entering service is unable
to give his date of birth, but gives his age,
he should be assumed to have completed
the stated age on the date of attestation e.g.
if a person ,enters service on 1st Apri'l,
1969 and if on that date his age is stated to
be 20 years, his date of birth should be taken
as 1st April 1949.
Where the person concerned is unable to
state his age or the age stated by him is
obviously incorrect, it should be got assess-
ed by the Medical Officer and the age so
assessed entered in his record of service in
the manner described above.
The date of birth should also be written
in words and attested under the signatures
and stamp of a Gazetted Officer.
3.03. Transfer of Service Roll to Zonal Offi-
cer
After recording an entry of th~ Office
Order under which appointment has been
made, the category and scale of pay, the
date of joining the nost by a worker and
the pay allowed, the Divisional Officer shoulq
attest th0 entries an-d transmit the Serv"ce
Roll of the worker to the Zonal Officer con-
cerned.
149
3!04. Mai-ntenance of Service Cards
Every Division shap maintain, in dupli-
cate in respect of each workcharged em-
ployee separately, service cards in the pres-
cril:>ed form received from the Zonal Otlicer
concerned. One copy each of the Service
Card, duly signed by the Divisional Officer,
shall be sent to the Zonal Oilicer on or by
1st August of each year. ~The Zonal Officer
will issue fresh service cards to the Divi-
sions by end of September every year.
3.05. Performance Reports
Performance reports on the work and
conduct of workcharged staff in the pres-
cribed form should be written for the calen-
dar year. The reports should he written l:>y
the Sectional Oflicer, under whom the wor-
ker is employed and endorsed by lhe Assis-
tant Engineer or Assistant Director of Hare
ticulture. Adverse reports remarks together
with substance of the Confidential Report
should be communicated to the concerned
worker in writing, by an authority not
lower than the reviewing authority. Repre·
sentations against adverse remarks are. to
be decided by the competent authonty
superior to the reviewing authority. The
Confidential reports written in duplicate are
to be kept in the Divis1ona] Office i!'- the
same manner as reports of regular staff; and
one copy should be sent to the concerned
SE (Coordination). A sample copy of the
Form is given at Appendix I.
3.06. Ephemeral Rolls
Ephemeral Rolls in respect of employees
holding posts the maximum of whose scale
of pay exceeds Rs. llO should be written
and- maintained by the Sectional Officer.
The Sub-Divisional Officer would be the
• Scrutinising Officer.
D.-PAY AND ALLOWANCES
4,01. Pay
On initial appointment a worker is to be
given the minimum of the prescribed scale
of pay of the post. The pay of an employee
below the age of 18 years on his appoint-
ment in the scale of Rs. 70-1-80-EB--1
-85 shall be Rs. 70, reduced by two rupees
for each year by which his age falls below
18 years. and shall be increased by two
rupees from his next birthday onwards, till
he attains the age of 18 y~ars when he will
draw the minimum of the time scale.
4.02. Fixaticn of Pay and Grant of Periodi-
cal Increments
The pay of the employees on appointment,
promotion, transfer etc. is to be reg~l!'ted
in accordance with the relevant provisions
of the Fundamental Rules. as amended from
time to time~
The Zonal Officer will not send PICs to
the Divisional Officers in respect of the
workcharged staff for increasing their pay
from one stage to another in their respec-
tive time scales. The Divisional Officers
shall prepare the PICs with reference to
the data mentioned in the Service Cards
and after verification from paid acquittance
rolls.
4.03. Fixation of Pay of Workcharged Staff
Transferred to Regular Establishment and
Retmnsferred to Worlecharged Establish-
ment
Pay on retransfer to the workcharged
establishment should be fixed at the stage
which the person would have drawn but for
his transfer to regulf!r establishment pro-
vided that the service rendered on the regu-
lar establishment was on an identical or
higher scale of pay and that no arrears prior
to 4-3-61 are paid. .
The entire service will be treated as con-
tinuous and qualifying for purposes of pen-
sion/ gratuity as applicable to workcharged
establishment.
4.04. Fixation of Pay of Employees Trans-
ferred from Workcharged Establishment to
Regular Establishment or Vice Versa
The pay on transfer from one establish-
ment to the other should be fixed at the
stage which the employee would have drawn
but for his transfer, provided that the ser-
vice rendered in a different establishment
prior to transfer was an identical or
higher scale and that no arrears on account
of re-fixation of pay will be admissible for
any period prior to 30-10-61. '
ALLOWANCES
5.01. House Rent, City Compensatory, Travel-
ling, Children's Education Allowao:ce, Join-
ing Time, Joining Time Pay ani T.A. on
Retirement
The grant of these allowances to the work-
.charged emploi'ees is regulated in the same
manner as their grant to the employees on
the regular establishment.
However, T.A. etc. will not be granted to
the workcharged staff when they are ren-
dered surplus in one unit (of seniority) and
are absorbed in another unit to save them
from retrenchment or where the transfer of
an individual is agreed to at his own re-
quest.
In respect of Leave Travel Concession for
the workcharged staff in CPWD the first
block commenced from f960-61.
 150
151
5.02. Overtime Allowance
ed and carry out his directions in the matter.
Overtime wages are admissible to such The Assistant Engineers in charge of Inde- The authority ordering overtime work will CoMmNSATORY LEAVE IN LrEu OF OvERTIMJ!:
of the workcharged staff in the CPWD as pendent Sub-Divisions will also endorse certify that the work is so ur15ent that em- ALLOWiiNCE
are covered by the Factories Act, 1948 and copies of the orders to the Circle Office con- ployment of labour on ove~tlme IS neces..
the Minimum Wages Act, 1948, when a wor- sary and that 1t is not po_ss1ble to employ If they so desire, the workcharged. sta~
cerned at once. may be given t'<lmpensatorv leave m lieu of
ker is employed for more than nine hours labour on shift basis for timely completiOn work on a closed holiday, The compensatory
(excluding rest interval) on any day or for Now that the entire workcharged staff is of the work leave shunld be granted soon after the
more than 48 hours (t>xcluding rest inter- covered by the provisions of Minimum Wages Overtime register as prescribed under the overtime duty and as far as possible within
val) in any week at the following rates- Act/Factories Act, the Superintending En- Factories Act and the Minimum . Wages a week. Also, where a workcharged employee
(i) in case of employment in Agricu!.- gineers will be responsible for keeping down (Central) Rules, 195,0 shall be mamtamed by is required to work beyond the prescribed
ture at one and half time the ordi- the employment of staff on overtime duty everv Divisional Office and Independent Sub- hours on any working day, and he so de-
nary rate of wages, and to the absolute minimum. The respective Division. sires, he m,ay be permitted either to attend
(ii) in case of other workers at double Chief Engineers shall review quarterly the late or leave early on any other working
employment of workers on overtime and A quarterly return of ov.ertime wagespaid,
the ordinary rate of wages. Division-wise shall be forwa!ded . by, th~ day by the number of hours of extra work
payment of overtime wages in their juris- Chief Engineers to the Engmeer-m-Chref put in by him.
For calculating the working hours for a diction.
week, the days of absence and holidays and the Department of, Works: Housin~ and 5.03. Bicycle Allowance
Urban Development (EW 4 Sec) wrthm 15
when the worker was not actually working Registe,. of Ove,.time Wages-Every or- days of the expiry of the quarter. The workcharged staff who maintain bi-
should not be taken for calculation of over- der to detail labour for overtime work shall cycles, and in respect of whom the Executive
time. be in writing in a proper register prescrib- ENGAGEMEN'r oF Musun HaLL STAFF ON Engineer concerned certifies that use of bi-
ed for the purpose and shall specify- 0VER1'll\o!E cycle by them enhances their utility to
The Executive Engineer and Assistant
Engineer incharge of Independent Sub- Muster roll staff should not be employed Govt. are entitled to bicycle allowance• @
(i) the number of persons in each cate- Hs. 4 per month.
Division will normally be competent to order gory to be employed. on overtime except with the prior approval
employment of labour on overtime but in of the Chief Engineer or the Engineer-in-
(ii) the maximum time upto which each Chief. In an extreme emergency, where 1t 5.04. Tool Maintenance Allowance
an emergency tlie Assistant Engineer may
order employment of staff on overtime and of the persons should be employed. is not possible to obtain prior approval, it A monthly Too] Maintenance Allowance,
shal! immediately report to the Executive should be applied for immediately after- debitable to the work on which the con-
.l!:ngineer explaining the reasons and obtain A copy of the overtime register for wor- wards. cerned workcharged starr is employed, is
his approval. Thee Executive Engineer shall kers prescribed under rule 25(2} of Mini- payable to certain categories of workcharged
mum Wages (Centra]) Hules 1950 is given GENERAL
keep the Superintending Engineer inform- staff at the rates mentioned in coL 3 of the
, below- Overtime allowance shall not be treated table given below subject to his equipping
as emoluments under F.H. 45-A and F.H. himself at his own cost with ess-ential tools
FoRM IV 45-B i.e. for purposes of recovery of renL mentioned in cols. 4 & 5 of the table-
Hule 25(2) --------~-----------
Serial Category Rate of allowance Es1:1ential 'l'ools
Overtime register for workers No. ,.,----"-----.
No of
'l'ools
Month ending Rs. Paise
19
- 4 5
Serial Name Father's /Husband's
No. name
Sex Designation and
Department
Dates on
which
Extent of
overtime
Total I Nol'mal·
overtime, Mason
~
Hours
overtime on each workod 0 40 (i) 'l"rowels large and small
worked ocoasion 2 .Asstt, 1\'[ason 3
or _pro- " J
duotion (ii) Mason's Square (Wooden) 1
in case
of piece (iii) Plumb-bob 1
1 2
-- ------"-
3
---
4
-------- ------- ---- ----
5
workers
(iv) Chisel-hammer (Basuli)
B 7
----- - - - - -8- - 9
(v) Spirit level I
3 Ca.rpenter
50 (i) Wood Chapper (Basula) I
4 Asstt. Carpenter
·~·- I (ii) Saws of different kinds 3
Normal rate Overtime rate Normal earnings Over ~ime earnings Total eamings Date on wh ioh (iii) Hammm· I
overtime pa yment
mad • (iv) Plier (Jarnboor) .. I

IO ll 12 I (v) Planners of different kinds {Bandas gu, 3

- --------
I3 14 !5 .j, 2u, 2~P)
(1Ji) Screw Driver 2
-
r (vii) Drills of different kinds for woods . , One set
of 6
-
--- (viii) Chisels , . 2
 1152 153
.
- ..
5.05. Fodder Allowance the employee was working at the time of
Serial O~tegOl'Y Rate of allowance Essential '£oola No. of
No. r--A- Fodder allowanc~ at rates fixed by Gov- proceeding on leave provided it is certified

---
1
------~--------
2
Rs.
3
Paise
___ __,__,
4
__ ~------
'l'ools

- 5-
ernment from time to time, is payable to
such bullockmen as maintain bullocks for
that he would have continued to hold the
post but for going on leave. During sick
leave on full pay, an employee will be paid
-------- -------~
use on Government work.
as i£ he were on duty. Such leave can be
5.06. Subsistence Allowance combined with any other leave except casual
(ix) Wooden file '•• .. .. 4 Dealt with under the head Di&eipline leave. The period of sick leave shall not be
treated as duty period for calculating earned
(x) Auge~· (Grimat Br.n·mas) .. .. 1 (Suspension and Disciplinary proceedings). leave for temporary staff. No entry in res-
(xi) Grinding stone .. .. .. 1 E.-LEAVE AND REST
pect of sick leave shall be recorded in the
Service Roll of the workcharged staff.
(xfi} File fol' sharpening saws .. I 6. Leave
6.04. Hospital Leave
{wiii) Marking gauge ('Khees) .. .. 1 The workcharged staff are entitled to the
following types of leave. The workcharged staff are> entitled to hos-
{xiv) Two-foot four fold rule .. .. 1
6.01. Earned Leave
pital leave in the smne rr1anner as other
Central Government servants. Since 31
(xv) Trysquare (Gunia) .. .. 1
Permanent Emp!oyees-'rhey earn leave March 1967 the entitled employees can be
(xvi) Straight edge (Phanti) .. .. 1 in the same manner and to the same extent
as permanent employees· in regular esta-
granted hospital leave without any restric--
tion on the quantum of leave, which may
.5 Up hoJstoror .. .. ..
6 Asstt. Upholsterer .. .. } 0 20 _(i) Scissors .. .. -· .. l ptdr
blishment i.e. 1/llth of the period spent on
duty .
be granted on leave salary equal to either
average or half average pay and for such
(ii) Mea.suring tape .. .. .. 1
TemporaTy Employees-c-Those employees
period as the authority granting it may con-
sider necessary.
(iii) Needles .. .. .. 1 who have completed 1 _year of service shall
earn leave at the rate of 1/36th of the period 6.05. Maternity Leave
7 l!'itter .. .. .. (i) Pliers .. .. .. .. spent on duty subject to a maximum accu-
The female workcharged staff are entitled
8 Aastt. Fitter .. .. .. } 0 20
(ii) Scrow wrench .. .. ..
1

1
mulation of 20 days. This order took effect
from 12th July, 1962. Leave salary during to Maternity leave in the same manner as
regular Government servants in terms of
such period of leave shall be equal to the
(iii) Screw driver .. .. .. 1
( i~

pay drawn by the workers on the day before S.R. 267.

9 Head Electrician .. .. .. the leave commences. Maternity leave may also be granted in
10
11
12
Senior Mechanic

Electrician
Wireman
..
..
-·
..
..
..
..
..
..
l 0 75 (i) 4!11 long nose cutting pller
(ii) 6"' insulil.ted pliers suitable for 600
.. 1
.\
Only Divisional Officers are competent to
sanction the leave.
6.02. Lea.ve on T-Ialf Pay on Medical Certifi-
cate
cases of miscarriage including abortion, sub-
ject to the condition that th-e leave does not
exceed 6 weeks and the application for leave
is supported by a certificate from the Autho-
rised Medical Attendant .
13 Asstt. Wireman .. .. .. vnlJ;s. 1 Non-permanent workcharged employees 6.06. Extraordi.nary Leave
.. .. .. .. .. .. may be granted 10 days' leave on hal£ pay
r
11
14 Lineman (iii) Blade size 3 1 The workcharged staff are granted extra-
for each completed year of service on pro-
15 Asstt. Lineman .. .. .. J Insula.ted handle screw-dl'ivors "
1 duction of medical certificate, subject to a
ordinary leave in accordance with the Re-
vised Leave Rules, 1933 as modified from
maximum of 30 days at a time and 180 days
Blade size 6" " " .. 1
during the entire service. This leave will be time to time. There is no limit to admissibi-
lity of extraordinary leave to permanent
Blade size 8" " .. "
1 reckoned for each completed year of service
workcharged staff, except that such leave
I (iv) D. E. Spanners !-"X5/16" .. "
1
commencing from 1-1-62 or the da-te of ap-
pointment of an -employee whichever is taken alone or in combination with any kind
of leave should not exceed 5 years at any
5/16" X3/8" " .. .. f later. Leave salary during such period of
leave shall be at half the rate of pay drawn time. An absence for a period in excess of
3/8"x7/16" " .. .. 1 by the worker immediately before proceed- 5 years from duty, wliether with or with-
out permission, would lead to automatic ter-
7/16" X 1/2" " 1
ing on leave. The leave can be combined mination of Government service.
" "
with any other leave, except casual leave.
1/2"X5/8" .. .. .. 1 The non-permanent workeharged em-
6.03. Sick Leave on Fu!! Pay
5/8" X3/4" " .. .. 1 ployees are granted extraordinary leave like
Non-permanent workcharged employees temporary regular GoV'Crnment servants
'
(v) 2jfour-fold wooden foot rule .. 1 are entitled to take sick leave on full pay under Rule 14 of the Revised Leave Rules
!' (vi) Electrician's knife 1 for 10 days in a cal-endar year. In respect of as amended from time to time. In these
" "
employees appointed in the middle of the cases, the duration of extraordinary leave
(vii) I" paint brush for cleaning 1 ,j,._ calendar year, a proportionate ·amount of on any one occasion shall not exceed the
"
(v'iii) Wooden handle ball fan
sick leave shall be aJlowed. The sick leave following limits-
hammer 1
!lb. is non-cumulative and the unutilised
balance of such leave should not be carried ( i) Three months;
(ix) Oil oa.n ! pint .. .. .. 1 forward to the next year. The sick leave (ii) Six months. in cases where ihe em-
shall count for increment in a post in which ployee has completed three years
 184
continuous service on the date of
expiry of leave of the kind c. ue and
admissible under the rules (includ-
ing three months extraordinary
leave) under (i) above and his re-
quest for such leave is supported
by a medical certificate as required
under the rule 0 ;
(iii) Eighteen months where the em,
ployee has been in continuous ser-
vice for a period exceeding one year
and is under-going treatment for-
(1) Pulmonary Tuberculosis in a re-
cognised sanitarium, or
(2) Tuberculosis of any other part of
the body by a qualified Tuber-
specialist or a Civil Surgeon, or
(3) Leprosy in a recognised leprosy
institution or by a Civil Surgeon
or a specialist in a Leprosy Insti-
tute recognised as such by the
State Adri:m. Medical Officers con-
cerm:_d.
'rhe concession of extraordinary leave upto
eighteen months will be admissible also to
an employee suffering from Pulmonary
Tuberculosis who receives treatment at his
residenoe under a Tuberculosis Specialist
recognised as such by the State Administra--
tive Medical Ofncer concerned and produces
a certificate signed by that Specialist to ~the
·effect that he was under treatment and that
he has reasonable chances of recovery on
the expiry of the leave recommended.
6.07. Quarantine Lea-ve
Permanent workcharged stall' may be
granted Quarantine lE>ave as . admissible
under Section V ( 3) of Appendrx 3 of the
P&T Compilation of FRs and SRs Volume
II. -
6.08. Seg-regation Lea-ve
The non-permanent workcharged staff are
eligible for 2 weeks' leave on half pay on
oroduction of a certificate from a medical
~fncer of the rank not lower than that of
an Assistant Civil Surgeon or by the Medi-
cal Officer-in"Charge of Municipal Hospital
or Dispensary, irrespective of his rank, to
the effect that (i) the worker or a member
of his family is suffering from an infec-
tious disease or (ii)l he is sent to Pasteur
Institute for anti-rabic treatment or (iii) the
worker is compulsorily excluded from work
due to an epidemic in the locality in which
he resides.
'rhe segregation leave will be admissible
subject to the condition that (a) the worker
will return to duty on the expiry of the
leave on being permitted to do so ln writing
by the medical offteer who recommends this
leave and (b) that there is a likelihood of
his being retained in service for atleast one
month after the termination of leave.
In cases where a non-:permaneni work··
charged employee is prevented from return-
ing to duty on the advice of the Medical
Officer as described above, he will be per-
mitted to combine this leave with ordinary
leave to the extent due, and if no such leave
is admissible, he may be granted extra,.
ordinary leave.
6.09. Casuat Leave
Permanent Employees-They are entitled
to 15 days' casual leave in a year which
they can avail of upto 10 days at a time.
Non-Permanent employees--They may be
granted 7 days' casual leave in a year. Sun-
days and holirlays falling in between the
period of casual leave will not be taken into
account for calculaling the period of casual
leave availed of.
6.10. Lea-ve on Full Pay_ during the period
of Disablement ResuLting- jTom an Acci-
dent covered under Workmen's Compen-
satwn Act
A worker can avail of his earned leave
on full pay to which he is entitled under
rules for the period of his disablement and
in addition receive compensatioi1 under the
Workmen's Compensation Act, 1923.
6.11. Special Casual Lea-ve
The Engineer-in-Chief is competent to
sanction special casual leave upto 20 days
in a year to delegates attending Annual or
All India Conferences of a Union.
6.12. Combination of Leave
All kinds of leave, other than casual leave
and special casual leave admissible to work-
eharg·ed staff can be granted in combination
with or in continuation of any other kind
of leave.
li\.13. Prefixing and Suffixing of Holidays
to Lea-ve
Sundays and holidays can be prefixed and
suffixed to aU kinds of leave, subject to
provision of SRs 209 and 211.
7. DUTY HOURS AND HOLIDAYS
7.01. Duty Hours
The normal working hours of the work-
charged staff except remaining chowkidars
on workcharged establishment shall be from
9.00 A.M. to 5.00 P.M. with one hour's rest
between 1.00 to 2.00 P.M.
15/S
7.02. Holidays
I The workcharged staff shall be allowed
.3 National holidays on 26th .January, 15th
August and .2nd October and 13 effective
public holidays. No restricted holiday or
second Saturday of every month which is
a closed holiday for the staff on regular
establishment is allowed to the Workcharged
Staff.
'1.03. Closing of Workcharged Establishment
Consequent on Death of a High Dig-nitary
In the event of death of a high dignitary
at the Centre or in a State, the Ministry
of Home Affairs decides whether the Central
Government's Industrial Establishment
should be closed. The decision is announced
on the AIR and also communicated to va--
rious lVIinistries.
7.04. Duty hours of Remainin9 Chowkidars
on the Workcharged Esta.blishment (and
on Regular Establishment)
The working hours of office Chowkidars
shall start after the closing of office and
end the next day when the oflice re-opens.
The duty hours of Chowkidars employed on
guarding stores and looking after Inspec-
tion/Dak Bungalows and vacant buildings
shall be as follows--
(i) Those guarding centralised stores--
8 hours per day.
(ii) other than those covered by (i)
above, where nature of duty covers
periods of inaction--12 hours per
day.
(iii) "rhose employed on looking after
Inspection/Dak Bungalows and
.., .. vacant buildings and on guarding
stores of small value where employ-
ment of a second Chowkidar is not
justified-No fixed duty hours.
7.05. Wee/ely off and O-vertime Allowance
to Chowkidars
Office Chowkidars and Chowkidars cover-
ed under (i) and (ii) under 7.04 shaiJ be
pooled together and al1owed weekly /fort-
nightly off by rotation, wherever possible.
Where such Cliowkidars cannot be pooled
together, chowkidars or volunteers among
the available members of Class IV staff (ex-
cluding Sweepers and Sewermen) required
to pedorm the duties of Chowkidars should
be paid overtime allowance at the rate of
Rs. 1.85 per diem when they cannot be given
compensatory leave in lieu of their having
worked on weekly /fortnightly off days or
on the three National Holidays as per orders
contained in the Ministry of ]'inance O.IVI.
No. 9(5)--~JII(B)/62 dated 25-'1-62. If ·chowki-
dars in these categories are r<equired to per-
form duty on such days only for a few hours
and on working days beyond their prescrib-
ed working hours ·the overtime allowance
in such cases should be regulated as un-
der:-
Weoklyf1'ortuightly ofl' lln.,ys alHl tho three National HolidayS··
15 paise (fifteen 11aise) for overy half an honl.' or li:actlon
ther~;~of subject to a maximum of Rs. 1·85 per diem,
Working days-
No overtime allowance fm· the first hour's lluty performed
in excess of the prescribed woe king homs and thereafter
overtime allowance at the rate of 10 .Paise (Ten Pai8e) for
every half an hom ot• £motion thereof subject to a
maximum o£ Jts. 1· 2fi per diem.
A person belonging to Class IV staff re-
quired to perform the duties of a Chowki-
dar should draw overtime allowance at the
rate of Rs. 1.25 per diem if it is a working
day for the Chowkidar and Rs. 1.85 paise per
diem if it is off day /holiday for the Chow ki-
dar.
F.-EVENTS IN CAREER
8.01. Semi Permanency
According to existing orders a member
of the workcharged establishment not select-
ed for permanent service but who has ren-
dered continuous service for not less than
two years on 1st September of a year and
is certified by the Executive Engineer con-
cerned as suitable for permanent service
will be declared as a semi-permanent wor-
ker effective from the 1st September by
the authority which is competent to create
the post which the worker holds at the time
of semi-permanency. For the purpose of the
classification, a worker shall be deemed to
have rendered continuous service for two
years, if in each such year he bas worked
for such minimum number of days not being
more than 200 as may be prescribed in this
behalf by the Government of India.
Originally semi-permanent workcharged
staff was entitled to earned leave @ l/36th
of service subject to the maximum accumu-
lation of 20 days. However, since 12-7-62,
all temporary employees in the workcharg-
ed establishment earn leave at the rate of
1 I 36th of the period spent on duty and,
therefore, the institution of semi-perma-
nency has become out of date. The Govern-
ment of India are considering its abolition.
 156
Y. Promotions
9.01. Promotions to be Govemed by Provi-
sions of Recruitment Rutes
'rhe channel of promotion, percentage of
posts to be filled by promotiun,q ualifications
and/or trade tests prescribed and the
method of promotion etc. are prescribed in
the relevant recruitment rules and should
be followed. Normally a Circle shall be
treated as a Unit of seniority for promo-
tion, for each categol"y separately, unless 111
view of the nature or work or their loca-
tion, certain ~ub-Divisions, Divisions etc.
are declared as separate units ot seniOTity
for promotion and retrenchment.
9.02. Departmental Promotion Committee
Promotion on the workcharged establish-
ment will be made by a Departmental Pro-
motion Committee which shall be composed
of as follows-
(i) Superintending Engineer.
(ii) Seniormost Executive ElJ:;ineer at
the Headquarter of the Circle.
(iii) Any other Executive Engineer.
· Where a Division or a Sub-Division has
been declared an exceptional unit, the D.P.C.
for posts the maximum of whose scale of
p,ay does not exceed Rs. 155.00 p.m. shall be
composed of the following--
(i) Executive Engineer.
(ii) Seniormost Assistant Engineer at
I-Ieadqmtrter.
(iii) Any other Assistant Engineer if
available.
nent and temporary employees in the matter
9.03. Cases oj AU Eligible Persons to be
Placed before DPC
deemed to be non-permanent).
Cases of all persons eligible for promotion
to higher posts in order of seniority should
be placed by the appointing authority be-
fore the D.P .C. No case shall be withheld
by any authority from consideration by the
D.P.C.
9.04. Seniority for Promotion and Seniority
Rules fOJ" Promotion
Seniority of workcharged staff for pur-
poses of promotion shall be reckoned in ac-
cordance with the seniority rules for pur-
poses of promotion and retrenchment and
other instructions issued from time to time.
Seniority rules for promotion and retrench-
ment are reproduced below : -
RUle No. 1-A Circle shall, ordinarily, be
treated as Unit for seniority of workcharged
personnel in each category separ:ottely. In
certain cases, however, where Divisions or
Sub-Divisions are located far away from the
Headquarters of the Circle or the Divisions
concerned, the Engineer-in-Chief determines
whether the Divisions or Sub-Divisions
should be treated as Units for seniority. The
President's Estate Division will on account
of the special nature o£ the functions per-
formed by it constitute a separate unit for
seniority. Air Conditioning Divisions I, II,
III & IV will form a single unit for purposes
o£ seniority for retrenchment/promotion
subject to the condition that the staff of
these Divisions will not be eligible for pro-
motion or absorption in any other categories
in the non Air-Conditioning Divisions of the
same. Circle. Further, Air _Conditioning Sub-
Division at Calcutta will form a separate
unit for this purpose under Calcutta Central
Electrical Circle, Calcutta.
Rule No. 2-The Seniority in a particular
category shall be reckoned from the date of
continuous service in tha•t category.
Sub-Rule I--Service in a higher category
in an otriciating capacity will count for
seniority in the lower category. Service in
an equivalent category with identical scales
of pay will also count for seniority.
Sub-Rule II--If there be broken spells of
service in a higher category only the last
spell of continuous service in the higher
category will count for seniority in that cate-
gory.
Rule No, 3-Separate seniority shall be
arranged for permanent and non-permanent
employees. Permanent employees shall rank
senior to non-permanent employees. No dis-
tinction will be made between semi-perma-
of seniority (for purposes of this rule, tempo-
rary and semi-permanent employees will be
• for this purpose. He will, however,
Rule No. 4-Normally no transfer of work-
charged employees shall be made from one
unit to another except in the following cir-
CUlnstances-
(i) Transfer of work from one unit to
another:-
Such transfers shall be considered
as permanent transfers and em-
ployees transferred in such cases
shall take their position in the res-
pective seniority lists of the new
unit, after taking into account their
past continuous service which count-
ed for seniority in that category in
the old unit. , (ii) Transfer from State PWDs with Work
(ii) Temporary transfer of any employee
from one unit to another in the pub-
lic interest i.e. when the transfer
157
has been made for a short period
but has not been made in connec-
tion with the transfer of work, such
transfers shall be considered purely
temporary and the seniority of the
employee shall be maintained- in the
parent unit.
(iii)· No transfer of an emp.loyee
on his own request shall be
made except in very special circum-
stances with the approval of the
Engineer-in-Chief. Such an employee
will not be given benefit of past ser-
vice in the new unit for the purpose
of seniority. He will, however, count
his past service for pensionary or
terminal benefits.
(ivl Transfers made when employees are
declared surplus in one unit of seni-
ority and absorbed in another un\t
to save th<:n from retrenchment:--
Normally, the junior-most employees
in a unit are rendered surplus ard
their absorptwn in another unit in
the same or another equivalent cate-
gory is made on compassionate
grounds to save them from retren-
chment. If such an employee is al-
ready permanent he will retain his
seniority among permanent em-
ployees of his c.ategory, as confir-
mation is made on All India basis.
If an ·employ!ee is semi<permanent
or temporary, he shall not be
allowed to count his past service
for seniori~y in the new unft but
will be placed at the bottom of the
list of the semi>-permanent and tem-
porary employees of his category
count his pll!st service for pension-
ary or terminal benefits.
9.05. Other Relevant Instructions Governin!"f
Seniority for Purposes of Promotion and
Retrenchment
(i) Transfer with T. & P. Articles-The
transfer of workcharged staff alongwith
T&P articles from one unit of seniority to
another will be governed under ·Rule 4(il
of Seniority Rules (9.04) and the transfer
shall be considered oermanent and in public
interest. · after suc'h tests are held. Further, a copy of
-The orevious service of workcharged staff
of State PWDs taken over by the CPWD
alongwith the maintenance of Central Gov-
ernment buildings shall count for purposes
of retrenchment and confirmation on the
workcharged establishment of CPWD.
(iii) Transfer in public interest from Regu-
lar Establishment to Workcharged E8tablish-
ment and vice versa·-The service rendered
by an employee in an establishment prior to
· his transfer to the other establishment will
count for seniority but as a result thereof,
he will not be entitled to confirmation or
promotion with retrospective effect.
(iv) Employees transferred to the regular
establishment and retransferred to the
workcharged establishment-Such of the
workcharged staff as were transferred to· the
regular establishment and re-transferred to
the workcharged establishment may be per-
mitted to count the service rendered on the
regular establishment for seniority but as
a result of refixation of seniority the per-
sons concerned will not be entitled to confir-
mation or promotion with retrospective
effect. ·
9.06. Trade Tests
No promotion is to be made without trade
tests. For purposes of counting of the pres-
cribe:! period of experience, even bro)<en
period of service can be taken into account.
The minimum qualifying marks for trade
tests shall be 50 per cent. '
For purposes of trade tests, apart from
putting questions to the candidates both on
theory and practice; a practical test should
invariably be given to the c:omdidates in
which he may be asked to recl!fy a fault or
remove defects from any apparatus or ap-
p Hance or to give practical demonstration
of any work as laid down in Recruitment
Rules· such as in Carpentry, Masonry etc. In
the first instance, the candidates should be
given an oral test and only those who qualify
by obtaining tlie minimum of 50 per cent
marks may be allowed to sit in the pmcti-
cal test. Those who fail in the oral test or
later on in the practical, on account of their
failure t0 obtain 50 per cent marks shall dis-
aualify themselves for consideration by the
DPC.
9.07. Declaration and Exhibition of the Result
of Trade Test
The result of the trade test held for p,ro-
motion to higher posts on the wt>:nkcharged
establishment should be announced as quick-
ly as possible but not later than a J;llonth
the result of the trade test, should be put up
on thP notice boards of the Divisional Offi.ces
as well as in the Enauirv Offi.ces under the
particular unit of seniority so as to give it
wide publicity. A cony thereof should be
simultaneously endorsed to all recognised
Unions in the CPWD. The trade test must be
held every year of all who become eligible

158
and it should not be deferred till the time pro-
motion becomes due. This will enable those
who do not pass the trade test to make spe-
cial efforts and pass it in time well before
they are .considered for promotion.
9.08. Qualified Employees not to be Trade
tested again for same post
Once a workcharged employee has quali-
fied in the trade test held for promotion to
a particular post, he should not be subjected
to a trade test again for promotion to the
·same post. Such an employee should be con-
sidered by the relevant DPC for promotion
at the appropriate time in the light of his
confidential reports only and with regard
to seniority. · The following procedure should be adopted
10. Transfers
10.01. Tmnsfer within the CPWD
Normally no transfer of workcharged em-
ployees shall be made from one unit to an-
other except in the following circumstances:
(i) Transfer of work j1·om one unit to
another-Such transfers shall be considered
1~s permanent transfers and employees trans-
ferred in such cases shall take their position
in the respective seniority lists of the new
unit after taking into account their past
continuous service which counted for senio-
rity in that category in the old unit.
(ii) Temporary transfer of an employee
from one unit to another in public interest
i.e. when the transfer has been made for a
shor:t period but has not been made in con-
nection with the transfer of work--Buch
transfers shall be considered purely tempo-
rary and the seniority of the employees shall
be maintained in the parent unit.
(iii) No transfer of an employee on his own
request shall be made except in very spe-
cial circumstances with the approval of the.
. Engine.er-in-Chief. Such an employee will
not be given benefit of past service in the
new unit for the purpose of seniority. He
will, however, count his past service for
pensionary or terminal benefits.
('iv) TransMrs made when employees are
declared s.urplus in one unit of senioTity and
absorbed m another unit to have them from
retrenchment-Normally the junior-most
employees in a unit are rendered surplus
and their absorption in another unit in tlie
same or anotlier equivalent category is made
on compassionate grounds to save them from
· retrenchment. If such an employee is already
permanent he will retain his seniority among
nermanent employees of his category, as con-
firmation is made on All India basis. If an
employee is semi-perJUanent or temporary
his past- service will not count for seniority
in the new unit but he will be placed at the
• count for seniority to the same ex-
bottom o:f the list of the semi-permanent and
temporary employees o.f his category for
this purpose, as the transfer is ordered in
the individual's own interest. He will, how-
ever, count his past service for pensionary
or terminal benefits.
10.02. Transfer of staff j1·om one Trade to
Another
Th9 workcharged staff shall not be trans-
ferrel! from one category of post to another
when no promotion is involved, as any such
transfer is a new employment and has to
be regulated and controlled accordingly.
111.03. Transfer o.f work oute.ide the CPWD
in respect of the workcharged staff conse-
quent on the transfer of work from the
CPWD to other agencies·:
(a) A decision to transfer any work out
of the CPWD shall be taken not be-
low the level of the Engineer-in-
Chief.
(b~ An interval of at least three months
should be allowed between the deci-
sion to transfer the work and actual
transfer of the work.
(c) The junior-most workcharged staff
rendered surplus in the unit, if any,
should be served with one month's
(14 days in the case of those with.
less than one year's service) notice
of retrenchment. Retrenchment con1-
pensation admissible on the basis of
their service sha1I also be paid to
them before the date of transfer.
The employees who are offered employ-
ment by the new agency but do not accept
such employment will be treated as·retrench"
ed employees of the CPWD for the purpose
of registration with Employment Exchange
for re-employment in CPWD.
Provisions of Section 25-F of the Industrial.
Disputes Act, 1947 shall be strictly follow-
ed in such cases.
10.04. Transfer of Workcharged staff to Regu-
oar Establishment or vice versa
No member of the workcharged staff shall
be transferred to the. regular establisliment
or vice-versa except with the prior approval
of tho Govt. of India or on promotion in
accordance with the- provisions of the re-
cruitment rules.
10.05. Transfer of Workcharged Staff on
Deputation
No member of workcharged establishment
can be transferred on deputation to any out-
side agency, Government, Semi-Govern-
ment or non-Government without the spe ..
cific approval of the Government.
159
ll. Jiotatwn o) ::;tajf .
11.01. Workcharged Staff posted in Delhi
The workcharged staff may be rotated
within their unit of seniority as frequently
as administratively necessary, and m any
case once in 5 years. Such transfers shall be
ordered by the Executive Enginee;·s within
their Divisions and by the Supenntendmg
Engineers within their Circles from one .
Division to another as cons1dered deSlrabie
by them in public interest.
11.02. Workcharged Staff posted outs.ide
Delhi
The workcharged staff may be rotated
wfthin their unit of seniority under orders
of the Executive Engineers/Superintendmg
Engineers where it involves transfer from
one Division to <~nother, to the extent 1t 1s
possible and administ;atively . desirable.
However as far as poss1ble unskilled wor-
kers sho~ld ;,ot be 1transferred outside the
station except to save them from retrench-
ment. ' granted leave without pay to cover
12. Confirmation
12.01. Not re .. produced.
12.02. Not re-produced.
12.03. Confirmmtion to be made in accordance
with !)eniority liules etc.
Confirmations against available perma-
nent posts, are made in accordan9e ,with
the seniority rules for confirmatiOn lmd
down by · Government for con!lrmation
against permanent posts, created w1th ·effect
from 1-4-58. These rules will govern futum
confirmations also. The seniority ru1es for
confirmation are reproduced below-
(1) The seniority lists will be prepared
on All India oasis.
(2) There will be one seniority list for
each category of post on the work-
charged establishment.
( 3) Muster roll service will not in itself
count for seniority.
( 4) Service on the regular (classified)
establishment will count for seniori-
ty.
(5} Boy service will . count in full to-
wards seniority. .
(6) Previous service rendered by work-
charged staff in Central Govt. De-
partments taken o~r alongwith th.e
transfer of works w1ll count for sem-
ority to the same extent as service
in the CPWD.
(7) Service of'workcharged staff or pro-
vincial or State PWDs taken over
by the CPWD alongwith works will
tent as service in the CPWD.
(8) Seniority will be reckoned from the
date from which the employee has
been continuously holding the parti-
cular category of. post or any other
p 0 st which carries a prescribed
scale equivalent to or higher than
the prescribed scale for the post.
For this purpose the post which car·
ries ·a scale with a higher maximum
pay will be considered higher.
(9) If an employee's pay is fixed on 1st
January, 1947 or 16th August, 1947
in one of the higher scales prescribed
for the post his service in the same
category of post prior to the date
will he deemed to be equivalent to
the post in the higher prescribed
scale.
(]0) In cases where the services of work-
charged staff have been terminated
and they are re-appointed and were
the period of break the entire ser-
vice would be treated as continuous,
if this break is for a period not ex-
ceeding 90 days. If the period ex-
ceeds 90 days the period of ex·
traordii:tary leave granted should be
excluded and only benefit of past
service will be given for computing
seniority.
[The benefit of this rule will not be
admissible in cases of resigna-
tion.]
(11) If the dates of seniority in a category
are the same, the older person will
be deemed senior.
(l2} An employee will be considered for
confirmation in the category of post
he was holding on 1st April, 1958
and if he fails to get his turn for
confirmation in that category he will
be considered successively for con-
firmation in each of the pcJsts actu-
ally held by him prior to 1st April,
1958.
12.04. Not re-produced.
G.--FACILITIES
13. Advances •
The workcharged staff can be sanctioned
advances mentioned below subject to. the
condition (i) that temporary workers apply·
ing ·for advances shall be required to submit
surety of permanent Central Government
Employees of equivalent or higher status
and (ii) any other conditions which may be
prescribed or laid down in the relevant or·
ders against each.
 160
161
13.01. Cyc!e Advance
The Executive Engineers under Rule 191 (2) time. That is to any, a House Building Ad- valve damage tq> clothing or ~bnor­ that they should be neat and pre·
of the G.F.Rs. 1963 Edition can sanction cy- vance rnay be granted to such of the cate- mal wear and tear of clothmg. or sentable.
cle advance to workcharged staff both per- gories of workcharged employees as are not ~ the worker has to work near movmg
manent and temporary. governed by the Payment of Wages Act. machinery. 16.02. Scale and Types of Uniforms
Those who are governed by the Payment Cii) Where the workers come in contac: The scales of uniforms applicablet tff ce~f
13.02. Advance of T.A. on Trans,fer or Retire- of Wages Act, 1936, will by virtue of the
ment 'th o work m the presence of pub tain categories of workcharged s a
Payment of Wages (Amendment) Act, 1964, wr dignitaries
lie r and i t 1s
· nece ssary CPWD are as und_er:
Advance of 'f.A. to the workcharged staff be entitled to a loan under. the· House Build- -
of CPWD on transfer and advance of T.A. ing Advance Rules from Central Govern-
to a retiring employee and~ his family and to ment ~provided, in consultation with legal
Ni1xne of scale .Al'ticle of uniforms.
------
Life Cost
the family of the employee who dies in ser- authorities where necessary, it is establish- 1 ~ 3 4
vice for returning to his/their home town ed that-
can be sanctioned by the Executive Engi- (i) the total amount of deductions (in-
-~--~
Scale-A .. .. (i) Pyjamas .. .. .. 2pairs One yeu,r 'l'he cost of articles shall be
neer. in accordance with the
c! uding recoveries to be effected for (ii) Shil·ts .. .. .. 2 pairs latest 1•ato contracts of
recovery of house-building loan and D.G.S. & D •
In the case of retiring employees, the. com-
petent authority may sanction advance of interest) in terms of Section 7(2) of
(iii) Ca.ps or Turbans (tOr Sikhs only) .. 1

T.A. in case of journey performed during the Payment of Wages Act, is not (iv) Woollen Coat. ·
leave preparatory to retirement but not in likely to exceed the limits stipulat- Oolovr : Iiliald .. .. .. 1 3 years
case of journeys performed after retirement. ed in Section 7 (3) of the Act; and Scale-B .. .. As per soale.'A' except that shorbs to be aupplied in
(ii) it is possible in terms of Section liou of PyJamas.
13.03. Festival Advance 12 (a) of the Act, to effect recoveries Scale-0 .. .. (i) Overalls .. .. .. 2 One year
The orders as applicable to the staff on of house building loans ip the usual (ii) Woollen jersey .. .. .. I 3 years
the regular establishment are also applicable
to th,. workcharged establishment and the
manner laid down in the House
Building Advance Rules. Scale-D .. .. (i) Potty coats .. .. .. 2 One year
Head of office is competent to sanction it.
While sponsoring applications for loan (ii) Shirts .. .. .. 2 One year
13.. 04. Advance for Purchase of Table Fans assistance in these cases, the Circle Officers (iii) Dupatta white .. .. .. 2 One year
Advance for purchase of table fans in terms may accordingly furnish to the Engineer-in-
of orders contained in Ministrv of Finance Chief a certificate (in addition to the recom- (iv) Woollen jersey .. .. .. 1 3 years
O.M. No. F.19(2)EWII(A)/63, dated 5th April mendations to be recorded on the prescribed Stitching charges for alticles at S, Nos. (i) v,nd (ii).
1963 can be sanctioned to workcharged staff form at page 4 of the Standard Form of
who are in scale of nay the maximum of application) to the effect that the applicants
which does not exceed Rs. 110.00 subJect to fulfil the conditions laid down at (i) & '(ii)
above. · f 11 · g additional items of uni- gories Of W orkcharged staff at the hill sta
their producing a surety of permanent Cent-
ral Government servant of a comparable or
foJ~~ ar~ t~wb~ supplied to the eligible cate- tions spcc1'fie d below·-
14.01. Accommodation
higher status. The Head of Office is compe-
tent to sanction it. serial Name of Hill Name of the items of uniforms Scale Reml).rk.s
Workcharged staff are now eligible ,for No. Station
13.05. Leave Salary Advance allotment of residential accommodation from
Orders regarding pa•yment of advance of
the Genera] Pool under the Directorate of
Estates, like tile staff on the regular estab- 1 Mussoorie .. .. (i) Woollen Trouser .. .. .. One 1, The cost of tho articles
of uniforms shall be as
leave salary, equal to the net amount of leave
salary for the first month, after deduction
lishment. Their applications for allotment of 2 Muktesa.r .. .. (ii) Woollen Cap* or Turban (for S~ only) One (lifo 3 years) (lontained in the .latest

of Income Tax, G.P./WCP Fund etc., apply

accommodation should be forwarded to the
Directorate of Estates, alongwith others, 3 Sikkim .. .. (iii) Boota .. .. .. .. One pair
rate~ contract !of D.G,S.
& D•
2. *Cotton cap will_not be
also to workcharged establishment subject
to the same conditions as are applicable to
whenever called for. 4 Nepal .. .. issued to the entitled
categories at hill stations.
the employees in the regular establishment. ;15.01. Medical Facilities 5 Srinagar .. ..
13.06. Warm Clothinq Advance to Work- After completion of one year's continuous
service, the workcharged staff become entitl-
6 Simla .. ..
charged Staff Stationed at Hill Stations
Advance can be sanctioned on the analogy
ed to medica] facilities like the regular staff 7 Kasau1i .. ..
i.e. medica] ai(l under C.G.H,S. Scheme if 8 Verinag ..
of orders contained in Rule 216 of G.F.Rs., they are employed in cities wherein the .

1963. The Head of office is the competent Scheme operates and under the Central Ser-
authority to sanction it. vices (Medical Attendance) Rules, if employ- 16.03. Classification of Statwns for Supply all summer and all winter stations etc. is
11!.07. House Building Advance ed in cities wherein the C.G.H.S. Scheme of Uniforms reproduced below-
does not operate.
AU Summer St<J;tions: .
Such of the workcharged staff of the The classifieationSt otf. th; 'l~Yii'Vl~nt::t~'fa:
CPWD as are not governed by the Payment LIVERIES AND WASHING ALLOWANCE ETC. into 'All Summer a IOns' M' . t Madras, Hydera)Jad, BoNa~l~' ~j:~~~~da:
Coimba tore, Agartala, ' ,t' Kur-
of Wages Act, 1936 and who fulfil the condi- 16.01. Criteria of entitlement tions' as given .in AnnexuNre I ;o;!?~s-p'~b~ ~l Secunderabad, Sholapur, Amrava 1,
tiOns prescribed in Rule i (a) of the House of Home Affa1rs O.M. 0• d t d
Building Advance Rules, are eligible for the The criteria for issue of uniforms to work- nool , Bangalore, Mysore.
.
dated 27th February 1962 shall be a opthe
benefits available under the House Building charged staff are as under- . d t th ply of umforms to e All Winter Stattons:
Advance Rules as amended from time to m regar
workcharged o staff
e sup
of the CPWD · The list of Simla, Mussoorie, Srinagar.
(i) Uniforms/ overalls will be supplied
to those employees whose duties in- MtS2BOWPC-13
 163
162
charged establishment. The lift staff op the
Both Summer and Winter Stations: downe, Shahjahanl.'ur, Indore, Bareilly, Ram-
of
·Further only such the workcharged staff workcharged establishment in New Delhi
falling ,;ithin the redesignated categories · and Calcutta will be entitled to the type and
Delhi, Nagpur, Rajkot, Kapurthala, J·aipur, pur, Solan, Kasaull, Kalka, Patiala, Shillong, of Khallasi (Elect.), For~man, and Plumber scale of uniforms mentioned in the Ministry
Allahabad, Dehradun, Lucknow, Meerut, Calcutta. as were already entitled to ~niforms in the of WH&R letter No .. 15/11./63-WCECEWID
Ahgar)1, Agra, _Kanpur, Gaya, Kirkee, original categories of posts VIZ. Cleaner and dated 13th May, 1964, and Ministry of WH&S
Mathura, ,Jhans1, Amritsar, •Jullundur 16.04. Entitled Categories for Uniforms Pump Attendant Refrigerator Mechanic in letter No, E-i6(257)/52, dated 22nd August
Ludhiana, Chandigarh, Ambala, Pathankot; _T~e list of categories of workcharged staff the scale of Rs.' 205-240 and Fitter (em-
Kar.nal, G~nguwal, Ranchi, Patna, Baroda, ehgrble _for the SU)JJ.llY of uniforms only after ployed o-ri Plumbing works) respectively in 1952 respectively.
Bhopal, Nmmtal, Gauhat.i, Jammu, J amshed- the exp1ry of_ a mmrmum period of 3 months' accordance-with the Ministry of WH&S letter l6.06. Woollen Uniforms to Workcharged
pur, Dhanbad, Bhubaneswar Raipur Dina- servrce and the scale and type of uniforms No. 31(4)/60-WCE, dated 3rd January ~~62, Staff under Madras Central Circ.le
P
__ ___o_ta...:h...:',_L=·.::an==s-_ __;__:t::.:o_w.::.:h:ic:h:::_._:t::h:::_e:_y_:a:r::;.e~entitled is given below:-
u_r, D_h_u_s_w_a_l.:._,_A_J:...·m_er...:,_J_o_d_h...:p:...u_'r...:,_K will continue to be entitled to the proviSron Woollen uniforms are not to be supplied to
1 of uniforms as a concession applicable to the workcharged staff under Madras Central
Sorial Oatogory Soa.Je of pay I Scale of them personally. Circle, Madras"'(except for places like Kodai-
No.
-:;:;-;--:-----------------------------------~ ' -Rs.- -70-85
- - - - - - - - untfor~~
A
The following categories of the wo_rkcharg- kanal, Nilgiris, Bangalore and Begumpet).
1 Hhisty ' ed staff employed in the !Vlechamcal and
Workshop Division of the CPWD are also 16.07. Issue of Uniforms to be on Seasonal
2 Lineman PluQlbing .. hs. 75--'--95
·' A
i' entitled to 'C' Scale Uniforms:- Basis
{'
3 Aastt. Lineman Rs. 85-110 H The issue of uniforms should be made on
B,omarks a seasonal basis, i.e. the exact date, of the
.Rs. 110--155 B serial Category
4 Lineman issue of the Uniforms should not be taken
No.
5 "Fireman (Stoker) • , Rs. 75-95 a into account. The seasons in which they were
1 Cal'ponter issued will only matter. Accordingly a set
6 Asstt, Operator (E. &· M.),. Rs. 85-110 C
2 Pattem Maker of uniforms issued, say for instance in sum-
7 Operator (E. & M.) Rs. 110-155 C mer 1969, the life of which is two years, will
3 Tractor Driver he due -for replacement in the summer Df
8 Serviceman (A.C. & R.) Rs. 85-llO a 1971. If for a!l-Y reason the actual supply is
4 Foremu.n
Rs. ll0-155 C made some time towards the middle or close
9 Mechanic (A.O. & R.)
5 Monldor of 1.969 summer, the 1971 issue need not ne-
10 Soniol' Mechanic (A.C. & R.) Rs. 150-205 C cessarily be made in the middle or towards
6 Asstk Mottldcr -
l~s. 85-l!O a the end of that summer.
Il Asatt. Mechanic •• Welder
7
R•. !10-155 0 16.08. Procu?'ement of Articles of Uniforms

.1
12 Mechanic Asstt. Welder
8
13 .Asstt, Lift Mechanic Rs. 85-llO 0 The articles of uniforms should be procur-
9 Khallasi (Elect.)
Rs. 110-155 0 ,, Who acLuully work
ed through DGS&D against DGS&D Rate
14 Lift Mechanic Wireman Contracts. In cases where the requirements
10 within tho pmcincts of
15 Asstt. Pa.inter Rs. 85-110 a Asstt. Wiremu.n .. ' the Mechanical 'Vork- fall short of the prescribed minimum limits
11 1 shop Division. fixed by DGS&D and purchases are required
a
16 Painter Rs. 110-155
Rs. 85-110 c
12 Electrician .. J to be made locally, competitive current rates
should be accepted and concurrence of the
17 Asstt. Blacksmith
Ministry of Home Affairs/F~nance_ shou~d be
18 Blakamith Rs. 110:__155 a 16.05. Uniforms to the Workcharged Staff in obtained through the Engmeer-m-Chief 1f
19 Asstt. Boilerman Rs. 85-110 0 Categories Transferred to the Regular the cost of any article exceeds 15 per ccent
Establishment of the cost fixed by DGS&D from time to
20 Boilerman Rs. 110-155 c
The remaining workcharged staff in the time.
21 Asstt. Fitter Rs. 85-!10 c following categories transferred to the regu-
lar establishment are entitled to the supply 16.09. Register of Uniforms
22 Fitter Rs, 110-155 c of ·uniforms as per the scales noted against 'l'o ensure timely supply of uniforms to
23 Asstt. Tinsmith •, Rs. 85-110 a them:- the workcharged staff, a register in the pres-
Scalo Rs. cribed form should be maintained by all
24 Tinsmith Rs. !10-155 0
!. Sweeper
.,., 70-85 A Divis"ional Officers. This register should be
25 Asstt. Turner Rs. 85-110 c 70-85 D kept up-to-date by including the names of
2. Sweeper Woman new employees in eligible categories as s'?on
26 Turner Rs. 110-155 c
3. Sewerman .. 75-95 A
as apPointments are made and by_ del~j;r~g
Rs. 85-110 c the names of those who resign, retire or die
27 Asstt. Armature Winder Uniforms to the workcharged lift staff or are transferred out of the Division.
28 Armature Winder Rs, 110-155 a (categories since transferred to the regular
Rs. 110-155 0 establishment). · 16.10. Washing Allowance to Workcharged
29 Road Roller Driver Staff who are Eligible for Supply of Liver-
Rs. 150-205 c The categories of Khallasi (employed on
30 Senior Operator (Those performing the duties of Shovel Loader Operator and lifts) and Lift Attendants were transferred ies and Uniforms
Tractor Operator).
to the regular establishment. A few workers 'l'he workcharged staff of the CPWD shall
31 Asstt. Plumber Rs. 85-110 0 in these categories, in New Delhi and Cal- be paid washing allowance @ Re. 1 (Rupee
cutta, have opted to remain on the work-
MfS2BCWPO-l3(a)

one only) p.m. in case of scale 'A', 'B' and
'D' and @ Re. 0.~() (Fifty paise only) p.m. in
the case of scale C' uniforms. This allowance
will, however, be restricted only to those who
draw Rs. 150 or less per month as basic pay.
16.11. Supply of soap and mustard oil to
Sweeper and Sewermen on the .workcharg-
ed Establishment
. 250 grams .of soap and 175 grams of mustard
ml shoul? be issued per head per month to
the remammg Sweepers and Sewermen on
the workcharged establishment. The expen-
drture or;t thrs account should be met out of
the contmgencres of the estimate concerned.
16.12. Pro'!-'ision of rain coats, gum boots and
Torch hght for workcharged Chowkidars
and gum boMs and protective goggles for
· beldars w?rk,mg wtth tar in road gangs,
Rain. c?ats and gum boots Shall be supplied
to a mmrmum number of Chowkidars on the
workchar~d establishment only as and when
the;y need them for proper performance of
therr duty I.e. when they have to work out
of doors during the rains. 'Torch light shall
be provrded to Chowkidars on night duty
only.
Beldars who have to work with tar in road
gan?s, shall be supplied gum boots and pro-
tective goggles, while on work
The above articles cannot be supplied as
part of personal umform to individual wor-
kers. The articles will normally be kept at
the place oi work.
The exl?enditure on the purchase of the
a bov:e artrcles shall be incurred only after
obtamn;g the approva! of the Chief Engineer
or the Engmeer-m-Chref as the case may be.
H.-ACTS AND RULES
17.01. Workmen's Compensation Act, 1923
If personal injury is caused to a workcharg-
ed o~ ~uster ro'll employee covered by the
defir;rtron Of Workman as given in the Work-
mens .Compens~tion Act; 1923, as amended,
by ~ccrdent ansmg out of and in the course
of hrs employment, his employer is liable, to
pay ~~mpensation in accordance with the
provrswn of Chapter II of the Act.
The Superintending Engineers have, been
~elegated full powers to sanction compensa-
tion under the Workmen's Compensation Act.
Ex-gratia payment of compensation to the
workcharged staff and departmental labour
OJ?- ~uster roll employed by the CPWD in
Srkkrm or on Senauli Pokhra Road Project or
on the East West Highway Project in Nepal
164
can be made on the analogy of the provisions
m the Workmen's Compensation Act 1923
sUbJect to the modifications and adopt~tions
lard down by the Government of India in res-
pect of each respectively.
18. Workmen's Contributory P1'ovident Fund
·The Workmen's Contributoryo Provident
Fund was established with 'effect from
1-5-1945. All temporary work-charged staff
wrth a mmrmum of one year's service are
reqmred to subscribe to the WCP Fund at
the monthly rate of not less than Sl per cent
of. the pay plus. dearness pay of the subscri-
ber. The subscnber's contribution as well as
the Government contribution carries inter-
e.st at the. rates notified by Government from
lime to lime. If the subscriber had rendered
servrce at a sa~ary of not less than Rs. 10 p.m.
before l-5-194o he shall on retirement get in
respect of that service a gratuity equal to
half a month's emoluments for each complet-
ed year of service subject to a maximum of
9 months. On his confirmation a subscriber if
he entered service on or befo~e 18th Nove~­
b!'r 1960 shall .he asked to exercise an option
erther, to contmue to remain a subscriber to
the Workmen's Contributory Provident Fund
or to go over to the pensionary scheme On
the election being made to go over to th~ pen-
swnary scheme, the accumulations jn the
WCP Fund account of the employee concern-
~d wrll be adjusted in the manner indicated
m rule 33(b) of the< GP Fund (Central Servi-
ce.s) Rules :.e. the employee's contribution
wrll be credrted to his G.P. Fund account and
the Government's contribution together with
mterest thereon shall be resumed by Govt.
On confirmation, a subscriber who joined
serv:ce after 18 November 1960 shall be auto
matrcally deemed to have opted for pension:
ary benefits.
As copies of WCP Fund Rules are not
genera1ly av~ilable now, a copy thereof is in-
cluded m thrs Manual at Appendix III.
Adyances ?nd loans can be sanctioned for
certam specrfied purpose to subscribers in
accordance wrth the G.P. Fund (India) Rules
1962. The E;mcutiv~ .Engineers are empower~
ed to sanctwn .ordm~~;y advances and loans
and the Supermtendmg Engineers are em-
po:"~red to ~anction loans and advances re-
qu:r;ng specral reasons to be recorded in
wntmg.
19. Central Civil Services (Conduct)' Rules,
1964
The Central Civil Services (Conduct) Rules'
1f96C4 are applicable to the workcharged staft
o ·. PWD except for some rules the non
applicab~'lity of which is specificaliy mention:
ed therem.
16p
I.-DISCIPLIJ1E
20. Suspension and Disciplinary Proceedings
20.01 Suspension
The appointing authority or any authority
to which it is subordinate may place a work-
charged employee under suspenswn-
(a) where a disciplinary proceediD;g
against him is contemplated or rs
pending;
or
(b) where a case against him in respect
of any criminal offence is under in-
vestigation or trial
A workcharged employee detained in cus-
tody, whether ~:m a crimi:ral charge or other-
wise for a perwd exceedmg 48 hours Wlll be
deen'>ed to have been placed under suspension
by an order of the appointing authority with
effect from the date o'f detention.
20.02. Subsistence Allowance
A member of the workcharged establish-
ment, when placed under- suspens~on, shall be
paid subsistence allowance provrde_d he has
put in continuous Government se.rvrce of not
less than one year, at the followmg rates:-
For the first year of suspension at one half
of the average pay earned by the em~loyee
during the 12 complet!' mon~hs, 1mmedrate1y
preceding the month m whrch he was sus ..
pended and for ai'\Y period subsequent there-
to at 3l8th of such average monthly pay. In
addition to the subsistence allowance such
an employee may be granted while .under
suspension, any compensatory allowance (e.g.
dearness allowance, House :&.nt allowance
etc.) which he was in receipt of, on the ~ate
of his suspension, to such extent and subJect
to such conditions as the suspending autho-
rity may direct provided that the amount of
dearness allowance does not exceed the
amount admissible as such on the subsis-
tence allowance paid from time to time.
If a workcharged employee is reinstated
after suspension I dismissal I removal I compul-
sory retirement, his emoluments shall be
regulated in the same manner as for regular
non-industrial employee i.e. on the analogy
of the pr 0 visi~>ns contained in FR 54.
20.03. Procedure for taking disciplinary ac-
tion against members of workcharged staff
suspected of offences involving misappro-
p~iation of Government Fund !,Govern-
ment Stores or moral twrpitude
At present there are no definite· discipli-
nary rules laid down by the Government for
the workcharged staff. These rules are, hoW·
ev€T under consideration of Government.
Pending finalisation of these rules, the accus-
ed employee is, on the principles of natural
justice, entitled to be grven ad!'quate op-
portunity to explain his c_ondu~t vr~-a-vrs the
charges framed against hrm. Lrkewrse where
the appropriate appointing authority wal?-ts
to impose in its discretion one of the maJor
penalties, the accused employee should be
given an opportunity to represent agamst the
proposed penalty. In a nut-shell the ent1re
procedure laid down in the C.C.S.. (C.C.A.)
Rules, 1965 should be followed while initiat•
ing disciplinary proceedings against the ac-
cused employee on the workcharged estab-
lishment without quoting any reference to
these rules as the C.C.S. (C.C.A.) Rules do
not apply to the workcharged staff.
20.04. Action to be taken where an employee
is convicted of crimina! charge
Where an employee on the workcharged
establishment is convicted by a court of law,
the appointing authority may, after. th~ ver-
dict of the court is known, take actwn m ac-
cordance with procedur_e indi•cated in the
Ministry of Home Affairs, O.M. No. F-43157/
64-AVD (III), dt. 29-11-1966 without quoting
the CCS (CC&A) Rules, 1965.
J.-END OF CAREER
RETRENCHMENT
21.01. Principles of retrenchment
Retrenchment in any category of the work-
charged estab1ishment of the CPWD w:m ~e
governed by the principle• of short servrce, m
oth€T words "last man in, first man out"
which is in ~onformity with the provisions o~
Section 25G of the Industrial Disputes Act.
21.02. Absorption of surplus workcharged.
staff of one 1/.l.nit into another
As soon as it is realised that any semi-
permanent or temporary workcharged staff
is likely to be rendered surplus, on account .
of the completion of works, they should be
immediately served with notices of retr~nch­
ment in such a manner that the date of the
expiry of such notices synchronises with the
date of completion of work. The employees
affected by these notices shoul.d during the
period of notice, be freely _Permrtted ~o _apply
for vacant posts available >n other umts, ><:ho
may absorb them within the period o~ no~rce.
Employees who fail to fi~d . alternahve Jobs
within the penod of notice shall stand re-
trenched 'from the CPWD on the exprry of
notice and. will be paid r<;trenchment , c?m-
pensation in accordance With the provrswns,
of the . Industrial Disputes Act. They can,
 166
thereafter, be re-employed in the CPWD as
fresh entrants only through the Employment
Exchange in the usual manner, Such of• those
workers as are absorbed within the period of
notice will be treated as junior-most in the
respective categories under the new units for
the purposes of promotion and retrenchment.
Such employees will. however, be allowed
to count their past S!';rvice for fixation or pay
and retirement benefits in the ·new unit and
to carry forward any leave to their credit.
Their WCP Fund accounts. will also be trans-
ferred to the new unit.
As regards permanent employees rendered
surplus in any unit. their seniority and
other service rights shall not be affected con-
sequent on their absorption in the new unit
of seniority.
No permanent employee shall be retrench-
ed without obtaining prior approval of the
Engineer-in-Chief. · .
21.03. Discharge Certificate to employees on
retretlchnient and re-employment of . re-
trenched employees
Under Section 25(H) of the Industrial Dis-
putes. Act, an employer must give an oppor-
tunity to the retrenched workmen to offer
themselves for re-employment and the re-
trenched workmen who offer themsel.ves for
re-employment shall have preference over
other persons, subject to their being other-
wise suitable for employment. At the time
of retrenchment o~ a workcharged employee
he should be giVen a Discharg·e Certi-
ficate in accordance. with the proforma
prescribed. · The Divisions at the time of
.notifying vacancies to the Employment
Exchange should indicate that ex-employees
of the CPWD should be given first prefer-
ence. Further befofl" employing any re-
trenched empl<:>yee, the Divisional Officers
wi'll satisfy themselves that the person con-
cerned is a retrenched hand of that Division
or some other :Division .. In case the person
claims to· be retrenched hand of the CPWD
he saould produce a discharged certificate,
which should be· examined; to see that there
is, no objection to his employment. In case the
person is unable to produce a Discharge
Certificate or the certificate produced does
not state the reasons of discharge, a reference
should be made to the Divisional Officer con-
cerned to send full particulars about his past
service. For this purpose each Division and
Independent Sub-Divisibn will maintain in
order of dates of retrenchment/quitting
service, the particulars of workcharged staff
who ceased to serve in the Division for any
reason whatsoever e.g. retrenchment, retire-
ment, superannuation, absconding or as a
result of dismissal or terminatior) of service
Ofl disciplinary ~rO\!UQ~,
Retrenched workcharged staff who were
retrenched for some specific reasons which
rendered them unsuitable for retention in
service, . will not ordinarily be re-employed,
that is to say only workcharged staff who
were r.etrenched for want of vacancy or due
to havmg become surplus will be offered re-
emp1oyment subject to their being otherwise
suitable for employment.
Whenever a retrenched hand is absorbed
by a Division other than that which re-
trenched him, the employing Divisional Offi-
cer will send an intimation of such absorp-
tion to the Divisional Officer from where the
worker was originally retrenched;
RESIGNATION
22.01. Period of notice
Workcharged employees wishing to resign
their appointment. have to give a notice of
14 days if they have served less than 1 year
and a notice of one month if they have serv-
ed more than 1 year. In the absence of notice,
they forfeit pay for the prescribed period.
Only the Engineer-in-Chief (and not the
appointing authority) is authorised to waive
the condition of giving the prescribed notice
or the forfeiture of pay for the period of
notice, wherever he considers that there is
justif'lcation for such relaxation.
22.02. Authority competent to accept resigna-
twn
The authority which has. the power to
make substantive appointment to the post or
the category of post from which the worker
resigns is competent to accept the resigna-
tion.
22.03, Withdrawal of resignation
When a r~signation becomes effective, it
can be allowed to be withdrawn on,ly with
the concurrence o'f the Ministry of Finance.
RE1'IREMENT,
23.Dl. Age of Retirement
It has been decided to regulate the age
and the mode of retirement of workcharged
employees' of the CPWD on the analogy of
FR 56 as at present. That is, a workcharged
employee shall ordinarily be retained in ser-
vice till the day he attains the age of sixty
years. He may, however, be granted extension
of service, under very special circumstances,
to be recorded in writiug, after he attains the
age of 60 years, with the prior sanction of
Government of India. However, the appro-·,
pri~te authority shall, if it is of the opinion,
that it is in public interest to do so, have the
absolute right to retire any workcharged em-
ployee after he has. attained the age of 55
167
years by giving him in writing, notice of not has attained that age.
iess than three months or thr~e mon~hs; pay 3. In computing the notice period ofh3
and allowances in lieu of notice. Sm;raar~y months the date of service of t e
any workch~rged employee may by grvmg, 1n notice shall be included.
writing, notice of not les~ than three months
to the appropriate authority, retire from ser- A workcharged employee automatically
vice after he has attained the age of 55 years, retires on attaining the age of compulsory
provided that it shall be open to th~ appro- retirement and no formal order of retrrement
priate authonty to Withhold permrss;on to a is necessary.
workcharged employe~ under·suspen~wn ;vho
seeks to retire after gtvmg 3 months notrce. 23.02. Superannuation Reg·i.ster
NoTE 1-Appropr'ate authority means the In order to guard against the possibility
authority which has the power to
of a member of the workcharged establish-
make substantive appointment to the ment continuing in service beyond the age of
post or category of posts from which 60 years, .and to facilitate review of superan-
the workcharged empioyee is retire- nuation cases after the age of 55 years, the
ed or wants to retire. Divisional Officers etc., are required to main-
2. The three months' notice may be given tain a superannuation register in the follow-
before the workcharged employee ing form. The particulars of all the work-
charged staff of the age of 55 years and above
attains the age of 55 years provided
the retirement takes place after he shaH be entered in this register~ ·
Whether Period of Date on
Date on
Designation Date of which he fit for reton. which
Name Father's name tion the age·
birth attains retention
the ago beyond sanction· of 60 is
the age od attained
of 55
years of
55 years
3 4 5 6 7 8
1 2
"
The register will be checked by the Drvr- only by the Government of Indra w~o alone
are competent to grant such extenswns.
sional Officer every month and a certificate
recorded by him in the form prescribed. The
Divisional Officer will be held personally res-, K.-TERMINAL BENEFITS
ponsible for any irregular retention in ser-
vice beyond the age o'f 60 years. 24.01. Retrenchment Compensation
Compensation in accordance with. pro':ri-
23.03. Application no~ required for .retention sions of Section 25 (F) of the Industnal DIS-
between the age of 55 and 60 years putes Act, 1947 is payable whenever a wo_rk-
Applications from the workcharged em- charged employee is retrenched from servrce.
ployees, after they have attained the age of
55 years, are not needed· for retention in ser- 24.02. (}ratuity for temporary Goverwment
vice. The Divisional Officer should ~eview Servants etc
their cases every year in accordance wrth the
prescribed procedure. A workcharged em- A temporary Government servant ( ~r his
ployee after atta!ning the· age of 55 years is family in the case o'f death), employed. m. an
'retained' in servrce upto the age of 60 years establishment carrying benefits adm1ssrb1~
provided he is not retiwd in public interest under · the Workmens' Contributory ~rovr- ·
on or after attaining the age of 55 years. The dent Fund who retires on superannyatwn or
question of granting extension . in service is discharged on account of ~eC!uc~wn of es-
arises only after an emp1oyee has attained tablishment or is declared mvahd for fur-
the age of 60 years. and can be cons.idered ther service ·or dies while in service, and who
 1\
' '

168 169EF

on the dat•e of retirementfdischargef.death/ dated 6-8·56. According to these orders per- was eligible for compensation. under Work" .
invalidment had not been admitted as a manent worker was entitled to pensionary men's Compensation Act, tlien it would be 2. Caloulati(ni o£ average
subscriber to the said Fund, shall be eligib1e benefits as fol!ows- entitled to 50 per centotthe bask pay _last emoluments for tho
for a terminal/death gratuity on the' scale (i) Pension only, calculated under CSR drawn or H times the family pension adn1.is-, period from 25-5-62 to
2H-~.5i.•..
and subject to the conditions set out in Sec- 474, if he had completed 30 years of sible under the Family Pension Rules t!J64
tion! of the Ministry of Finance O.M, No. F service and was retired at the age whichever is less, in addition 'to the compen~ 25-5-62 to 1-7-62 (I mQ!lt)l
17(1)-EV(A)/60, dated 11-7-60. ' of 55 or later; · sation under the 'Workmen's C 0mpens,hon 8/31) @SO 80•00
Act. · 20.65
The gratuity admissible will be treated as (ii) Gratuity only, calculated under
special Government ·Contribution to the Article 474 of CSR: Special orders, operative tipto 31-12-1971 2-7 '62 tiil,7-63: (12 months) @81 912·00
WCP Fund as the case may be and will be (a) if he had rendered more than 20 regarding grant of option fof pensionary
payable in accordance with the rules of the. . beneflts to the .Workcharged Staff con- . 2-7-63 to l-7¥64 (12 mouths) @82 984•00
years of service and was retired
Fund. at the age of 55 or later, firmed with retrospective effect after re- ·
· tirement. · · · · 2-7-64 to 24-5-65 (10
Where compensation is payable under the (b) if he had rendered 15 years of ser- mouths+23f31) @83 830·00
Indus.trial Disputes Act the amount of such vice before he was incapacitated The> workcharged staff who have been con- 61·58
compensation will be se't off against the for further serv,ice. firmed retrospectively .after retirement and
amount of gratuity payable as above, if the The nominee or legal heir of a worker who who had already drawn the balances lying in
amount of gratuity is more than the amount died in harness after rendering 15 years' ser- the WCP Fund including Goverpmept's Con-
of compensation. If however, the gratuitY' VICe was also eligible for grant of gratuity trlhution thereto have been a.Uowed an option Average..cmol:umenta .• 2,948•23
payable is less than the amount of compensa- 81·895
calculated @ 1/3 of a month's emoluments for pensionary benefits under Liberalised 36
tion: under the Industrial Disputes Act, no for each completed year of service subject Pension Rules and Family Pension
gratuity will be paid. to a maximum of 12 months' emoluments. Scheme,. subject to the condition that
Government's contribution to the Workmen's 3. Calculation of Pension
The terminal/death gratuity as indicated The Liberalised Pension Rules 1950 were CP Funct' together with interest thereon al• Rs, 8]·895 X 37 606·023
ttbove shall be subject to the conditions laid made applicable to the workcharged staff readY paid to the persons opting for pension 18·94
down in Section I of the Ministry of Finance who retired/ died on or after 18-11-1960. The will be adjusted against DCR Gratuity and ·.160 32
O.M. No. F. 17(1)-EV(A)/160, dated the 11th workers who were permanent at that time arrears of pension admissible to them. Before
July 1960. were given option to elect the LiberaUsed such adjustment is effected, written consent
Pension Rules or to retain the old Pension of each person concerned should be· obtained.
24.03. Pension and Gratuity Rules of 6-8-1955. The temporary employees If any balance sti11 remains due from the . Ptus 'Ad hoc increase Rs. 5 · 00 PM
Initially, pensionary benetfits were given who were in service on 18-11-60 were also pensioner, he should be requested to deposit lts. 24·00
to the workcharged. staff in CPWD with given option to elect the Liberalised Pension the amount in cash befor.e the pension is
effect from 1st July, 1946 vide Government Rules or to retain Contributory Provident sanctioned. The amount so deposited will be Pension admissible Rs. 25
c:,f India, Min:istry of WM&P letter No. 4097- Fund benefits at the time of their confirma- adj'Ustable under the head of account PM (Minimum)
EII/47, dated 5th December 1947. Ac- tion. Howev~r, if no option was exercised
within 6 months, the workers were deemed "XLVUI-Pension and other Retirement
cording to these orders pension was admis- benefits". 4. DCR .Gratuity
sible:- · to have opted for Liberalised Pension Rules:
1950. Workers appointed in service on or An illustration about the application of 83 X 37
0) (a) to a permanent worker who retired after 18-11-1960 were to be governed by the· the various orders mentioned above. Pay Rs. 83 .. ..---- 767·75
at the age of 60 years and had at 4
Liberalised Pension Rules after their confir"
least 35 years' service to his credit; mation. An example showing the Pension, Gra- 166·00
(b) or to another permanent worker who tuity etc. as calculated under Liberalised Less 2 months' pay
had been incapacitated in service but Family Pension Rules 1964 were also Pension Rules 1950 as well as Pension! 601·75
had put in 35 years' service before made applicable to the workcharged staff R.ules dated the 6th August 1956· is quot-
he was incapacitated. who opted for Liberalised Pension Rules or ed below.:-
who were deemed to have opted for 5, Family Pension
(ii) Gratuity was admissible- the said Rules. In accordance with A. Had the worker opted Jor LiberaUsed Pension R~tlea 1950 83 X 30
( a) to a permanent worker who retired Ministry of Finance O.M. No. F. 9(24)\-EV Pay Rs. 83 , . 24·90
at the age of 60 years and had at Y MD 100
(A)/65, dated 5-1-65 the family of a Govern-
[east 25 yea·rs of service to })'is cre- ment employee who died while in service is Total Service (11·4:-45 to
= Roun(~ed off
dit; entitled to 50 per cent of the basic pay drawn 24-i$-65) I.~ess Non-quali-
toRs. 25·00
subject to the maximum of twice the family 20-1-14
·(b) or to a(llother permanent worker who fyng service ,,
was incapacitated in service but pension admissible under the Family Pen- 1-5-4. 6. Had he died on 17:th NovembeT 1964 his
had p1Ut in 20 years of service before sion Rules 1964 for a period of 7 years from f of~ervioe from 11-4-45 to family would have been entitled to family
he was incapacitated at whatever the date of death or till the date .on which 30-6-46 being verified pension on an enhanced rate i. e. double of
age. the official would have reached the normal from acq. and muster rolls o-7-10 1 the family pension calculated above or ! of

The person getting rpension as per item (i)
above will not be eligible for grant of gratui-
ty as per item (ii) and vice-versa. The pen-
sion or gratuity was calculated under CSR
474 or 481.
The above orders were liberalised with
effect from 7-8-51 in accordance witli Minis·
try . 9t W.R.~S. lett~1' No, 96/127 /5(l~E-U
~
age of superannuation had he remained Full service from 1·7-46 to Rs. 83.00 (pa•Y .last drawn) whichever is less
alive, whichever period is shorter. These or- 31-3-47 having been veri- i.e. the family would have got Rs. 42 upto
ders were made applicable to the permanent fied :from ucq. and muster the date on which the worker would have
workcharged employees who had opted for rolls· o--o-- 0 J normally retired i.e. on 24th Mll,Y 1965. From
Liberalised Pension Rules or were deemed to 0-Q--24 25th· May 1965 the family would be entitled
have opted for the said Rules in accordance ·---.-,,1-8--B--10- to family pension of Rs. 25 as calculate(l
with the Ministrv of Finance O.M. Nos. F. 9- Net qualifying service . ~ above. · ·
(24) /EV(A) /65 dated 16·8-66 and 22-B-66 i.e ...37. six monthly unita
with the difference that if a worker's fam,\ly ·

170
B. Had he been confirmed before 18th
November 1960 and opted for pension rule of
6th August 1956:-
' Permanent Workcharged staff reFring on
As the worker had completed only 18 years
of qualifying service he would be neither en-
titled for pension nor gratuity.
Had he died while in service his nominee
or leg"'! heirs would have been entitled .to
the gratuity equal to:-
1494
= 18/3 X 83 = ----:1 = Rs. 498.00
.
"l
,-,-·
l
24.04. Payment of Grat·uity to Employees
who opt to remain subscribers to the
·wcP Fund.
The family of a. permanent employee who
is a subscriber to the Workmen's Contribl.l·
tory Provident Fund and who dies while· in
service before completing 5 yea·rs' service
will be eligible for a gratuity equal to the
difference between his six months' emo)u ..
ment and the amount of Govt. contribution,
together with interest thereon standing to his
credit in the Fund. If, however, such an em·
ployee dies in the first year of service, his
family will be eligible for a gratuity equal
to the difference between his two months'
emoluments and the amount of Government
contribution together with interest thereon,
standing to his credit in the Fund. ' .
If such an employee dies after completing
five years' service, his family will be eligible
for a grat.uity equal to the difference bet-
ween his twelve months' emoluments and the
amount of Government 'contribution togetheJ'
with the interest thereon, standing to his ere·
d it in the Fund.
The gratuity admissible as above will be
treated as special Government contribution
to the WCP Fund as the case may be and will
be payable 'in accordance with the rules of
the Fund.
Where compensation is payable under the
Industrial Disputes Act the amount of such
compensation will be set off against th~
amount of gratuity payable as above, if the
amount of gratuity is more than the amount
of compensation. If, however, the gratuity is
Jess thRn the amount of compensation under
the Industdal Disputes Act, no gratuity will·
be ·pa'id.
The terminal/death gratlll(y as indicated.
ebove shall be subject to the conditionslaid
down in Section I' of the Ministry of Finance
O.M. No. F. 17(1)-EV(A)/60, dated the 11th
July 1960.
(
24.05. Pension/Gratuity to workcharged staff
tr!ken over bu the CPWD from Bengal
PWD a.longwith the work. · office for the workcharged staff having no
Such of the permanent members of Work-
Charged staff as were transferred from the
Bengal PWD to the CPWD · alongwith the
transfer of work and who at the time of re-
tirement have completed 10 or more vears of
service in the CPWD may be sanctioned pen-
swn .on the bas1s of their completed years of
serviCe actually rendered in the CPWD.
Those who at the time of retirement had ren-
dered service less than 10 years with CPVvD
may be sanctioned gratuity. The State FWD
service will not be taken into consideration
for determining the quantum of either pen-
sion or gratuity. The gratuity/pension should
be . sanctioned in accoraance with scales laid
down in Article 474 of the CSR or the provi-
sions of the Liberalised Pension :Rules as the
case may be.
24.0!). Counting of service rendered b 11 wor.'<:·
charged staff under the Nizam State
Railway prior to their absorption in-
CPWD as a result .ofFederal 'F'inancial
Integeration of States. for purposes of
Pension/Gratuity,
Such of the workcharged staff as were
taken over by the CPWD from the erst-
while Nizam State Railway (Begumpet Air
Field) as a result of Federal Financial Inte-
gration •of. States, will count their service ren'
dered by them under the former State Rail"
way for purposes of pension and gratuity as
if it was rendered in the CPWD but the
amount of former State Railway contribu-
tions with interest thereon standing to lheir
credit .in the State Guaranteed Provident
Fund shall. be resumed by the Government.
?4.07. Counting of service rendered by work·
· charged staff o.f the CPWD transferr8d
t? NDMC alongwith the services di··'i·
.swn.
Pending settlement regarding apportion..
ment of the financial liability for leave and
pension between the CPWD and the NDMC
in respect of Workcharged stafli deputed to
the NDMC the period of deputation sh OJj 1. d
be treated as qualifying service for purposes
of retirement benefits.
24.08. Counting of service verified 'in the past
with .reference to muster rolls anr:l paid
acauittance rolls.
One half of the service rendered Drior to
the 1st Julv, 1946 and verified on the bw,is
of combined service on muster rolls and ac·
quittance rolls, shall count for pension. and ·
gratuity.
171
24.09. Counting of otfici~:Ltinq emoluments
for Pension etc.
or after 1st April 1958 but before 181th Nov-
ember 1960 are eligible to count the officiat-
ing emoluments for p6nsion/gratuity to the
extent permissible under Article 487(b) of
the CSRs or Clause e(i) of Article 488(fl) of!
the CSRs as the case may be.
24.10. Verification of service on the basis of
form CPWA 58~acceptance of.
More acquittance rolls and paid --,1ouchers
in respect of workcharged staff are not avail-
abLe. the service rendered upto 31sr M:1rch,
1963' may 'be verified. and accepted with re·
ference to entries made in Form CPW 1\ 58.
Service rendered after the 31st March 1963
will however be verified with reference to
acquittance rolls only.
24.11. Applicability of Genera! Orders of
Government regarding counting of
service, condonation of brealc etc.
a:ffeqtiing Pension jGra>uity uo work-
charged staff.
With the extension of the Liberalised Pen-
sion Rules to the workcharged staff with
effect from 18-11-1960 all orders applicable to ·
the regular staff in regard to counting of
service, condonation of break etc. afferting
pension/gratuity will automatically apply to
the workcharged staff. No separate orders ex-
tending to the workcharged staff but the gene-
ral orders of Government on these matters
are necessary. However, in respect of .condo·
nation of breaks in service caus.ed before 1st
April 1958, orders contain<:d in the late
Ministry of WH&S letter No. 5(23)/161-WCE
dated the 4th June 1962 shall be followed.
- L.-MISCELLANEOUS
25.01'. Zonal Offices
The Divisional Offices were required to
pass on to the Zonal Office all leave notifica-
tions and other notifications regarding post-
ings, transfers etc. etc. on the barns which en-
I tries were recorded in the Service Rolls of
the workers concerned and attested by the
I Zonal Officer. Besides maintenance of Ser·
vice Records the Zonal' Offi'ce was also made
responsible for the annual verification of
servioe, maintenance of leave accounts, issl.te
\ will also enter nature and quantum ·of leave
I
I
of periodfcal increment certificates and issue
of leave admissibility certificates, mainte·
nance ·Of increment registers, maintenance or
'
,I GP. and Workmen's Contributory Provident
Fund Accounts and. processing of pension
and gratvity cases. -
The Zonal Office is therefore, pnmarily
meant to be a Record and Estab:ishment
central or disciplinary powers over th~m.
The workdJarged staff continues to be under
- the administrative and disciplinary control
of the appointment authority, The Divisional
Officers continue to be responsible for sHnc-
tioning leave and payment of leave sdlary,
sanctioning increments and- advances from
Provident Fund accounts.
25.02. Service Cards
The working of the Zonal Office, New
Delhi was constantly under review. WLi.le
the security of the Service docUilhents has
been assured by the creation of a centralised
office ,it was felt that there was a lot of cor-
respondence being exchanged between the
Zonal Office and the Divisional Off.ces. The
leave applications in respect zyf the work0'l's
were being forwarded to the Zonal Oflice for
getting Admissibility certificates. The appli-
cations for the grant of advance from the
Provident Fund balances could only be sanc-
tioned after getting a certificate from the
Zonal Office to the effect that there was suffi·
cient balance in the Fund accounts of the
workers concerned. There was thus a consi-
derable dependence on the Zonal Office in
day-to-day discharge of the functions result-
ing in complaints from the workers. With a
view to reduce incidence of correspondence
it was decided to introduce Service Curds
with effect from 1st July 1969. The service·
cards contain all· essentiaL particulars which
are reqpired to be comoleted and "'ttested by
the Zonal Office from the entries in the Ser-
vice Books and fund ledgers maintained by
it. The Service Cards which are required to
be maintained in duplicate by the Divisional
offices will be issued from· the Zonal Office
in October each year giving detaHed position
in respect of leave due and admissible, Pro·
vident Fund ba1ances with rate of subscrip-
tion and refund of withdrawals as on 31st
March each year, sca1e of pay with pay ac-
tually drawn on 1st April each year · and
with due date of inerement. The Divisional
Offices will only be required ·to enter all
events. occurring during the course of a year
e.g. postings, promotions. suspensions. incre-
ments, advances/final withdrawals from Pro-
vident Fund Accounts as also change in the
rates of subscrip{ion as and when made by
the workers concerned. The Divisional Offici's
availed of bv the worker during the course
of a year. All such entries made in the Ser·
vice Cards will be supported by " refi.orcnce
to the number.and date'ofthe officp·~rd.,•/
leave notification etc. and attested by the
 172.
Head Clerk. A certificate regarding verifica-
tion of service will also be endorsed on the
Service Cards under the signatures of the Ex-
- ecutive Engineers. The original copy of the
Service Card will be transmitted to the
Zonal Office by 1st August each year. On
receipt of the Service Cards in the Zonal
Office entries made there'in will be transcrib-
ed in the Service Rolls of the workers and
cards kept on record. The duplicate copy of
the Service Card will be retained as Office
Copy by the Divisional Offices. With the in-
troduction of Service Cards all notifications
regarding leave, promotions etc. etc. _are be•
ing retained by the Divisfonal Offices for
making entries in the Service Cards. The
copies of such notifications will not therefore
be forwarded to the Zonal Office.
The Zonal Office scheme having proved a
success it was decided to set up this pfllce on
permanent footing and to open similar oft)ces
for Bombay and Calcutta regions 1'he Zonal
Offices at Bombay. and Calcutta have also
started functioning with effect from 7th Nov-
ember 1969; .
25.03. The. Zonal Offices are now responsible
for the fo!.lo:wing items of work.
(iY Maintenance and custody of Service
Rolls~The Service Rolls in respect of work-
charged staff will be kept in the Zonal Office.
A record of all ServiC€ Rolls received will
be maintained Div,isionwise in an Alphabeti-
cal Re"gister .Rhowing name· of' the worker,
father's name, designation, date of birth and
Machine numbel:' of the Service Book con•
cerned. The movement of the SePvice Book
is watched through the medimn .of the above
~ be cyclostyled or type-written are required
Register; The physical verification of the
Service Books will be carried out at regular
intervals with the help of the· above Regis-
ter and a certificate to that effect recorded in
the Register itself. - the effect that the totals of the Fund Sche-
The entries in the Service Rolls are trans-
cribed from the entries recorded bv the Divi-
sional Offices in the Service Cards in the
manner stated above.
In the case of fresh employment of a work- ·
charged employee the Divisional Offices will
open a. Service Roll, complete the entries 6lli
the first page,' and send it to the Zonal Office
for C]lStody and further maintenance.
(ii) Maintenance of Leave Account-On
the basis of the leave applied of by a worket<
as showri in the Service Cards the entitle-
ment of leave wm be worked out and the
leave. account brought uwtodate in the Ser-
vice Book of the worker concerned. The na"
ture and quantum of leave due win also ·be
recotded iri the Service Cards before thev
are transmitted to the Divisional Offices. at
tlie end of September each year. The Dwt-
sional Offices will be responsible for sanc-
tioning leave on the basis of the leave entitle-
ment shown in the Service Cards. In cases
where the .leave exceeds the amount of leave
shown in the Service Cards by the :?;ona·l
Office the Divis.ional Offices will work out
the entitlement and sanction the leave there-
after without making a reference to the
Zonal Office. The Zonal Office will point •out
discrepancies in the sanctioning of !ea.ve by
the Divisional Offices as and when such dis-
crepancies come to their notice at the time
· of bringing up to date the leave account of
the workers concerned. On receipt of such
communications, necessary action to regula-
rise the leave and adjust their pay and al-
lowances where cons-idered necessary wiU
be taken by the Divisional Offices.
(iii) JWqintenance of G.P. Fund and Work-
men's Contributory Flrovident Fund Ac-
counts~On completion of one year's service
the· worker has compulsorily to subscribe to
the- Workmen's Contributory Provident
Fund. The Divisional Offices will forward to
the Zonal Office sufficiently in advance the
application (in duplicate) from the worke~
concerned. The Zonal Office· will return one
copy of the appiica,tion with fund account
number allotted to it. On receipt of the appli-
cation from the Zonal Office, the Divisional
O_ffice will recover fund subscription from
the worker through the Pay BilL The Divi-
sional Offices will prepare Fund Recovery
Schedules showing the name of the workerJ
Provident Fund Account number, rate of pay,
fund subscription, refund of withdrawal etc.
The Fund· Schedules which will preferably
to be forwarded to the Zonal Office by the
15th of the month following that to which
the Schedule relates. A certificate is required
to be endorsed by the Executive Engineer to
dules taHy with the totals as shown in the
Monthly Account. Similarly Schedules in
support of the amount of the advance and
the final withdrawal sanctioned to the wor-
ker from the Provident Fund account are
required. to be sent to the Zonal Office duly
reconciled with the Monthly Account.
Separate schedules should be -.preJ:lared for
G.P. Fund and Workmen's Contributory
Provident Fund. Before forwardinl( the
SclieduJ.es to the Zonal Office an abstract
showing the total amount of credit and debit
separately for G. P. Fund and Workmen's
Contributory Provident Fund ·should be
shown and 'totals thereof reconciled with
the totals appearing in the MoQthly Account.
On re.ceipt of the Schedules in the Zonal
Office the particulars recorded therein viz.
Name, Provident Fund Account Number, rate
of subscription ~tc. etc. should be scrutinised
and discrepancies if any, got reconciled in
communication with the Divisional Office
concerned. The totals of Fund Schedules
should be checked ·and reconciled with the
totals as shown in the abstract of the Sche-
dule.
f>,fter the scrutiny of the Fund · Schedules
the amounts on account of Fund Subscrip-
tion/ Advances paid to the worker should be
posted in the Fund Ledger account in appro-
priate columns. Thereafter the posting should
be made in the Broad Sheet separately for
credit and debit items and the totals thereof
reconciled with the totals of the Fund Sche-
dules as shown in the Abstract.
At the end of each year the ledger account
will be closed by the Zonal Office. The
amount of Government contribution and in-
terest will be communicated to the Division-
al Offices for adjustment in the accounts.
The Divisional Offices will carry out neces-
sary adjustments in the account for the
month of March Final.
Nom~Except for the annual transaction
of interest al)d Government contribution no
other fund transaction should be adjusted in
the a-ccount for March Final and March
(Supplementary).
The figures of interest and Government
contribution as also the figures of closing
balance for the last year will be recorded in
the Broad Sheet. The Broad Sheets will
thereafter be squared up and individual
balances appearing in the Broad Sheet will
be tallied with the balances appearing in
the Ledger Accounts of the workers con-
cerned.
'rhe balances standing to the credit of each
worker as on 31st March of each year as also
the rate of fund subscription and refund of
withdrawals will be recorded by. the Zonal
Office in the Service Guards which will be
sent to the Divisional Office by 1st October
each year.
(iv) Despatch of annual statement of ac-
counts and completion of Workmen's Con-
tributory Provident Fund Pass Books'--The
I
,,/,
Divisional offices will forward to the Zonal
Office the Workmen's Contributory Provi-
dent Fund Pass Books of the workers con-
cerned. The Pass Books will_ be completed
?Y the Zonal Office from entries appearing
m the Ledger accounts of the workers con-
cerned .. The Pass Books will ·thereafter be
returned to the Divisional Office with the
I request to distribute them to the· workers
concerned. - Ol!tst'l))clmg agamst ·a worker- ·should also
I be communicated to the Zonal Office. On
I
I
The annual statement of accounts in res-
pect of the subscribers to G.P. Fund will be
issued to the Divisional Offices by the Zonal
Office at the end· of each year. The Divi.·
sionaJ Offices will intimate to the Zonal
Office the discrepancies in the Fund accounts
as pO'inted out by the subscribers concerned
for necessary rectification.
(y) Transfer of fund balances consequent
on transfer of a worker from one Division to
the other~As soon as the worker is trans-
ferred from one Division to the other the
original copy of Service Card will be for-
warded to the Division to which the indivi-
dual has been transferred with a copy of the
forwarding memo endorsed to the Zonal
Office. The Zonal Office will thereafter inti-
mate the amount of fund balance which will
be transferred to the Division where the
worker is transferred. On receipt of the
total amount standing to the credit of the
worker the Divisional Office Will transfer
the fund balance by issue of a cheque in
favour of the Division to which the worker
has been transferred. Necessary Schedules
showing the adjustments carried out by both
the Divisions concerned will be forwarded
to the Zonal Office for incorporation in the
Ledger Account and Broad Sheet of the
worker concerned..
(vi) Sanction of advancesjfina! withdraw-
al from Provident Fund~On the basis of
the fund balances as recorded by the Zona 1
Office in the Service Cards the Divisional
Offices ?~ill make payment of advances 1
final Wlthdrawal to the extent admissible
under rules without m;;king any reference
to the Zonal Office. The entry. regarding
sa_nctwnmg of advance/final withdrawal
Wlll be made by the Divisional Offices in
the Service Cards of the workers concern-
ed.
(vii) Final payment of G.P. F'und and
Workmen's Contributory - Provident F'und
. Assets-On the death, discharge, resigna-
llOl) and retirement of a worker the appli-
catiOn. for- flnal withdrawal of fund assets
will be forwarded ·by the Divisional Office
to ~he : Zonal Office. While forwarding
~PP!Icatlons the Divisional Office will also
md1cate the fund account number of the
wo~ker, the last month's pay hili · through
Which fund subscription/tefnnd of wiith-
. dr?wal was recovered. The ·· amount of ·
adv,ance/final withdrawal paid ·to the
worker during · tlie preceding . twelve
months should also · be · intimated to the
Zonal. Office. The amounts. remaining .out-
stan(hng: as als0. any other dues remaining
 174
receipt of the application in the Zonal Office
the fund accounts of the worker· concerned
will be finally closed and the total amount
standing to· the· credit of each worker will
be intimated to the Divisional Office for
making payment to the worker /nominee or
his legal heir. The date of payment of the
amount will be intimated to the Zonal
Office. The Divisional Office will ensure be-
fore making payment that no recoveries are
outstanding against the worker concerned,
(viii) Processing of Pension and Gratuity
Cases-With the help of the date of birth
as recorded on the Service Card by the
Zonal Office, the Divisional Office will be
in a position to retire a worker on the due
date. The Zonal Office will, however, for-
ward to the DiV'isional Office a list of
workers who are due for retirement during
the period of 12-18 months ahead. The
'Service Records of all such workers who are
due for retirement will be brought upto
date by the Zonal Office and periods of
service which could not be verified or .
require condonation will be referred to the
Divisional Office for necessary verification/
condonation. The Divisional Office~ will
also initiate action for the collection of the
formal application and other documents
required for the purpose at least 12--'-18
months in advance of the date of actual
retirement of the worker concerned.
- The Zonal Office Will prepare the history
of service and will work out the amount of
pensiol), gratuity and family pension admis-
sible to the worker at least six months in
advance of the date of retirement. The p'en-
sion papers will thereafter be passed on to
the DiV'isional Office which will complete
the requisite documents on the basis of the
calculation made by the Zonal Office and
transmit them to the Audit Office. The
Divisional Office will keep a close watch on
the progress of the case sent to' the Audit
and ensure that the Pension Payment Ord~rs
are issued by the Audiit by the time the
individual is actually retired so that he
starts getting pension from the date he
•etires. In cases in which the Audit Office is
not in a poSiition to formally issue the Pen-
sion Payment Order, the Divisional Office
will ensure provisional payment of pension
and !!th of the gratuity for the first six
months as admissible to the worker under
the revised dnstructions. The date on which
the pension papers are forwarded to the
Audit as also the date on which Pension
Payment Orders are issued by the Audit
should be intimated to the Zonal Office.
(ix) Preparation of Seniority List-The
Zonal Office will maintain Zonal-wise
seniority list separately of each categoi'Y of
workers. For this purpose the Divisional
Offices will forward· to the Zonal Office a
list of workers as on first January each
year who are actually paid by them.
(x) Issue of Periodica!· Increment Certifi-
cates-With the 'introduction of Service
Cards, all notifications regarding sanction of
leave etc. of the workers are being retained
by the Divisional Offices for recording
entries in the Service Cards. The Zonal
Office Will, therefore, be not in a position
to know the amount of extra-ordinary leave
and periods of suspension etc. before the
Service Cards are sent to it at the end of
the year. Viewed in the above context the
Divisional Offices will be responsible for
issue of periodical increment certificates and
sanctioning increments to the workers
concerned.
26. Not reproduced.
M.-MUSTER ROLL STAFF
27.01. Muster Roll Staff
Muster Roll Staff can be emp"oyed on
jobs of purely casual nature and for a very
short duration. It should be engaged only
for seasonal wor]j:s or on original works
done departmentally and to the barest
minimum on a wage notified by the Central
Government from time to time. They are
not regular Government servants and are in
the nature of day-to-day employees.
Vacancies in Muster Ro'll should be filled
through the nominees of the nearest Em-
ployment Exch:;mge unless the Employment
Exchange certify that they are unable to
supply candidates. The acceptance or other-
WISe and date of emp"oymen t and termina-
tion ·of service should be recorded in the
Identity Card of the candidate, supplied by
the Employment Exchange.
27.02, Limits to Service
All contemplated employment of labour
on Muster Roll which is likely to exceed 3
mon!hs shou~d be approved by the Superin-
tendmg Engmeer concerned. In rare cases
involving employment of muster roll labou;
for more than 6 months, but not more than
12 n:onths, the sPecific sanction of the Chief
Engnneer should be obtained, In regard to
the . s~asonal works. in the Air-conditioning
DIVISIOns, for unskilled work, the workers
can be enga.ged on Muster Roll for periods
;'Ot e.xceedmg seve1,1 months in any case,
mcludmg broken penods during which the
worker was not employed. The approval of
175
the Chief Engineer for, employing the Mus-
ter Roll Staff fD'r this purpose for more than
6 months should be obtained after giving
full justification.
The seasonal work of semi-skilled or
skilled nature >in the Air-conditioning Divi-
sions, the workers required should be emp-
loyed on the workcharged establishment by
promotion from lower categories in a·ccor-
dance with the relevant recruitment rules.
Appointment on another job of workers
who are engaged for one job, or continued
employment of a worker on muster roll,
after causing a periodic break of one or two
days, etc. is not permissible. No chowkidar
or supervisory staff should be employed on
muster roll. Muster Roll staff must not be
appointed in sensitive places, as for
example, President's House, Parliament
House, Prame Minister's House without
their antecedents having been verified..
27.03. Acceptance of Appointment
Before a worker is employed on Muster
Roll in CPWD he shall be required to' sign
the p~escribed form of acceptance of
appointment which must invariably be
countersigned by the. Assistant Engineer
concerned and attached to the Muster Roll
Form No. 21.
27.04. Applicability of Minimum Wages Act
Registers and records as required under
the Minimum Wages Act 194a and Minimum
Wages (Central) Rules, 1950 in respect of
workers concerned under the Act and the
Rules. should be maint::~ined. Also, wage
slips as prescribed under the Minimum
Wages (Central) Rules should be issued to
the Workers covered under the Act.
27.05. Service Rendered by the Workcharged
Staff on Muster Roll
The service renldered on daily rates of
pay, by a worker who. subsequently gets
appoint·~d in the workcharged establish-
ment Will not count towards seniority fixa-
tion of pay, increments etc. on the :.Vprk"
charged es.tablishment ..
27.06. Weekly off cmd Holidays
The Muster Roll labour are to be given
one day off with pay after every fuli six
days of work The existence of an accid~n­
tal closed holiday whether pa"d or unpaid,
Wlill not cause 'any discontinuity in the
employment of staff on Muster Roll for
grant Of weekly paid holiday.
No restricted holiday is admissible to
Must<er Roll staff. The Muster !;toll or daily
rated staff will be entitled to 3 paid National
holidays viz. 26th January, 15th August and
2nd October.
27,07. Payment to workers employed on
Muster Roll
Besides the name of the labour and his/
her father's name, the name of the village
to which the labour belongs should also' be
indicated in the Muster Roll. The name ·of
the village will be given as per labourers'
statement. ·
The workers should be required to put
their signature or thumb impression on the
nominal rolls in token of acknowledgement
of the wages paid to them. Care should be
taken in obtaining the signatures or thumb
impressions so that they are susceptible of
clear and easy identification at some future
date, The acknowledgement should also be
attested by the officer making the payment
at the time payment is made. _ Further, a
certificate as below should be recorded on
the Muster Roll by an officer not lower in ·
rank than a Sectional Officer-
"Certified that the workers mentioned
in the Muster Roll were actually
employed by me , on Government
work and they were actually paid,
on my identification, in my p~e­
sence".
Payments to· workers employed on Muster
Rolls must be made within seven days a.fter
closure of each muster roll in respect of
works of Sub,divisions situated at Divi-
sional Headquarters. l!'or works in respect
o'f. Sub-Division situated outside the Divi-
sional headquarters, some more days may
be allowed but payments must be made
within 15 days.
All payments of wages should be made
within duty hours.

APPENDIX I
Operative Grades & C!ass IV
PERFORMANCE REPORT-C.P.W.D.
Period of Report from .......... :.. .. .. .. ..... . to
..........................
PAR~'I-By the Reporting Officer (i.e.
mediate Superior)
1. Name ....................._................. ..
2. Age ............. ..
3. Post held ................. .
4. Pay ................ ..
5. Educational qualifications .......... ..
6. Can he read & write Hindi/;English
..... ,.................... .
7. Period of ab&ence du~ing the year
8. Observations on:-
(i). State of health.
(ii)i Intelligepce.
(iii) Interest in his work.
(iv) Skill and proficiency in tJ;"ade in
which engaged.
(v) Amenability to discipline.
(vi) PunctuiJJity & .Regularity.
(vii) Honesty and integrity.
(viii) Devotion to duty.
(ix) Sense of responsibility.
9. Is he fit for promotion, if so to which
grade.
Jm ..
10. Are you prepared to retain him under
you.
· 11. Mention any skill or proficiency
acquired.
12.- Genera] remarks on his work & conduct.
Signature of Reporting Officer
Name ......... :... , ........................ .
Designation ................... ..
Date .................... .
PART II--Remarks of the Reviewing Officer
·signature .......................... .
Name ............... , ............. , ..... .
Designation .................... .
·Date ......................... ..
176
APPENDIX 1II
WORKMEN'S CONTRIBUTORY \PROVIDENT FUND RULES (CONSOLIDATED)
No. F. 33(3)~R. II/44
GovERNMEN'r oF INDIA
MINISTRY OF FINANCE
Simla, the 16th April, 1945.
RESOLUTION
The Governor General in Council has had
under consideration the question of in-
troducing a Contributory Provident Fund
for workmen in Central Government
employ and has deci(led that such _a Fund
shall be instituted for workmen employed
on the following establishment-
(i) The Posts and Telegraphs Work-
shops .
(ii) Central Public Worl,<s Department-
Workcharged Establishment.
(iii) The Mints.
(iv) The Security PDinting India includ-
ing:
(a) Security Press,
(b) Currency Note Press, and
(c) Central Stamp 'Stores.
(v) Workcharged Estt..of the Gardens
kno'WTI as the Governor General's
Gardens till the 25th Jan., 1950 and
as the President's Gardens after
that date.
(vi) Workcharged establishment of the
Salt Department. (Note: In res-
pect of the W.C. Estt. of the Salt
Department the Contributory Pro-
vident Fund shall be deemed to
have been introduced with effect
from the 1st April, 1956. In respect
of service rendered before that date
by members of the sa1id establish-
ment they will be entitled to
gratuity).
(vii) Workcharged establishment of the
Estate Office Organisation.
(viii) W orkcharged establishment of the
Andaman Public Works Deptt.
2. The fund shall be called tlie Work-
men's Contributory ProViident Fund, It shall
·M/8280\VPO-U
be established with effect from the 1st May
1945 and shall be regulated by the Contri-
butory Provident Fund Rules (India).subject
to the following modifications-
(!) Every workman who has had at
least one year's continuous service
on any of the establishment specifi-
ed in paragraph (d) shall subscribe
to the Fund; provided that a break
caused by:
(i) discharge in the interest of the
State, or
(ii) Temporary physical unfitness
which, in the opinion of the
medical authorities, was neither
due to his own neglect nor to
intemperance or irregular habits,
shaH not be held to constitute a
break in continuity of service.
(2) "Emoluments" in the case of these
workmen, shall mean monthly pay
or leave salary or wages, excluding
rent, overtime and other fluctuatirtg
or extra allowance, provided •that
the monthly emoluments of a per-
son paid at daily rates shall be
deemed to be 25 times the rate of
wages· admissible to him for the
first normal working day of the
month.
NorE-"Emoluments" shall include dear-
ess pay.
(3) "Leave" shall mean any variety of
leave admisooble under the rules or
orders issued by Government.
(4) The amount of subscription to the
Fund shall be fi:»ed by the subscri-
ber himself and shall be not less
than 8-1/3 per cent and not more
than his monthly emoluments and
shall be expressed in multip•les of
five naya,paise.
4(A) The amount of subscription so fixed
shall remain unchanged through-
out the year, provided that the
amount of subscrtiption may be
enhanced once at any time during
the course of a year. Provided
further that if a subscriber is on
(luty for g part o·f a mo!lth and on
1'1~
 leave for the remainder of that
month; and if he has elected not to
subscribe during leave, the emolu-
178
ments for that month for the pur-
pose of calculating the (lovt. con-
tribution shall be redueed by the·
ratio whiich the number of days
·spent on leave bears to the· number
of days in the calendar month.
(5~ The rate of Government contribu-
tion shall be Bl per cent (l/12th)
of the subscriber's emoluments. The
amount of contribution by Govern-
ment shall be •ounded to the nea·rest
multiple of .five naya paise.
5(A) The total amount of interest shall
be rounded to the nearest multiple
of five naya paise.
( 6) The Mint Staff in service before the
issue of these orders shall have the
option of either retaining the con-
T
cession of pension or gratuity sanc-
tioned in the various orders of the
Government of India or of coming
under the Contributory Provident
Fund Scheme. The option must be
exercised within three months of
the date of these orde·rs. The option
once exercised shall be final.
(7) If a subscriber to· the Fund be-
comes eligible to subscribe to the
Contributory Provident Fund
(India), he shall cease to subscribe
to the ;former Fund and hi!'
accumulations in that Fund shall
be transferred to be Contributory
Provident Fund (India).
APPENDIX 2.3
(Referred to in para 2.22)
MODEL WORKSHOP RULES AND WORKSHOP ACCOUNT RULES OF CENTRAL
WATER AND POWER RESEARCH STATION, POONA
I. Model Workshop Rules
Preamble
The accounts to be kept in the workshop
should be in accordance with the instruc-
tions contained in Chapter .14 Workshop
Accounts of C.P.W.A. Code. The rules
below indicate the procedure to be follow-
ed and the Forms to be used in addition.
These rules are supplementary to the In-
structions in the C.P.W.A. Code and are not
intended to supersede or replace them.
1. The Workshop will consist of the
following branches-
(!) Machine shop for job works.
(ii)1 Vehicle repairs shop.
(iii) Repairs to earth-moving machinery.
(iv) Repairs to electrical plant and
machinery.
(v) Repairs to cranes, concrete mixers,
air compressors etc.
There will also be a sub-store attached
to the workshop.
2. The expenditure of the' workshop will
be brought to account as follows-
( a) All expenditure on the officers and
staff of the offices including Tools
and Plant and Contingencies will
be debited to the major head
.. . .. .. .. .. .. .. .. .. .. .. .. .. Pay of Officers,
Pay of Establishment etc., Estab-
lishment contingencies, Tools and
Plant, as the case may be.
(b) All charges on buildings, plant and
machinery pertaining to tiie work-
shop will likewise be classified
under the ma•jor head .. " ............. .
(1) Head Work-I Works-K. Build-
ings, P. Maintenance or 6 Special
Tools and Plant etc., as the case
may be. "Workshop Equipment"
should be dassified under special
Tools & Plant and the block
<;~ccount of the shops will include
cost of plant and mach•inery with
incidental charges for carriage,
freight and erection erection of
M/S280WP0-!4(•)
buildings, sheds and reserve for
repairs.
(c) All expenses connected with t!'e
operation of ;Workshop are debtt..
able to the jobs concerned and
should therefore in the first in-
stance be accounted for under the
suspe~se head "Workshop• Sus-
pense", which will be sub-divided
as follows-
(i) Machine shop Suspense-debits to
be classified by each job.
( ii)' Vehicle repairs-debits to be
· classified by each job.
(iii) Repairs to earthmoving machi-
nery-debits to be classified by
each job.
(iv) Repairs to• electrical plant and
machinery-debits to be classified
by each job.
(v) Repairs to cranes, concrete
mixers, air compressors-debits• to
be classified by each job.
(vi) Stores suspense.
(vii) Foundry suspense.
(viii) General· charges suspense.
3. The name, father's name, detailed
address and other poarticulars of each
workman of whatever grade will, on being
appointed, be entered in tfie service regis-
ter (Form W-1). He will be given a metal
disc with a number stamped thereon
by which he will be known so long as he
is employed at the worksiiop. He must al-
ways have this disc on his person. Should
he lose the disc, he should immediately
report the loss to the foreman and the gate-
keeper. New disc will be made and issued
to him at a charge of 50 n.p•. If after th~
new disc has been made the old one is
found, it must be given to the Executive
Engineer to be destroyed and a• certificate
of destruction recorded under the dated
signature of the Executive Engineer.
4. The working hours will be from 8 A.M.
to 12 Noon and 2 to 6 P.M. in week days.
Th~ workshop will remain closed on Sundays,
179
------~--------------------------------~--~---~-
5. On pa~sing ·through the gate each
workman will call out his number and will
be 'given a time card (Form No. W-2~ with
his number stamped on it in large figures.
He will then go straight to the time-clock
and stamp the time on his card, having done
which, he will go to the particular shop in
which he is employed and put the card in
the proper place in the rack near the door.
At the end of the morning and afternoon
terms, each workman must take his card
and hand it over at the gate, while leaving.
If he leaves during work hours, or puts in
over-time he w'ill stamp the time of his
departure on his card in the time recorder.
If, when a workman goes to the card rack
at the' time of leaving, he finds his card
missing,- he must at once report the circum-
stances to the time-keeper; otherwise he
will be liable to· lose his pay for that day.
The Time-keeper will issue a new car<!
marked with the same number in ,manu-
script and duly initialled by him.
If for any reasons a workman does not
leave his card at the end of either the
morning or afternoon term, he ·will be
allowed to enter the shop for the next
period of work, but time will not be booked
for last previous period of work, unless he
goes to his Foreman within half an hour of
th,e time for commencing work and obtains
from him a memo authorising his time to
be booked.
The time-keeper at the gate will main-
tr>in an attendance register for persons
employed on Work;-charged Establishment
and a muster roll for workmen employed
on daily labour. The attendance register
and the muster roll will be marked by the
gate-keeper at the end of each term by
reference to the time cards issued by him.
MORNING
Ticket No. W.O. No. No. of Hrs.
1 2
From/To Total
3
-- . ·--. -·
180
The lost time and the over-time will be
verified by him from the gate passes and
Form W-10 (application for over-time) duly
sanctioned.
6. Except in the case of accidents, on
every occasion on wh'ich a man has to go
out of the work during working hours,
either on duty or on leave, he must be given
a gate pass signed by the Foreman.
When a person has to leave the workshop
due to an accident he will be marked
present for the whole of the morning or the
a·fternoon term in which the accident
occurs.
When a man goes out "on leave" he will
deliver up his card and gate pass at the gate
and his time be booked only up to the hour
shown on the gate pass.
7. Payment will be made by the S.D.O.
by the 7th of ea•ch month, due notice being
given two days previously.
8. Workman's wages not claimed within
6 months will be treated as having lapsed
and credited to "Receipts" and "Recoveries
on Capital Accounts".
9. Men paid on monthly rate will be pa·id
on a Work-charged Establishment Bill
(Form No. P.W.A. 29) and men paid on a
daily rate will be paid on a Muster Roll.
10. In each shop there will be ·boards ruled
as shown in the illustration below on which
the Foreman must enter in chalk both in
the morning and afternoon the Ticket Num-
ber of each man working in that shop and
the work order on which he is employed
also the number of hours he has beeX:
employ~d on each job. It is most important
that thiS should be done. accurately, as on
It depends the correct pricing of each job.
I«! AFTERNOON
I Roll.
TickotNo. W.O. No. No. ofHrs. FromfTo Total
1 5 6
.
-· - balance Will also be checked by the Divi-
181
T.he time-keeper should maintain a regis-
ter in blank form to be called the 'Progress
Registe-r' in which he should en:ter daily
the number of workmen present each day.
Against each ticket number he will note
down the job of work order on which the
workman has been employed and the period
for which he has been employed on that
job from the entries on the board. The pro-
gress register and the attendance rolls
maintained by the time or gatekeeper
should be scrutinised and compared in the
Accounts Section daily and discrepancies
settled. This is essential because workman
entering a workshop may not go to the
particular shop in which he is employed.
11. There shall be a time-keeper, who
will be required to attend the shops
punctually. He will be given a time card,
which he must stamp on the time recorder
on arriving. He is reaponsible for giving the
signal for the opening and ~losing of gates
both in the morning and afternoon. Gates
shall be opened 15 minutes before and
closed immediately aft<er 8 A.M. or 2 P.M.
a<fter the last man on the spot has passed
through the gate in the morning and the
afternoon terms respectively. Anyone arriv-
ing after the door has been closed will not
be ·admitted without the permission of the
Foreman and will lose pay up to the time
he joins work. For this purpose fraction of
an hour will be counted as full one hour,
i.e., even if a workman is ten minutes late,
I
he will lose ith of pay.
l entry should he made both in the machin·
As the work-people arrive and call out
their number, he Will give- each his proper
card from the rack provided and he will
take care that no man takes two ca-rds or
a wrong card. As soon as all men have come
tl:ie time-keeper will mark those absent on
Muster Roll. He will also at once telephone
the number of men p~esent to the S.D.O.
and the Executive Engineer and also send
the Daily Labour Report to the S.D.O.
which will be checked with the Muster
Every Saturday evening ;he wlill hand
over to the Divisional Accountant/Sub-
Divisional Clerk all the used time cards of
the week for check with the muster roll
and Form W.ll and record. A new card will
?e issued t? each man every Monday morn-
mg. A register of t!rme card forms will be
maintained to show the number received
(with reference to letter with which receiv-
ed), forms issued each day and the balance .
.The' balance of time card forms in hand
Will be checked by Sub-Divisional. Clerk
each mont? and a certificate recorded. The
sional Accountant at least once in six
months at the time of his inspection.
12. The Foreman must be present in the
shop punctually at the appotinted hour. Hi"
should see that the work-people are fully
employed. He will also be responsible to see
that the work board is properly written up,
vide paragraph 10 above.
'l'he foreman must report to the S.D.O.
any cases of misconduct, bad work, laziness
etc., which may come to his notice, other-
wise he will b<e held persona-lly responsible
for bad work, delays etc.
When the Foreman requires men to work
overtime he will fill in their numbers as
well as the work orders on which they are
to be employed as also the time for which
they are required, in Form 10 and send it
up to the S.D.O. for sanction. Without this
requisition no over-time will be admissible.
Over-time will be paid on the basis of the
number of hours as recorded in the time
card at the rate of l/8th of daily wages for
each hour of overtime.
13. In the machine shops there will be a
locker for each machine, which will contain
a set of tools and spanners as well as all
accessories for that machine. A card show-
ing a -list of the contents of the cupboard
will be fixed on the inner side of the door.
The list of contents will be copied from the
machinery register and signed by the Fore-
man. ·when an item is written off, a suitable
ery register and the card duly attested by
the Sub-Divisional Officer.
14. Each workman when given charge of
a machine should satisfy himself that the
equipment is complete according to the list.
If there are deficiencies he should draw the
attention of the Foreman to the fact at once
otherwise he will be held personally respon~
sible for any articles which are missing.
15. Special tools, jigs, instruments, etc,,
must be obtained from the workshop store
and must be signed for by the Foreman,
who will be responsible for them t.ill they
are returned to store. When they are return-
ed he should see that he is given back his
recmpt. If tools are lost the value will be
recovered from the Foreman, unless he can
definitely fix the responsibility on any work-
man, who will then be required to pay the
cost.
16. The Foreman will obtain his foundry
materials from the workshop stores on "a
requisition (Form No. W-4) signed by the
S.D.O. Scarp and pig-iron will be issued by
the sub--storekeeper in quantities roughly
 182
sufficient for a month's consumption and the
Foreman shall give a receipt to the store-
keeper on the indent form. Such issues will
be charged to "Foundry Suspense" and
eventually charged off to the work orders
concerned as indicated in the following
rule.
17. The Foreman must see that all the
castings after they have been cleared are
given on stock till they are required in the
workshop. All debits to 'Foundry Suspense'
will be accounted for in a separate job
card-'Work Order'-while a register will
be maintained for recording the weight and
value of the materials received for castings
and the weight and value of the out-turn
of castings. These entries will be signed by
the store-keeper in token of certifying the
issues of castings and acknowledgement . of
the ·out-turn casting on the basis of the
entries in this register. The "Stores Sus-
pense Account" will be debited and the
"Foundry Suspense Account" credited with
the cost of the castings by means of a
Transfer Entry Order prepared at the end
of each month. Each casting will then be
charged off· to the particular work order for
which it is issued in the same way as other
stores. The S.D.O. will personally supervise
the upkeep of the register and see that the
"Foundry Suspense Account" is cleared as
castings are completed.
18. There will be a store-keeper attached
to the sub-stores, who should furnish suffi-
cient security. The stores will be obtained
and replenished by indents on main stores
chargeable to "Workshop Suspense-Stores
Suspense''.
19. No stores will be issued from the
Workshop sub'stores for a job without an
indent (in Form No. W-4). The indent will
be accompanied by the relative job cards
(in Form W-9) wherein the stor&-keeper
will enter the date, indent No. and value
of stores issued as per indent. The Store-
keeper will obtain a receipt after the supply
of articles.
· 20. For every job undertaken in the shops
there must be a detailed estimate of cost
in Form W-6 in triplicate providing for all
charges technically sanctioned by compe-
tent authority ·and accepted by the Indent-
ing Officer or the party concerned. The
amount to be realised from the indenting
party will, however, be based em actuals
though the authorised limit of cost which
the ?fficer in charge of the workshops may
receive Without further authority is that
shown in the accepted estimate.
Exception-No detailed estimates need be
prepared in respect of jobs the cost of
which is not expected to exceed Rs. 50. But
the amount which the job will cost approxi-
mately should be indicated on the order and
this will be treated as the amount of the
job estimate for all practical purposes.
21. In fixing the cost of a job besides the
cost of materials used and labour· employed
directly thereon the following percentage
will be used-
(i) General charges on the value of
labour employed to cover the pay
of foreman, time-keeper and work-
taker, store-keeper, chowkidars etc.,
and other general charges for
:repairs, electric current, water
supply, stores of general nature like
lubricants, waste, etc., whlch can-
not be allocated to specific jobs at
a percentage fixed by the Superin-
tending Engineer, who may pre-
scribe different rates for the diffe-
rent shops specified in Rule 1 above.
The rates should be reviewed
periodically and at ' least once a
year after March.
(ii) J;,ndirect charges at 10 per cent on
the total cost to cover the charges
referred to in para .14.2.5 of the
CPWA Code, Second edition, 1965.
These charges should be credited to
"Receipts and Recoveries on Capi-
tal Account".
(iii) 10 per cent of the total cost of the
,job including charges levied under
clauses (i) and (ii) above but ex-
cluding ·cost of materials (and
supervision charges thereon) on
which supervision charges may
have already been levied under
para 127 of the Central Public
Works Department Code, will be
charge.d on. account of profit in
cases m which profit is chargeable
under para 14.2.5 of the Central
Public Works Account Code Second
Edition, 1965. ' 31. The closing balances under "Stores
22. In all cases prior to work being put
on hand an undertaking should be taken
from the party concerned that he will not
hold the Government responsible for Joss by
fi:e or theft or any other unforeseen
circumstances.
23. When; there is an indication that job
estJ.mate Will be exceeded substantially, a
reviSed estimate should be prepared and
the acceptance of the party to it taken.
· 24. On the estimate being sanctioned and
acc~pted an entry will be made in the
register of work orders Worm No. W-7) and
the Fo:m No .. W-8 machine numbered, fill-
ed up m triplicate, one copy with a copy of
. 183
~stimate being sent to ·v.:orkshop Forema'.',
one with the original estimate to the Divi-
sional Officer and the third with copy of
estimate being retained by the S.D.O. No
work will be unde.rtaken in the Workshop
without a work order.
25. The copies of work orders received by
the Divisional Officer will be filed by him
serially.
26. A job card in Form No. W-~, will be
maintained for each work order, Stores-
Suspense?), "Foundry suspense "d"Gne
a~n . e -
ral Charges Suspense". The. entnes m res-
pect of labour will be filled m by the Fore-
man concerned, who will calculate ~nd
distribute the labour charges to each Job,
Stores Suspense, Foundry Suspense ~nd to
the General Charges Suspense daily m
time-sheet Form W -11, prepared from the
work board. An abstract should be prepared
at the end of each month showing the num-
ber of W.C.'s and the .month's total under
the labour column agamst each. The to~al
in the abstract should then be agreed With
the total cr£ the Muster Roll plus '?onthly
wages of any workjcharged establishment
employed in specific jobs and shown m the
time-sheets. The column 'Stores' will be
filled in by the store-keeper at the time of
issue as provided for in rule 19 above., All
other miscellaneous items of expendrtu~e
pertaining to the jobs will be entered. m
the column 'miscellaneous'.
27. On report of the compl~tion of a. job
necessary entry will be made m the regis~er
of work orders (Form No. W.7) and. the JOb
card will be completed by tota.lhng and
adding to the percentages prescribed v1de
rule 21. Completed job cards will be filled
in the Accounts Section of the workshops.
The Accounts Section of the workshop, the
Sub-division Office and the Divisional Offi~e
will all watch the closure of work orders m
the due time and look into any delay.
28. At the end of each ~onth's accounts,
the charges referred to m .rule 21 above
should be levied on jobs which have been
completed during the month. In the month
of March, however, these charges should be
levied on all jobs whether completed or
not. A transfer entry order should then. be
repared debiting the account of each JO?,
~nd crediting "General Charges Suspe11:se
and "Receipts and Recoveries . on Caprtal
Account" -with their respectrve shares.
Another transfer entry order sJ:rould als? be
prep~red in respect of these Jobs debiting
the party or head of account on whos~ b~­
half each job is undertaken by credrt m
the '·'Workshop Suspense" .for each shop
and to the account of each JOb,
29 A monthly schedule of Workshop Sus-
pens'e should be prepared in Form W.12.
Jobs pertaining to each shop should be
separately grouJ2ed. The total debits to each
job during the month and up to d';'te sho?ld
be shown therein. Similarly credits durmg
the month should be shown and closing
balance struck for each job. Transactions
relating to each shop should be totalled
separately in all the columns from 5 to 10.
The debits and credits under the Stores
Suspense, Foundry Suspense and General
Charges Suspense with opening and closing
balances should also be shown in the same
schedule. 'rhe grant total in the schedule
will show the monthly debits, credits and
the opening and closing balances under the
Head "Workshop Suspense", which should
agree with the compiled accounts. Jobs
which have been completed and for which
debits have been raised and the debit and
'credit columns agree, should be omitted
from the next month's schedule. The
expenditure to the end of previous months,
(column 5 of the Form) in the case of Stores
Suspense and Foundry Suspense should be
the closing balance (column 10) and not
column 7 of the previous month. Only one
work abstract (by the Sub-Division) and
only one schedule docket (by the Division)
may be prepared for all debits shown in the
schedule. Debits for each job should be
raised on its completion but debits of all
jobs should be raised in the accounts for
March even though they may be incom-
plete.
30. If the percentage rate for General
Charges is correctly fixed, there should be
no debit or credit under General Charges
Suspense at the end of the year. Any credit
balance outstanding should be transferred
to "Receipts and Recoveries on Capital
Account" and debit balance written off
under the orders of the Superintending
Engineer. There will thus be nil balance at
the commencement of each financial year.
Suspense" and· "Foundry Suspense" should
represent the value of stores in hand and
the materials in operation respectively at
the end of the year. Issue rates of articles
in sub-stores should be the same as for the
main stores except for articles not in the
main stores and purchased direct. Issue
rates of latter should be annually reviewed
so that there is no profit or loss, but profits
accruing should be credited to "Receipts
and Recoveries on Capital Account" and
losses adjusted under orders of competent
authority. 'rhe incidental charges for hand-
ling workshop stores should be covered by
a suitable increase in the "storage rate",
which should cover the storage charges
both of the main stores and workshop. The
 184
profit or loss under Foundry Suspense
should be adjusted in accordance with para
12.4.3 of the C.P.W.A. Code, second edition,
1965.
1S5
work job on wbich they are actually >l
employed. g ""
• ~
4. The pay and allowances including
overtime allowance of the workcharged
<;;"
z "'
~

~
32. The accounts maintained at the work- temporoi'y or permanent staff engaged on ' . ~
0
shop should be considered to be the the jobs should be debited to the estimates w
•0
~

accounts of the Sub-Division and no other on which they are employed on the basis of
'"'
~

"'~"
accounts should be kept in the Sub-Divi- time actually spent on each job. A suitable t;
sional office. The Accounts should, how- register should be maintained in the work- <g 0
~

ever, be checked by the Sub-Divisional shop showing how the expend.iture on p:; ~
0"•
Clerk and the monthly schedule together
with work abstract, transfer entry orders,
labour is a1!ocated to the different esti-
mates.
•
t;
0
and those job cards for which debits are
..t-~~·~]"'
0

raised, should be submitted to the Divi- 5. The cost of materials issued to the jobs ~..... p ..cl (!)
. "'•
sional Office for check and inclusion in should be charged to the estimate con- ~~""a~-~ ~
cerned. 'H f-l.s o ;.,
•
compiled monthly accounts by the Divi- oo ~ "'
sional Accountant.
<l)<H 0 bll ~
6. No workshop suspense account will be .E!<Il+'>~~
operative. A register showing the cost of rog;_s~..c~
>"CC <ll<i-< 0
"'
0
;l
33. At the end of the year a proforma
account with the following accounts will be materials and labour on which 33 per cent "' 0
J
prepared by the Divisional Officer and sent overhead charges are to be levied in ~
<;;
•0 e;.
to the Accountant General so as to reach
him by the 15th of May:
(1) Block account.
accordance with rule 7, should be main-
tained in the workshop. Annual proforma
accounts will be submitted in the form
..
0

~
0
00
j
0
•
appended. " .§.
ro
(2) Revenue and - expenditure account
of the workshop. 7. (i) Overhead charges at 33 per cent of ...o..,g. ;§
the gross expenditure (Labour and material)
( 3) Account for indirect charges- will be levied on the estimate for which e.~
... '§
.0
interest, depreciation and audit. the job is undertaken. This is to cover the ~-~ 'S
( 4) Statement of out-turn, number of following indirect charges: •
jobs and value of out-turn. (a) Supervision charges (Pay of 11% of the gross expondi· § "<) !;' ~
(5) Profit and loss account.
(6) Balance sheet.
Opportunity should then be taken to
Asstt. J!'oreman, Head Me-
ohanic etc.)
(ll) Ma.intenanco and running
charges of workshop,
lture.

· ~"'
~·S;lj
""'
j~~
P'l:>1
<0
~0
0

review and revise the rates for general

(c) Depreciation on machinery
and buildings.
(d) Interest on capita.} ••
J 22% of the gross expon-
ditme. ·--
·charges in respect of the different shops and
indirect charges. (ii) The corresponding credit on account ""'
~t:l
-~:ll
of the recovery of the overhead charges 0 0

II. Workshop Accounts Rules,--Central Water

and Power Research Station, Poona
should be given to the following Major ~~ "'
Heads of accounts. A§
[Promulgated under tlie Government of 11 per cent to "42-C-Multipurpose River
India, Ministry of I&P letter No. 46(23)59- Scheme Estt.". "
Ob<J .
Policy, dated 17-8-60.] ~.s
22 per cent to "XXXIII-Multipurpose -~~
1. Assistant Executive Engineer (Mech.) Rivers Schemes". ~·
i'l.P'l ...
is considered competent to accept the jobs o'H
Ao
of the Station in the Workshop. No detail- 8. The overhead and other charges debit- .

ed estimate is necessary for' jobs costing up-
to Rs. 5000/-. For jobs costing more than
Rs. 5000/- detailed estimates are required
and work can be taken up after the sanc-
able to the estimates during the month· ------~--·
- ..
(upto 20th) should be worked out by the
workshop and intimated to the Divisional
Office by the 1st of the succeeding month
for timely incorporation in the account of
jd l"le'J "

t
P<
tion to the estimate is accorded by the the month.

!
competent authority. The consent of party -
concerned should be obtained in advance 9. The rates of overhead charges viz., 11 ~
0
before actual execution. per cent and 22 per cent of the gross expen-
diture. should be reviewed every three ~
"'

I
2·. All jobs requisitions will be entered 'S
in a common register giving serial order to
years to see that they are adequate to cover
expenditure actually incurred on items I
I tl
0
jobs, giving detailS of estimate to which co,ll)prjsing the indirect charges. 0
the expenditure is to be charged. ----
10. When work for contractors is under- ....!l
3. The wages of mazdoors employed on taken 11 per cent supervision charges on o.~
~

muster rolls should be allocated estimate- tl$

materials and, in addition, 17! per cent 8;\l
wise by the workshop according to the Departmental charges will be recovered.

APPENDIX 2.4
(Referred to in para 2.30)
LIST OF IRREGULARITIES IN ACCOUNT VOUCHERS AND REGISTERS
Want of signatures
1. Payee to receipt.
2. Responsible disburser to. voucher.
3. S.D.O. in Part II of the bill (Form
25).
4. Contractor in Part II of the bill
(Form 25).
5. S.D.O. to Part III of the bill (Form
26).
6. Contractor to Part III of the bill
(Form 26).
7. Contractor in token of acknowledge-
ment of the debit to his account.
8. Subordinate maintaining the mus-
ter roll in· Part III.
Want of initials to correction, .
9. Of responsible disburser in total of
bill.
10. Of responsible disburser in receipt.
11. Of payee in receipt.
12. Payee in total of bill.
Want of other particulars,
13. Amounts received in words.
14. Words "in final settlement of all
demands", "payment being· final".
15. Words "in final settlement of all
Discrepancies
demands" by the S.D.O., the pay-
ment being final and the payee un-
able to sign.
16. Description of work done or mate-
rials supplied not fully detailed.
17. Quantity of work done or mate-
rials supplied not fully entered.
18. Rates of work done or materials
supplied not entered.
19. Unit not entered.
20. Particulars of amount remitted not
noted.
21. Certificate of unavoidability of
cash payment for State telegrams.
186
22. Nominal roll maintained in verna-
cular but not translated.
23. Memo. at foot-note not completed.
24. Payment not attested, the payee
having signed by a mark or seal.
25. Payment not sufficiently attested,
the payee having signed by a mark
or seal.
26. Payment not attested, the payee
being unable to write anything be-
yond the name.
27. Vernacular remarks by payee not
translated.
28. Vernacular voucher does not bem
note by S.D.O. of particulars in
English.
29. Amount acknowledged not entered
in words in the vemacvlar, the
payee having signed in vernacular.
30. Vernacular signature of payee not
translated into English.
31. Thumb impression not attested.
32. Name of payee not noted against
thumb impression.
33. Thumb mark not stated to be. of
the left hand.
34. Number and date of voucher on
which pay remained undisbursed.
35. Details do not work up to total.
36. Amount entered does not equal
quantity multiplied by rate.
37. Value of work done up to date,
total of sub-heads differ from work
done as per last certificate plus
work done since last certificate.
38. Details not correctly brought for-
ward from last bill.
39. Amount in writing and amount in
figures differ.
1. Amount entered in vernacular differs
fram the amount · entered in
English.
1!37
Miscellaneous Future guidance
41. The receipt is not signed by all 62. Reasons for cash payment should
parties to the contract. be noted in the voucher.
42. R~ceipt not signed by attohrney tas 63. The space intended for figures for
attorney or representative c arac er work abstract in the memorandum
not duly set forth. of payment not completed.
Nature of irregularities
Nature of irregularities
43. Erasures or corrections improperly
made. (The incorrect figures should 64. Voucher should be in form No. 24.
be scored through neatly and the
correct figures entered above them). 65. Voucher should ·be in form No. 25.
Signature by "Faooimile" stamp or 66. Voucher should be in form No. 26.
44.
ink pencil cannot be accepted. 67. Voucher should be in form No. 27.
45. The. amount acknowledged by the
payee does not include value of 68. Voucher should be in form No. 28.
stock and materials etc. supplied
or other recoveries. 69. Voucher should be in form No. 30.
46. The voucher sent in a copy and not 70. Voucher should be in form No. 29.
(Acquittance Roll for work estab-
the original receipt of the payee.
lishment).
47. Voucher not stamped, payment being
over Rs. 20. 71. The month of last payment should
Entries in memo. of payment should be as noted below:-
48.
be as corrected in pencil.
Pay order incorrect. The net !tom No. As shown
49. Should be
amount to be paid only should be
entered in the pay or.der.
50. The voucher should bear a pay-
ment orde.r rather a payment
certificate (as paid Rs.) instead of
a pay order.
Information required
51. Allocation not given. The particular
. sub-head and name of work should
be clearly indicated.
52. Number and page of measurement 72. Failure to enter cash book number
book. on voucher.
53. Date of taking measvrements.
73. Failure to enter name of contractor
54. N arne of officer taking the measure- on document of bill.
ments.
74. Absence of date in bill.
55. Period to which claim relates.
75. Absence of date of receipt or
56. Name of work to which work
relates. acknowledgement.
57. Cash book voucher number and 76. Absence of date of payment below
month of last payment. the signature in Acquittance Roll.
58. Detailed bill showing the quantity 77. Total of bill not expressed in words.
I and description of work done or
material suppli~d.
59. Number and year of agreement.
78. Absence of the certificate of the
disbursing officer in case of illiterate
payee.
'I 60. Number of receipt issued for the 79. Name of the work not in accor-
cash receipt. dance with the sanctioned estimate.
61. Payment made by ,more than one
cheque. 80. Thumb impression not clear.
 iss
Irregularities regarding measurement books 92. Reference to cash book voucher
number and date with which the
81. Name of Officer to whom issued not measurements have been paid not
noted. given. APPENDIX 2.5
82. Date of first entry not noted. (Referred to in Para 2.35)
93. Pencil figures have been inked
83. Index not filled in or completed. over. These should be written in STATEMENT SHOWING THE MINIMUM PERIODS FOR WHICH THE ACCOUNT
ink. RECORDS PREPARED IN THE CENTRAL PUBLIC WORKS ACCOUNT FORMS
84. Fly-sheets not attached before each SHOULD BE PRESERVED
set of measurements nor the parti- 94. Corrections not· attested.
culars thereof noted in the book it- Minimum nuinber
95. Reference to the last set of measure- of years fixed for
self. ments recorded not given by the preservation
No. Description
85. Absence of date in the initial or officer taking the measurements. of
--·
Remarks
]j'•arm Original Copy or
signautre of the officer concerned. 96. Payment order not signed. or foil copy
86. Overwritten figures should be sub- 97. Pay order not dated. foil
stituted by fresh ones and the 1 2 3 4 5
98. Contractor's signature not trans-
corrections attested by the respon-
sible officer. . late d. -
1 Cash Book-
87. Corrections improperly made. The 99. Reasons for cancelling measure-
ments not recorded.
Original .. .. .. .. 20 ..
incorrect figures should be scored
through neatly and the correct 100. Reference to agreements not quoted
Copy .. .. .. .. .. .. 20
figures written above the same and
the correction attested.
at the beginning of the measure- 2 Imprest Cash Aooount .. .. .. 10 3
ments. 3 Receipt for payment to Government .. .. .. -·
3
88. Cubical contents or area first enter- 101. Entries not crossed off.
ed in pencil and then inked over. 4 rrreasury Remittance Book .. .. .. 3 ..
102. Pay order not recorded.
This is irregular. The inked figures
should be replaced by fresh ones
5 Cash- Balance Report .. .. .. 3 2
103. Thumb marks not a.ttested.
and the correction attested.
104. Certificate of "Measurements ac-
6 P. W. Cheque (C. Foil) .. .. .. .. 5

89. Erasures are prohibited and should cepted by me" over the contractor's 7 Indent and Invoice for Stores .. .. 10 5
be explained. signature not obtained. 8 H,egistor of Stock Reoeipta/Issue.s .. .. 5 5
90. Blank pages should not be left. If 105. Miemo~andum of payments not
left, reasons should be given. completed. 9 AbstractofStock Receipts .. .. .. 5 ..
91. Reasons for leaving pag<;s blank 106. Certificate of "Calculation checked 10 Ahstraot of Stock Issues .. .. .. 5 ..
not countersigned by the S.D.O. by me" not recorded. 11 Half-yearly Balance Return of Stock .. .. 5 5
12 Ha.lf. yearly' Register of Stock .. .. 5 ..
13 Accounts of Receipts ofTools and Plant .. 5 5
14 Accounts oflssues of Tools and Plant .. .. 5 5
15 Register of Tools and Plant .. .. .. 5 ..
16 Statement of receipts anQ. ba~anoes of road metal 5 5 The period to count from the last day
of the year of the closing of the estimate
for the constructions or repair of the road
ooncei'ned.
17 Road metal Rate Book .. .. .. 10 ..
18 Survey report of stores .. .. .. .. 5
19 Sale Account .. .. .. .. .. 5
20 Muster Roll .. .. .. .. 10 ..
21 Casual Labour Roll .. .. .. 10 ..
22 Measurement Book , , .. .. .. 10 .. The period to count from the date of the
completion of works the measurement~>
of any part of which are r0corded in the
Measurement Book.

23 First and fin&l bill .. .. .. .. 10 5 Or when rela.ting to large projects 5 years

after closing of the estimate whichever
is later.
-·
 190 191

1
a 2
1 2 4 0

--
3 4
I -
5

24 Running Accounts Bills-

49 Statement of routs recoverable from pay bills ••. .. 5 Provided none of the balances are out
standing on the date of destruction.
26, Do. .. 0
50 Registorofrents, buildings and lands .. .. 5 ..
Do. .. 0
..
26 51 Consolidated Treasury Receipt .. .. .. Divisional reoot•d in Remittance Book.

27 Do. .
.. 0
52 Schedule of monthly settlement with treasuries .. .. 5

28 Running Account Bill (lump sum ocintract) ·, .. .. 5

53 Register of Cheque Iteoeipt nooks .. .. 5 .. After dat.e of record of last · completed
copy foil entered in the register.
29 .Final bill (Jumpsun::u::ontr_~_ot) .. .. .. 0
54 Transfer Entry Order .. .. .. .. 5

30 Hand- Receipt .. .. .. .. 10 5 Or when relu.ting to large projects 5 yea.rs

.. ..
after closing of the estimate, whiohov er 55 Transfer Entry Book .. 5 ..
is later.

31 -Pay bill ofWork.Charged establishment .. 35 .. - 56 Advice oftranaferfDebit/Crodit .. .. 5 5/5

32
to Indenture for secured advanpes .. .. 10 .. Or when relating to large. projects ? ye ars
after closing of the esttmato, whiChever
57 Accepta.nce oftransferfDebit/Credit .. .. 5 5/5
33
is later.
58 Register of transfers awaited .. .. 5 ..
34 Petty works requisition an~ v,ooount .. .. 10 .. Do.
59 Register of sanctions -to flx:od -charges. .. .. 5 ..
35 Works Abstract A. .. .. .. .. 10 .. Do.
60 Register of Miscellaneous sanctions .. .. 0 .. From date of -comPletion.
36 Works Abstract B. , . .. .. .. !0 .. Do.
61 Register of Divisional Accounts Audit objections I 5 .. Do.
37 Detailed statement of materials .. .. 10 .. Do.
62 Schedule- dook~t ·- .. .. .. .. .. Divisional record in Works Abstracts.
38 Out-turn statement of manufacture .. .. 10 .. Do.

Report of value and verification of unused matel'ials 10 .. Do.

63 Schedule for percentage charges· .. .. .. .. Divisional
Book.
record in TranafQr Entry
39
64 Schedule for works expenditure (office copy) .. .. 5
40 Register of clearance of suspense head m"'teMais .. 10 .. Do.
65 Schedule of works expenditure (fair) .. .. .. .. Divisional reocrd in office copy (Form
41 Works slip (oopy) .. .. .. .. .. 3 After closing of the accounts of work con·
oerned .
No. 68).

42 Register of Works A. .. .. .. 10 .. After closing of estimate expenditure re-

Iating to any of which is recorded thorein.
66 Schedule of deposit works ... .. .. .. 5

67 Schedule of Takavj Works .. .. .. .. 5

43 Register of Worlca B. .. .. .. 10 .. Do.
68 Suspense Deposit Register .. .. .. 5 .. Provided none of the balances are ou j.
44 Register of mo.nufacttlre .. .. .. 10 .. Do. standing on the date of ·destruction.
69 Schedule of purchases .. .. .. .. .. Divisional record in Suspense R~gister.
45 ContraQtor's Ledger .. .. .. 10 ..
70 Schedule of pm•chases (Alternative Form) .. .. .. Divisional reoord in Suspense Register.
46 Detailed Completion Report , . .. .. .. 3 If any copies are retained under any l oca 1
orders.
71 Schedule of .Miscellaneous Publio Works Advances .. .. Do.
47 Completion state:ment of works eto. .. .. .. 3 Do. '
72 Schedule o Londa:J Stores .. .•••1 .. • .. 5 Following the limit for Suspense__ Eegistor.
48 Register of revenue, refund of revenue and receipt 5 ..
on Capital and Revenue Accounts.
73 Schedule of debi~s to stock .. .. .. .. 0

- .. - . . --· --·
 192

I 2 3 4 5

! ... _________~·------------- -------.---,.,...,....-.. ~--·-· ------------.-

74 Stook .Acoount 5 APPENDIX 3.1.

75 Classified abstract of expendit.ure 5

(Referred to in Para 3.4)
INSTRUCTIONS FOR BISBUR.SEMENT OF PAY TO STAFF OF C.W.&.P.C. (W.W.)
76 Sc40dule of re_nt_a of bu.ildings :and 1~1\ds Divisional ·record -in th13 ;Register (Form·.
49). Copy OF OFFICE ORDER No. 5/20/55-BILLS
DATED 20'4·55. 3. On the pay-day, each Section Officer or
77 Schedule of debita/credit~ to miscellaneous heads 5 Gazetted Officer, incharge of a Branch or
of accounts.
The nl.Nllber of class III and class IV ser- unit will himself receive payment or autho-
78 .Schedule of remittances 5 vants in the C.W. & P.C. being too large to be rise a responsible person in the prescribed
.I paid individually by the cashier, practice form to receive the acquittance rolls and the
79 Schedule .of debita/credits to .adjus.ting , account 5 has been in force for a long time to disburse amount payable there against from the Cash
beVwee:q. Cen.tral {J..nd ProvlnQtal Go~emrpent. pay on the first working day of each month Section on his behalf.
80 Schedule of Deposits .. :Oivision~,t-l record in Del?osit Re·gist_or,
through the various Section 0 fficers, Squad
Leaders and Officers in-charge of branches.
4. The Cashier will make payment to the
Section/Branch Officer, or his representative
In order to avoid any ambiguity or misunder- on the production of authority prescribed in.
81 Schedule of Deposits (Alternative Form) ·-· Do. standing, the following instructions, which para 3 above.
t1re based on the system in vogue at present,
82 Monthly Accounts · • 5
are laid down for compliance by a!] concern- 5. Section/Branch Oflicers wiU disburse
ed, the pay and allowances to the stall\ and wili
deposit the unpaid amount and recoveries
83 Abstract Book The use of th_is forlll _is optiona.J, 1. Each Section Officer /Squad Leader or made if any, with the acquittance rolls and
other officer in charge of a branch or directo- the accompanying form duly completed to the
84 _ Extract fl'om Oontra.otor's Ledger ... I .. Divisional tecord in Ledger '(Form: 43), rate etc., will furnish a list of staff working
in h.is section/squad or branch on the pres"
Cashier on the same day. Instructions noted
on the form should be carefully followed.
cribed form by the 26th of each month. The
85 List of aocoun~s Submitt.ed- to aud_it .. •. 5 6. Four clerks of the Bills Section will help
Bills Section will be responsible to ask for
I the information in due time. . the Cashier to makir, the disbursements,
s6 Divisional Officet:'a report of secrutiny ofaooo\l~ta 5 though they will not be required to handle
2. Acquittance Rolls for each Section, on cash. The work to be done by Cash Section
the basis of the information received as per will be allocated by the Section Officer (Bills
87 :Register ~f interest. bet~.rring securities .• 10 dou~ting form tbf.l datfl of completion- in all
respects. ' l above will be prepared by the Bill Section. Section) who will also supervise·. the wor15:
under the guidance of the Accounts Officer.
88 Confidential Report of the Work and conduct of Form 85.
Divisional 1\.ccounta.nts.

89 Annu_al certificate of balances 5

90 Register---of Measurement .Books-

Part I for ordinary books .. 10 After completion of the -Register.

Part II for standard M.Bs, Permanently .. ..

91 List of monthly Sub-Divisional Accounts .. 5

92 Detailed list of Works Abstracts .. 5

93 Register of miscellaneous recoveries .. 5

94 Memoranda of periodical review of register •• These memos will be pasted in t-he reso ..
pective. registers.
05 Register of destruction of records Perm&•
nenlly.
96 Cohfi.dential Report of the work 8Jld conduct of Office copies not to be kept.
Divisional Accounts.

APPENDIX 5:1.
(Referred to in para 5.3)
COPIES OF OFFICE ORDERS IN WHICH CHAIRMAN
POWERS TO OTHER OFFICERS TO BE EXERCISED ON HIS BEHALF AND
UNDER HIS DIRECTIONS
I. OFFICE ORDER No, 149/2/54-A,pM, HI DATED
15TH DECEMBER 1954
In supersession of the instructions issued
vide Office Orders No. 103, dated 31st M.arch,
1949, No. '149/2/54-Adm. I datea the 25th
June, 1954 and No. 437/48-Adm. dated the
23rd August, 1951, the following officers are
hereby authorised .to sign communications
meant for the Ministry of Irrigation and
Power and for other offices to the extent and
in the manner indicated below-
). Directo7' (AC&I) (Secretary, CW&PC)
·(a) 'All communications pertaining to
policy matters and Class I officers
above Deputy Director's rank after
obtaining approval of the Members
and the Chairman;
(b) All communications pertaining to
important matters after obtaining
approval ofl the Members concerned;
and · offices of the Central Water & Power
(c) Replies to Parliament questions after
obt:;iining approval of the Chi0 En-
gineer /Member concerned or the
Chairman.
2. Director (T. E.)
AU communications pertaining to impor-
tant matters regarding scrutiny of
project estimates after obtaining ap-
proval of the Member concerned.
· 3. Deputy Director, Flood Control (Co·ordi·
nation), Deputv Director, Works (Co-ordi-
nation), Deputy Director (P&M).
All communic·ations pertaining to mat-
ters other than policy and impor"
tant questions after obtaining,
where necessary, approval of the
Chief Engineer /Director concerned)
4. Administrative Officer (Under Secretary)
(a) All communications pertadning to
administrative matters. other than
policy and important questions after
obtaining, where necessary, approval
of Director (AC&I) (Secretary).
(b) Sanctions accorded by or on behalf
of the Chairman; and · (Canals) to sign communications meant for.
(c) Gazette notifications.
HAS DELEGATED HIS
5. Accounts Officer
(a.) All communications in respect of
budget accounts and. financial mat-
ters after obtaining, where neces1
sary, approval o£ Director (AC&I)
(Secretary) /Member concerned.
and
(h) Sanctions accorded by or on behalf
of the Chairman ..
6. Section Officers
(i) (a) Reminders and acknowledgements.
(b) Communications in which factua•l in·
formation of the non-confidential
nature has to be called for or sup-
plied.
(c) Sanctions accorded 'by Under Secre-
tary in exercise of his powers as
'Head of Office'.
(d) All communications to subordinate
Commission after obtaining, where
necessary, approval of the compe•
tent authority.
(ii) AlL U.O. references addressed to the
Ministry of Irrigation and Power,
etc. which are based on the notes ap-
proved by Chairman/Members/.
Chief Engineers will invariably be
signed for and on behalf of the·
Chairman /Member I Chief Engineer
concerned.
(iii) All official letters will be signed for
and on behalf of the Chairman.
II OFFICE ORDER No. 149/2/54-ADM. III DATED
. THE 31ST JANUARY 1955.
In office order of even No. and dated the
15th! December 1954, against item No. 3
please add Liaison Officer (Fl<Jod Control)
after Deputy Director (P&M).
III. OFFICE ORDER No. 149/2/55-ADM. III DAUD
THE 27TH SEPTEMBER 1955
In continuation of Office Order No. 149/:?Jl
54-Adm. III dated the 15th December 1954
it has been' decided to authorise Director
the Ministry of Irrigation and Power and fQJ;
J94
11)5
otb er offices with regard to the following
wor..k which has been transferred from other
Directorates to the Canals Directot:ate:-
(1) Publicjty-Bhagirath.
(2) Publications.
( 3) Engineering Museum.
(4) Engineering Exhibitions.
In respect of policy I tmportant matters, ap-
proval of the Chairman/Member (D&R)
will be obtained by him before a reply is
sent.
IV. COPY OF' LETUR No. 45/11/55-ADM. III
DATED 15/16TH JULY 1955 FROM THE CoM·
MISSION To THE AccouNTANT GENERAL, CEN-
TRAL, REVENUES, NEW DELHI.
StrBJECt-belegation of Powers to the Ac-
counts Officer. Central Water and Power
Commission (Water Wing).
In supersession of this office letter No.
46/1/54-Adm. I dated the '15th June 1954, t
am directed to convey the approval o-f the
Chairman to the delegation of the following;
powers of 'Head of Office' to Shri P.B. Lall,
Accounts Officer :
(i) Drawing and Disbursing Officer in
respect of pay and allowances of
non-gazetted staff of the Main office
of the Central Water & Power. Com"
mission (Water Wing).
(ii)i Sanction of T.A Advances for jour
neys on tour to non-gazetted estab-
lishment of the Centra•! Water &
Power Commission (Water Wiug).
(ili) Attestation of entries and recording
service verification certificates in.
service books of the non-gazetted es-
tablishment (Water Wing).
V. OFFICE ORDER No. 114(6/3/58-08 Ml) DATED
12TH JUNE 1959
With a view to ensuring quick disposa1 of
work and encoura,ging Section Officers to
dispose of certain types of oases at their level,
it has been decided to .delegate the powers as
specified below to the various Section Offi-
cers, Grade II and Grade III in this Commis·
sian. ' Section O)ficer, Adm. II
All Section Officers
(1) Intermedia.te routine action 001 the
cases e.g, issuing. reminders, acknow-
ledgements etc. to other Government
Offices (including Ministries/De·
partments etc. and U.P.S.C.).
(2) Grant of casual leave to members of
the staff working in their respective
sections in accordance with the
Government orders issued, ~rom titn.~'
to time,
M/28CWPQ~J.5(o) '
(3) Attestation of copies of papers of
non-confidential nature.
( 4) Perusal of dak and exercise of direc-
tion in selecting receipts for submis•
sion to the branch officers in dak.
(5) Cireu1ation ·of routine papers to offi·
cers of the Commission and to its
subordinate offices.
(6) Signing of torma•l notices of meet-
ings (except Commission Meetings)
of which dates have already been
fixed and aproved by the competent
authority and circulation of approved.
minutes of such meetings.
(7) Signing of fair copies of communica-
tions ba·sed on orders or instructions
given by the competent authorities
to the subordinate offices/Directora-
tes/Sections of the Commission re·
garding routine matters or com-
munications eliciting information.
(8) Cases on which decisions have al-
ready been taken and do no involve
examination of fresh points.
(9) Return to the originating offices of
cases which contain incomplete data
for a proper examination of the
issues involved.
(10) Periodical reports and returns of a
non-confidential nature-routine cor-
respondence.
\)ection Officer, Adm. I
(1) Forwarding of leave appfications of
Gazetted Officers to Audit for the
purpose of · obtaining admissibility
report.
(2) Making references to appropria.te au-
thorities regarding verification of
character and antecedents and meqi·
ca1 examina-tion of staff.
(3)' Seniority list of Gazetted Officers-
all routine circulars in office and
routine correspondence with subor·
dinate offices.
(1) Reporting vacancies in non-gazetted
technical posts to Employment Ex-
change, after obtaining the approval
of the appropriate appointing autho-
rity, and other correspondence with
them regarding nomination of candi-
dates.
(2) Issuing orders for grant of. leave
. (other than disability leave) to non·
gazetted technical staff after the ap-
jlJ'OVa,l of t!)e c01npetep.t authorit;¥.
 196
(3) Making references 'to appropriate au-
thorities regarding verification of
character and antecedents and 'medi-
cal examination of non-gazetted tech-
nical staff. . . rity, and other correspondence with
'( 4) Seniority list of non-gazetted techni-
cal staffi-all routine circulars in
office and routine correspondence
with subordinate offices.
(5) Forwarding of applications fo~ .posts
in otheJ; departments of temporary
non-gwzetted technical staff subject
to the condition that the application
have the approval of the appropriate
appointing authority and subject to
certain other conditions.
(6) Permission to prosecute studies out-
side office hours subject to the obser-
vance of certain prinCiples governing
the grant of su_ch permission in the
case of non-gazetted technical staff
after obtaining the approval of th~
Director under whom the 'individual
is working,
Section Officer, Adm. III
(1) Issu}ng orders for grant of leave
(other than disability leave} to non-
g'!zetted ministerial staff after the ap·
proval of the competent authority,
(2) Signing of requisitions for cyclostyl
ing of cwies at the Central Duplicat-
ing Section· 'when the number of
copies required is 500 or less vide
Ministry of W.H.&S. O.M. Suppl.27
(2)•/54 dt. 4th October 1954.
(3) Making references to appropriate au-
thorities regarding verifi'cation of
cha~wcter and antecedents and medi-
cal examination of non-gazette
ministerial staff.
( 4) Seniority list of non-gazetted minis
terial staff-all routine circulars il
office and correspondence with sub·
ordinate offices.
(5) Typewriting tests~al! routine corres..
pondence,. circulars etc.
(6) Forwarding of applications for posts
in other departments of the non-
gazetted ministerial staff subject to
the condition that the applications
have the approval of appropriate
appointing authority and subject 1
certain other conditions. · tion.ed in B and C.
(7) Permission to prosecute studies out-
side office hours, subject to the ob-
servance of certadn princ-iples f!OV-
erning the grant of such permission,
in the case of non-ga,zetted ministe,
rial staff, after obtaininf! the appro·
val of the Direc:tor under whom the
!n<Jiviqual is working. · in the ga·~~ of 9la~§ IV staff, after ob-
(8) Reporting vacancies in· non-gazetted
ministerial posts to Employment
Exchange, after obtaining approval
of the appropriate appointing autho-
them regarding nomination of can..
didates.
'>ection Officer, General Section I.
(1) Grant of leave (other than disability
leave) to class IV staff.
(2) Attesting entries in stock registers of
stationery a•nd stores including re·
ceipt and issue.
(3) Posting and transfer of class IV staff·
after obtaining orders of the ap·
pointing authority
( 4) Correspondence with various firms
calling for estimates, quotations
issue of supply orders in cases when
clecision has been made by appropri-
ate officers.
(5) Making' references to apropriate au·
thorities rega'l'ding verification of
character and antecedents and medl·
cal examination of class IV staff.
(6) Reporting vacwncies in class IV
posts to Employment Exchange,
after obtaining approval of the ap-
propriate appointing authority, and
other correspondence with them re-
garding nomination of candidates.
(7) Correspondence with the Estate
Office regarding change and sharing
of the Government accommodation
by members of staff.
(8) Seniority list of class IV staff-all
routine circulars in office and rou-
tine correspondence with• subordl-
nate offices.·
(9) Correspondence in connection with
the C.H.S. Scheme not involvini( any
policy matters Gr financial obliga-
tions.
(10) Minor complaints from class IV staff,
(11) Inspection of cycles and their dis·
tribution after ohtadnlng orders from
Adm. Officer (Under Secretary).
(12). Forwarding of applications for posts
in other depa•rtments of the class IV
staff subject to the condition that
the applications have the approval
of appropriate appointing authority
and subject to certain other condi-
tions.
Permission to prosecute studies out-
side office hours, subject to the ob-
servance or certain principles gov-
erning the grant of such nermission
taining approval of the officer under
whom the individual is working.
(14) Verifiewtion of bills of Terminal Tax
paid on Rail way Parcels cleared
through GeneraL Section I.
I I
! (15) Issuing credit notes for all parcels
'.
I booked to the Commission f:reight
to-pay and their ver'ification,
Section Officer, Genera! Section II.
(1) Attesting entries in stock register or
stores inoluding rece;pt and issue.
(2) Attesting entries in telephone rent
register and trunk call register after
obtaining verification from the offi-
cer who made the trunk caLl.
(3) Correspondence with various firms
calling for estimates and quotations
in cases where decision has been
made by appropriate officers.
(4) Reporting of vacancies to Employ-
anent Exchange and other corres·
pondence with them regarding nomi-
nation of l-abourers, water sprinkle·rs
etc. on daily wages.
(5) Correspondence wih Estate Office re-
garding change and shwring of Go v·
ernment accommodation hy mem·
bers of staff and also regarding
coolers, fans, etc.
(6) Correspondence with regard to Iden-
tity Cards (other than requisitions
£or issue of either fresh or• renewal
of permanent identity cards).
(7) Correspondence with other offices
regarding ceremonials, flag days and·
other similar functions.
(8) Routine correspondence regarding
telephones, call bells and clocks.
(9) Routine correspondence regarding
recovery of rent a.nd electric and
water charges, trunk calls, telephone
bills.. · the Chairman and under his directions.
A. Powers which have been reserved exclusively for Chairman. Central Water & Powe1·
Commission
1 Rules 9 and 10 ofDclQgatiou oi'Finfll"\Cial Powers
Rules,
2 Ministry of 1. ·& P. 'No. 14(4)/64-Coord dt.
12-11-64.
3 :E\R.O(lO) and Min. of Jl'inaucq O.J\L No. ]'. 12
(4Ji)-E. Ul /51, dn.lml 8-G-6D, No. :1?. 11. (29)-]~stt;.
lH/50 datecl22-H-59 aud No.lil, II~29), E. HI/59
dated 29-1-GO.
l\!7
(10) Correspondence of routine nature
with C.P.W.]J. regarding minor re-
pairs and maintenance of the office
·building.·
S~~i/:t~o:;..rcer, Accounts (Establishment)
(1) Attestation of ent'ries in · Service
Books of non-gazetted technidal
staff.
(2) Disposal of routine objections and
queries from Treasury Officer,
A.G.C.R. and other Accounts and
Audit Officers and routine correspon·
dence with them excepting those re·
quiring attention or attestation from
Drawing and Disbursing Officer.
(3) Attestation of entries in the Register
· of Advances etc. maintained in the
Section.
Section Officer, Ac.counts (Establishment)
Section-II.
(1) Attestation of entries in Service
Books of non-gazetted non-technical
staff including class IV.
(2) Checking of entries on the payment
side of Subsidiary Cash Book
(3) Disposal o£ routine objections and
queries from Treasury Officer, AG.
C.R. and other Accou'nts and Audit
Officers and routine correspondence
with them excepting those requiring
attention or attestation· from Draw-
ing and Disbursing Oflicer.
( 4) Attestation of entries in the Regis·
ter of Advances etc. maintained in
the Section.
VI. C.W.&.P.C. (WATER WrNG) OFFICE 0RilER
No, 6(1)/65·ADM. IV, DATED 6-3-65; 6-5-65,
18-5·65, 24·8-65, 29-12-65 AND No. 6(1)/67,
AiM. IV, DATED 6·1-68, 16-9c68 AND 28-9-68
AND No. 6(1)/68-ADM. IV, DATED 4·12·68.
Powers •of the authorities in C.W.&·P.C.
(WW) delegated to be exec'cised on behalf of
Cl'P.ation of posts in the ]'vlai.u Office of the Commission awl n11 Uw
other powers pl'ovidod under tho Rules except thoa3 specifically meuw
Creation of Cit·oles, Divisions aud Sub-divisions fol.' investigations.
Officiating appohttmont· to a v"aca.nt nun.gnzelitod or ClaKs·U posts
in ft vacancy (.ivcludin.g those in oontim10tul qlHdn ot' vnoanoies, each
of ono month's duration or :Joss). ·
 198 199

s. lt\}lavant Rulo or ,Authority Powers S. · H,elevant B.ulc Ol' ,4uthority. J!owors

No. No.
---------
.. 'l'em.pot'EU'y rmd ofliciatiug u.ppoin.tments of. a Govormnent eervwnt to
more than one post and flsa.tion of pay and a.Ilowa.noos.
. 17 S. J;t. 128 Proviso (a) & S. No._ 41 of Appendix 13
of ]!--.. R.'s. & S. R.'s. Vol. II.
To sanction halts_at hill stations in excess of ton days •

fj l( lt._ !JO(b)(ii).arul f:J. No. 22 of Appeodix 4 of
F. & S. R.'s,
0 S. H. 48(H)(ii), NB & Si~ No. DW·l/189/52
dated 18-2-52 & WMP No, DW-llG(lO) dated
22-6-40 & DW·I01(2) dated 11·10-46.
7 S. R, 208, S. -~{o, 57 of Appendix 13 of]' & SR's
and M. F. O.M. No. F. 7 (26) EIV/55 dated
27,6-05.
8 O.C.S. (C.C.A.) Rules; J 960 , •
HetentiOn in GoverJ.iment service aft.cr: 58 years of age of JlrfinisWrial 18 s: R. 128 proviso (b) & 8. No~ 42 of A1Jpondix 13 To intimate that a Governmet1t sorvant who stn.ys ftt a hi11 stat.ion ln
Govt, Sen'aub 11ppointod a.fter 1-4-38. o:fF. R.'s. & S. R.'s. Vol. II. exc~ss of ~on days. was requlre,d tp stay on duty or permitted to stay
durmg l;tohday. ·
To authorise air tmvel by o:ffioel'S of the rank of Director ju machines
of pnblic ail' transport cmupaniss l'egularly plying for hire and to
sign applioai;iorl.s for nie passage withiJ~ the Indian Union, . , 19 S. R. 183 & S. No. 50 of Appon(lix 13 of F. R.'s. To .ftx::ihe amollltt of hire or charges wh011 a GovGI'rtment _s{lrvaht is
& S. R.ls, Vol. II. provided with means of lacqmotiou at State's exponsos but pa.ys tha
To gmnt leave otl:Jer than speoh't.l disability leave, to a. gazetted Govt. cost of its usc or propulsion.
servant of the rank of Dh•ootor/Superint.e.nding EngineeL' and above.
20 S. J;~. 208 & S. No. 57 of Appendix 13 ofF. B.'s. '];o grant leave other th.an Special disability leu.ve, to a gazetted Govt.
Appointments, promotions, confirmation~;! relating to Gazetted 001· & S. H.'s, Vol. II and M, 1!'.0.11-1:. No. F. 7(26)-E servant-Deputy Dirootorfi1~xcoutivo Engineer and below.
COl'S. IV/55 datocl27·6-55.

B. Powers which can be exercised by the Members and the Chief Engineers 21 8.1~._296 & S. No. 68 of Appendix I? ofF. R 's. To·permiteaJculation of joining tiwo by a route, other than that ordi~
--·~---------
& S. H.'s. Vol. Tf. nal'ily used,

s. l{.e(ev-ant Rn:le or Authol'ity

N'o. 2,2 ,':j, H. 312(4) & S. No. 72"0f Appnndix 13 of 11\ 'l'o tt·eat, Governmeu{, sct'\'ltllt on lea'!"e as being iu occupation of lt rasi·
R,ls, & S. Rs. Vol. 11. dence.

1 F.lt.15 and S. No. 6-A of Appendix 4, of 11', & S.

H.. 's.
2 F.R. 46(b) S. :No. 19-B of Appendix 4 d F; & S.
R's andM.]',O.M. No. U(22)·:m, II(B)/56·1, du-Wd
28·9-56.
3 S. R. 11 1 S. No.3 o-f' Appe111lix 13 ofF. R's. & S,
B.'s. Vol. II and M.l!'.O.M. No.l0(131) ·E. Il(l3)/
tiS dated 13-2-09.
23 Seotion H(h) 2, Appendix 3 of ]i', H.'s. & S. Authorising a Goyentment servant to prooeed on d1-1ty to a-ny part of
R.'s. Vol. II. India. ·
(h•a.nt o£ adcoptuuce of hori.d.radm.tL
24 Rule lO a.nd Sohodulc VII ofD.F.P. Rules & To write off il'recovet:al)le va1ue of storos.Iost by fr·aud~_ negligence etc.
WJ\IP No. DW. 101 (2) dated 11-10-46. upto B.s. 5,000.
Permissio11 ;l;m· unciertfl.kiug the work foi• which J'eo is oH'ol'Cd mid ncoop'"
tancc· of :too. . . 25 Rule 10 and S. No.3 ofSchcclule V ofD.F.P.R.'s Sanction to hiring of taxies or other conveyance by gazetted officers of
the C.W. & P.O. subject to prosci'ibod conditions. (Upto Directors)

4 S. R. 30(b) S. No. 12 of .Appenclix 13 of]!,, R.'s. &
S. R.'s. Vol. H.
5 S. R. 31 & S. _No. 13 of Appendix IS ufl!', R; \;, &
S. H.. 1s. Vol. II. - cheapest.
6 S. R. 59 & 8. No. 19 of Appendix 13 of 11', R. :s. &
S. B.'s. Vol. II.
7 S. R. 60 & S. No. 20 of Appendix 13 of ]J'. H·.'S. &
S. B.'s. Vol. II.
To de·oiQ_e the shortest .of two- 01; l'riore J.'olitos.
1.'o allow miluage, ai1owance by a I'oube other than the shol'test
'l'o pl'OSOl'ihe a Government servnnt's Haad quu1·ters.
To define the limits of GOvemment BCl'VIJ..nt's sphem of duty,
26 Min, of!. & :r's letters Nos. F. 14 (ll)/67-Adm.. I. Cancellation of charges in rt:spect of ail• passage booked by officers of
dated 18-7-08 and No. Adm. IV-ll2 (4)/62 da.tcd the C.\'V, & P.O. (Member Aclm. will exercise in l'espect of Chief Engi~
19-10-62. neer and below).
and
27 Min. of :L & P. letter No, Adm. IV-19(47)/63 Sending of Officct's. of tho 1'!1-nk of S. ln./Director of C.W. & P;C .. i~·om
dated 26/28·3-64. India to Bhutan and vlce vei'sa on Lran.sfer or ou tour (Memller1 Admu.
will eJCercise all.powel's).
28 ·Min. of Finance O.M. No. :IJI, 9(11) E-II(D)/64 Grant of car:Jh c~mpeusation in tho form of ovtll'timc allowances J'or duty
datod 2-3-1965. on Sundays and Secowl Saturdays (in I'espect of the staff undc1: a
Member or Chief l~nginoer),

8 S. R. 62 & S. No. 21 of Appendix 13 ol' :b'. H.. 's. &
,, S. H.. 's. Vol. II.
9 S. R. 63 & S. No. 22 of Appendix: 13-ofF.
S. R.'s. Vol. II.
10 S.l~.75 & S. No. 27 of .Appendix 13 of J!'. H.'s.
& S. "Rs •. Vol. II.
I 1 S. Its. 76 & 77 and S. Nos. 28 & 29 of Appondix
13 ofF. R.'s. & S. R.'s. Vol. II.
'£o decide in oa;ses of doubts whothor a particular v,.bscnoe ii.•om 29 Ministry of I. & :1?, No. Adm. IV-412 (11)/61, Deputation of Officers of the rank of S. E./Dhector of the Central Water
Headquarters is absence on duty (i.e. away on tour). dated tbe 25th April, 1962. & Power Commission t.o Universities and Technical Institutions for
delivering Ie·ctureF.! anclfor acting as ExamineL' or Paper Setter (in res-
1~. 's. & ~l'o restrict fl'equency lind clnmtion of journey on tour. pect of officers under a Mem?er or a Chicf•Engi~1eor.
30 Miuistr;v of Finance (Dept1;, of Expenclitm·c) Grant of permission to first and second Grade Officers of tho Project
To exchange daily foP mile;1ge nJlo\1;11.-nce for the wholop odod ofallsonoo Offioo Memorandum No. V.l!'. 4(5)-1!}. IVJA/62, Division, *CW& PC,,Gauhat.i, to travel by' air between Calcnttu. and
fr01~1 hcadqual'ters. dated the 3rdMay, 1963. Gauhltti, '
O.JiJ. (111, I. t.lll 'P.)
~l'o im,pose rost.rictions on exchange of daily fo1· mileage aiJowrmce.
In, l'CSl)eCt of Officers under his control.

12 S. R. 79 & S. No. 30 of ApJlCndix 13 ofli'. R's. & ~Co allow the actual cost of maiutnining a cam_p dmiug sudden jou:t"ney 31 Deputation of officers to St-ate Govt. and other OJfJ. (F.l. & ~P.): ll'ull powers in respect of all SuporvisoJ:atlJornc Oll
S. R.'s. Vol H. nwn.y f1·om ili. · Centml Govt. Officesj:Dep.ai.'tmenta. the cadre of OW & PC (WW)-Main and its subordinalic 01~tcos.

13 S. Jt.'s. 80, 81 (a) & Sl(b) and 8. No. 31-··-33 o.f Scale of ca.mp equipment nnd it.s t.Jounsport etc.
Appendix 13 ofF.l=t.'a. & S. Hs. Vol. II. No•J':m--Al1Memberawillexercisethepowel'so£Chiof Engineer under the C. P.W.D. Codo and l'aras 131 & 132 ofC.r.W.D.
Manual on behalf of the Chairman.
14 S. R. 91 & S. No. 85 ofAp1Jendix 13 ofF. R.'s. and 'l'o permit rocovet•y of a.ct.ua1 cost ofmaint·ainiug camp_ equipment during
S. R.'s. Vol. H. a h~lt in or near Headquart.ers.
32 Millistry of Finance O.M. No. J~.ll(l)IE.II (A)/ Advanco pu,ymcnt to -pl'ivq,te firms for SUJJPlY of storesfse~viccs and
lil s. lt. 116 ~I'J.'tMlSJ1ortu.t-ion ol' por~:~onal c.ll'ects ·by rou,d betwoon atatious uomwctod 68, du,ted 20-12-68. maintonancc of machine upto H.fl. 10,000.
by mil. '
(0, 0. No. 6(1)/68-Adm.JY•datod 19-ll-70).
16 S.lt.116(c)&S.No.40ofA1JlJGHdix13of]'.H.'s. 'l'o !Jl'esol'lbe seale of LenLi:! Lobe uat•ded u.l, Uovel'lllUo.nt l!XJ.Jense ou
& S. R. 'a. Vol. II. fiJ•u.nsfer.
•i•No longer opern.tive as thel'e is no unit in Gauhati. .,
'
 200 201

C. Powers which are allowed to ·be exercised by the Secretary, etc. Centra! Water & Po-
wer. Commission and the Unde1· Sec1·etaries, Central Water and Power· Commission Seria.l 1- :n.elovaut ltulo or Authority Description of powers Extent of power a.UOWCd to- be exerob;led
No. ·
(Water Wing). -·----··~-------1--------
Serial I
Relel/.11nt .Hul~ or Authority 7 G.:F.lt.-215 (Note thoreund(w) 1'o extend tho pedod of one month for
tho purchase of cycle, but not beyond
SecretaJ'Y l!'ull powers.
No. I
·---·---·-·--- 2 months. .

DJlJI~JlGA:.t'lON OF FINANOIAr, POW:il.RS RULES, 1958 8 G.F.R·222 Advance of pay and •r.A. on tl'ansfel' Secretary Full powm:e,

1 Ittllo 9 a.ml 10 Creation of' posts in the Subordinate Sec_retaty Undot· SoOl'otary In respect· of gazetted
offices of tho Commission. staff only.

2 11ltle 10 and ScheJulo V lncrtt't'ing of Contingent expenditure , . SecretM-y Full powers. 9 G.h',ll.·231 Ad vance pu.y and '£.A. ou tour Secretal'y :D'ull powers.

Uncler Seol'etary Recurdng Rs. 50 in each

=-----
Under Secmtary In respect of gazetted
case, Non-Recm•ring stn.ff only.
Rs. 500 fn each caso
10 Advance for law sttit for which Govern- Secreta.ry ,• Full powers,
3 Rule~lO-A Declar.lng gazetted ofi!cors to be Head
o£ Oflice. ·
Secretary Full Powers. ment is a party,
I-~-:-Secr~t~Y~- Instaff.~eapoct of gazetted
4 S. No. 23 of Annexttt'es V and Loca.l purchase of Stationery-Stores,. Socret{t.ry
Government of Iudia Orders
issued thereou.
Mi<~ccllatH30LtS oxpon_diture---:
1 11\tile 109{2) D.cp.arturc from procedure relating to Secretary
custody of Government money as
I ]'ult powct·~.

laid down in rule 109 (i) of the 'l're&.sut·y

(i) General

(ii) .Entertainment
Sooretary }Tull puwCJ'S,
Rules,

<lJlNJlHAL PHOVID;lliNT 11UN:b RIJL)llS

6 Ri1le-lO and Schedule VII and lrt·ccovel'ablc loss of- Secretaq !full powel'B.
ordefS of Oovol'nmcmt of India
issued therottnde.t·. (i) Stor•os or of ·pnblic monoy llule 12{1) , , Advance from Ute fund where no special Secretary lUll powet•s,
re&son~;~ arc roq tlired. -----
(ii) Loss of revenue or irrecoverable Uudct: Seorcta,ry Inrospoot of 11011-gazot~
loans and ad vanoes. ted staff.

(iii) Defiqienoics _and depl'Ooia.tion in Ad-v,ances from the_ fund; whcrb special ,13ecrotUJ.'Y Full powers.
the value o_f stores included in tho reasons ar·c reqUired. --·-·-· _._,__~

stock or othe1' accounts. · "undm· Secretary In l'tlspect uf n<m•gazot.•

ted staff,
7 ltule 10 of" Sohodulo !LV Q.nd H.e.appropria.tion of funds on tho basts Secret·ary
Mi'nistt·,y of I. & P. lette1• No. of sanctioned grant from one primary a Rtdo-15 Wlthdntwa H'r01u thl:l fttitd,, .Stlm'utary ]!'ttlt _po-wm•s,
Bud. 4{5)/66, dated 20-7-07. unit to anothe1· in the groups of allied
Schemes. Under Secretary ·In respeut of noii~gazet•
ted staff.
GllNEHAL ~'INANOJAL HULl'lS
4 Blllo-23 Bo11us 011 poHoles ,• Sem·utu.ry l!~uu powers.
1 G.F.lt.·70 Alteration of date of birth Sectetary Full lJOWOl't:l,
Uudar SMrtitary In ros_poot of fitJtl•ga.,et~
Undm' Secl'etary l!'ttll jn respe(lt of Class ted stn.ff,
IV. Staff,
5 Rule·31 J!'iu!Ll withdrawal of aooumulat1on in Seore_ta.ry :lhiil po-we:t•s,
the fund. --"""-~
G.Ji'.R·83 Investigation of fl.l'l'ear claims Sool'etary Full powo~·s.
V"ndor Sellretary Irt respect of non-gazot..
Under Secl'Otary :l!'ull in l"e$pect of non. ll>d staJI',

3 G.}'.R·lBO & 191 .. Advance fol' the purchase of oonvey£m· Seerot.ary

gazetted staff.
Full powers.
6 Rulo·32 Moda of l'~·payment of amot111t paid to
a subsm'ibcr on leave preparatory to
Secretat·y .. F-u1I powol's,

oe. (~fotor Cat· & ltfotor Cycles). retirement, if he returns to duty,

Under Secreta.ry Full in respect of Cycles
only.
b'UNDA:M:JlN'rAL AND SUPPJ,JlMJlN'.rAHY J.tUL:mS
4 G.F.It•. 184 ~'o vary tol'lns of J'nJ.HLymonL of ad· Secrct_~~._,_:t ______ Bull Powm•s,
vanoes in exceptional eases. .. - · 1 SecLloH 1 Appelldlx 3 o:l'Vol. 11 Iteh~xn.tlon of age limit of'20 years lu Secn>tu.ry ]fLtJI JlOWCl'!l,
Under Seore~ary Jt'ull in respeoL of' ap.polntmertt,
Ol~t.ss III & Class IV
Staff. 2 F.H. 14 & S. No.5 of Appendix Suspension of HGrt Soro·eta.ry Full powers.
IV of F.R. & S.R.'s,
Sales or transfer of motor vohioles Secreto..ry
pul'clta8ctl with advu.nco :frOm Govern- 3 No.6 of AppenJlx
]\.1?,, 14-B S. ~~('u.usfm· of llon Secretu.J.'Y :h"'ull powors.
mont. "
•.t of lUt. & S.lt. 'a,
6 G.JJ'.R.-206 (Note thereunder) 'l'o oxLcntl t.lw !Jedud of one nwn~h for SeC!'IlLtt.t'Y "lJ'UlJ 1JOIVUJ.'13, 4 I!\1-t, 25, ALIJ\ O.M. No.- J!\ 2(10) Cro~:~slng of' eiHolenuy liar .. Seore~a.ry lu rel:llmot of Class
the purelutse of a motot•-'vehli:!le, bub Jl, III/62, dated 3·4·02. Junior & below.
not -beyond 2 months.

F:B.. 27 & M.:l~. O.M. No~ F.
10(2) E. III/55 datod 15·2·50
I•',R. 30- (Sccon4 _pl'Oviso)
7 F~It. 46(b) S. No. 19-B of Appeu-
_dix_4 of Vol. I-.LofF. & S.R.'s
& M,l'. O.M, No. 9 (22)
E; II (B) 56·1, datod 28.9·56.
8 )'.lt. llO (c) & ·114 & 8. No.
29·& 30 of Appendix 4 of Vol.
II of 1!'. & S. Rs.
9 S.R. 4(1}. S No. I of Appondi<
13 of F. & S. H.'s Vol. II &
M!IA O.M. No 5/6/54.RP.S.
dated 28·9-56.
10 S.R II, S. No. 3 of Appendix
13 oflr. & s: 1~. of Vol. II,&
O. M. No. 10 (13,!) E. II(B)/58
dated 13-1-59.
u S. R. 25 (WMP letter No. DWI·
3 (2} CWINC dated 30·<·<7).
,12 S. H. 30 (b) & .S. No. 12 of
Appendix 13 of F. & S, R. of
Vol. II.
13 S. R. 31 & S. No. 13 of Appendix
13 -of F. & S.R.'s of Vol. II,
M.l'. No.l'.IO (<}E. IV(H}/60,
dated 24-10-60.
14 S. R. 35 & S. 1\[o·. 15 of Appendix
, 13 ofl!'. & S.R.'s of Vol. II.
15 S._ R. 59 & S. No. 19 of Appendix.
. 31 of F. & S-~··s, Vol.II. _
16 S.R. 63 & -8. No. 22 of Appendix
13 of F. & 8.1-t.'s, Vol. II.
17 S. 1~. 75 & S, N0:27 o.f'Appendix
13 of ])'. & S.R.'s, Vol. II.
18 S. H. 76 & 77 & S. No, 27 of
Appomlix 13 of F. & S. R.'s,
Vol. 11.
19 S.l~. 116 ..
20 S. lt. 130 ptoviso 2 (i) & S . .No.
44 of Appemlix 13 ·of F. &
S.H.'s, Vol, H.
·203
ExtcD;t of powers u.Uowed- to be exercised Serial
No.
I ~'televant
~-·····-·-
Rule. or ; Authority
1
Description of powe1:s Extent of p':)wol·s allowE.J.d. ~o Po e~Ol'Qised
---........,........,.,......,..~--.,.....,.....,.---~-·1-----
Grant of J.H'Qma.tnre inol'olli!'nts tH~ll SecJ:eta.ry ln res1Jeot of cases 21 S. R. 160 (b) & S. No. 48 of Ap· 'l'o allow actual cost ofjoumoy to ~ppeae ' Seoreta1y
higher initial pay. where conCl'OtO Ol.'dOl'S pondix 13 ofF, & S.lt.'s, Vol. II. bo:fo.I.'O a medical boa.rd prolhninal•y to
hu.ve hoen issued by vohtnbary retirement on invalid pen-
the Government lwyh1g sion.
down principles e.g.,
Design Asstt.jResea.rch 22 S. II. 183 & S. No. 50 of Appon· 'l'o ·fix the amount of htr'e or oha1'gcs Secretary Full p~~ers .in respect
Asstt. dix 31 of F. & S.R.'sJ whon a,.Qovernm!}nt servant is provid- of . Deputy Director
Vol. II. ed_with means oflocomotion at State and below.
lSf';IUe of oortifioa.te in- J.'espeot of. Secreta.ry In respect of Class it & Expenses but pays the cost of its uso.
requirements for granU of benefit below,
under the next below rule.
23 S.U.1,91 & S. No. 54 of Appendix 'To docla.ro a._ contro1ling officer Secretary
Graut of accepta.nce of honorarium , . Secretary In respect of Doputy 13 of F. & S.U..'a, Vol. II.
'" ~, -~Direoto1· & below.
24 S. it. 208 & S. No. 57 of APpendix r.l'o g1:~mt lea.ve other than special dis- Secretary l!'ull powers in l'CSJJeot of'
13 ~nr. & S. R,•s Vol. II. aud ability leave to gazetted Govern- Asstt. Director and
M.l'. O.M. No.1'. 7(26}·E. IV/55 ment servant. below.
dated 27·6·55.
'l'l'ansfel' to Jot·oign sun•ioe 1ir India and Sccrel.;a.ry Ft1Il powe.t·s (Fo1• nou Under_ Secretary After th.o ()Ol\OlWnoU Di·
fixa.tion of pay 'in foreign SCl'vice. ga2iettod set'VfL1ltS only rectal'S have approved
n_s__deleguted_ to Ohair· in pri.noiple formal
.
fu.au}.' ·' oi•de:t:s will bo issued
by . Under Secretal'Y
Acceptance of fitness ced:ificate siguect' Spcretmy Full powm's in all oases.
by an;y registered female medica-l' ~-------~~~~
pl'actjtwner it~ the case of a. female Under secretary ln respect o.f CIU:SS :UI 25 S.R. 233 & S. No. 61 of Ap· 'l'o gmnt leave to GQvermnont servu.nts Seorotal'y For t~osc ·drawing pay
_c~~djd~te. & IV. penclix:.13 ofF. & S.R.'s, Vol II.· deolarcU by m:edioal officorsas upto Rs. 500 u.s delega-
unlikely to return to duty. ted to Chairman.
Pet.·mission for undert.aldng work for Secretary In 1'espect of Deputy
which foe is offered and acceptance of Directot:- and below. 26 S, R. 296 & S. No. 61 of Appen~ , To pcemit calculation of joining time by Secretary Full powers in respect
fee, dix 13 of F. & S.R.'s, Vol II. route other than the ordinary route. pf Deputy Director
and below.
Power to gmnt 11 conveyance or horse Secretary 27 S, R. 302 & S, No. 70ofAppendix: To extend joining time within tho Secrok1ol'Y In .t·espoct of Direckn•s
allowance. 13 of 1r. & S.R.'s. mu.ximum o£30 days subject to certain and below.
conditions. '
'l'o decide the shortest of two' or more Secretary In l'espcet of Deputy Di Under Secretary In r~spect of Clu.as III
routes. rector and below. ant;!. IV.
28 S, R. 312 & S. No. 72 of Appcn- •ro treat a Government servant on loGve Secretary In respect of .Deputy
'l\i allow rilileage allowanoo by a route .SeCretary In respect of Deputy Di d.!x 13 of 11'. & S.R.'s. as being 'in occupation of a resi· Director and below.
other than by tho shorteat or chea- 'I . reotol' and below. deuce.
pest.
29 M.l!'.O.M. No. 1'. 2 (37) E·ti(B} '.I;o grant house l'OJ.tt allowance Secretary J!'ull powms.
164 doted 27 ·11·65. -~-~~---:......
'l'O.Ueolm:e·a Government servant to be SCCretary . . 'In respect of Class IV Under Seot·otal'Y In respect of Class III
entitled to railway accomnlDdu.tion of only as delegated. to &JV.
high.er class. Chairman.
To prescribe Government servant's In respect of Depnty Dl MISOEJ:,;LANEOUS
Headquarters. rector and below .
1 ·Min. ofl. & P.'s lotte!' No. DW· l?ayn.tent order on I. A. C. Bills f01· nir Accounts Officers li'uil powors.
To 1•estrict f1:equency aud duration of Secretary ,. In respect of Deputy
1/189/52, dated 18-2-1952. journey perfol'med for offi.oCl's of the
j ournoy on tour. ' Directol.' a.ud below. Commission.
'l'o excha-nge daily fot· mileage u.llowanco SOcrotary In pr.es_peot of Deputy
for the whole period of absence from Director and below.
2 .M.H.O.M. No. 43/l/55·Ests. (A} l'o accept changes in Home 'l'own Dec- Secretary J!'ull powers.
Part II dated 11-10-1956. laration.
HMdquartOrs. ' Under Seoy. ln 1:eapeot of Class 111
& IV,
·1'o impose restdctious on exchangCl of S(;lcretu.ry In l'OSpoot of Deputy
Uaily foJ: · miloago allow~J..nce. · Director and below. M:.l~.o.M. No. Jr2(G)l)O/O.l, dated l!'.ixation of 11ay of l'e·Ohll)loyed perso- Secrctal'y Jfull powers.
7•7A6J. as amendod fi·om thne to nnel.
tinw .. Under Secy. In respeo~ of Class lit
'l'ranspol'ta.tion of p0rsona1 effects by Secretary In respeot of Deputy & IV• .
road between stations connected by Director and below.
rail.· 4 Un(1o1' Secy.
.M.l!.O.M. No. 16·C(8} ll·li(A}/ Gmnt of fCstival advances and ad- Full powers in respect
60, date([ 22·8·1960. vances in connection with natural of Class III & IV~
l'o disallow 1'. A. fbr a j6u1'ney to Secretary J.!"'uil powel'S. calamities like floods oto.
attend mt obligatory examination, i£
tho competent authority eons1clo.t'Oll
.
~.-·~ -·---~-.-
Under SeccetM'Y In· l'Ostjcet of Class III
M.l!.lJ'. 7(75} llst·IV/AJ60 dated GraJ.tt ofle1.VVe salary all-va1.tc0 SoorctM'Y :U\tlJ poWt:l'/d,
thH,t the candida.te_ has culpably neg~ and IV,
leo ted to prqm1·o him::>oH' for the exami ·
3·8·1960. ·--
UnUm• 8eey. In -l'GS1Je<;Jt of Class 11
nation. & IV.
 :l

204
' .
20/l

Soritil I Rolevan1; 1tule or Authority Description of powers Exten b of powors ·allowed to be exorcised
rI D. Powers o:f Chairman, C.W.&P.C. which are allowed to be exeici.sed the
No.~.:....-,..-:... _ _:_...:...:...~·~·-;__=:.....:__::..:....._~·-- ~.::-..:..:.....:...;:..::..._··--:..,:;:....;..:...__:.:.=:::::...-:..::.;;..::.:~-··-·· S-uperintending Bngineers/IDirector, C.W.&P.R.S., etc, '
6 Min. of L & P's letter No. 4/120/
~61-Adm. I, datcd4-4-196H.
·Deputation of officers to State Govern-
, mflnts and Other Contra! Govt. Offices/
Seoret~ry Full powe1'S subject to
the gonct:al directions
Sorial
No.
I. Releva. utR. ulo o~· Authority I 'Oesol'iption of powers F.x.tent of powers a. Jlowed. to be exercised
.. 'J ,
1
Departments.
--=~~~::u?t;on of~~ ao=:ecord;~~ ~.·~per:.,t:;:;-En~;ncer con=e~od/Di~ec.
:given by tho Oha.irm£1n.

M;q. ofWH&S O.ThL No.l0/8/64
H1'V
_, (N)clatecll7.7-64.
. and· recommend applications & sanc-
8 M.H.O.M. No.
dated 2·1·60.
0 · Min. of Finance O.M. NO. F. 11
(42)/E. IIl/60, dated4·9·6L
10 Min. of I. &P.lctterNo. Adm.
IV-19(4)/63, clatec126/28-3-64.
·House Building Ad~·ances To scmtinise _SecrotM'Y ]full pOwerl;l.
tion of advances in p_l'eBori}:Jed instal-
ments· after• app1·ova.J to Uho grant of
t~d vances Ly tho :Min. of W.H. & S.
14/74/59-1U'S, !Pilling up of vacancies lying vacant Seol'etn.t'y In respect of Class Ill
for more than six mont.hs. & IV Sllbjeot to tho
U:ppl•ais£11 of tho num-
ber of oa.soa being
submitted to Chair-
man at tho and of
each inonth fOr his
information.
Gt•a,nt ofspccin.l pay to ca-shiers So.oretary Full powers.
Sending of officers of C.W. & P.O. (WW) Seol'etary In respect of Deputy
from Iildi1i, to J~huta.n and Vice Vel'SU· Direotot· LLnd below.
on transfcJ.' or on tour.
--1- Parn- 3 of APJ?endix,=ho
.F. Hs. (Rov1sed and enlarged,)
1963.
2 :Min. of.Finanoe 0. M. No. F.
(42)/E. III/60, dated 4·9-61.
3 C.W. & P.O. (WW) Ol!ico Ordor Recruitment to Class III Posts in ]'lood
No. A. 42013/4/70-Adm. lV,
tla-.ted 7-5-70 based on Min. of
I. & P. Notification No. 10/1/65,
Sec. V. Vol. II, datod25-8-67.
4 C.W. & P.C. (WW) Offioo Ordor
No. A. 4201!l/4/70.Adm.
datod 7·5·70,
~Jrectm·a.U:s
tho ti:a~tho
other A. & C'.. -t!W, O.W. & P.R.S., PoonafDirectors
Dtc. tnt~~ mam Co~mrss1~n as woll concerned who will pass orders· in :con-
. as ~ub9rrlmq.t.e office@ morlldmg CJ.W_.&. f;lulta.tjon wit}l,Accounts Officer, C.W .& P.O.
P •. R.S., Poena:, after pl'bsoribod period and stibmit a report to t,his effect to the
of preservation. Ch~of Enginoersf~ombors concerne~-,.
11 Grant of SpeOial PaY tO C~il:hicr~- SE/Director, Full PowerS.
C.W. & P.R.S.,Poonu.
Sullerint.euding Engineer, Oo1~b1;M ''1~Io0d;
Forecasting Divisions outside Delhi. :worescasUflg Dir.·eoW,1~aM~e. ;~f.lW .:PeUlt· .
Grant of pension itmldeath-cum-rotire~ SuporintondJng Engineer, Contt•D.I Floor!
IV, meut gratuity as Appointing Autho- Forecasting <Directorate,- Now Delhi.
rity to Olasa III Government servants
of l!'lood ]!'orcctvlting Di.visions
outsiclo Delhi,

11 Miri:ofJl'inanoe O.M. No. F. 0
(!l)'l~.II(B)/64,
12 :Min., on:--& P. No, Adm, IV-412
(ll)/61, dated 25-4·62.
13 Para 3 ol' Appendix: 13 of' the
G.F.R'iv(Revised: & enhwged)
1963.
"'
Min:ofiiomoAfl'ttir.s O.M. No.
2(8)/67 -Wolfare, date~ 22-8-67.
15 MJ.n. or' F1no..nce 0. M. No. 9(42)· Granting Special pay ofRs. 5 per men-
Est. III/61, datoc18·9·61.
16 :Min. of Home Afl'a-ira O.:M:. No.
43/10/53·Ests (A) elated 11-4·58
l'ead with their O~M, No. 43/3/
68•Ests. (A), dated 19·7·68.
G~·ant of cash compensation in _the fOrm Secreta-ry In respect of tho ataff
daloc12-3-65. of'oVerti:rne allowance for duty on Of A. & C. Dh·ectorate VII."POWERS OF THE AUTHORIT:9Es IN C.W.&P.C. (P.W.) DEDEGATED TO BE ExERCISED ON BE-
Sundays and Second Saturd£1)~· and Library & Infor- HALF OF THE CHAIRMAN AND UNDER HIS DIREC TIONS CIRCULA'fED VIDE C.W.&P.C. (P;W,)
mation Bureau,
OFFICE ORDER No, 48-Bun. AND No. 15/1/65-BuD. (P), DATED 13TH AUGUST, 1965".
;Deputation of Officees of the Central :Secretary In ~'cspeOt of Deputy ·'A. Powers which have been reserved exclusively for Chairman, Central Water &
Water &Powc1· Commission (WW) to Directors and below,
Universities and Technical Institu- Power Commission. ·
tions for delivering lectures and/or
acting as examiner or paper setter, Sl. Relevant ltulc Ot' Authority ·Powers
No.
Destruction of old accounts records in Secretary, Full powers. ··-------- -· --·--~--- ·----.-------------------.
thfl A. & C. Direct-orate, main Com- C.W. &JJ.C. F.H.. 40. 'l'omporary ri.nd officiating aplJOin!.mtml-to of a Governmont servnJJt- -to
mission, aftor the p~·eacribed period more than one post and fixation of pay and allowances.
of preserva-tion.
l!'.lt. 56 (c~) andS ..No. 21 of Appendix 4- ofF. Rs. Retention ·in Go'vornment service of a non-minh;tcrial GoveJ'Illllenti
Recurring Gr·ant·in·aid to tho Offices 'Sccretttry, :I!~nll powers. &. B.Ri:!. Vol. II. sm•vant aft,er 58 years of-a-ge.
of the Commission located at places O.W. & P.O.
other than Dolhif.Now Dolhi for the 3 F.R, 56 (b)(i) andS.No. 22 ofAppendix4-ofF,Rs. Retention in Government- sct·vioe after 60 years of age of miniatoria 1
pl'Ovision of amenities to the recreation & S. Rs. Vol. H. Govm•nmentserva.ntappointed before l-4-Hl38. ,
clubs.
4 F.R.56 (h)(UJ and S, No. 22 of Appondi-x 4, of .F. Retention i.n Govemment service aftor 58 1\ears of age of ministerial
Secretarj, Full powers. Rs. ~\J S.Rs. Vol. IT. Govc,mment. sorvant appointed aftr_l•4..J 938. . ~
· scm to class IV staff other than Gestet- O,W.&J:'.Q.
nor OperatOr,., ofthC o.W.& P.C (WW) 5 C.C.S. (O.C.A.) Rules, 1905 Appointments, promotions, confirmation rch1.bing 1jo Gazetted O:fflceJ'S,
I - for operating Gostetner Machin_os.
Relaxation of normal time limit of. six Seoretaryf Full powers,
B. Powers to be exercised by the Vice Chairman
months between commencement and O.W.& P.O.
completion of the joumey by tho
family of a Govt. servant fo:· entitle-
mentto leave Travel Concesswn.-
S1.
No.
I Relevant Rule or Authority Powers

17 :fviin. of;EiomeA:ff:'airiJ: Order No. Sub"rnles (2) & (3) of Rule 18 of the COS Secretary, ]!~unpowers in r0speot
25/ll/68-Ests. (A) dated 5·8·68. (Conduct) Rul13s, 1964, pertaining to C.W. & P.O. of J-unim: Class I E~ond 1 ]]',_Rules 9(19) & Il-finistryofl1'inance O.M, No. Officiating appointmen bs to a vacant non~ga:~,ott.cd or Clas& II posts. in a
'Movable, Immovable .and valt1ablo Class II posts,, F. 12t45) E. III/51 dt. 8-6-55, No. E'. II (29) Estt. vacancy (indwling th:osC in cont.inum1s clJUin of Vttca'ncies, each of
property. III-' 59 df'l.ted 22-0-59 and No. F. II (29) E. liT _I one month's duration 01' )!'f;<~).
50 clt. 20-l-60 ..
18 'M"in. ofl!'inance (Depi;t. oflhJ?.) ]~mploymeut of contingent staff in Unde1· Secretary II, Subject to the
O.M. No. F. ll(30)E.III/61 short term leave vacauoie.s. terms & conditions F.!\, 25 ..
dated 16~6-62. a.s contained in Min.
2 Cros8ing ofEfficionoy Bn;. (in respect of Class ti Officers).
of .]J'inance 0. M. No, 3 I!\R27 and Minist.ry of Finance No. F. 10 (2)1t, Gmnt of proma.ture inct•ements and higher iniMal pr-~ (eXc;<.'pt in those
F. 11(30) E.I!If61, III/55 da-ted 15-2-55.
dated 16·6-62. oases whm·e special ordeJ'S have b('len il"sued by the Govcrnm(!nt e-.g ..
tO Min. uf :I!'iJmnec O.M. No. 11'. 11 Advu.uoe payH)_cnt to pl'!vnte fiL'mS for Sool'etni':Y• Uplo Rs. 5,000. grant of four advance incl'OlUents toDesign A~:~sir:;tants and I~I!gi.ncori:Pg
(II) E.H (A)/08 datod 20-12-68 klllpply of storesjr;ervicos u.nd ma.inte- C.W. &P.O. Reseal.'ch Asr;ist.ant~J- · · ··
[0,0. No. 0 (1)/68-Adm. IV nO:nco of machines, 4 S.R. 208, ~~-No. 57 of Appendix 13 ofF. R..'s &-
dated 19~0·70]. To g1~a:nt leave_other tl;lan· special disability leave, to a gazetted Govern~
S. R.'s Vo1. II and Ministry of Finan co 0.1\-f. No . ment serva-nt, <?X tho rank of Director/SuPerintending Engineer ind
F. 7 (26) E. IV/55 dt, 27-6·55. . Rhove.
 206 207.
I
'
81.
Nu,
Power~
'I
I Sl.
No,
Rolevtmt Itulo or ·Aut.hol'it.y
.POW01'8
-----, -------- 'I'
I
H,J-t.l.i,s.'N·o.3ofAppcndix 13 of ]l\R'~.& S. Permi:,jsion fnl' undort.aking wm•"k for which fcc is oifot'e(lalltl :teonpta:nco I
17 S.It. U.6 ..
H.'fl, Vd.II andMh1istryof FinanccO.M.. No,
10(1:1) E. II (ll)'58 <late I 13-2-59
offec--·<l~ull J.>owm·s in respect ofDoputy D1roctor aucl bo!ow. :Ij·i '.rmn'sporta1;ion of- pez·'r:~oiml etfocts bv ron.d "bet.\l~oon ~tnt ions connooted
by l"f!-il. . . '
18 S. R . .ll6 (r;) & S. No. 40 of Appendix 13 c, rF. H..'~
'l'o prflscl'ibo ooa.le of teuts to be card~d at Government exponsrs on
6 .s.R. 191.-and S. No. M .of Appendix 13 of F. 'J'o declare u c0.nt·rolling offioer-Full powers, & 8. H.'s, Vol. II. transfer.
H.'s. S.lt. 's.
DET,EJGATION ot' FINANCIAL POWERS 'RULES, !958 10 S. It. 128 proviso (a) & S. No. 41 of Appendix 13 Tv ;,ancton haf1js at hill stations in oxccSs of ten days.
ofF. Rs & S. Rlil, Vol. II.
Creation of posts ill the :Main office of the Conimissio~. ?'nd all the ?ther
I ltules 9 & 10 of Delegation of Financial Povr,ers
RuleH, l~f\8. powers p_rovided under ~he Rules except those spemflcally nwntwne~l
in Annexuresiii and ·IV.
i 20 S.R.l28 provi1=10 (b) & S. No. 42 of Appendi!' 13
of F. R.'s & S. R.'s, Vol. II.
Toini;ima.te thuGove~nmont son'flnt who st<lJ sat a hill sl:fl.tion in o:xeess
often days was !'eqUI.red to 11t.ay on dnt.y or permitted to sta;y dud ng
holidays. ·
2 Ru1G, lP:t}1•1 , ·Doolaring ga:1'o0t-tcd officers to bo head of office~.Full powers.
21 S.R.183&S.No,50ofAppeudlx 13 ofll'.R.'s& To fix-·tbc u.til.OuriJ of h.i1·c or chat'gcs "IYhen a Govemment servant is
3 Rtdo- H) and 'sohO'cli.:tJe VII and orders ol' GO· 'l'e wdte off it·rccoverablc loss d-ue to dcfioienoios and depreciations iu .s. R.'s, Vol. II. p1·ovided. witl1 mea.ns of locomotion at State expense" but pavs tho eost
vernment of India issued thereunder. the value of store~ included in tho stock or· other aooounts----:_~:0 Po~~:s. of its uso or propulsion. '
C. Powers which can be exercised by the Vice Chairman and Members. 22 S.R. 208 & S_. No. _57 of Appendix _13 ofl( Rs & To gmnt leave other than specia.I di.:::nbi1itylenvo to a gfl.zPttcd Govern~
----~--- ·-~-
S.lts, Vol. rr and M.F.O l\'I.F.O.l\1. No. Fo-7t26) llWnt servant, Deputy .Director and hf'low. ·
Powers E. IV/55 dt. 27-0-f55.
Relevant Rulo qr Authority
23 R.H.. 208 & S. No. I.i7 of Appe11dix Ia 9f F. R's & To gr-anlj leave othe1· .-~Jmn .speial dhw.hility loav-otoa ga7.ottod Govt.
,s, H.'s. Vol. II and :M.F.O.J'\1'. No. F. 7 (2(l) ·m. seJ•rn..nt-]j'~tll Powers in respect. of AsNista11l• Dircct01· an(J hdow.
IV/55 dt. 2?·0-5fi.

S.R 233 & S. No. GJ of Appondi,,·l::J ofF. H.'s & 'J'o_g_ra.nt loa.vo to Govommon~ se1·vants dechtrorl by mcdiCill ofticerans
2 l!:.R. 4(r(b);H.No. 1D-1l of Appendix •t ofJi'. R _.); & , (hant of twccpt:anl)e of honot·atium, ~<: •.R;'s, Vol. II.
S.Jt.'-::1, voi-.U.undM.lr, O.M. No. 9(22J_E. U (TI)-' unhkely to return to dnt.y. Fm tlwso dmwing pay uptv 1~. 8 • [)00 n.s
56-l~ dated 28-U-56.
delegated to Chail·man. · .
24 S.H. 200 & S. No. fiR of Appendix 13 of F. H..'i! &
3 S.R:.11,_S. N_o. S Qf Appcnd!x 13 of J)'. R.:~ & -~· Permission for l1IHlort1tking the work for which fee is oll'ri'Cf~ n.nd nceep-
S.R.'s, Vol. !I.
To permil; oalenlation of joining time l1y a rou!;o, other than thnt ordi·
R.'R Vol. 1 I and 1\1',]1',, O.M. No. 10 (131) E. II kl-nec of foe. mwil,r used. . '
(BJ'58 db. 13-2-59. 25 S. R 812(4) & S. No. 72 of AppPndix 1::1 ol'Ji', R.'B To ~rea.t GoVI)l'llJllenb servant on leave as lwing in occnpat,ion of a
~r(, rlcnide tho short('st ol'two or more rontes. & S. H..'s, Vol. II. , rw:ndenoc. .
4 S.R. 30 (b) & S. No. 12 ofApJlCndix 13 ofF, Rs. &
S. H.s., Vol. H. 26 Rect.ion IT(b)-2, Appcmlix 13 of:ll'. RH & fl. RB., .Auth_orising a _Govern-merit .'JOl'Vant f;o pl'oeeod on dut.y 1•o-any pa1·t of
Vol. H. In(ha.
5 S.l-t3l&S.No.13ofA11pOndix 13ot'F.H..'R & 'fo allow mileage allo-,vanec by a rollte other than t.lwshortest and
8. ]t.'l", Vol. IT. cheapest. 27 Rule -10 and Schedule VII of D.F,.P. :Rules & To wl'ite oft irrocovemble -value o-f stores lo'dt, hv .fraud, nP..ITligenro etc,
W:MP No. 101(2) dated 11-10~46. upto Rs. 5,000. · -
6 S.H.. 48 (D) (ii) F.R. & S.R Mir,aisky ofN.R. & To authorise ai1· t-ravel by officers of the rank o£Dil·octor in maohinn1
S.R. No. DWI/J-89/52 dated 18-2-52 R.Od W.M.P. . of public ail· tmnsport compa,nie;'l rogulad.y- plyin~ for hire <tlHl to sign 28 Rtlle 10 fl.ndS. No.3 of Schedule of D-F.P.-:-{·s. Sanctionl.o hiri~g oft~xie~ or othe: _eonveJal~Ce by gazottod oiticers of
Minstr~r No. ofDW. 116 (10) datocl22·6·45 and applications for air passage w1tlun the Inclum Umon,
DW-101(2) dt. 11-10-46. , tho C.JV. &. P.O. aub]ect to prescr1Lccl cond1t1ons (Upto J?irect:ors):
29 }Jin, of I & .P lette,·s No.l1'. 14(1.1) 157, Adm.' I .Cauce11ation of Chal'gGa inre~;poct of air passn.gc booked hv officers of the
7 S.R 59 & S. No.19 of Appendix 13 ofF. R.'s &' 'ro prescribe a 0oVOI.'l1tnent servanhl sphCI•c of du~y.
dt. 18-7 -5R and Adm-IV. 112 (4) '62 dt. 19-10-62. Cent.\' ttl wa1•el' anrl Ppw~1r Comrni~;~sion. · · '
S.lt/s, Vol. II.
30 MiniRtl'y of Fin~tuoe (Department of Ext1endi- Grant- of oy()~'ti:me allowance to non·gazotted ~t.aff requiJ•cd to n.tten.d
8 S.R. 60 & S. No, 20 of App~mlix 13 ofF. H.'s & 'l'o define tho lrmit.s of Government SOl'Yant'R sphere or dt1ty.
turo) Memo No. F. 9 (11) E. II (TI)/ 64 dated
S. H.. 's, Vol. II. (lffi.oe on Second Saturday and Sundays.
2-3-1965.
S.R.• 62 & A. No. 21 of Appenclix U~ ofF. R.'s & 'ro deioido in Ofl.ses of douhts whether n. particular ahsenco from hend~
9 31 Ministry of Irrigation & Power No .. "Adm.IV~ Doputation _of officers ?f bh~. Centcal W o.~er and Power Commil.lsion
S. R.,'s, Vol. II. quar-ters ts absence on duty (i.e. awa;v on tour).
412(ll)/61 dt. 25·4-62, (Power _Wmg) t;o UmVOI'Sit~e-s and ToC\hme.a.J Inst.itute!:'l for dolivoring
S. R. 63 & S. No. 22 of Appendix 13 ofF. R~. 'l'o restrict- frequency and duration of journey ori tour. lecturea 1 or aottng as exam mer or paper setter8'.
10
& S. RS., Vol.. IT.

11 S.R.-73 & s. No. 26 of Apponclix 13 of F. R.'s 'ro grantoxom_ptionfrorn t.herulc lhnithlg n. hn.lt on tom to t;on dftys. D. Pow erg which are allowed to be exerci8ed by the Under Sec•·etilry, C. W.&,P.C. (P. W.).
& S. R.'s, Vol. II.

12 s.n.. 75 & R. No. 27 of Appendix 13 of F. R.'-s

s. R.'s, Vo1. II.
& To e:x:change daily for mileage EJ,llowancie for th-e wh"olo p(wiocl of absence
from headqufl.rters.
Serial I Relevant. .~ulos or author-ity Description of powers pow~~$ aliow.{:ld tO be
13 S.R.'s 76 u.nd 77 and S. Nos. 28 & 29 of Appendix 'ro impose z·estdctions on exchange of daily fot' mile!lge a.lloranoe.
No. · IExtent o;f. exercised '

13 of]', R.'s & S. R. 's, Vol. II. DELEGATION OF FINANCIAl~ POWER RUl,ES, 1958
1 Rulos 0 .and 10 Creation of posts in the Subordinate .offices;· of
S.It.79&S.No.30ofAppendix 13of .F.. R.'s & To ~~now tlw actual c.:>sl; of mainbtining a camp during &uddenjounwy Full powors.
14 the Commission.
S~ R.~s, VoJ. II. away from it. ·
2 Rule 10 a-nd Schedule V Incurring of contingent oxpenditme
s. R.'~ 80,81 (a) & 81 (b) fl.nd
S. ,Nos. 31-33 of Scale of cu.mp equipmetr~ and its transport etc. Do.
15
Appendix 13 ofF. R.'s. & S. R, s, Vol. IT. 3 S. No. 23 of Annexure V and Local purchase of stationery Stores ••
Government of India. Orders FuUJpower(upto Rs.- 5,000 p:u..
rro pennit recovery of actual ooGt of maintaining camp cqnipment . : .
16 S.R..!ll&S.-No. 3.5ofAppondix 13 ofF.R.'s & issued thereon.
S. R.'s, Vo1. II. ditrillg a halt in or near headquarters,
 20S 209

Serial Relevant ltulP Ol' Authority DeScription of powers Extent of powers allowe"f to be
No. exercised
--1-------·--.-1-::---::---::-::------- --1~---=~--------
Miscolla.neoua :mxpimditm·e 3 S.R. 14-B. & S. No. 6 of 1'ra.nsfer of lion ., .. ., ., F11H powers.
4 ] RnloJO n.nd Schpdnle V[ .Appendix IV ofF. R.'s. and s.
H.\;, Vol. II
(i) Stot•os or of public m,oney I
Full powers.
(ii) Entortairirile~·t:. j F.R. 25 M.~'. O.M. No. F. 2(!9)
E. III/62 dated 3-4-62.
Crossing of effioiency bal.'
In respoot of Class II ancl below.

5 R\do 10 n.nd Schedule VJI and Irrecoverable loss of

·orders of Govt. of India issued I F.R. 27 & 11'1:.~'. O.M. No. 10(2) Grant of premature incrcme~t a'nd.hig.iter initial In respect 9f cases wh6rc. coucreto
E. III/55 dated 15·2-55. pa-y.
thereunder. (i) Stores or of public money.

{ii) Loss of revenue- or irrecoverable loan

il'J Do.
ordors have bee~ issued by the
Govt. laying down prinoiples.,e.g.
Design Assistant/Research Asstt.
and Advanoos.
6 F.R. 30 (Second proviso) Issq_e of oertifioato in respect ofreq-q_iremonts fot•
GENEltAL 11'1NANOJAJ~ RULES grant of benefit under the next Oelow rule.
In respeqt of Class I(: and below.

Alteration of date of bil'th .• Full powers. 7 F.R. 46(b) S. No. lO-B of Appen- Gritnt or a.coeptan:ce of honorarium . ,
G.li.R. 79 dix IV of ll', R.'a. and S.R.'s, In respect of Deputy Di1·ector and
below.
Investigatioil of arrear claims Do, Vel. II and M.F. O.M. No.
2 a.~'.R. 83 9(22) E. rr, (B) 5o.r, doted '
3 G.F.R. 180 and 191 \ Advanoo for the pnroha.se of conveyance :Oo. 28-9-56.

4 G.F.lt. 184 1

I
To va1·y horms of re-payroont of advances in
oxcop-iiom~l oases.
no.
I
J
8 F.R. llO(c) and Ji4 a.nd s. Nos.
29 & 30 of Appendix 4 ofXl',I-t. 'a.
and S.R.'a, Vol. II.
'l'ra.nsfCr to :foreign sel.'vice in tndia and fixation
of pa.y in foreign service.
]'itll po~verf;l ·(I!'m• non.gmr;ottetl
servants only as delegated to
Chairman). '
G.F.R. 205 Sale of transfer of motor vehicle pwrchasod with Do.
advance from Govei:nment. ' 9 S,I\, 4(1) S. No. I of Appendix AcceptanOo- o{ fitn~sS certifiOato signed by any l!'ttl! powms.
13 of' F.R. 'a. andS.R.'s, Vol, II I'cgistered female .met;lical pmqtitionor in tho
G.F.R. 206 (Note thereunder) .. 'J:o ox:tend the period of one month for the PUI'· Do. and MHA O.M. No. 5/6/54- case of female candidate,
6 RP.S. dated 28·9·56.
oho,se of a mo(or vehic\c.

G.F.R. 206 (Note ther(nmdor) 'fo extend tho period of one month .for tho lHH· Do, 10 S.R. 25 Power to. grant a con v:oyance or horso allowa~co Do.
7
chase of cycle.
II S.R. 30(b) and S. Ne. 12 of To decide the shortest of two Ot' more routes ..
Do. Appendix 13 of F.R. 's. and Full powers iu l'espeot of Do_puty
8 G.F.R.222 Advance of pay and T.A, on tra.nsfer Director and below.
S.R.'s~ Vol. II~
Do.
91 G.F.R. 231 ••
Advance of pay and T.A. on tour
12 S.R. 31 and S. No. 13 of Appen~ 'I'o allow mileage allowance by a route other Do.
10 G.F.R. 221) and 256 (c) Advance for law suit for which GoYt'lrnment is a Do. dix 13 o£ F.R.'s. &nd S. R.'s, -tlum by ~htl Bhortest or cheapest,
party. Vol. II and M.F. O.M.F. !0(4)
E.IV(B)/60 dated 24-10-60.
TREASURY RUJ,ES 13 S.R. 35 and S. No. 15 of .Appen- 'l'o declare a Govt. set'V<"mt to be entitled to In respect of Class IV only as
dix 13 of F.R.'s. and S.R.'s, railway accommodation of higher classe,':l.
l Rule 109 (2) Departure from procedure relating ~o custody ~f I Do, Vol. II. delegated to Chrairman.
Government money as laid down m rule 109('~<)
1 I
. , of the Treasnry Rules. · 14 S.R. 59 and S. No. 19of Appen- To prescribe Govt. servant's Hoadqua.rters Full powers .in respect of Deputy
1. dix 13 of' F.R. 's. and S.R. 'a, Director. and beloW.
General Provident Fv.nd Rules Vol. II.
Advances from the Fund, whore no special Do. 15 S.R. 63 alld S. No. 22 of Appen-
I Rule 12 (!)
reasons are required. dix 13 of F.'R. 's. and S.R. 's,
To restrict frequency and duration of -journey
on tour.
no.
Vel. II.
2 Rule 12 (2) Advances from the Fund, where spooia.lreasona Do.
are required. 16 S.R. 73 and S. No. 26 of Appen· 'fo grant exemption from the rule limiting u. Do.
dix 13 of F.R.'s. and S.R.'s, halt on· tour to teit days.
3 Rnle 15 ... Withdrawal from the Fund Do. Vol. II.

4 Rltle 23 .. Bonus on policies Do. 17 S.R •. 75 a)\d S. No. 27 of Appen- To ~xohange da.ily for mileage allowance for the Do.
5 Rule 31 .. Final withdrawal of accumulation in the Fund

Modo afro-payment o£ amount paid.to a sub~­

Do.

Do.
. dix 13 of F.R. 's. and S.R, 'a,
Vol. II.
whole period of absence from headquarters .

Rule 32 !8 S.R. 76 and 77 and S. Nos. 28 'l'o impose restrictions on exchange ·of- daily for Do.
" oriber- on leave preparatory to ret1roment, tf and 29o£Appendi:x: 13 ofF.R.'s. mileage allowance.
he returns to duty. and S.R.'s, Vol. II.

FUNDAMENTAL AND SUPPLEMENTAE\Y RUI,ES · 19 S.R. 116 Tl'anaportation of peraon&l eft'eots · by road Do.
be~ween stations connected by rail.

Section I, Appendix 3, Vol II. ReJaxation of age Hmit of 25 years on appoint· Do. 20 S.;rt. 130 Pl'Ovi_so 2(i) and S. No. 'fo dia.allow 1\A. for. 1t -jomnoy to atto.nd .an FullJwwcrs.
nwnt. 44-of Appendix 13 ofl~.R. 'sand obligatory exa}Ui.nation i~ Lhe· oompotcnt
l F.R. 14 and S. J>o. o of
pendix IV ofF.:R..'s and S.
Ap· .. Do.
S:H.'s Vol. II. authority considered that the cauclidatc has
culpably .negleotcid to prepare himself fol' ·the
examina.tiou•
J R,'s Vol.ll. .

-~...L---------·------_c_--------------'---------- ...~---- .. -----

L/S2SCWP0-16
 2l(l
211

Serial Relevant Hule or authority Description _of powers Extent of powers allowed to be Class HI staff employed in the Technical g~zetted staff working. jn the Main Commls-
No. exorcised Training Centres to the Deputy Directors of swn:- ·
I
~--·--------..,- the respective centres, subject to the condi-
21 S.R. 160(b) and S. No. 48 of 'l'o allow actual cost of journey- to appoar befoL•e .Full p~wers
tion that rio substitutes are employed in l. Section Officwr, ArJm. II In respect of all Class III
Appendix 13 ofD'.:R. 's. andS.R. ~s, a medical board prolimin;try ·to voluntai'Y leave vacancy. Technical staff.
Vol. II. retirement on invalid pension. 2. Section Offioe1', Adm. 1li In respect of all tho l\iinis-
2. This delegation will, however, not apply
22 S.U. 183 and S. No. 48 of to cases rela ling to refusal of leave prepara- terifd non-gazetted ns well
To fix the amotmt of hil•o ot· olw,rges when <1 lt'ull puwe1·s _iu mspect of Deputy
[1,1:> t.enapOl'fU',Y gnzottod Mi-
Appendix 13 of li'.H.. 's, and S. Government serva·nt is provided with means of Diroctoi· and bolow. . tory to retirement under F.R. 86 or Rule 7 of nisterial officem having lien
:f:!.,'s,, Vol. II. locomotion u.t State expenses but pays the. cost
of its use.
the Revised Leave Rules, 1933. Such cases in Oil HOL•Jazettc(l pustl'l, .I
respect of all categories of staff wlll invariab- 3. Section OtHccr·, Adm. V h1 respect. of all tonwo1•ary
32 S.R. 296 and S. No. 61 of Appen- 'fo permit cu.Jculation of joining time by route Do. ly be referred to this Commission, in order to
dix 13 of Jr. It. 's and S.R.'s, other than the ot'dlnary route. gazetted tcclmica.l offictws
Vol. II.
conform to the provision of the Ministry o:£ having licH on" Cla:>s ut
Finance O.M. No. F/35/E. IV/58 dated _posts.
24 S.R. 302 and S. No. 70 and of 'l'o Bx.tend joining timo ·within the maximum r>f ll'uH IJowers in respect o.f Direotm· 11-9-58. Such cas€s in respect of staff of this 4. Section Officer·, Gencr'a.l I In respect; of ull Class IV
Appendix 13 of]~.lt.'s and S. 30days f:l.nbj'eotto ourtn.ln con~Jtions. un.d below. .': Commission and also those on deputation Htaff.
Jl,.'s, Vol. H. from the States should be sent three and
~ 5. Hootion Officer·, c.n [n of \V(ll'k ohargC'd
25 S.R. 312 (4) and s. No. 72 qf 'l'o treat a Govemment sm·vu.nt ou Jeu.vo as bBing I In respect 0f Deputy Director aud four months respectively, in advance to the l'U8Ccl'·
st.n{f.
Appendix 13 of F.R.'~ and in occupation of a residr.moe. ~e]ow. actual date of proceeding on leav,e•.
S.R.'s, Vol. I:I.
IX., OFFICE ORDER No. 6(.1)/67-Am,x, IV, DATED 2. A simila·r arrangement can also be made
26 ~{,])'. O.M. No.l!'. 2(37) lD·li(B)· To gmnt honso rent allowanoo Full powers. 17-7-1968, CW&PC (WW). by the Heads of Subordinate Offices if they
1M dabcd 27-11-66. Sanction of the Chairman, Central Water so desire. '
& Power Commission is hereby conveyed un-
der the prov,ision of the· Government of
India's decision No. 2 below F.R. 107 of the
1 Pu.yment order on.J;.A.O._ bills for aiL• journey P&T Compilation of the, F, Rs and S.Rs, to Sd/- AMRI1' RAI
performed for officers oJ tho Commission. the delegation of his powers as Hea.d of De- Under Secretary
partment to the following officers of the Centra! Water & Power CommissuJn
2 '.l'o aecopt Changes in Homo Town Doola.ration .. Do. Commission (Water Wing) for treating as
duty the- period of taking over charge of a XI. CW&PC (WW) OFFICE ORDER No. 7(22)/,
post by an otllcer of the Commission (Water 2/>69-ADM. IV, DATED 31sT OcT, 1969.
3 Fixation of pay ofre-emp!oyed personnel Do.
W.ing) up to the rank of Deputy Director 1 In supersession of this Commission Office
4 Graut of festival advances and advances iJL :Full powers in res11ect of Class II! Executive Engineer/Chief Research Officer Order No. '7(6)/1/59-Adm. IV, dated the lOth
connection with natural calamities like floods at~d IV. (Grade II) and below and also to issue the February.. 1959 and in pursuance of the
etc. r·equisite declaration jn the prescribed fonn decision contained in the Ministry of Irriga-
5 Gmnt of leave salary advance ll'ull powers. that the period, treated as duty, i,s not con- tion and Power Notification No. 10/1/65-
sidered to b.e excessive for the Pt,!tpose- Sec. (V) (II), dated the 25th August, ·1967,
Doputo,tiou ~f officers to 8t<1Lo GoVOJ~umen~B l!,ull powers subject ·to tho General 'i declaring the Secretary, CW&PC/Superin-
and other Oonl;ral Government OffLcesJDo]J~ts. 1. Secretary, C.W. & P.O. For officers of t;he Maiu
direotions given by the Chairman.
ii Commission (Water Wing)
<tthen.dquarters.
tending Engineers/Director, Central Wa-
ter & Power Research Station, Poona, as
7 1Ylinil:1try ofW. _& S. O.M. No. House building advances. To scrutinize and Full powers,
10/8/64-H~'V(N) dated 17-7 ·64. recommend applioations. I 2. Director, CVV&PRS, Appointing Authorities in respect of all
ll'or Officers of the OW&PRS,
Filling up of vacancies lying va.ca_nt for nw1·e Poena-. Poona. Class III posts. in the Central Water and Po-
8 In respect of Class III a.ntl, IV
than six months. s11.bjeot to the appraiflal of the wer Commission and its Subordinate Offices,
number Qf .ca.ses being submitted
3. Superintending Engi• For officers working um1or th:e following Appointment Committees are
to Cha-irman at the end of .each neers, OW&PO (WW). their charge. hereby set up for making appointments _to
month for his infoi'mation. various categories of Class III posts in the•
X. CW&PC(WW) OFFICE ORDER No. 7(3)/1/
9 Ministry of lNnancO O.M, No. Grant of special pay to ca.~hiors :li'ull p~nvers. 69-ADM. IV, DT. 15-9-1969 REGARDING 'NOMI- Central Water & Power Commission (Wa-
F.l (42) E. III/60 dated NATION' FOR DCR GHATUITY, SUBMITTED BY ter Wing) including posts sanctioned for the .
4-9-61. THE TEMPORARY GAzETTED OFFICER HAVING Farraka Barrage Designs Directorate-
LIEN ON CLAss III PosTs AND VARJ;ous CATE- !. -Secretary; CW&PC Ch-;J~·man.
GORIES o;' NoN-GAZETTED STAFF-lA:LEGA-
VIII. "C.W.&P.C. (,WW) LETTER No. 7(5)/68- Vol. II (correction slip No. 351 dated 28-2·58), TION OF .POWER FOR COUNTERSIGNING THERE- 2. DirectOr/Superintending Member.
AnM, IV, DI\~'ED 7-6-68 •ro TECHNICAL TRAIN· and in pursuance of the deotsion contained Engineer conoernetl or any
OF, other Dlrotltor/S.E. to be
ING CEN1:RES, KOTAH (RAJASTHAN), NAGAR· in the Ministry of Irrigation and Power's On the analogy of the instructions contain- coopted by Ohfltirman of tbo
JUNA SAGAR DAM (ANDHRA PRADESH), NAN· Notification No. 10/1/65-Sec (V) (Vol. II) ed in the Ministry of Finance (Deptt. of Commit-tee.
GAL TowNSHIP (PuNJAB) . AND KAKRAPAR dated 25-8-67 declaring the Secretary, C.W. Expenditure) O.M. :No. 9(10) A/65 dated the
(DrsTRrCT SuRAT, GuJARA'r)". & P.C. and Superintending Engineers as 3. Under Secretary concemod. Member Secreta!')'•
26th May, 1965 the undersigned· in his capa- Under. SeCJ!etan Or Director/
appointing authorities in respect of all class city as Head of Office hereby, authorises the SUperintending. Engineer
In supersession of this Commission's letter III posts, I am directed to convey the sanction following officers of the Central Water & Po- f!'om tho CW & PO (PW) will
No. 360/2/59-Adm. IV dated 29-ll-59 on the oJ' the Secretary, C.W.& P.C. to the delega-· be included in t-he AJlpoint.
wer Commission (Water: Wing) to counter- men t Committee as a rcpJ'O•
sub·ject mentioned above and with reJerence tion of: powers to sanction leave (other than sign the 'Nomination'· for D.C.R. gratuity sontn.Hvn in ro;:tpeot of: C~u.ss
to Sl. No. 55-A Appendix 13 of F.R. & S.R. special disability leave) to all-non-gazetted submitted by the temporary Gazetted staff, III :&hnisterialrl()Sts born(' on
tho joint; cadre of Subordi-
having lien in Class III Posts and by non- na~e offices.
;LfS28CWP0-16(a)
 218

2 In the case of Class III posts sanctioned

in the Library and Information Bureau, the
of the Chairman, CW&l"C. The Appointment
Committee constituted for Subordinate Offi- Serial
No.
I Holovant Rule or Authorily I Description of powors Extent of powers allowccl to bo exorcised
~ecretary, Central Hoard of lrrigation and ces, will make appointments to such class III -----···------·-~-
.Power, wUl also be associated with the Ap- post's as are borne on a common seniority I
pointment Committee. MISClt:GLANF.OUS
cadre with the CW&PC when necessary by
~. '!'he Heads of l:lubordinate Offices will
local recruitment through prescribed chan- 1 M"in. or ll'in!tnce O;M. No. G1·u.nt of DMh compensaLion in the fol'lll of Directo1·-Full ]lowers.
constitute their, own "Appointment Commi- nel only after obtaining specific approval F, o (TI)E.U(B), cit. 2-B-65. ov-or-tinle nllowa.noo for dnty on 1':3!mdays
from the cadre authority viz: Secretary, nnd Second Satnrd1~ys:
ttee" m r'espect of Class 111 post& sanctioned CW&PC:
tor the subordinate ollices with the approval
2 Min. ofF1mmoe O.~L No ..9 Gr~nt. of spocin.l pa~ of .Rs. 0 'per n;on~om Do.
(-12) .Est.JU.'61 cit. 8~0·1961. to Class IV sttdf for oporat.ing dnphmvlang
XU. CW&.PC (WW) .OFFICE ORDER No. 6(5)/67-ADM'IV DATI:DTHE20THMAY, 1970. machine.
List of Powers which can be exercised by the officers of the~ c:W.&I'.R.S., Pbona on
beha~f of and in the name of Chairman, Cent~a! Water. and Power Commission.

I Min, of Home Affairs 0. M. 'l'o a-ccept chnnge in _Home town (lecl~ra­ (i) Di1·eotor-1l\1ll powers iu re-spect of
3 Ga;1ettod -Offioers np to O.Jt.O. G1·urlo II
No. "4:1(1/55-:Ests(A)-.Part. tion.
Berhtl Relova'll Hulo or Authority :Oesctiption of powers .Uixtont of PoweJ.' allowed to bo exercised I1 rlatorl 11-lO.. fliL Non-Ga;J.pt.t;ed Clnss U and HI p.wsOnnel.
No.
(ii-) A&-n. Offioe1'~-F~tll pow:ot· iu respect of
I class IV. TlCI'Sonnel.

4 Min, orlt'i.nancc O.:M. No. Arlvancc payment !:.o pl'ivfl.te fi1•ms for sup- .Dinwt.or-Up to Rs. 0,000.
F.TT(Tl) In.U(A)IH8 rli>. ply of stm'efl scrvinCis n.nrlnu~intonanc;e of
1 G.W. R. 79 Altnmtion of date of hil'th Di1'ecltJJ'-l~u!l powol's iJt l'OI:lpecb oL'1ulnsl:l j J 1 "0-12~1968. m1\ehin1'.
and class lV personneL

Invesbigation of urret~l' clD,.itnt> (i) _!Jireclur--II'uJlj)owel"in L'espec1; of"U1~Zett·

ed aJld non~gazettod-CJaS!l, IT pot.•so"!UJcl.

(ii) .Ad1!l.. Offirer~l!'ull Iiowers .inrespeut of

Oh~~s Ill and IV pcrSQntH'l.

3 G.F.H. l80 and 19l(i) .. Advances JoJ' purchase of conveyance Direc/ur-Full Powms.
(motoJ'O ar a11d motor cycle).

4 G.lJ'.R 184. To vary terms of payment in exceptional

cirmtm!:ltanoos.

5 G.J.I'.R. 205 Sale or tmnsfot of'motm vohiclol:l purchased

with rt-clvalJee ft·om Govt.

Do.
6 G,lt'.H. 205 To extend tho period of one month fot tllO ~
purehaRe ofmotor vehicle bnt uot beyond 2 ,;,
monthl'. 1
'
j.
7 G.F,H.. 215 To extend tho period of one mont:h for tho II ',.
~'
pLu·chase of bicycle but not beyond 2
months. 'j

GENERAL PitOVID:~;N~l' FUN:D RULES

I
l:
l G.P.lt. 12(~) .. Advances feom G.P, :Fund where special
reasons are requirl'd.
j (i) D1'1'r,GI~r-Full
1
powers in respect of
f.l-azctkd, non.gazettod- class II a-nd III
}. pcrsomwl. t
~--

Adm. 0.tflccr-=---<J.!'nll powers in res_pecL of

i
2 G.P.F. 15 Withctrawa.l from tho ]'und J(1:1:)class IV per~>onnel.
o!';
fi,l;
,fJ
:')I ;
:XI
.f>
"J,
1 1 V.lL ·1:6(b) ... r.ro flunction ~~ccoptanco of honoi'!H"itun
'•:

2 S.lt. 31 anel S. No. l3 of To allow mtleage u.llo\\'tHteo Ly a rou'Le

lllirccter--:!'ull pwm·,, inJ'"P"cl of
f Oro.de l.I und below.
C'.H.O. J
1
·~
____A_p_p_.,_"_u_,__l. 3-o-fF._&_s_n_·_,_.__o_t,_h_.,_·_tl_'"-n-th_o_·--.sho_'·-to_.'_t,_'_"_d_c_h_e_a_p_e_'l_'·__:..f_~---------------.....,~ ·;:
f,

~j
 I
.!
I'

.I
215
it'
~ i: ---------·---
1 2
APPENDIX 6.1
(Referred to in para 6.3(2i) ) ,
II. JTista blishment (1) Direction :
LISJ;' OF AUUIORISED MAJOR, MINOR AND DETAILED HEADS FOR PROJECTS
(i) Chief JTingincer-
Multipurpose Projects are classified under account within the Revenue account) and if
two major heads: purely an Irrigation, 'Navigation, Embank- (a) Pay of Of!icers.
(a) "i!bZI-Other Revenue Expenditure ment and Drainage Project, the major head (b) Pay of Establishment.
connected with Multipurpose River will be "43 Irrigation, Navigation, Embank- (o) rravclling Allowances.
Schemes" in Section E Multipurpose ment and Drainage Works" (Commercial) or
48 Capital Outlay on Irrigation, Navigat,ion, (<l) Other Allowances and Honoraria.
River Schemes, Irrfgation and Elect-
ricity Schemes, if within the re- Embankment and Drainage Works (Capital (c) Contingencies.
venue account, and Outlay withlll the revenue account).
(j) Dcduo~Rccoveries.
(b) "98-Capital Outlay on Multipur- 3. Each multipurpose project should be
pose River Schemes" .in Section EE treated as a Sub-Major head under the Ma- (ii.) Special Officcrs--
Capital Account of Multipurpose Ri- jor Head concerned and separate minor heads
should be opened for individual schemes in (a) Pay of Officets.
ver· Schemes, Irriga tlon and Electri-
city Schemes outside the Revenue a projecL The minor and de·tailcd heads gi- (b) Pay of Establishment.
Account, if outside the revenue ac- ven below will apply both in case of mul·
ti-purpose and single-purpose projects. For (c) Travelling Allowances.
count.
purely hydro-electric projects the minor and (rl) Ot;hcr Allowances and Honoraria.
2. If any project is purely a hydro-e·lect. detailed heads applicable to the . e1ectricity (e) Oonilh1gencies.
ric project, the major head will be "101 part of the multi-purpose projects as given
Capital Outlay on Electricity Schemes" below will app'ly and for projects for purpo· (f) Dedv.ot..:.Rccovm-ies.
(Capital Outlay outside the Revenue ac- ses other than electricity the other minor
count) or 45 Electricity Schemes (Capital and detailed heads given below will apply. (iii) Superintending Engineers-
(a) Pi1y of Offi.cers.
Sub-Major and Minor Head Detailed Heads (b) Pay or Establishment.
1 2 (o) Traveiling Allowances.
(if) Oiiiler Allowances and Honoraria.
Unit No . .l-Dam ino/;uilin,g Heailwor'ks anil Appurtenant Wodos (e) Contingencies.
(f) Deduct-Recoveries.
I. Works (1) Dam including Headworksi&:Appurtenant Works ;
(2) Executive EngineerB :
A. Preliminary.
(a) Pay of Officers .
.B. Land. (b) Pay of Establishment.
C. Works. (o) Tra veiling Allowances.
I. Navigation Locks. (d) Other Allowances and Honoraria.
J. Mills. (e) Contingencies,
(f) Deduot-Recoveries.
K. Buildings.
M. Plantation. (3) Other Establishment :
(Each type of establishment e.g. medical, to be separ>:~tely booked
0, Miscellaneous.
with the following heads under each). .'
P. Maintenance.
(a) Pay of Offi.cers.
Q. Special Tools & Plant, (b) Pay of EstabHshment.
R. Communication. (c) Travelling Allowances.
(6) Special Tools and Plant. (d) Other AJlowan.ces and Honoraria.
(7) Losses on Stock. (e) Contingencies.
(f) Deduct-Recoveries.
2!4
 1
216

2
T .

.
'
'
.

1
217

(4) Establishment charges credJtable to other Gove.rnmenoo, Il Unit No. 2-Main .Canals ,and Branches
Departmcnils, etc :
(2) Main Canals and Branches :
(a) Pay of Officers.
A. Prejjrilln.~ry.
(b) Pay of EstablWtment. I
B. Land.
(o) Tra veiling Allowances. i D. Regulators.
.fi E. Falls,
(d). Other Allowances and Honoraria.
(e) Contingencies. F. Cross Drainage Wodm.
G. Bridges,
(f) Deduct--Recoveries.
H. Escapes.
III. Tools and PlaniJ (5) Deduot--Recoveries ; · I. Navigation Looks,
(a) New Supplies- J. Mills.
(1) ScientiD.c Instrumenils and Drawing Materials,
K. Buildings.
1. Enrnhwork.
(2) PlantaJ1d Machinery.
M. Plantation.
(3) Tools. 0. Miscellaneous.
(4) Navigation Plant. P. Maintenance.
(5), Camp Equippage. Q•. Special l'ools and Plant.
R. Communication.
(6) Livestock.
(3) Distributaries :
(7) Furniture-
A. Preliminary.
(i) Office.
B. Land.
(ii) Residentia 1. C. Works.
(iiif Rest· House or Ohowld. K. Buildings.
L. Earthwork.
(8) Hospital Eqmpment-
M. Plantation.
(i) Furniture. 0. Misce!laneow.
(ii) Plant (Eqmpment). P. Maintenance.
(iii) instruments, (4) Drainage and ProiJective Works :
(b) Repairs and Carriage. A. Preliminary.
(o) Deduct-Recoveries. ll. Land.
0. Works.
(d) Lump-sum Charges creditable to oth.er Govemments, Depart-
menils, etc, K. Buildings.
IV. Suspense L. Earthwork.
(1) Purchases. • M. Plantaillon•
(2) Stock. 0. Misce!laneous.
(3) Miscellaneous. P. Maintenance.
(4) Workshop Suspense, (5) Water Courses.
V. Deduct-Receipts and Recoveries (6) Special Tools and Plant.
on Capital Account.
(7) Losses on Stock.
 218 219

l 2 1 2

II. Establishment (1) Direction : (7) Furniture-

Superintending Engineers. (i) Office.
(a) Pay of Officers. (ii) Residential.
(b) Pay of Estab!islJment. (iii) Rest House or Chowki.
(o) Traveiling Allowances. (b) Repairs and Carriage.
(J) Oblier Allowances·an.d Honoraria. (o) Deduct-Recoveries.
(e) Contingencies. (d) :Lump-sum ()barges creditable to other Governments, De-
· (j) Deduct-Recoveries. partments, etc.

(2) :mxeeutive Erigincers : IV. Suspenso (l) Purchases.

(a) Pay of Officers. (2) Stock.
(b) Pay of Establishment. (3) Miscollanepus P. W. Advances.
(a) 1'mvelling AllowanceB. (4) Workshop Suspeuse.
(J) Other Allowances and. Houoraria,
(c) Contingencies. V. Deduot--·Hcceipts and Recoveries
on Capital Account.
(f) Dcduet--Roooveries.
(3) Other EBtablishmont : Unit No. 3~llyiho Eleolrio Instal_lations
(Ertoh typo of Establishment e.g. Medical, to be separately booked
with tho following heads under eaoh). :mLJW'l'RIOITY SCHEMES
(a) Pay of Officers. P-PRODUCTION
(b) Pay of Establishment.
I. Works (1) Preliminary Expenses (iucluding temporary works).
(e) Travelling Allowances.
(2) Land.
(J) Other Allowances and Honoraria.
(3) Telephone, Power and Light Systems.
(e)' Contingencies.
(4) Buildings.
(j) Deduct-Recoveries.
(5) Power House Equipment,
(4) Establishment Charges creditable to other Governments, De- (6) Step-up Station Equipmeut.
partments etc. :
(7) Communications :
(a) Pay of Officers.
(a) Roads and Bridges ;
(b) Pay of Establishment.
(b) Railway Sidings ;
(o) Travelling Allowances.
(o) Haulages ;
(d) Other Allowances and Honoraria.
(d) Tramways.
(e) Contingencies.
(8) Hydraulic Works :
(f) Deduct-Recoveries.
(a) Headworks ;
III. Tools and Plant (5) Deduot-:-Recoveries. (b) Tunnel ;
(o) Pipeline.
(a) New Supplies :
(9)
(1) Scientific Instruments and Drawing Materials. (10)
(2) Plant and Machiuery.
(ll)
(3) Tools.
(12) Losses on Stock.
(4) Navigation Plant.
(13) Maintenance during construction (i.e. prior to the opening of
(5) Camp Equippage. the Revenue Account).
(6) Livestock. (14) Miscellaneous.
 ...
'

220

I ,

1 2 1 2

-~-----·----·------

II. Establishment (1) (a), (IJ), (o), (d), (o), (f)J (1) Purchases.
IV. Suspense
(2) (a), (b), (c), (d), (c), (f) l
(3) (a), (b), (e), (d), (e), (f)J . Same as in Unit No. 2 (2) Stock.
(4) (a), (b), (c) (d), (e), (f) (3) Miscellaneous P.W. Advances.
(5)
(4) W0rkshop Suspense.
III. Tools and Plant (a) New Supplies :
V. Deduot-Beceipts and R.ecoveries
(1) Plant and Machinery- on Capital Account.
(i) Fixed.
'1'-'l'R.ANSMISSION
(ii) Movable.
(1) Preliminary Expenses (including temporary works).
(iii) J,ocomotive and Rolling Stock. I. Works
(2) Land.
(i·v) Vehicles.
(3) TeleJ,lhoue System.
(v) Navigation and Boa1J Bridge Equipment.
(4) Buildings.
(vi) Road making plant.
(5)
(2) Tools--
(6) Grid· Sub-Station Equipment.
(i) Fixed.
(7) ~\-unk or Branch Lines (1&2 K.V.).
(ii) Movable.
(iii) Hand Tools. .
(8) 'l'runk or Branch Lines (66 K.V.)
(9) Trunk or Branch Lines (i\3 K.V.) and under.
· (3) Scientific Apparatus and Instruments-
(10)
(i) Scientific Apparatus.
(11)
(ii) Mathematical and Drawing Instruments.
(12) Losses on Stock.
(iii) Surveying Instrument,,,
(13) Maintenance dnting construction (i.e. p1·ior to the opening.
(iv) Eelctdcal Instruments. of the Revenue Account).
(v) Other Engineering Instruments. (14) Miscellaneous.
(vi) Meters.
II. Establishment (1) (a), (b), (c), (d), (e),{f)L S
(4) Furliiture-
(i) Office.
(2)
(3 )
(a),
(a)
(b),
(b), (c), (d), (e),.(j)s·
(e), (d), (e), (f)
arne as in Unit No. 2.
(4) (a), (b), (c), (d), (e), (f)
(ii) Residential and Rest House. (5) .
(iii) Camp Equippage. l . ·
(5) Hospital Equipment-
(i) Furniture.
III. TooLs and Plant .. (a) (1), (2), (3), (4) ,(5) and (6)
(b)
(o)
(d)
s L same as 1ll
. P.--Produotwn.
.

(ii) Plant (Equipment).

(iii) Instruments. IV. Suspense (1) l'urchases.
(2) Stock.
(6) Livestock-
{3) Miscellaneous P.W. Advances.
(b) Repairs and Carriage.
(o) Deduct-Recoveries. (4) Workshop Suspense.
(d) Lump·•um Charges creditable to other Governments, De- · V. JJeduct---R.eceipts and Uocoveries
partments, .eto. · on Capital Account.
 1 1 2
2

B-I!ULK Slll'PLIES (6) Distribution Sub-station Equipment.

l. Worlw (7) Mains.

.. (1) Preliminary :Expenses (including temporary works).
(2) La1>d. (8) Services:
(a) General. .
(3) Telephone System.
(b) Industrial.
(4) Buildings.
(9) Meters;
(5)
(a) General.
(6) Distribution Sub-station :Equipment. (b) InduBtrial.
(7) Mains. (10) Public J,ighting.
(8) Scrvice; (11) Lifil Irrigation:
(9) Meters. (a) Wells.
(10) (b) Machinery.
(11) (o) Conduits.
(12) Losses on Stock, (12) Losses on Stock.
(13) Mainten.ano.e during. construction (i.e. prior to the opening (13) Maintenance during construction (i.e. prior to tl1e openini\
of ilhe Revenue Account). of the . Revenue Aceonnt).
(14) 1\lisccllaneous, (14) Miscellaneous.

II. :n:sta.bllshmcnt (1) (a), (b), (a), (d), (e), (f) 'l II. _Jnstablishment (1) (a), (b),. (c), (<l), (e), (f)J
(2) (a), (b), (c), (d), (e), {f)
(2)
(3)
(4)
(a), (b), (a), (d), (e), f
(a), (b); (o), (d), (e), (j)
··
(a), (b), (a), (d), (c), (j) L Same as in Unit No .2 (~) (a), (b), (c), (d), (e), (j)
}.=3mne as in Unit No. 2.
(4) (a), (/J), (c), (d), (e), {f) J
(B) (5)
(a) (1), (2), (3), (4), t5), (6) Same as in P-~Production.
III. 'l'ools and l'lant (a) (1), (2), (3), (4), (5), (6). Same as i11 P-Produotion, III. 'l'ooh and. Phmt
(b)
IV. Suspense (1) Purchases. (c)
(d)
(2) Stock.
(1) Purchases.
(3) Miscellaneous P.W. Advances. JV, Suspense ··
(2) Stock.
(4) Workshop Suspense, (3) Misee1l11neous' l?. W. Advances.
(4) Workshop Suspense.
Y. .Deduct---Receipts and Reeoveries
on Capita] Account, . V. Deduot~Receipts and Recoveries on
Capital Account.
D--DISTRIBUTION
S~S UBSIDlAlt Y SOH:EMES
I. Wor.ks .. (1) Preliminary Expenses (including temporary works).
(1) Preliminary Expenses (including temporary works).
(2) Land. I. Works
(2) Land.
(3) Telephone System, (3) Telephone System.
(4) Buildings. ('I) Buildings.
(5) (5) Power Sta.tion Equipmc!lbo
 f
225
224

l 2
1 2

· .- JJ, · Barthwork. . .. · - ·· ·· ·
(6) Distribution Sub-station Equipment.
M. Plantatioh.'.
(7) Mains.
"P:. 1\friri:n:tc:UanCe.
(8.) Services :
, (a) General. ·
Q. Spacial Tools &;P\a~~.·
;R.. Cornmnnications::_. -:
(b) Industrial.
6. Specin.l ·Toole and·~~lant.
(9) Met.ers:
(a) General..
7. Los;cs 0;1 Stock.
(b) Industrial. n. J~stahli.shment. .. (1) (a}, (u), (c), (rl), (c), (f) l
(10) Public Ligh~iug.
(11) Lift Irrigation (Pumping Station Equipment).
(3) (a), (b), (c), (d}, (c); (.f)
(4) (a), (b), (c), (rl); '(e),· (f) ·
s
(2) (a), (/1), {c), (d);. (e); (j) · LPa:m.c as in Unit No.2.

{D)
(12) Losses on Stock.
(") (1), (2), (3), (1),~(6), (7) and (8),
LBa.i~.c. a~ irl ca~·e of Un~i; !\!~.
(13) Maintenance during construction (i.e. prior to the opening Jli. ·•rools ancl Pbnt. ..
of the Revenue Account). (b) :: . ·.. ' _, ' .
(o) , .. f 1 ·aud 2
(l4) Mi.< co llancous.
. (d) J
II. JMablishment (1) (a), (b), (c), (d), (e), {f) 1 (1) :P1trchascs.'
(2)
(3)
(4)
(a),
(a),
(a),
(b),
(b),
(b),
(o), (cl), (e),(f)s
(o), (d), (e), (f)

(c), (d), (e), (j)

. ..
Same as m Urut No. 2.
TV,: S]]spcnsc.
(2) Stock.
(5) . · (3) Miscellaneous P_.Y\1, 'Advances.- .
'o'
III. Tools and Plant .. (a) (1 ), (2), (3), (4), (5), (6)\_
. ('\) W orl>shop Suspilnsc.--
(b)
(c)
(d)
0

s Same as in P-Production. V. Drihtol--Receipt and. Rec0veries"

'on Capital Account.
'.

IV. Suspense (1) Purchases.

(2) Stock.
(3) Miscellaneous P.W. Advance~.
(4) Workshop Suspense.
V. Deduct--Receipts and Recoveries
on Oa pita] Account.

Unit No. 4-Navigation.

I. Works A. Preliminary.
B. Land. 0 '

'"!-·

D. Regula tors.
I.. Locks.
G. Bridges.
K. Buildings.
LfS2BOWPO-l7

APPENDIX 6.2
(Referr<ed to in para 6.4)
MULTI-PURPOSE RIVER PROJECTS-GENERAL PRINCIPUS
AND PRESENTATION 0])' REPORTS
I. National Water Po!icy
From time to time it has been emphasised
tliat a single over-all ·national policy in the
conservation and utilisation of available
waters is necessary. Intelligent allocation of
water resources is the key to the future de-
velopment o,f any country.
Broadly speaking the fundamentals of
sound water policyare set forth by the Water
Committee of the National Resources Com-
mittee of U.S.A.. These fundamentals hold
good for any river valley, Briefly these
.are:-
1. Water control should not be considered
an end in itself but only a means for promo-
tion of social welfare. Without a conscious
pursuit of th,is goal no expenditure to con-
trol the behaviour of water would be justi-
fied. ·
2. Wherever fe·asi.ble every project must
be planned and constructed so as to yield
every possible benefit. Not to promote · the
maximum integrated control and use of wa-
ter is to .inyite waste. of potential wealth and
so is incompatible with t~e public interest,
3. The entire drainage basin of a river sys-
tem should as a rule be treated as the unit
area of operation. For a "chain of connected
problems" extends from the source of each
tr.ibutary to the mouth of the main river. It
follows that the optimum over-all results can
be achieved only through a well-integrated
programme comprising all the problems o,f
the en tire drainage basin.
4. Cooperation between .the Centre and the
States is essential m. the development of
inter-State streams, · native.
5. Study of facts must be regarded as an·
essential pre-requisite to sound action-·
Plans for the development o;f Jarge·river sys-
tems must be invariably based on a most
careful study of adequate data cove·ring
·every aspect of the problem ·involved and
never on mere opinions, no matter how wide-
ly held.
6. In judging the economic soundness .of
projects not only specific, but all ~jeneral
g2q
o~· PLANNING
and potential benefits must be taken into
consideration. "Social accounting should
take its place with the economic accounting."
II. Basic Principles of Plannin~
.· In accordan?e with the 'above policy, a mul-
tipurpose proJect should aim at the optimum
and the mos_teffident watershed. develop-
ment and utihsatwn of the available resour-
ces of the valley, There should be no waste
of any possible potential due to narrow re-
g_wnal considerations: The planning, design,
SIZ~ and operation of the various structural
umts and the reservoirs should be such as to
s~ti~fy the demands, though sometimes con-
fl!ct_mg, of all the designated functions of the
,proJeqt. In order to avoid serious conflicts
m. ope!!atmg policies, it is advisable that the
primary operati.On purposes of each unit are
dearly defined at. the-planning stage. Also it
Is extremely desirable that all potentialities
of the proposed, project be caref1.1lly analysed
to avOid costly duplication or reconversion
m the future.
The feasibility of a project should be.in-
ves~Iga ted, both from economic as well as
e_ngmeermg pmnts of view. The construc-
tion of a proJect should result in the over-all
nse m the standard of living of people at
large.
While dete.:r:>ininl'\ the possible and the r;e-
quired capacities of reservoirs and sizes
of structures, ,the planners have to rely on
many _uncertam factors, especially the hy-
drologiCal data. The best approach 1• · b
process _of elimination of the uncerta~n lac:
tors. It IS a sound principle to use the relia-
ble observed data in the first place ahd t~
res~rt to empirical solution as the last alter-
Each project should b,e a good investment.
It sh~uld not be a burden to the unborn ge-
neratwns. It should produce benefits that
cannot be obtained at a lesser cost by some
other ~eans. Stress must be laid on the ob-
servatiOn of the most stringent economy.
There m.ay. be a tendency to m!lke structures
~nne~essanly more e:xp~nsive if the pbl-
Ject _Is ~nhrely o~ heavily non-reirobursa-
ble, Le. If the proJect is not expe,cted to r.e-
pay the cost from the e~rnings. · ·
227
.§elf·Hquidathig multi-purpose project~
ure the mos( favoured :from the financial
angle. 'l'he cost of the p1'Uji!ct and the repay-
ment policies should be such as td tnake pos-
sible the maximum return to the gove.rmilt!i'it
on its investment, the lowest cost to the tax
payers, and the lowest rates to the users of
water, ·power and other benefits.
I!l, Stages of Inv~Btigations and P~anning
I!Westigations and plal)ning h~ve :to pass
through ileVeral stages before the ground is
r<i!ldy :for detailed planning. Many engineers
£ali to make a proper distinction between
these stages with the .result that considera·
ble amounts of time and money are spent
on projectJ, which have ultimately to be
dropped for engineering or economic
reasons.
When investigations of a particular project
are initiated, the· full data and studies neces-
sary to support adequately and conclusively
the prescribed objective of the investiga-
tion should be carried out with the mini-
mum expenditure of time and funds.
Investigations conducted pr,ior to authori-
' zation of projects should be carried on to
such a point and ,in such detail only as is
necessary to determine whether the project
under investigation has engineering and eco-
nomic feasibility. When feasibility becomes
apparent and authorisation m~y be anticipa-
ted, investigations should be directed to-
wards the requirements of project planning.
In a similar manner, when infeasibility be•
comes apparent, pre-authorisation ,investiga-
tion should be continued only to the point
necessary to show infeasibility un'der exist-
ing conditions.
Pre-authorisation investigations musJ be
terminated at a reasonable point. On large
proj.ects, seasoned engineer,ing, hydrologic
and economic judgement and the best avail·
able safeguards for the reliability of results,
necessarily, must be substituted for the finite
and very detailed pr-e-authorisation investi-
gations. More detailed and costly investiga-
tions, which are generally needed, should be
scheduled to immediately :follow authorisa-
tion.
A very large project may generally in-
volve policies peculiar to itself. These inust
be considered in the light of particular needs
and circumstances. Where reasonable doubt
exists as to f.easibility of major fe11tures, it is
necessary to carry out sufficient investiga-
tions to make preliminary plans and esti-
mates, reasonably firm for obtaining autho-
risation. Minor features may need to be
investigated only after th~ r·~CO:tJ!l'lissance
J,/S280WPC~17a
study gives tangible form and substance to
the scheme.
Investigations should be suffi~iently comp-
lete so that the total estimated cost of the
contemplated project . will be known with
reasonable accuracy but with the expecta-
tion that further and more detailed investi-
gations might r,~adily be expected to change
the estimate within certain limits and to shift
the distribution of benefits and cost among
the ,individual features of the project.
It is not possible to outline a programme
of potential developments for the• greatest
good to the greatest number of people in any
area until the task of comprehensive plan-
ning is viewed from a basin-wide perspec-
tive. It is a requisitp in all planning inves-
tigations that the area be looked at from a
basin point of view in order to assure that
a truly comprehensive picture is obtained.
The possibility of transbasin diversion may
be kept in view where available water sup-
ply jn a basin is inadequate to meet the pos-
s.ible development within physical limita-
tions. With an inventory of all potentiali-
ties, it is possible. to outline a comprehensive
plan for the development of all the naturf\1
resources of the basin.
Existing project and reconna,issance inves-
tigations should be considered as a start to-
wards the basin planning. These invest.iga-
tions form an integral part of the basin in-
vestigation and should be incorporated into
the genera] plan. Thev are supplemented
additional infonnation where required.
After the reconnaissance investigations
indicate that there are definite development
potentialities which are consistent with over-
all basin plans, the programme of investi-
gations may proceed to establish firm infor-
mation for authorization and construction
appropriations.
After a project or part of a project has
been authorised and approp~iation has been
made available for i,ts construction, it has to
pass through two more stages before detail-
ed planning can be taken in hand:-
(a) Review of previous planning inves-
tigations.
(b) Pre-construction or detailed investi-
gations.
The r.eview of previous planning investi-
gations· will depend 1.1pori two facto~s:-
(i) the length of time which has elap-
sed since these investigations were
made, and
(iil the availability of ·employees who
· participated in the initial ~tudie~,

Whcri the above 1·eview clearly indicates
that there are no basic obstacles either in
the economic or engineering feasibility of
the project, intensive pre-construction inves-
tigations are made to permit preparation of
the so-called "Definite Project Report", be-
fore final plans and specifications are prepa-
red for letting out construc~ion contracts.
Authorisation is pre-requisite to the initia-
tion of preconstruction investigaUons and
the preparation of construction designs and
specifications for any particular project.
It is on the completion of pre-construction
investigations that a "Definite Project Re-
port" which presents factual data and find-
ings of these investigations, negotiations and
studies, is prepared setting the field for de-
tailed planning.
lV. Fa.ctors;or Consideration in Prelirnina1'1}
Detaile Planning
After the. project has been judged feasible
the following factors should be considered
in preliminary detailed Planning: -
(a) Compromise r:ecessary between the
vanous functwns for reservoir capa·
city design
This compromise should be based on
the relative values involved.
(b) Comparison between costs and bene·
fits
· If the project has to be seif,liquidat-
ing and paying, it is necessary
to follow the rule that "every
investment should earn a rate of
return commensurate with the
risk ,involved". This should be
worked out for each phase of
the project taking into account
the utilisable potential of each
phase.
(c) Determination of the most economi-
cal and suitable reservoir capacity
for a particul'ar site
For a reservoir site there are two
values of capacity, the upper
and the lower within which
range, the benefits are more
tha':' the cost .. Within these two
hm1ts there 1s one value of
capacity at which the ratio of
benefits to cos{s is a maximum
and there is another value of
capacity at which the difference
?etween th.e benefits and costs
IS the max1mum. The reservoir
capacity is J:(enerally desi'(ned
between the~e tiwo latter
values.
In planning a multi-purpose project
the ail!! ~hould be - .
to
. ....maximise
. ·- ---
-~
Hot the rate of rctum but rather
. · the total amount Of the SUrplus
on returns over cost. It ··should
be good economy< tQ expand the
project so long as the added
costs incurred remain ·less than
the added benefits gained.
(d) Comparison between a single large·
reservoir on the one ·hand and·
various smaller ones on the 'ather
Possibility o'f better regulation better
· silt storage. and ample c~pacity
by providing smaller ·reservoirs
i!llstead of single large• ones must
be given due consideration. In
certain cases big reservoir sites
may be non-existent or imprac·
ticable.
7. Detailed Planning
The 'li;>es along which one may proceed to
~ccomphsh an exhaustive planning of a pro-
Ject are more or less defined. There might be
a few variations depending on the .imoor-
tance·, purpose and merit of a project. The
result of all investigations examinations and
scrutiny. along with conclusions and recom-
mend(ltions are presented in the form of a
'Definite Project Report'.
Definite Project Report
Tl;lis may be divided into two parts:-.
(a) General Report;
(b) Detailed Technical Report.
General Report
General report should be complete in it-
self and should be concise and in'for-
mative to the non-technical as well
as to the technical readers.
Primarily it should consist of a statement
of facts and condusions with reliance
upon the detailed technical report
for proof or justification. In this res-
· pect it should comprise as l:irief an
absh·act of the technical report as
poss1ble and should avoid all unne-
fessary duplication. This report may .
m genET a! be divided' in ·following
chapters- · prepared. The report while dealing with pro-
(i) Gene_ra! Descriptio.n-dea!ing with
physiCal features, chmate, history and
statement of industries and econo-
mic conditions, water supply to the
. land and other natural resources;
. (ii) Present development of land and wa-
. . ter uses-This shou1d include brief
· description of any project diverting
water from or to the basin.
(iii) Problems of the· area-Tliis should·
~eal with water charges; deficrency
m water supply; necessity of flood
control;, and that o'f M\lni:cipal and
domestic water supply, requirements.
(iv) PotentiafDevelopment-This should
deal not only with! the elements of
the other developments desired by
local interests such as poss1b1hty of
the other developments desired by
local int<}rests such as a possibility
of industrial, .mineral and other local
developments arising out of a va-
riety of socio-economic benefits fiow-
mg out of the project or which as are-
. suit of investigation have been found
less feasible undesirable or other
wise not useful. ··
This should also discuss the ·rate of deve-
lopment of irrigation year by year,
the various stages of the proJect
,
and the 01·der of their construction.
Economic analysis-For the co.m-
(v )·
rehensive plan a genera1 present at 1on
of the related economic analysis
s)1owing summary of totals for esh-
mated benefits, costs and repayments
1s suflicient. For projects recommen-
ded for· authorisation a more de-
tailed and explicit presentation on
economic feasibility is desirable.
(vl) Related investigations-Summarise
·the pertin~nt findings ?f the related
reporis of other agencieS of the De-
partment or by other Central and
State· Departments. Di~cuss any fur-
ther investigations whiCh should be
made by such agencies.
( vi·i) Conclusions. · water supply on a basin-wide basis or it I?ay
(viii) Recommendations-It shou1~ be clear
as to what is to be authonsed, who
is to build the units of the plan or
the· project and who will opera·te
and maintain them how and upon
what basis the costs shall be alloca-
ted arid who wi:]] repay the reimbur-
sab1e costs. Any· desired· provisions
not covered by' existing law . should
be in the form'of a specific recommen-
dation. In the case of inter-State
projects, the financial and admi";-
istrative relationship and responsi-
bility among the Central. and State
Government concerned should be
discussed.
· ·. Detail.ed. Technical Report:
Detailed technical report which should
accompany the general report sh?uld
present discussions of the subJects
necessary to a thorough understand·
ing of the findings, conclusions and
recommendations made in the gene'
ra1 report. This report sho~ld be in
sufli.cient. detail to substantiate, for
the• technical 1·eader, the facts and
~onclusiqns contained in the general
report. The technical reportshall,pre-
serit'not. only the results of the inve~­
tigation but also the basis of analys1s
and computations. and reference to
methods used.
The following heads are suggested as· a
mere guide-
A. General description.
B .. Potential development,
.C. Designs and estimates.
D. Water supp'ly.
E. Project lands.
F. Agricultural economy.
G. Power.
H. Flood control.
I. Sediment control.
J. Drainage..
K. Muni-cipal, do.mestic and industrial
water supplies.
· L. Fish and wl'ld life conservation.
M. Recreation.
N. Stream pollution abatement.
0. Navigation.
P. Financial analysis.
Q. Alternative plans.
The make up of individual reports vary so
widely that it must be within the di?cretion
of the Engineer-in-charge to select h1s own
pattern. It may be desirable to discuss cer-
tain subjects such as physJCal geography or
be desirable to divide a basin into phys1cal
areas and discuss each area separately. Power
and navigation which may receive promin~nt
attention i!l1 one basin, may be of relative m-
sianificance in another. The scope of treat-
m'ent of any given subject will vary. with th.e
need. The report should also deal w1th condi-
tions and problems of land erosion and soil
conservation, espec;ally in the: catc0ment ~p­
stream o£ the storage reserv01rs w1th spec1al
reference to their life. Certain investigations
for this purpose may have to be carried out
before a soil conservation project would be
blems and conditions in the upper catchment
may put forth proposal at least in broad o_ut-
lines for soil conservation and afforestatiOn
measures, thougl) this ~ay not f?rm q~He an
integral part of the proJect and 1ts estimates.
A. General Description ,
General description should represent a
good background descript1on of . physi~al
chll1'acteristics, basm settlement! mdust~ml
development, general economy o± the re·1.pon
and a summary of other agency mveshga-
ti.ons.

L Physical geography should include Icr
cah?n~a gen~ral geographic locBJtion of the
pro.Ject; physrcal features·, climate-giving
gene!"al climatic conditions and summaries
of cJJmatlC statistics, including temperatures
etc. and geological conditions.
2. Sett!ement-
(a) HrsTOIW-Brief summary o.f the his-
tory of· the settlement of the basin
ox proJect area and vicinity. may be
mcluded without g~ing into exten·
ded details. ·
(b) PoPULATION.
3. Tn_dustrial development-and other faci-
cihhes, lBJnd uses, irrigation, othex water
uses and the undeveloped resources.
4. Eco>nomic ·conditions-
(a) ~ene:-al COJ;'dition& should give' a des-
cn,p!'?? of the over-all economic
conauwns.
(b) Relief problems.
(c) Needs of the community.
5. Investigations and reports-
(a) Prevjous Investigations-All previous
studies and reports which relate to
the potential basin plan or project
may be g'!Ven. The title of the re-
port, the reporting or sponsoring
agency, and the date of the report
sho'!ld be correctly stated. A sum-
manzatwn of the contents as they
~nay affect the planning of the pro-
Ject should be included.
(b) History of Investigations-A brief
hrst?ry of the present investigations,
rettmg forth the ~riginaJ sponsor•
shrl? and authonzahon of the investi-
gatiOns should be stated.
(c) Scope of Present Investigatio'ns.
(d) Acknowledgemtnts ~ Acknowledge-
ments should include a short, general
di~cuss•on of a1d and assistance re~
C81Ved from Ce~tra•l, State, local
agencies and Individuals ln the con-
duct of the studies and investigations.
B. Potentia! Development
The elements of the comprehensive basin
plan should be presented in summari<ed
or tabular form togethe~ with a discusslon
of alternate plans which mav have been in·
vesbgated or which ma•y be desired by
ot.hers. It; the case of a basin or sub-basin
r~port thrs head!nf( should include a discus-
SIOn of the proposed injt;al development
Wider the comprehensive plan..
C. Designs and Estimates
The chapter on designs• and estimates
should mclude a discussion of the problems
of desi~ns, .estimates· and costs. The degree
of detarl wrll vary with the report less de·
t~Iled presentation being possible for a ba·
sm plan report as compared to a project re•
. port. In a ma.Jor basin report discussion of
· many of the following subjeds may be li·
m1ted to works included in the proposed ini·
hal development.
1. Geology~
(a) Site <?eo!ogy-The discussions should
cover fully the description of the
particular geologic conditions found
and how they will affect pil'oject
desrgn and con..~truct~on.
(b) Foundation Explora.tions~Describe
the explor~tions made t.o determine
the geolo_grcal conditio.ns at the site
of potential foundations and abut-
lll:ents. Des•criptions and \llustratipns
of t~e condrtwns encountered should
be rncluded.
(c) Const_ructi~n Materia!s-A geologi·
cal drscusswn . of the . construction
matenals BJVaila.ble includiJng their
sources, quality, quantity, suitability
etc. supported by the results1 of la·
boratory tests should be given.
(d) Conclusions and Recommendations-
A s;.tmmary of the geologist's con•
elusiOns as to the suitabili~ _ f th
Sites for the potenti.al devel'op':nent~
a.ccompamed by his recommenda-
hons. for specific action should b
gJVen. e estimated costs of construction, in· --
2. Design and Construction Problems--
(a) Acc~ssibi!ity-General accessibility
of srt~s ?f potential major Sltructures
to exist-:ng bc~nsportation systems
and other facrhhes and the need for
construction camps.
(b) Rights of Way-Un;.tsual or difficult
problems mvolved Ill the• acquisition
of rrghts-of-way.
(c) D~sign Flood-This can be deter-
mmed by va~ious empirical for-
mulae, or by appi()'ing Unit Hydro-
g_r~ph method or by storm transpo-
sition.
(d) Construction Period-A discussion
of the propose~ period of develop-
n;ent of. the umts of the1 comprehen-
SQVC b.asm ~Ian, or period of con-
structwn of the project works , in
the case of a project report.
231
-~
(e) Special Problems--Discuss special
''
l problems peculiar to the project not
' co.ve~red by tho/ above.
3. Project Works-Discuss each of 'the pro·
ject works planned for constructi.on. Include
des•cription of the design, and estimate sheet
-~
showing construction quantities and costs
and preliminary design drawing for major
structures. The discussions can be presen•
l ted .in the following manner:-
(a) Storage-Describe the dams and re·
servoirs, ·includinf( the right-of-way
and the relocation of roads and other
public facilities. ·
(b) Irrigation Distribution Works~Such
.as main canals, latera.! SJYStems,
drati.nage systems and other irriga·
tion works.
(c) Other Features-Such as power or
flood control works.
(d) Anticipated Operation,-In order to
minimise the chances of later con-
fusion and to .improve, underst.and·
ing of the puFposes for which reser-
voirs contempla;ted ijll t;he · report
shall be used, especially where an
allocation of space to flood ·control
or navigation will be mBJde for which
an officer is empowered to prescrtbe
. ~··
operating regulations, the principles
and purposes which will govern the'
operation of each reservoir together
with .the contemplated method of re•
scrvoir operation should be set forth.
4. Cost Estimates-
(a) Construction~summarize the total
eluding the cost of investigations
and surveys, operation and main·
tenance during construction or the
water rights where required and
'purchase of operating equipment.
(b) Operation and Maintenance~Show
· the total estimated annual costs of
operation and maintenance for aill
project works, including general
costs, repairs and replacements etc.
D. Water Supply
i The ~vailable surface and ground water
' supplies. and their utilisation should be dis·
" cussed under this head. The following sub-
jects should receive due considemtion under
this head:-
(1) Water Resources
(a) Avai!.ab!e Supp!y-Shri A. N.
Khoslals formula may be used for
de,termining run-off from rainfall
in the absence of observed data. The
formula, offers a universal relation-
ship (subject to certain limitations)
between mean monthlY' temperature-
(Tm)O fah. and monthly evapora·
tion loss (lm) inches. ·
(b) Quality of Water-The analyqes de·
termining the dissolved solids and
the percent sodium .etc., should be
summarised, when such analyses
are necessary. The suitability of the
wa.ter supply, including return flow
for irrigBJtion and other uses -should
be discussed.
The quality of water in certain regions is
a very important factor. Where wa·
ter approaches the maximum sali-
nity considered suitable for parti·
cular plants, only practical tests can
indicate the suitability of the water
for use in question.
In general, where drainage is good, w~ter
contaiilling up to 80 grains total
salts per gallon is considered suita-
ble for growing all types of garden ·
plants, including French beans and
citrus fruit trees; and that contain-
ing up to 150 gr<tins total! salts per
gallon ·suitable for growing most
garden plants other than French
beans and citrus fruits. Water con·
taini,ng up to 210 grains total salts
per gBJllon is considered suitable
for growinf( lucerne which is regar-
.ded as the hardiest, plant for thriv•
ing on brackish water.
Above these limits care should be taken
to observe closely the growth and
condition of plants or herbage, and
if consi.dered necessary, to obtain ad·
vice from an agricultural adviser.
Simil8Jrly practical tests should be
applied in case of water required
for stock. Wa,ter containing less than
300 grains total s'alts per gallon can
be used continuol\Sly by all farm li·
vesto~k, but when the total salts ex·
ceed this amount only practical tests
will show whether the water can be
used without ill effect.
(2) Water Requirements
(a) Consumptive Use and Farm Delivery
Requirements-should be· worked
out for men and animals, :food crops
and forest growth.
(b) Divers>o:n Requirements~The diver·
sion . requirements for irrigation
should give full QQnstderation to
transit and operation wastes, deep
percolation losses•, leaching, and
stream de]Jletion or BJCcretion.

,- _; (c) Return Flow:__,_The probable y~elds
and potential utilisation of return
flows should be ~ assessed where
the re-use of these flows is contemp-
lated, either in the prcrject area
or downstream.
~(d) Evapo~ation Losses-The evap·oratiop.
, la;ss~s of water in reser:VoJ.rs, Or in
transit, where this loss would be
material, shDuld. be determined.
(e) .Sedimeniat>on-The storage space re-
quired to ~ccumulate sediment
should be· determined as well as its•
effect on downstream channels or
reservoirs and 0 n the ultimate exis-
, tence of the p.roject.
(f) Special Uses-:-"When applicable, the
requirements for municipaL, domes-
tic, inq\1str,ial m: other special uses
should be disc\1ssed although if pre-
ferred, these• cau •be discussed under
othel' ·appropriate heads on the va-
tious- uses.
~ (3) Water Right
(a) Existing and· Potentia! Rights--Sum-
marize the existing and potential
rights in the basin or both upstream
and downstream from the project.
~ (b) Proj~ct Rights-The effects o,f non ..
project rights on the project supply;
Jhe rights initiated for the project,
rights needed for the dev'e<lopment of
the project, including plans for pur-
chasing, pooUng and substitution, ex~
isting litigation which may affect
project rights; and the applicability
of existing m proposed inter-State
pacts. · ..th~ ultimate objective of establishing the
4. Water Utilisation
(a) Operation Studpes-Summarize• the
results of the studies in appropriate
tables and charts, accompanied by
complete explanation of methods
used. · so1l bonngs, and testing the soils
(b) Possible Water Shortage
~ E. Project Lands
The paragraph .on lands should present
general information on the' location size
and configuration of the lands under inves-
tigation.: The ·l~n~s . within· th<> project
boundaries, bot~ rnrgable and 'non-irrigable,
should~ be descnbed wrth due emphasis on
those which are considered irrigabk
. 1. Soils,-'The soils of the project area
should be . discussed with respect to the it
· geologw ongrn, physiographic position and
~fa9tors concerned with their development.
. Their principal profile, textural permeability
·. ~ 'f!nq ·.fertility 'characteristics· also should be
· "discussed ·and· related to the native vegeta-
tion and adapted crops, ·If a soil survey of
.the~ area has been made, the characteristics
·. '0~ ·.the principal soil series and types ·
·should· be described.
2. Topograph-The salient topographic
featm,es. of the project area, such as ele-
.vati9,n .slope and surface relief should be
considered from the standpoint. of a
.accessibility t,o the distribution of. irriga-
.· twn · ;vater and. from the standpoint of
. correcting inherent · deficiencies due to an
· · une·ven ·sudaee. The cost of such correction
or development and' its effect on the soil
must.' .be consid.ered.
. ~· 3 .. Drai?wg,e-Exis\il)g and . anticipated
. Sljrfase O:f Sl.)pSUrface drainage Conditions
should be described. Jf drains are to pro-
. v1de. for removal of storm waters that
· phase •of the problem should be presented.
. 4. Special . p1·obl~ms-Special · · problems
~ssocrateq w1th or hkely to a·rise .in the pro.
. ]ect area, such as the presence of selenium
. or excessrve sallnity or all<alii!'ity should
be treated sep_arately' ~with respect' to their
•.- exte~t, hm1tat1ons: ·and remedial measures.
Wrth respect t? . salinity, alkalinity, th·e
types and p~rmrss1ble amounts, the source
and <~reas affected and the treatment should
b_e given adequate differential considera-
tion. ~ ·
. 5. Land _'classification-This · should pro-
Vlde a bnef but .comprehensive treatmen+
of the scope, prrinciples and objectives 0 ;
the· land classification. This should describe
th: type ~f survey employed, the econo-
miC,. physical,. and engineering .factors in-
volved apd the steps followed in attaining
rrrtgable area:
~ (~) Arable Lands-The project specifi-
cabon for the arable lapd classif1-
cat)_on should .be shown, and. the
m~thods used m mapping, making
should pe described briefly. . preparation, ~nd t)le farm dish·ibu-
. (b) Trrigab!e. L~nds-The determination
of. t~e ll'~Igabl<: lands should be
descr1bed ~ncl'!dmg justification for
. the ehmmatwn . of any arable
· lahnds, Only net. irrigable acreages
s ou~d b~ reported. A general land
classrficatwn map sho_l!ld be attach-
ebd showmg the gross i.r,rigable area
y classes. · (d) Local Suppo?·t-Attitude · of · land
F. AgricuUu.ral Ecoiwmy
This. sho~lld pr•esent detailed inform1tion
on the agncultural economy Of th . t
~ aren; for both the present" or ';,itho~~;o~~d
'
~33
the. anticipated or 'with' conditions, includ-
. ··ing el'!ecc of a·nticipated, ·water shortages
~-
"l'his~ information should be properly relat-
' ed to that presented on the overall econo-
. my in the chapter on. General D~sc:·iption
as well as to tbe treatment of the ll'l'!gatwn
.l·epaym<,mt a'nd related analyses.
· 1. Presen,-The i11tensity of and the de-
calls ·of the present economy, i.e .. the size
and types of farms _and the orgamsatr~m of
the various . enterprises, wrll depend 1n a
large measure on the extent of the present
~development which may .. range from raw
or grazing... land to parhally developed irri-
gated land..
(a) Fiscal Aspectsc-A brief but com-
prehensive analysis of the local Gov-
ernmental structure including the
rural tax base and rates and current
fiscal conditions, land values, the
farm mortgage and farm credit
situation; and tenure including both
ownership and operating patterns
should be given.
(b) C1·ops and Livestock-The develop-
ment analysis and ·presentation of
the various crops· and livestock en-
terprises including such factors as
distribution, production, value and
labour requirerMuts, and the inte-
gration and budget analysis of the
enterprises for representative farms.
2. Anticipated"-A comprehensive picture
Of . the anticipat~d
agricultural economy
under the propos.ed development sqould
· be presented. In general, it should follow
the presentation for the present economy
as set forth above. In developing and ana-
ly-sing the anticipated economy, adequate
consideration should be given to conditions
of comparable developed projects. In addi-
tion consideration should hi" given to· the
following problems associated with· the
~ changes in land· use· resulting from and. the
organisation necessary fo~ irrigation:
(a) Farm Development-Buildings, land
tion and dramage system.
(b) Farm Settlement-Size of unit and
new' opportunities·. for settlement,
excess land · holdings, and anti-spe-
culatibh.
(c) Development' Period.
owners and their willingness to
,. . pay proposed· rates.
3. Jrriwrt-iotr Repa.yrnent-A eomprehen-
. sivc ·and 6p,~ective analysis of the poten1ial
. "'irt'igation repf\yment· should be ·pr,es!'nted.
J_ •• :· _, ': '
This should include an analysis and sum-
mm'y of the amoritization, capacity by la'1<i
classes together ·with a . discussion of the
results from t)lc check .mc_thods whi.ch,.were
used, .iuotific.etion. Jo~ any deviation from
the ' author,ization capacity which may. be
involved in the recommended annual ins-
talment, establishment< of the recemmend-
ed repayment obligation, and recommenda-
tions pertaining to. types of contract and
variable payment plans: Necessity and fea-
sibility of 'charging a, lati.d betterment fee
should be . discussed.
G. Powe>'
This chapter should discuss the power
development features of the project, the
power production · potentialities, the power
market and the value of the power which
could be produced.
1. Present Development-A general- des-
cription of the existing facllities, including
the generating capacity; outpu_t, transmission
system and their ability to meet present
demanq should be given.
2. Power ·Market-Details regardiri/l exist-
ing market growth trends and the· antici-
pated market, g;,,fng due consideration to
other potential power development in the
region may be given. ~ :· ".. ~ ·
3. Potentia! Development-Describe the
development J?lanned. Include discussions
with reasons for the selection of generating
capacity, anticipated power production, the
transmission of electric energy an<f the sequ-
ence and timing of construction of the
various project power units.
4. Power Reven:ue-Present' a finahcial
study showing estimated annual expendi-
tures and returns through •the" amortization
period.
H. Flood Control·
The chapter should include the . flood .
history of the prroject streams and area, da-
mages. which have oc.curred and that may
occur, the extent to which such damages
can be prevented by the project wo1•ks;
and the flood control benefits which would
.result frQm the project.
1. Historical F!oods_:_The peak and
vol\1me, frequency extent and resulting da"
mag·es of the historical floods.
.. 2. Poten-tia! Floods-The probable · flood
peaks, ~ voll]mes, and frequencies that can
be anticipated.
il. Regu!altion and · benefits.. ·-Include flood
.eontml _regulation that .. can be provjded by
the prOJect .and the. evaluation. of the bene-
fits that will be derived therefrom .

I. Sediment Cont1·o!.
This should include the silt and the de-
bris problenis of the project, the pbssibilities
of providing control, and the evaluation of
benefits. This can be subdivided as follows:
1. Problems-The general · silt problems
. involved in the basin or project and des·
cribe. any existing silt works.
2. Data-Discuss all available data on the
rate of siltation, the manner in which the
silt and debris is deposited and the general
conditions which have effected the deposi·
tor in the past and. which will affect in the
future.
. 3. Damages-The damages under pres·ent
conditions and those estimated should be
included.
4.· Potential Control-The possibilities and
plans for providing silt and debris control
as a part of the project development should
be discussed.
5. Evaluation o{ benefits-The evaluation
of the silt and debris control benefits that
would result from the · potential develop-
ment should be included.
.r: Drainage
This head should· inc! ude discussion of
drainage problems . and remedies where a
portion of the development is solely a drain-
age deyelopment, where an <>xceptionally
large dramage development is involved· or
where the drainage problems arre unu~ual
o.f complex r~quiring elaboration oi· addi-
bons to the discussion of drainage features.
This should cover the following topics also.
L Genera! Drainage Conditions-The
gen.eral draina?'e conditions affeCting the
dramage of proJect lands and any existing
drainage works. Generi!IIY, a rather detail-
ed discussion of both surface runoff and
ground water conditions is necessary.
2, Speaia! problems-The particular drai-
nage probJ.ems of the area should be indi-
cated.
K.· Municipal, Domestic and Industrial
Water· Supplies
This should present a discussion of the
problems and plans involved in supplying
municipal and domestic water, with consi-
deration of utilisation of both surface water
and ground water when applicable.
The presentation can be covered as fol·
lows;
· 1. Prese_nt Developme·rot-The, e>;i,stihg
facihtles used ~ and the population
served. , and socull values and the evaluation of
234
2. Anticipated Needs-The population
growth trends and the anticipated
future demands for water.
3. Water R.equirements-Tbe deriva-
tion· of the water requirements, in-
cluding the distribution system los-
ses, and, when applicable, special
industrial and commercial uses.
4. Special Water Treatment-The
particular water treatment that
would be required to ulilise the
project water for municipal, do-
mestic, or, special industrial uses.
5 . Potential Development-The pos·
sibilities and plans for the use of
project water for a municipal and
\~
do,mestic supply. . The additional flows reqmred to be mam
6. Chm·ge8. and Benefits-The permis-
sible wah,r charges and the evalua-
tion of the benefits of· providing
municipal and domestic wMer as a
part of the project.
L. Fish and Wild Life Conservation
This should include the fish and wild life
problems that will arise with the project
development
l. Present Conditions-The existmg fish
and wild life development. both natural
and man madC!', ·the commercia·l or recrea-
tional.
2. Protection-The special poblems that
will. m;ise with project development in
providmg protection to existing wild life
resources and the remedies planned.
3, Needs for New developments
4. Propagation.
5. Evaluation of benefits . .
M. Recreation
. This should _~;resent the needs and possi-
billtJes of utillsmg project waters or works,
such as reservmr, for public recreation.
The material can be arranged as follows~
1. Population.
. 2. Existing Facilities-The type and capa-
City of existing facilities.
3.. Recreationa.l Needs-The recreational
needs of the population, based on an ap-
praisal of the existing and potential de-
mands etc.
. 4. Potential Development-The possibili-
ties and j)hms fo! providing public recrea-
twnal facihltes, mcluding consideration of .
monetary returns should be inc! uded. . estimate of payout schedule for the pro-
5, Eval1wtion of Ben?fits-~'rhe economic
235
benefits of the project's recreational facili-
ties may be discussed. . · summary shall cover an . appraisal of all
N. Stream Pollution Abatement
This should cover the needs and possibi-
lities of pmviding for abatement of stre~m
pollution arising from such problems as m-
adequate sewage t~eatme':t and disposal,
contamination from mdustnal plants, or salt
water intrusion.
1. Present conditions-General situation.
2. Stream Pollution Problems-The loca-
tion source, charader, and ·extent ':'f the
stre~m pollution at present and as anticipat-
ed in the future.
3. Water Requirement a~d Treatment-::
t . d in the stream or the specral water
o~I~~wage treatment required to abate the
polluted conditions.
4. Potentia! development-Malaria con-
trol.
5. Evaluation of Berl.efits.
0. Navigation
. This portion should deal with other me~ns
of transport such as rarl~ road etc. exist-
mg as well as proposed, so as to. see whe·
ther th·~ navigation part of the nver·':alley
project- is complementary to or confllctm~
with other means of transport. This IS nes-
sary to ensure that a balance~ and mutual-
ly wholesome development Is :nmed at.
For this purpose, river valley l?roJect autho-
rities should consult the Rail, Road etc.
authorities concerned.
This should further include the effect~ of
proposed developments on ·~x~sb~g naviga·
tion fa.cilities, and the possibillhes of pro-
viding. navigation , works as a part of the
project.
1. Present Deve!opment~he ex~sting
navigation facilities that will be affected by
proposed developments and the character
and amount of present traffic. . able net benefits to all the .costs expressed
2. Need for Navigation Wo:b-The need
and desirability of man:tamu':g. prese~t
navigation channels ~nd of providmg add!·
tiona! navigation facihtles etc.
3. Water Requ.irements-Water requh·~··
ments ·for maintaining present and anhci·
paled navigation channels.
4. Potentia! Development.
5. Evaluation of benefits.
P. Financial Analysis
This section should present the summary
of results of all the various financial analy·
sis derived in the report for the comprehen·
sive plan of the project. The results of this
rnea·surable direct and indirect benefits of
tne project, a review of ali costs a':'d cost
allocadon, a determination of proJect re-
payment and estimated payout schedule
that will form the basis for determmmg
whether or not the proposed project plan is
economically feasible and can be economi·
cally justified.
f Direct Effect-Summarize the . direct
eff~cts of the project in terms of irrigation
benefits, power benefits, flood control bene-
fits fish and wild hfe conservatiOn, and
si~ilar effects. Show in a summary table
the non-monetary evaluation of all the
measurable direct benefits.
2. Indirect Effects-Summarize the m·
direct effects of the project. Emphasis here
should be given to project effects on adja·
cent lands, nearby towns, and in general on
the regional and national economy. 'I'h<.
analysis should cover anticipated increa~es
in business activities, increased opportumty
for employment, effects on population
·growth, increased revenues from taxes
effects on processing industries and trade,
conservation of land and water resources,
improvement of public welfare and similar
indirect eJ;l'ects. Show in a summary table
the non-monetary evaluation of all the
measurable indirect benefits.
3. Costs and Cost Allocations-Summarise
the cost of the project and show the <~llo­
cation of cost to various interests or autho-
riti-es such as 'Central and State Govern·
ments, Local Bodies etc. Financial fore-
casts should also be prepared separately for
each interest concerned as for each purpose
served (such as Irrigation, Power, Naviga-
tion etc.).
4. Benefit'Cost Ratios-Review the over·
all ·monetary value of aU the net benefits
and costs. Derive the overall benefits-cost
ratio which is the ratio of all the measur-
on an annual equivalent basis. Derive, also
the farm-return farm-cost ratio which is
the quotient of the respective annual values
of farm returns to form costs.
5. Repa.yment-Summarlze the. repay-
ment determinations of each part of the
project and present the overall repayments
possibiliti-es for the comprehensive project
plan .
6. Payout Schedule-Present a payout
analysis supporting the most reasonable
ject. Summarise and weigh the advantages
and dis-advantages of the project and pre-
 '236
, $ent the conclusions as to the desirability
>' and feasibility of the project.
, Q. A!ter11ative. Plans
Alternative plans. considered · should be
fully discussed, indicating the extent of in-
. vestigations made, the advantages and dis-.
advantages of the alternate plans, and the
reasons why the adopted ·plan was selected
rather than any other alternative · plae>
studied. .,
. A careful .pJanning of a mult:l-putpose
nver proJect rs very ne.ces.sary for its cngi-
. neerrng and financial success •. Lon'g-range
planning will pay many times over the cost
,,
.---··--
)nvolyed in such planning. Consideration
r 6f 'ecbhorhy ·slwuld, therefore, not stand m
the way of finding the necessary funds and
the personnel requir;ed fo.r long-range. plan-
;, ml)g even .~h.ough such consideratio<)s may
.warra.n.t .th.e · slowing . down of consttuction
pr'ogra1!1ine.'.'
'·'·;
· It need hardly be emphasised that any
labour and funds spent on the collection of
data and rreparation of general outlines of
.a :'project are never wasted provided the
work iS don.e in a· systematic · inanner and
the data ·recorded so that may be used by
the posterity ·as and when funds ·for con-
struction become available. · avoidable circumstances, · the·· huts occupy a
APPENDIX 6,3
(Referred to in para
SANIT.ARY RULES ON EXTENSIVE WORKS.
1.. On recruitment, members of a labour
force, including women and children attach-
ed should be vaccinated • against small-pox
an'd receive anti•typhoid inocuh1tion. Shou}d
cholera be present anywhere m the Sta,e ·
they should also receive anti-chqlera inocu-
lation.
Prior to engagement, i~quiry sho~ld 'be
made from individuals regarding bowel
diseases, particularly chronic dysentery.
Any individual suffering therefrom ~ho~ld
be excluded •from the force.. Such mdrvr-
dua.Js are uneconomic .from· a: labour point
of view an.d are a, diinger to the force, as a
whole. So also are individuals infected with
malaria. Spleen examination sho1,1ld be car-
ried out on all candidates for work and
anyone suffering from enlargement of sp-
leen should be put under treatment.
Malaria is a particularly dangerous dis-
ease wherever large forces of labour are
congregated and especially where labour .
has been imported into the area from out-
side and · local conditions are such as to·
permit of mosquito breeding. Every effort
should be made to prevent malaria occur-
ring, anti-mosquito· . measures ,should be
undertaken where necessary and. every case
of malaria, whether fresh or relapse, should
be properly trea•ted,
Precautions should be taken in. the course
of construction work to avoid creatmg con-
ditions conducive to· mosquito breeding.
2. The great requisites for. preserving· the
health of work-people may be conveniently
considered under the following four heads,
viz., shelter, food, water and conservancy.
The measures which should be adopted on
the actual appearance 0 f disease, and speci-
ally of any disease likely to assume an epiC
demic form, will be separately discussed.
(a) Huts of grass can be constructed at
little expense in most parts of the country
and the·y will be sufficient for the accom~
modation of work-people .for short periods.
In erecting them it is of great importancP
to select a good site. High ground removed
from jungle, but }¥e!l provided with trees,
ought t,o be chosen wherever it is available.
The ne1ghbou~hood of rank jungle grass or
WO'ods rs partiCularly to be avoided.
237
6.~3)
The huts ·themselves should be raised on
an · earthen plinth of 2 feet, and with open
spaces of at least 10 yards between different
rows. When a good natural site cannot be .
procured, the drainage should be pa·rticu-
larly attended. to:.. Whenever . ov.;ing to l.in-
situa:lion in a low, swampy or · otherwise
unhealthy situation, the sides should be
carefully and thinly plastered with mud
so as· to excluqe the night air, and in such
circumstances it will alSO' be advisable that
the people should sleep on raised cots.
It is very important that. there should be
no ' overcrowding, each person should be
allowed at least 54 superficial feet and care
should be taken to see that the huts are
kept. clean and in good order.
(b) As regards food, no special arrange-
ments· will be necessary in places where
the work-people can draw their PUpplies
from a neighbouring market ·without any
difficulty.
Where no such facilities exist, it will be
advisable to organize a hazar, and to see that
the food provided is suitable both as re-
gards quantity and quality. It is of import-
ance also to secure a sufficient variety, and
in addition tb the ordinary staple articles
of diets; such as atta, rice, dal, ghee and·
condiments, such valuable additions to d,iet
as meat, fowls,· fruit and vegetables shoulq
not be omitted. A supgly o:f good milk is
necessary:
On large 'concentrated works, a cooked
food ·canteen may be provided for the
benefit of workers.
(c) In every work-place there sha]J be ..
provided and maintained '\t suitable places,
easily accessible to labour, . a sufficient sup, .
ply of water.
Where drinking water is obtained from
an intermittent public water supply, each
work-place sha,U be proyided. with dorage
where such drinking water shall be stor-
ed. · ·
Every water supply or storag,e shall bP
at a distance not less than 50 ft. from anv
latrine, drain ·or other s9urce of poll~1tion.
.

'Where water ha~ to be drawn from an
existing well, which is within such proxi-
mity of latrine, drain or any other som'ce
of pollution, the well _3~alllle pr'otJ,erly
Chlorinated before wtlter IS drawn from it
for drinkifig. All such well~ shall he entire•
ly clos·ed in and be pr'avided with a trap
door which shall be dust-and water-proaL
A rllHable pump shail he fitted to eaeh
covered well, the trap door shall be kept
locked and opened ohly f<lt cle!lnifig ~r lfl§•
pMtion which shall be clone at least onde
a month.
'l'hl! temperature br dtinkirtg wat!'r- ~up­ ' rilleS are.._..
plied to.. workers shall not exceed 90 F.
If t~e oniy source of water supp!y be ~­
pond rt _should be adequately fenced Off,
water should be pumpQd from it Md led
through clarification and chlorination tanks
to a storage and distribution tank with Hips.
(d) Adequ.ate washing and bathing places
~hould be provided separately for men and
women and they should be kept in clean
and (!rained condition.
There shall be provided within Lhe pre-
cincts of every work-place, latrines a11d
urinals in an acc-essible· place and the . ac-
commodation ~eparilteiy for eacb, shall not
be less tha·n the following scales--
(a} Where the number of persons ern,
played does not exceed 50 ...... 2 seats.
· (b). Where the number of persons ern-
- played exceeds 50 but not 100 ......
3 seat_s
(c) For ev~ry additional 100 ...... 3 seats
I{ W!lmen are employed, separate latrines,
urinals and bathing · pla,ces should be proc
vided for, properly screened from those for
men and marked in the vernacular in con-
spicuous letters "For Women Only", those
for men being marked 'For Men Only'. A
poster showing the figure of a woman anq
a man should a'lso be exhibited at the en-
trance of 'latrines and bathing places-for each
sex. There should be adequate supply of
wate_r close to· the latrines and urinals.
Except when latrines are provided with
underground flushes, connected with water-
borne sewage system, all latrines shall be
provided with receptacles on dry earth sys-
tem which shall .be cleaned at least four
times daily, twice during · working hours
andkept in a strict sanitary condition. The
recepta-cles shall be tarred inside and out-
side at least once a year. Unless otherwise
arranged for by the local sanitary autho-
rity, arrangements for proper disposal of
excreta by incineration at the• work-place ·
shall be· made by means of suita:ble incinec
rator !lpprove\] b;v Vw Asst. Pire~tor of
Public Health or the · Municipal Medical
omcer of Health, as the case may be, in
whose jurisdiction the- work-place is situat-
@cl. . . . station, and the D1stnct Med1cal Officer ot
If the endamprr\ef!t is ~on§taf!ti,\1 IT:tBvlrt§
with the ptogr•ess o:i' work~, it iS oftch im-
pqtcticable to estJ~)>lish regular latrines.
Under the circumstances, the trench system
is most suitable. Every morning one or
more trenche~, should be dug ilcco~cling to
the number of peqple to be ptov1cled fot.
They should not he deeper than one foot
and should he covered in daily. The greatest
dangers likely to ar'ise from trench late
(i) Contamination 5f wat<ll',. lind
(ii) Fly breeding.
Ih selectihp: a paace £or trenches, it is in:
dispensable ±hat they should be removed
as far as possible, consistent with conveni-
ence, from the water-supply.
!mportance of preventing fly-breeding
cannot be over-emphasized, since flies are
carders of deadly diseases, particulady ·
bowel diseases, such as dysentery, typhoid
fever and cholera.
(e) At every work-place where 100 or
more workers are employed, there shall be
provided free of cost, two suitable sheds, ·
one for meals and one for rest, for the use
of labourers. The height of the shelters
should not be less than 11 ft. from the floor
level to the lowest part of the roof.
, Every work-place at which 50Q or more
women workers arc ordinarily employed,
should be provided with two huts for the
me of children, under the age of 6 ·years, be-
longing to such women, one hut for the use
of infants' games and play and the other
for bedroom. The huts should not be con-
structed on a lower standard than the fol-
lowing-Thatched roof, floors and walls and
planks spread over the mud floor and .
covered with matting. They should have
suitable openings for light and ventilation
and should be kept clean regularly. There
should be two dais in atten.dance. The use
of huts should be restricted to children,
their attendants and mothers.
3. The precautions referred to in the fore-
going paragraphs, if carefully attended to,
are calculated to safeguard the health of
the people employed.
Should sickness occur in a labour force,
those diseases ·which are liable to assume
epidemic proportions require special' atten-
tion.- The more important of 'these are-
Small-pox, cholera, plague, influenza and
enteria, relapsing and cerebrospinal fevers,
but other infectious diseases require that
special precautions be t<tken,
On the occucrence ·of a case of infectious
disease the patient should be removed at-.
once to Infectious Diseases Hospital or Dis-
pensary, if one e:>dsts. ia the. neighbouring
Health notified. The latter will arrange for
the necessary measures to be undertaken
for the immunization of contacts and the
prevention of spread o£ the disease. If there
be no hospital or dispensary for the recep-
tion of such a case, the patient must be iso-
lated in a separate hut well· removed from
the main camp. All communications bet-
ween the case and the camp should be res-
tricted to the absolute minimum. On termi-
nation of the illness, clothing, bedding and
aU other infected articles should either be
thoroughly disinfected or .qestroyed by
burning according to the instructions of the
District Medical Officer of Health.
The o-ccurrence of a case of cholera at--
once be notified to the District Medical Offi-
cer of Health by telegram or through a
special messenger. The patient should be
is.olated. Body discharges sh 0 uld be receiv-
ed in receptacles containing a suitable disc
infectant and should be . disposed of by
burning or burial. All local sources of
water-supply snch . as wells should be disin-
fected by treatment with pot;:tssium perma-
nganate. or chlorine according to the ins-
tructions of the Medical Officer of Health.
Articles of food and drink must. be protect-
ed from flies and dust, and all water and
milk boiled before consumption. Uncooked
food, . particularly fruits and salads, should
be avoided. AT! individuals should be inocu-
lated against cholera as early as possible
and .contacts kept under surveillance for a
pei:iod ·of at least a week. All cases of diar-
rhoea should be isolated, trea:ted with
Tomb's Essential Oil Mixture "A"· and. kept
under observation. . '
Similar precautions must be observed on
the occurrence of typhoid fever or dysent"
ery.
Smallpox will not occur in a labour force
if vaccination has been thoroughly carried·
out on recruitment.
All case.s of malaria should. ~eceive· · ade-
quate treatment.
Should plague occur the strictest precau-
tions must be taken -at once to prevent its
spread. Cases must be isolated protective
inoculation carried out and ~nti-~at and
anti•fljY measures·instituted.' · port should be submitted by the Sub'Assls-
4_- The following rules should be observed ·
for the disinfection of bedding and cloth-
mg~ ..
(1): Ali articles that may, bv chance,
have come in contact with a case ,
of infectious disease must be disin-
fected.
(2) Straw, rags and articles of no value
should be burnt.
(3) Clothing, bedding, etc., should be
completely immersed in boiling
water and, ·the water maintained
at the boiling point for fifteen
minutes; the clothing, etc., should
subsequently be dried in the sun.
(4) The cot, articles of furniture, the
floor, etc. should be scrubbed with
a solution of perchloride of mer-
cury 1:1,000 or with a- solution of
carbolic acid 1: 20 or with a solu-
tion of Izal 1:600, and subsequentl:' .
washed with soap and water and,
if possible, dried in the sun, . .
(5) The room should be thoroughly
aired and the walls lime-washed.·
5. The general sanitation of the area in
which a labour force is operating should be-
under the control of the District Medical
Officer qf Health and· subordinate Health
Officer should be specially engaged to insti-
tute · and supervise all health measures
necessary for the well-being of the workers.
6. The question of general medical super-
vision apart from infectious disease has to
be considered. It will be advisable that a
Sub-Assistant or Assistant Surgeon with a
small hospital should be attached to each
large gang, or set of gangs, of work-people.
In most cases, a central establishrpent will
be sufficient for several miles of work. The
hos~Citals should be reserved for treatirw . ·
accidents and cases of trifling nature~ in
which complete recovery mlw be soon ex• _
pected. 'As a rule, it will be better to trans-
fer the sick suffering fro.m· more severe iil-.
ness to the neighbouritig. statio:!'! where they
can be better .cared for. It is also necessary
that the Assistant Surgeon ,or Sub-A.ssistant
Surgeon should be under supervision.
Whenever circumstances admit of it, the
camp should be frequently visited by , the
Civil .Surgeon of the district. Even when
distant from his headquarters, it is very
d.e~ir~ble that he s)J.Ould pay at -least one
V!S! t m the month to ascertain that the
Sub-Assistant or Assistant Surg0on is car-
rying· on his duties properly. A weeklv re-
tan'f or Assistant Surgeon to the Civil Sur"
geon. He would thus be informed of what
wa-s going on, ·and· ori ·the occurrence of any -
emergency his services would always be
available when called for by the enginee1;'-
in-charge.

APPENDIX 6.4
[Referred to in para 6,23 (4)]
INSTRUCTIONS FOR THE GUIDANCE OF THE COMMUNICATIONS AND
. WORKS (IRRIGATION) DEPARTMENT IN MATTERS AFFECTING
· PUBLIC HEALTH
Instruction 1
As far as possible · canals should not be .
constructed right across a spill area. Where
.there is no other alternative and a canal
has to be constructed, then adequate faci-
lities for the flow of flood water, either on
account of rain or due to the rise of the
adjoining river, must be provided.
Instruction 2
In preparing any canal or other projects-
(i) If the topography on an area
through which the canal etc. would
pass is disturbed, full provision
should be made in the project for
carrying out adequate measures for
counteracting that disturbance, for
example, where the construction or
repair of a canal means obstruction
to drainage of the area, provision
of adequate drainage for that area.
(ii) Provision should be made for the
adequate disposal of all surplus
. water as well as all seepage.
These items should form part and parcel
of the project. In other words, the scheme
~should be complete and comprehensive and
should not consist merely of ·laying down
the waterway;:· . _.· : .
Ins{rucl;i.on 3
·In· all canal projects there should be a
provision for maintenance charges for keep-
ing the canals adequate1y free from rank
vegetation.
Instruction 4(a)l
'If earth is to be taken for any purpose
from the site adjoining a river or a canal,
then a guarantee. should be provided i!l the
agreement between the contractor and the
irrigation. department that no excavation
will be made· for this purpose within one
mile of human habitation l)nless it is from
the side of a high ground from the bank
of ri·ver or khaL
Instru.ctio.n 4(b)
If, .for any reason, earth has to be taken
within the above-mentioned distance, and a
hi~h groun<;l Qn b;nik 0f . a river. or khal is
\)40
not available within easy reach, the earth
would' be obtained in order of preference-
(!) ]3y scraping the top layer of the
adjoining fieHls up to a level of .6''
to 1' depending upon the quantity .
of earth required. The formatiOn·
of isolated borrowpits must be
avoided nor should tbe field be so
lowered as to prevent natural· drai-
nage; . Infringement of these terms will mean a
(ii) From excavations dug in the shape
of a continuous channel which,
whenever possible, should be drain-
ed into a natural channel or a
tank; and
(iii) By the enlargement and deepening
of existing tanks in the vicinity,
But this should never be construct-
ed to enlarging and deepening the
existing borrowpits or to exca,va,t-
ing new tanks unless and until. '"
definite guarantee is given for the
proper .maintenance of such new
tanks by the departments con-
. cerned for there should· be no fur-
ther increase of the number of
tanks if it can be helped. They are
commonest sources of infection for
cholera, dysentery and .malaria.
In~,tr~~tion 4(c)
If a borrowpit is dug by the contractor,
he shall be responsible to fill it up and in
the event of his failure to do so, he would
be liable to penalty which should be suffi:
cie!ltly deterrent, say Re. 1 for every ten
cubic. feet. Shallow borrowpits up to 1 foot
depth may be eliminated by asking the
owner of the adjoining field to plough into
the pits, but-the responsibility in this case
in geHing the pits obliterated must remain
still with the contractor and the Irrigation
Department.
'
Instruction 4 (d)
In case the contractor fails to rectify the
nuisance within a specified time, say wi.th-
in a week of the completion of the work,
the work may be done directly by the Irri"
gation Department at the expense· of. the
con1ractor. · :tJS280WPC-ls
tnst,·uction 5
In orde'r that the Public Health Depart-
ment may be informed of p.ll works entail-
ing major earth excavation· Superintending
Engineer should submit annually by the 15th
November to the Chief Engineer a list of
all such works. Earthwork costing over
Rs. 500 per mile will constitute a major
earth excavation.
Instruction 6
In the construction of bridges interfe-
. rences with the waterways should be avoid-
ed as far as possible. -
Instruction 7
The invert level of bridges and cul-
verts sho.uld never be higher than the level
of the khal or river-bed.
I nstru.ction 8
Whenever a canal passes within one mile
of human habitation, arrangements should
be made for regular and frequent flushing
as far as practicable
Instruction 9
·When. a canal is syphoned within half a
mile of human habitation it should be flush-
ed as far as practicable. · sult the Public Health Department in the
Instruction 10
Except in cases of Aman paddy which
s.eem~ to . require continuous irriga~
tion m the mterest of crops, intermittent
irrigation is to be preferred to a continuous
or:e, so that the cultivated fields supplied
wrth water by these channels can be k'ept
completely dry for two or three consecu-
tive days whenever considered necessary
by the canal officers.
-·----
Instruction 11
Whenever possible, adequate . ~revision
should be made for the proper dramage of
the irrigation water supplied to the fields
for agriculture and other purposes.
Instruction 12
Whenever ponds, creeks, rivers, tanks and
lands are given out on lease a clause should
be included in the terms of the lease-
( i) that the lessee will not make ex-
cavations of any kind without the
explicit written permission of the
Irrigation Department; and
(ii) that the lessee will be responsible
to keep the leased-out ponds, creeks,
rivers, tanks, etc. free of rank
vegetation,
daily penalty of say Rs. 100 and cancella-
tion of the lease.
Instruction 13
When a)l application is received by the
Irrigation Department from the lessee of
river, tank or land etc., for carrying out any
excavation, before according such permis-
sion the Irrigation Department will con-
matter.
Instruction 14
Whenever any irrigation pro,iect would
be taken by Government the Public Health
Department should be consulted .
No leases of any river, pond, channel,
creek or land mvolving construe lion of em-
b~nkments or fishing places should be given
wrthout consultmg the Public Health De-
partment.
 APPENDIX 6.5
(Heferred to in pa··a 6.30)
USE OF VARIOUS CONTRACT FORMS CONTAINED IN THE BOOK OF FORMS
REFERRED TO IN PARA 17 OF C.P.W.D. CODE
(a) PWD ?~Percentage Rate Tende?'
. 'l'his form should normally be used in
work costing Rs. 40,000 and below at sta-
tions where Central Water and Power Com-
mission have their own schedule of rates
and for works costing Rs. 20,000 and below
at other stations. The Chairman/Chief En-
gineer under his personal orders may au-
thorise use of this form in specific works,
wherf' he considers it necessary or expedi-
ent to do s·o.
(b) PWD 8- !tern Rate Tender
This form slibuld normally be used for
all works, where other forms viz., PWD 7,
PWD B, PWD 10, PWD 11, PWD 11-A and
.PWD 12 are not be used in accordance with
these orders.
(c) PWD 9-Supply of Material
This form should normally be used where
the purchase of materials viz., furniture,
bricks etc, is involved.
(d) PWD 10-Piece-wM·k
This form should normally be used-
(i}. for works oosting less than
Rs. 20,000;
242
(ii) in cases in which it is necessary t6
start work in anticipation of the
formal acceptande of a contact: .
and
(iii) for running contracts e.g, thoS•· for
pipes, laying of sewers etc.
In the case of (ii) above, the piece-works
agreement should be cancelled as soon as
the regular contract is signed.
In the case of (iii) above. quotations may
be calle.d periodically and running· rate con·
tract be drawn up as a result of those quo-
tations usually for one year.
(e) PWD 11-Work 0Tder
(See para 5.33).
(f) PWD llA-Work Order
This form may be used for small works
where it is not considered necessary to use
regular forms like 7, 8 or 12 and at the same
time it is desired to bind the contractor in
respect of the quantity of the work and the
time in whlc_h it is to be comoleted.
[Based on the Government of India,
Ministry of W.H.&S. letter No.
Cont.189(7) dated lOth May, 1957.]
APP1ENDIX 6.6
(Referred to in para 6.58)
STAFF CAR RULES
I. Control of staff cars and responsibilities
of Coniro!!ing Officers.
1. The staff car will be under the ad-
ministrative control of an officer not be-
low the rank of an Under Secretary who
will act as a Controlling Officer in res-
pcct of the car. · 7. On transfer from his post he will hand
2. The Controlling Officer will be resc
ponsible for the proper use, care and main-
tenance of the car and for regulating iis
journeys generally in accordance with
these rules.
3. He shall maintain-
(a) a log book in the form enclosed
[Form S-263 (Annexure I)];
(b) a record of repairs and teplace ..
ments indicating the cost and the
dates on which carried out and of
spare pa1rts;
(c) a rcegister showing cost of petrol
etc. consumed and all incidental
receipts and expenditure. · )luly Secretary, for attending par..
(d) an inventory of the equipments.
3-.A. The drawing' and disbursing officer
shall record the following certificates on
the contingent bills in suppox·t of the ex-
penditure on consumption of pertol;
(a) Cerbified that the quantity of pet-
rol purchased has been entered in
the log · books of the respective
staff cars;
(b) Certified . that the. necessary re-
coveries under rule 21 and 2.2 b:?.ve
been made I or are being made from
the parties concerned usin,5 staff
car for non-duty journeys.
4. He shall personally check the inven-
tory of equipments every month and m·-
range to recover any loss arising out of
negligence or fault from the persons con-
cerned. He should also have the vehicle
~ested every six months for fitness for
JOurneys and place a report on record.
5. He should report half-yearly to his
next sernor offlcer ~he expenditure incur-
red on the maintenance of the car.
LjB2SCWPC--l8(:tl
243
6. He will be personally responsible for
the proper and prompt recoverv of all
charges recoverable for the use o( staff cars '
and their credit to Government as "l\llis-
cellaneous receipts of the Department".
over the ·Vehicle to his successor, cmn-
plete with all spare wheels tyres tools
.
e t c. an d mentwn the fact in 'his charge
' ' ''
re-
port.
II. Use of staff cars for official pU1·poses.
8. The . staff cars may be engaged on
bonafide official duty within headquarters
for example, by Ofllcers proceedin~ t~
places where official meetings are held.
NoTE (1)-Journeys performed in staff
cars on the following occasions
should also be treated as oiiJcial--
(i) Subject to availability of staff
cars, journeys performed by ofll-
cers, not below the rank of De-
i.1es, receptiOns etc., for whlch in-
vitations have been extended to
them by virtue of their office and
which, in their discretion they de-
cided to attend. ' ·
(ii) Journeys performed by non-offi-
cials who a·re asked to attend an
official meeting in publi.c interest
and who after the meeting is over:
have to be dropped at their res-
pectiVe places of business /resi-
dence. ·
(iii) Journeys performed when officers
ha':e to be picked up from their
res1dences or dropped back in cases
when they are required to· attend
meetmgs. (a) during the normal
working hours, if the m<eetings
have been convened at places out-·
side their normal places of work
or (b) outside the normal working
hours.
(iv) Journeys performed in cases of
emergency, when an officer on be-
ing suddenly taken ill or on meet-
tng with an accident, is removed
from his ofllce either to a hospital

or to his residence, The officer con-
cerned should place on record a
certificate indicating the circum-
stances necessitating such Jour-
neys. If he is not a Class I Officer,
• the •instance of the Minister, in the mte-
such a certificate should be coun-
tersigned by tl:ile Controlling Offi-
cer.
NOTE (2)-Staff cars ma·y be used by
members of the non-gazetted staff
.also for bonafide official purpDses
with the prior approval <Jf the
Controlling Officer.
9. Staff cars should not be used for offi-
cial journeys · outside headquarters for
which T.A. is admissible except on the
written sanction of the Secretary t•J the
Ministry.
(i) For the purpose of his rule, where
· a sta!f car is taken outside the
headquarters by . a Minister,
the Secretary's consent may be
presumed and no formal consent
need be issued or required. Where
Secretary himself takes the staff
car outside headquarters for offi-
cial journeys for which trave1ling
allowance is admissible, a note
signed by him to this e(Iect s!.wuld
be placed on record.
(ii) The Secretary may delegate this
power-
( a) in Delhi/New Delhi, to the Joi;ctt
Secretary incharge of Admhns-
tra1Jion; and
(b) outside Delhi, to the Head of the
organisation having a sta!'f car.
10. When cars are used for journeys on
official duty exceeding five miles from
Headquarters, no charges will be . made. for
their use and the officers Will be entitled
to D. A. which should be calculated under
S. R. 186A as amended.
11 In the case of journeys performed by
Priv~te Secretaries/Personal Assistants and
Gunmen of the Ministers/Members of
Planning Commission in staff cars from
their ·residence or the residence of their
Minister et.c. to the Railway Station or
Airport and back in order to receive or see
off the Minister etc., the journeys will be
treated as official only if they are under-
taken under the instrucflons of the Minis-
ter etc. and an entry to this effect is made
in the log book.
11-A. A journey .P<>rforrned in a staff
car by a member of the personal staff o.f
a Minister, from his residence to thE• resl-
<,ience. of the Minister and back, may be
treated as o·fficial, if it is undertaken at
the instance of the Minister in the !ate-
rests of public service. Similar other JOUr-
neys performed in a staff car bJ;' :'- mem-
ber of the personal staff of a Mm1ste~, at
rests of public service may also be treat·
eel as official.
In every such case, an entry should be
made in the log book by the Private S~cre­
tary concerned to the. effect that the JOUr-
ney was undertaken m the 1pterests . of
public service and was authonsecl by the
Minister.
III. Use of Sta.ff Cars by touring Offiers.
12. Touring offlcers under the adm inis-
trafive control of the various State Govern-
ments and Union Territories who come to
Delhi (or any other place where the Cen-
tral Government has a staff car) may be
allowed to its use for the limited purpose
of journeys from Airport(Rail.way Statwn
to residence, office etc. and V!Ce versa.
·NoTE-The term touring Officer occur-
ring in these rules denotes any
officer on tour.
[Ministry of Finance _O.M. No.
]f. 3(6)-E-II(A)/64, dated
29-10-1964.]
12-A. (i) Touring Otficers of the <?overn-
ment Commercial undertakings or of quasi-
Government/autonomous' organisations
which have entered into reciprocal arrange-
ment with the concerned Administrative
Ministries/Departments, of the Central Gov-
ernment may be allowed the use of Central
Government' Staff Cars belonging to their res-
pective administrative Mini~tries/Depart­
ments for journeys from Airport/.Railway
Station to residence, office and vtce-verBa
a!ncl for local journeys on official duty.
(ii) Touring Officers. of the Gov~rn­
ment Commerc1al U ndertak:ings
or of quasi-Government/autono-
mous organisations whiCh. have
not entered into such reciprocal
arrangement may, if they so de-
sire, be allowed the use of Cen-
tral Government Staff cars pro-
vided-
(a). the oliicer concerned is on ~our
in connection with some ass1gn..
rnent of the ofl1ce /Department
whose staff car he proposes to
use; and
(b) necessary payment is made by
\
him towards hire charges calcu-
j lated as for pon-duty journeys.
[Ministry of Finance O.M, No.
F. 3(6)-E. II(A) /64, elated
29-1()..1964.]
. 13. Touring Officers under the adminis-
trative control of the Central Government,
may also be allowed similar use of staff
cars, but the officers concerned should not
be allowed to draw the mileage allowance;
they should be required to give a certifi-
cate along with their T.A. bill, whether or
not the staff' car was usec] by them.
13-A The use of .staff cars for journeys
from residence /)O'ffice to the Airport /,Rail-
way Station and vice-versa by touring offi-
cers in lieu of mileage allowance should be
regarded as authorised
NorE-In the event of cliverti.ons from
the normal route of such authoris-
ed journeys, e.g. for picking np. or
dropping the officer's family, char-
ges for extra mileage involved are
recoverable from the officer con-
cerned under Rule 21 and 22 as .
br non-duty journeys.
14. Touring Officers o£ the Central
Government may be allowed at the halting
station the free use of staff cars for official
work withdn a radius of eight kilometers
or the municipal limits whichever is more
distant, subject to the condition that the
touring officers will not be entitled to ex-
change daily allowance for road mileage
even if the dlistance travelled exceeds 32
kilometers.
'· Na staff car would he exclusively plqcecl
;;tt the disposal of the touring officers who
would use it. occasionally. There too in
the vast majority of ca.ses such o·fficer
would travel With offlcers serving at the
Headquarters where the touring officer
uses the car.
15. The use of staff car may als.o be per-
mitted by touring offlcers of the Central
Oovernment f\t the halting stations for
journeys between places of halt/residence
and office within I)JUnicipal limits, provid-
ed that- .
{a) no increase in the number of staff
cars is allowed on this account;
(b) no staff car. is exclusively p.laced
at the disposal of the touring offi-
cers;
(c) all journeys are properly logged.
.NOTE-'J ourheys undertaken by a tour-
. .ing officer between his places of
245
halt/residence and office f(h non-
duty purp.oscs [e.g., for lunch/
dinner, other than offlcial lunch/•
dinner of the type mentioned in
Note (l)(i) below Rule 8], should
be treated as non-duty journeys
and charged. for in accordance
with Rule 21.
IV. Us.e of Staff Cars for non-duty purpo-
ses.
. 16. The staff ca•rs m11,y be permitted to
be used on non"cluty journe.ys to a limited
extent by Gazetted Officers (normally not
below the rank of a Deputy Secretary)
.provided official requirements are not in-
terfered with in any way.
17. The. following classes of journeys on
non-duty purposes are permissible-
( a)• occasional journeys performed by
officers from their residence to
office and vice-versa;
(b) urgent visits to hospitals.
18. The use of staff cars is not perrntsst-
ble for journeys to places of entertain-
ment, l?ub)iic amusements; parties and plea-
sure tnps etc.
19. The . DepaTtments of the , Central
Government may decide whether a parti-
cular journey should be treated as privat-e
or official.
20. Duty journeys shall have preference
over non-duty journeys.
21. A rate of Re. 0.50 paise per mile or
Re. 0.31 P!lise per kilometer for small cars
of not m~JTe than 18 horse-power by Royal
· Automoh1le Club (RAC) rating and a rate
of Re. 0. 70 paise per mile or Re. 0.44 paire
per kilomete·r for cars of more than 18
horse-power will be charged for the use of
the st»ff cars on non-duty journeys. Charges
at this rate would be recoverable for dis-
tances covered by a staff car from the time
it leaves office/ garage till it returns to
office/garage, · · .
[Ministry of Finance O.lVI. 'No. F. 3(8)
E, II(A) /63 dated 12-3-1964.]
NoTE-The charges recoverable will be for
complete miles or .kilometers, fractions Of a'
mile or kilometer being rounded off to the
next higher integer. The charges so calcu-
lated will be rounded off to the nearest
multiple of five paise.
22. Officers should not normally use staff
cars outside the norm;:\! hours of duty o(
the chauffeurs save on exceptional occa-
sions, e.g., when officers are requir.ed to be
dropped at their residences after attending
a meeting.

Detention charges at the rate of Re. 0.60
paise, per hour, will, however, be leviable
if a staff car is det::tined for a non:duty
purpose irrespective of the detention of the
staff car being within or outside the nor-
mal working hours of the staff cars. The
period of detention will be noted by the·
officer concerned in Col. 6 of the Log Book
and .detention charges will ·be recoverable
on the basis thereof. Fraction of an hour
wiU be charged on the basis of actual
period. The detention charges recovered wili
be indicated separately in Col. 8 of the
monthly summary (Annexure II) in addi-
tion to the charges recoverable on mileage
basis.
In all cases of use of staff cars and their
detention for ndn-duty purposes during
periods when it gives rise to the claim of
overtime allowance the actual amount pay'
able as overtime allowance to the chauffeurs
shall be recovered from the Officer [Minis..
ter using the staff car in addition to the
flat rate prescribed in rule 21 above the
detention charges prescribed under this rule.
[Ministry of .Finance O.M. No. F. 3(6)-
E. II(A) /64, dated 29-10-1964.]
· 23. An officer, proceeding on tour in a
staff car with the approval of the authority
specified in Rule 9, shall not take his family
members with him unless permitted to do
so in exoeptional cases by an officer not
below the rank of Joint Secretary /Head of
the Department. 'In such cases, the officer
concerned shall pay for the use of the staff
car at the rates pr.escribed in Rules 21 and
22 as amended from time to time.
[Ministry of Finance Memo. No. F.
3(14)-E. II(A) /69 dated 5th March,
1969.]
23-A. Deletec;l.
23-B. Staff cars should not be aUowed to
be used by officers on leave.
V. Pay and allowances of staff car drivers
24. The ·chauffeurs of staff ca1;s will be
treated as members of the regular establish-
ment belonging to General Central Services
' Class III and will be employ.ed on a sca,le of
pay of Rs. 110~3-131-4-139. They will be
entitled to dearness and other allowances, at
the usual rates.
. NOTE-The scale of pay of the posts 'of
stadl' car drivers in the, Se•cretariat Offices
of ·Ministries/Departments etc. will be
Rs. 110-3-131-4-155--EB-175-5-180.
25. The normal ·war king hours of the
~hauffeurs will be frorn 9,30 ;;t,m. to 6.30 p.m.
2-46
with a lunch hreak of haH-an-hour
1.30 p.m. to 2 p. m
NoTE--The- Controlling Officer may, how-
ever, so prescribe the working hours of the
chauffeurs according to administrative con-
venience and .requirements that the total
number of hours of effectiv-e duty does not
, exceed 8} hours per day.
26. Overtime allowance will be admiss,i-
ble to the chauffeurs at the following rates
on a certificate from the controlling officer
that it has been earned:-
Emolmnm1t.r,
Rs. 50 an(l abov0 but below Rf!, 100
R·s. 100 and above but bolow Rs. 150
Rs. 150 fl.,llc1Etbove but below Rs. 200
Rs. 200 and above but below Rs. 250
lts. 250 and above hut below Rs. 300
R5. 300 and abqve but beJow Its. 350
Rs. :1:50 <'l.l~d above but, below Rs.' 400
H.s, 400 and a.bove
NoTE 1-'Emoluments' mean pay as de-
fined in Fundamental Rules 9(21) (a) and
all allowances excluding house rent allow-
ance, conveyance•/horse allowance, travel-
ling daily allowance, permanent travelling
allowance and clothing uniform a1lowance,
NoTE 2-'Prescr.ibed hours of work' mean
hours of work as laid down in Rule 25.
NoTE 3-When overtime allowance is paid
to a chauffeur for overtime work pe·rformed
by him, he shall not be entitled to :eceive
any othe·r remuneration (whether m the
form of conveyance charges or compensa-
tory leave or otherwise) in respect of such
overtime work.
Provided that. where a chauffeur hiis been
recalled from his residence to peorform over-
time work, the Controlling Officer . may
allow conveyance charges to him in addi-
tion to the overtime ~drnissible to him.
247
from NoTE: 1-,--(i) The first one hour oJ overtime
work on a working day shall be free only
where the chauffeur pedorms overtime
;,,
work imroedintdy prior to 0 r in continua-
i
tion of the prescribed hours of work. Such
a deduction o£ one hour shall not be made
when a chauffeur is recalled from his resi-
dence to perform overtime work and there
is _a gap between the overtime duty per-
formed and the prescribed hours of work.
(ii) The total duration of overtime work
rendered in one or more spells during a
day shall be first computed and then a de-
duction of one hour in terms of (i) abov.e•
Overti1\1e allowance
per hour made to arrive at the duration of overtime
r ---~A-~----- -.... work put in on that day for which overtime
Upto. the Theroa.ft(:lr allowance will be admissible. · The deduc-
firs-t one tion is not to be made from each spell of
hom in
excess of overtime duty performed during the day ..
tho pros-
cribed A few examples are given below to illus-
hours of
\VOrk
trate how overtime allowance on a working
day is to be calculated·-- · to the next higher multiple of five paise and
Rs. Example 1-(i) Overtime duty performed
Nil 0·40 prior to the prescribed hours, from 8 A.M.
to 9 A.M. = 1 hour.
Nil 0·65
(ii~ Overtime duty, performed to conti-
Ni1 o'o&
nuation of the prescribed hours from
Nil 1·25 '7 P.M. to 9.45 P.M.=2 hours & 45 rots.
.Nil 1·55 (iii) Total overtime d\lty (i) '+ (ii) above
Nil 1•RQ "" 3 hours & 45 mts.
Nil 2·05 (iv) Deduct one hour from the total.
Thus, overtime allowance for 2 hours and
Nil 2·35
45 minutes. may be paid.
Example 2-(i) Overtime duty performed
in the, morning from 6 A.M. to 8 A.M. = 2
hours.
(li) Over·time duty performed in the even-
ing fmm 10 P.M. to 11 P.M. = 1 hour.
(iii) Total overtime duty performed on re-
call from residence as indicated in (i)_ and
(,ii) above ·wm be 3 hours for which over-
time allowance may be paid.
E:vample 3-(i) Overtime duty performed
prior to the pres1cribed hollJS, from 7.15
A.M. to 9 A.M. = 1 hour & 45 rots. .·
(ii) Overtime duty performed after recall
from residence 9.30 P.M. to 11.30 P.M. = 2 ·
hours.
(iii) Total over·time duty pe>rfcirmed prior
to/in continuation. of prescribed hours as
indicated in (i) an<;\ (ii) above = 3 hours &
4fl mt~, ·· · ·
(iv) Deduct one hom from. (~) >~hove. Thus,
overtime allowance for 2 hours and 45
minutc.s may be paid.
NoTE 5-For the purpose of sub-i!'Ule (a)
overtime ·work in exceSs! of one hour up to
half an hour may be reckoned as half an.
hour and thereafter every period up · to
half an hour may be . reckoned as ha:If an
hour, e.g. a chauffeur working for 2 hours
and 10 minutes in excess of one hour be-
yoJ1d the• prescribed hours of work will get
overtime allowance for 2k hours.
NoTE 6-For the purpose of sub-rule (b)
also, tho periods shall be reckoned in half
hours, e.g. a chauffeur working for two
hours and ten minutes will get overtime
allowance for 2;\ hours.
NoTE 7-The overtime allowance pay1able
to a chauffeur shall be calculated to the
nearest multiple• of five paise, the fractions
of three paise and more being rounded off'
fractions below three paose bei'ng ignored.
NoTE 8--A. chauffeur wh,; is outside his
headquarterS{ and is entitled to draw daily
allowance, will not be eligible ~or any. over-
time allowance. in addition, if he is re•
quired to work overtime. However the time
spent by him on drivilng duty from head-
quarters station to the outstation and from
outsta.fion to headquarters milJy be reckoned
for purpose• of computing his entitlement
to overtime allowance for 1ihe1 day of depa<r-
ture· and the da v- of arrival, respe>ctively. In
addition he would be entitled to draw daily
allowance also for these day5 as admissible
to him under the rules.
Example-A chauffeur having headquar-
ters at Delhi is required, after putting in
duty from 9.00 A.M. to 4.00 P.M. (with
lunch break of half an ·hour) to drive the
staff car to Agra from 4.30 P.M. to 9 P.M.
The overtime' work performed by him on
that day will work out. to 1/2 hour from
9.00 A.M. to 9.30 A.M. plus H hours from
7.30 P.M. to 9.00 P.M. i.e. 2 hours. He will
not drarw any overtime allowance for ovelr-
time du ty1, if any, rendered by him at Agra.
For this, he wil1 get only daily allowance.
NmE 9--The overtime allowance payable
to a chauffeur in respect of the working
days in a molnth and the firs~ three of the
Sundays/Holidays on which he performs
overtime duty will be limited to fifty per
ce'nt of his monthly emo~uments. The over-
time aHowan.ce in respect of overtime work
performed on Sundays/Holidays. subsequent
to the first three of such day wili not be
included in .the amount which is whject to
the fifty per cent limit.
 248
Example-A chauffeur performed over-
t1me duty during February<, 1964 on three>
sundays: viz., on the ~~d, 16th, 23rd and
two holidays, viz., the 15th and 28~h. He
will drq.w overtime allow&nce for the
month including that earned for the 2nd.
15th and 16th restricted to. 50: per cent. of
his emoluments and, in addttwn, ove<rtlme
allowancE! earned by him for the 23rd and
28th.
27. No overtime allowance is admissible i·f
the drivers are required to be . on duty
during lunch interval as their duties are m-
termittent. This applies' to all days including
Sundays and other holida:y<s.
28. In cases where the chauffeur is de-
tained for duty at odd hours and has hard-
ly any time left to r~joih duty in time after.
going home and fimshmg h1s1 meals, .the
driver may be granted the. norma~ ov~rhme
allowance, if the intervenmg penod Ill less
than H hours.
29. N 0 special' allowance :is admi~sible to
chauffeur for cleaning and washmg staff
cars, as such services form a normal part of
their . duties.
30. No cle,aners should be separately ap-
pointed for keeping tb.e staff cars clean and
washed.
VI. Log' Boolc.
31: Log books shall be. m~intained i'n t~~
prescribed form standard1sed under S
Series (S-263) and may be had frolll: the
Government of India. Forms Stores dnect,
32. Entries in log books should, be ma~e'
in ink or copytng vencil but preferabl}". m
ink.
33. Officers using staff cars shou~d
note in the log book in their own handwrit-
ing the mileage ·at the start and ~t the com-
pletion of the'r trips !lft~r venf:yfug the
milometer and glVe suffic1ent particulars .to
indicate that the journeys were on offic1aJ
business.
34 In the cas1e of officers of the rank of
Joint Secretary and above the e)'ltries in
the log book may be . 1p.ade and signed ~y
their Private Secretaries/Personal AsslS-
, tants on behalf of officers. The office~s will,
howeve<r, be responsible for t~e certLfioa,tes
regarding the purpose of the 'Journeys, per-
formed which will be noted by the Private
Secretari~s/Persona'l Assistants in consulta-
tion with them.
35. Deleted..
36. Deleted.
37. It may be left to the discretion of the
Minister to describe any particular journey
performed by him as 'Official' or 'Privat.e'.
The private Secretaries and Personal As>SlS-
tants may, where they deem ne~essary, C?n·
sult the Minister conce~ned before makmg
entries in the log book.
38. Where it will not be in the public iti-
terest to give full details of ·the journeys in
the log books the insertion of the wo,rd
'Secret' in th~ appropriate columns of the
log book would suffice. In order howerver,
to ensure tha,t there is no misuse of Gov-
ernment vehicles in the guise of 'Secret'
duties a separate log book ;;n the same• form
may be maintained for journeys of a secret
nature. The secret log book should, how-
ever, remain in the custody of an officer not
below the rank of Under Secretary, and
need not made available for check by audit.
On the basos of details in the secret log book,
correspondinp: entries in the original log
book should be countersigned by an officer
of the rank of Deputy Secretar~' in token
of the fact that the journey was of a secret
nature and was performed for officia'l pur-
pose. Itt case the, counte1rsign:ing authority
is not satisfied that the journey was per-
formed for official purpose he should en-
dorse a rema<rk to the effect "Non-Duty"
whereupon . the1 Officer by whom the staff
ca•r was used should be billed treating the
journey as having been performed for a
private purpoS"e.
39. A Senior Officer prelfembly of the rank
of Joint Secretary in each Ministry should
scrutinise the log book once a month to en-
sure that there is no mis<use and that all
officers who, used the staff Ca•rs have made
the ne1cessary entries. A certificate to . this
E!fl'ect should be recorded in the log book by
the officer so authorised. · Fmance would be neces.sar:y~ in aJl cases for
40. The log book in res~pect of each staff
.car should be closed at the end of the month
and a, summary prepared in the log book
showing details of duty and non-duty jour-
neys performed during the month as in pro-
forma enclosed ('Annexure II).
40-A. The log books may be preserved for
a period of five years reckoned from the
date of the last entry in them or one year
after their examination. in Local Audit
whichever is earHer, _orovided, however~
that no log book becoming du0 for destrucc.
tion aft~r the stinulated period, should be
destroyed until the settlement of all audit
objections relating to anv entry· ther~'n-
249
VII. Service and Repairs,,
41. The Ministry of Transpo-rt and Com-
munication (Department of Transport)
would be the co-ord:\nahng agency for cen-
tralised arrangements for: servicing and re•
pmrs of ears at. -the Civil Aviation Depad-
ment Workshop and that Ministry would
pay• the bills for servicing and repairs sub-
mitted by the WorkshoQ from its own funds.
VIII. Miscellaneous.
42. ~ltaff cars should carry promine'lltly
plate m front and at the dear indicative of
the fact tha•t they are staff cars of a speci-
fied Ministry or Department.
~3. (i) The purchase of the staff car will
be made. through the D.G.S. & D. only with
the prevwus consent of the Finance Minis-
try vide item 12 of Annexure to Schedule V
of the Delegation of Financial Powers
Rules, 1958. Wher-e, however, it is desired
to purchase a ca•r outside the approved
manufacturing programme, the concurrence
of the• Ministry! of Transpor.t and Communi-
cations (Departme'Ilt of Transport) will also
be necessary,
(ii) T?e rep!]acement of the staff car (;in-
cluded m. the Ce.ntral Pool of Servicing and
Repa1rs) m Delhi/New Delhi, will be consi-
dered after a certificate has been obtained
from the ElectricSJl and Mechanical Officer
Civil Aviation Department Workshop'
through the Ministry of Transport & Com~
munications ('Department of Transport), to
the effect that the car is< not fit for any fur-
ther economic use. ~n respect of staff cars
not included in the Central Poo1 of Servic-
. iJ_Ig and Repairs and those a•t places out-
Side Delhi and New Delhi, a similar· certi..
fi~ate from a similar technical authority
w;ll be necessa_ry and such an authority
wlll be determmed on the merits. of each
c~s•e. The concurrence of the Minis.try of
replaceme'llt of the Staff cars,
(iii) Old and unservice~able staff cars will
be disposed of to the best advantage of Gov-
ernment i!n accordance with the provig,oons
of the General Financial Rules. or any other
releva?-t rules>, for the time being in force,
or whiCh may be brought into force.
(iv) Any other policy matter regarding
the purcha:;e o~. staff cars not covered by
s.ub-rules (1)-(m) above will be referred
to !he• Ministrv of Transport and Communi-
cab?ns (Departme'llt of Trans.Port) for their
advlCe.
44. In so far as the staff cars of the Ad-
ministrations> of the Union Terrttories are
concerned, the foregoing rules shall apply
with the following modifications-
Ci) In rule I, for the words "Under
Secretary!', the words "Under/,
Assistant Secretary to .the Adminis-
tration" shaH be su>bstituted.
(ii) In note (1) (,i) below rule 8 for the
· wor d8 "S ecreta,ry I Jodnt Secretary
,
l'll the AdmtniS<trative Ministry" the
words "Chief Secretary to the, Ad-
ministration" shall be substituted.
(iii) In rule 9- ·
(a) in sub-rule Cl) for the words "Sec-
retary to the Ministrvl' "Secre-
tary's consent" and "S8cretary" the
the words "Chieij' Secretary to -the
Administrartion" ''Chief ·- Secre-
tary's consent" and "Chief Secre-
tary" shall respectively be substi-
tuted and after the words "Minis-
ter" the words "or the Adminis-
trator of the Union Territory"
shaH be added.
Gb) for sub-rule (ii) .the following
shall be substituted,---
"('iii) Subje?t to such conditions. &s he
may Impose, the Chief Secretary
may delegate' his powers, under
su>b--rule .<i~ to .an:y, Secretary to
the Adm1mstmtwn or, in re~,pect
o~ a .staff car allotted to an Orga-
msatwn located outside the head-
quarters of the Administration, to
the head of such organisaUon" .
(iv) In rule 11, for the words "Members
of the Planning Commission" the
words . "JI!Cembers . of the Planning
CommissiOn/ Admmistrator of the
Union Territory" shall be subS<titut-
ed.
(v) In rule 15, for the words "within
n;unicipal limits" .the words "if the
dLStanceo . between the, two points
does not exceed five miles" ma.y be
substituted.
(vi) In rule 16, fo.r the words. "a Deputw
Secretary" the words "a Secre1tary
to the Administration" shall b'e
substituted.
(vii) Deleted.
(viii) In rule 24, for the words "on a
scale of pay of Rs. 110-3-131-4-
139" the words. "on a scale of pay
prescribed for such uos•ts. under the
Administration by tli.e Central Gov-
ernment or by the Adm~ni.strator
of the Union Territory in exercise
of · the powers delegated to him"
shall be suil;>stitutec;!, ·
 250
will be necessary and such an
(ix) In rule 38, for the words "an offtcer authority will be determined on the
not. below t.bc rank of' an under Sec- meri:ts o£ each case" the words ANNExURE 1
retary" the words "the Controlling "shall be obtained from the Chief
Oliicer" shall be substituted. PETRO~ ACCOUNT
Technical Officer of the Government
(x) ln rule 39, for the words "A senior Transport Undertaking in the Terri· (See Rule 31 Log Book)
officer prefenihly of the rank of tory or, in the absence of such an
Joint Secretary in each Ministry"
the words "The Secretary to the
officer from the Chief Engineering Mi11.i.strji J.De pa.i·tm en t, ' ....... , ......... ....... , ... .... ..
' " Da.te Milom.ctor. 1 .Kilo~ Pohrol Initials of
Officer of the Administration" shall moL~r t•eading dTawn Offi.c01
Admin'stration in the Department be substituted.
(TAh•os) I/C of
conceocned or the Head of Depart- Sbaf( Oar No.,., ..... ,,.,, ..... ,, ...... ,, Car
ment" shall be substituted. · Provided tha1t modi!fication Nos. (1v), (xi)
and (xiii) shall not apply\ in relat~on to staff
(,xi) For rule 41 the following shall be
substi<tuted:-
cars of the Delhi Administration. Date 'fime
. II 1 omo t er 1
M'l
Kilometer
MHes/
Period of
Name and
Explanation-In so far as the Staff Cars .From-.-~-~ rea d"mg Kilometers detentionin Designat.ion
41. The procedure for servicing and re• of the Andaman and Nicobar Islands Admi- covered in(lluded of officer
pairs of staff cars shall be such as may be cols. 2 and 3 using staff oar
nistration are concerned the powers dele- , _(for non-du~y
prescribed by the Administrator of Union gated to the Chief Secre>tary to the Admi-
Te1rritory from time to time;
Provided that where the Administration
has a workshop attached to any Government
Transport Undertaking. such work shall not
nistration of a Union Territory may be
exercised by the Chief !Commissioner, Anda"
man and Nicobar Islands.
=':: :-~ . "_~ ::.__·:::-.-:~.:-~~ . ""'""~~·· ~- :-·::~::
N.B.-The expression "Minister" used i!n
be• entrusted b'i any agency other than the these Rules includes Minister~ of aU ranks
workshop excep-t ·under the1 orders of the Deputy· Ministers and Parliamentary Sec~
Cht-ef Secretary to the Administration". retaries·. If any of the p-rovisions of these
(xii) In rule 42, for the words "Ministry Rules, in so fa~ as thev1 relate to Ministerrs
or Department" the words nDepart..., and Deputy Ministers, are repugnant to any
ment of ~he Administration" shall of the corresponding provisions of the Minis•
be substituted. ters' (Allowances, Medical Treatment and
.(xiii) In clause (ii) of rule 43, for the other . Privileges) Rules, 1957, the latter pro·
words. "from a similar authority visions will alone be applica);>le,

Places visited yurpose of Sigm~ture of < No. of hour.'l:i after I Initials of

JOUrney, il' officer using normal duty hourS officer I/0
official. oar 1 his or on Sundays anJ of vehicle,
full doi;<dls, romal'ks, if closed holidays hi~ remarks,
u.ny. if any.

---··-·-··· ·-· --· ·--------

8 9 10
-~-·----- ·--·------···.. ·~~~- --------..-
.. 11
---~---

___ .
)2
-----··--·-
I
I
II
I
I

....
251

Summary of Log Book for the month
No. of staff car
Serial
No;
Amount duo for non-dnty
joumoy& including d~~ut.ion
charges and overtmt~
allowanco, if any
_ _ c _ _.,..___ _ , _ _ _ _[ - - - - - - - : - · · - - - - -
s___----1'.-- ________ !!____
---Jt-s, ____
lteading of Mi.Icmoto.r:llGlometct•
---,--------
ANNEX\TJ'\1~ I1 Ai'PEND'lX
·:{i_
(See Rule 40)' ('Refeorred to in para 6.59)
of ......... ,............ .. :RULES TO SAFEGUARD AGAINST ACCIDENTS ON C.W. & P.C. RAILWAY
Miles/Kilometers oov'ct·od for
'fime spent on non-duty
journeys
.'LINES
(1) Supervision of Shunting of Vehicles
Total.
--------- -~- (,a) All shunting of vehicles• must be done
Duty 1\0JHluty Within OutsidO nqriD.al
under the personal supervision of the guard,
.normal duty duty hOurs ot'
on S~ndays and or if there is no guard available the super-
hours
cloJled holida:ys visor-in-charge, or any person deputed by
him in writing on each occasion such as the
shuntiillg jamadar, pointsman or any otheor
responsible person who will be termed the
shunting supervisor. Before commencing
shunting, the shunting supervtsor must ob-
tain the instructions gf the station mas<ter
on duty<, or where• there is no statilon mas-
ter, a person appointed by the Sub-Divi-
sional Officer to perform the duties of a sta-
tion master f9r a particular ,station. The
shunting supervisor is< also responsible, for
taking every precaution to safeguard coolies
working (if any) during shunting. He is
Total quanti!;y of petrol further responsible-
Debails of hills a11rl P~:n·tioulnrs of credit to .
Government accotmt consumed (litTes) (!) that the correct vehicle is attach-
amounts i·eaJised (by cash/
chcqtl.Uj - · {dhallt~n No. and date) ed or detached;
I (ii) for accompanying that part of the
~-----W-- ----1----- -ll ___ --·-
train which is being shunted and
giving the necessary signal; and
(iii) for the correct setting or all points
-- - ------:--·--c· --~-----~-------- over which shunting is done. ·
(b) In addition to the above, at a key
siding station, where shunting has to be
performed, the shunl·ing supervisor will-
(i) on arrival stop his train clear of the
fouling mark and before detaching
the engine, put the brake, and
hand-brakes hard on, and if neces-
sary, sprag the wheels of the vehi-
cles;
(ii) see 'that the indicator and points
Avern.ge :M.~los_'I(ilometors Rom.arks are reset to their normal position
per litre (Cols. 5-11) after shunting is completed and be-
'fore he leaves the station;
'
On last d~y ~ \~~ (iii) take the station master's siding key
to the station master of the next
block station and take his signa-
ture in the guard's journal.
When vehicles have to be shunted, the
person conducting the shunting must warn
workers by blowing a whistle at least twice
and by audibly announcing the fact that the
vehicles are to be shunted. The movement:
is not to commence till the track is cleared
of the workers.
253
-~- '
6.7
(2) Responsibility, for Warning Staff and
. for the Performance of Careful Shunting
·;n and out of Goods and Other Sidings
where Loading is in Progress
The shunting supervisor will be held res-
ponsible for warning all ~rsons engaged
in loading or unloading vehicles or other
operations on or near the line, before he
commences shunting with the:se vehicles.
No hand shunting or loose shunting con-
nected with these vehicles which are being
dealt with, or which will foul the lines on
which such work is going on, may be done
until pe•rmission has been obtained from the
station master.
(3) End Flaps of Low-sided Trucks when
Shunting
SpeCial care is required in cou,pling and
uncoupling trucks which have their end
flaps doors down. Such trucks when empty
or not loaded with loads which require the
flaps to be down, must have the flaps fas-
tened up. Shunting must not be performed
unti'l this is done. If the trucks are so load-
<i'd as to necess.itate the fi'IPR being down,
shunting coolies must not be allowed to get
between two trucks until the buffers are
pressed together, and must be warned not
to raise their heads between the end flaps.
Shunting coolies must be warned of this
danger before they are allowed to work.
(4) Hand Shunting of Vehidles
When it is necessary to hand shunt any
vehicles the shunting supervisor must
supervise the work. Coolies and others
must not be allowed to hand shunt the vehi-
cles, by pushing them at. the buffer. They
must either push vehicles from between
the buffers or at> the side Of vehic1es out-
side the rails. Contractors' and traders'
coolies must· not be allowed to move vehi-
cles at stations· except under the orders
and p~rsonal su,pervision of the shunting
supervisor.
(5) Railway Servants and Others Tal~ing
Shetter under Vehicles
No one should be allowed to sit or lie
under vehicles,

(6) Shunting Staff not to Stand on Tie-1·ods,
Axle-boxes, Buffers of Vehicle,s or of En-
gine
The shunting supervisor must not allo>v
anyone to ride on tie-rods, axle-boxes,
buffers of vehicles or engines.
(7) Precaution when Coupling or Uncoupl-
ing Vehicle~
(a) When vehicles are coupled or un-
coupled during shunting operations (other
than humn shunting) the vehicles are not
to be moved until the coupling coolie has
got c'lear of the vehicles.
(b) N'o one must get in between a vehi-
cle and the front of an engine fitted with
a cow··catcher for the purpose of coupling
up, until the engine has come to a stand.
(8) Couplings · Hanging during Shunting
Opemtions
Couplings must not be allowed to hang
during shunting operations. These must be
hooked on to the bracket provided for the
purpose.
(9) Passing Between Buffers
It is necessary to pass between two vehi-
cles with their buffers within two yards of
each other, the staff must go under the
buffers and not between.
(10) Working of Trains at Nights
N'o train is allowed to load or unload at
night except in cases of emergency' and un-
der 'special orders of the Supervisor-in-
charge, who should take' all necessary pre-
cautions..
(11) Precautions to be ·taken by Guards of
Trains
Guards of trains must remain in charge
of their trains so long as coolies are in the
trucks or any shunting is, to be done. They
must be specially careful that all the coolies
ar<' seated on the floor of the trucks, while
shunting is being carried on. The guard is
responsible'that no ·coolies takes rest or shel-
ter beneath wagons or close alongside the
truck, and must insist on the d.river sound-
ing his whistle before moving his engine.
Before a train is moved, the driver must give
two clear whistles at an interval of half a
minute as a warning to the coolies that the
train is about to move. Before this the guard
must have walked along the whole length
of the .train from his van to the engine to
satisfy himself that there. are no people
sheltering beneath the vehicles. This ap-
plies to all cases' where the train has been
for more than an hour in the siding.
~-,
(12) Guards of Tiains Res~onsible for De-
taching Unfit Vehicles from Tratns
The guard-in,charge is responsible for
seeing that vehicles, which have not correct
door fittings and are dangerous for the car-
riage of coolies, do not run on rails, and
that they are duly cut off for repaks. As
an added precaution the supervisor-m,
charge should inspect all vehicles in use at
least once a month and see that their de-
fects, are removed.
(D), ReguiaVcon Speed of. Shunting Opem-
tions
The regulation speed of shunting opera-
tions (other than hump shunting) is 8 miles
an hour, which must not be exc<.>eded. Staff
conducting shunting operations must exer"
cise caution and exhibit signals for the
shunter or driver to red]lce speed when
pushing or approaching vehicles.
(14) Responsibility of Guard or Shunting
· Supervisor fo7' Shunting of Complete
Tmins in the Station Yard
Whenever ·a complete train of any des-
cription is to be shunted from one line to
another, or placed in, or taken out from a
siding, such as in the process of crossing or
giving precedence to another train, the
guard or shunting Supervisor-in-charge of
the train wi:ll supervise the shunt and will
be responsible-
(a) that points and crossings are cor-
rectly set for the shunt;
(b) for exhibiting the necessary signals
to the driver performing the shun-
ting; and
(c) for seeing, on completion of the
shunt, that the crossings are clear.
(15) Securing of Vehicles in Sidings
Vehicles standing on sidings must be
coupled together, and have their brakes
well pressed down and fastened, the vehi-
cles at each end being also spragged.
(16) Motor trolly and 'locomotives should
in no case be run in opposite directions on
the same line. If it is necessary to run the
trolly at the same time as the engine in the
same direction the trolly should in all cases
follow the train.
(17) A push trolly nearing a locomotive
from the opposite direction should be re-
moved from ·the line at least 2,000 feet
ahead of the locomotive.
At night time a push trolly preceding a
locomotive should show a red light to the
loco .. driver, so long as it is on the track, and
when it has b<.>en removed the light should
255
be turned green to show the loco-driver
that the line is clear.
(18) N'o unauthorised push or motor ttolly
should b<l allowed to make use of the
track without a proper permit.
(19) During night run1ning lDcomotives,
push trollies and motor trollies should have
"clear" front lights and "red" tail lights.
RJules for the use of C.W. and P.C. Railways
(1) Central Water and Power Commis-
sion railways are bui:lt and maintained to
carry materials and when necessary con-
tractors and their 1abour and ,govemment
cmJ?loyees .(whether on duty or .otherWiser),
their fam1hes and servants between the
nearest open line rail way station, and a
Canal Hcadworks or Dam site. They are not
open to public booking and the· carriage
over them of pnvate passengers or goods
is strictly prohibited. The use of govern-
ment trollies by private persons at their own
risk is, however, permissible an,d the follow-
ing inclusive rates have been fixed for the
purposes:~
(i) Motor tro!!ies-
Re. 0.'75 per mile for a whole trolly
when specially requisitioned.
Re. 0.25 per mile per seat in, case of
a regular\ service.
(ii) Push trollies-
Re. 0.37 per mile for a whole trorly
when specially requisitioned:
Re. 0.12 per mile per seat in case of
a regular service.
'
(2) Central Water and Power Commis-
sion employees an,d their families and ser-
vants are entitled to the free use of Central
Water and Power Commission Railways
and government trollies, when accommoda-
tion is available, the Divisional Officer
bein,g responsible to see that the concessioL
is not abused.· This applies equally to such
employees of other departments of govern-
ment, their families and servants stationed
at Headworks, or Dam sites as aTe mainly
employed there in the interest of the Cen-
tral Water and Power Commission provid-
ed that in all these cases the grant of con- .
ces.sion involves no additional expenditurE'
to government.
Also when n,o additional expenditure is
incurred by government, consignment of
household goods and personal effects may
be carried over Central Water and Power
Commission Railways l'ree of charge by
the govern,ment employees stationed at
Headworks or Dam sites, their families and
servants on occasions other t,han transfer.
Should, however, a wagon be specially
needed for transfer of such goods then the
norma~ rates provided in the 'appended
Schedule should be charged.
(3) Contractors employed at Headworks
and Dam. sites, thek families and servants
~.re permitted to trav~l by Central Water
and. Power Commisswn Railways and to
carry, at the:r own risk, stores, including
. ~arnkp eqmppage, provision, labour and
on eys. etc., at rates specified i:n the
appended Schedules A, B and C
Schedule of Charges for C. W. & p C R '!-
ways · · at
Schedule, A-Passengers and goods b
,trucks m small quantities (on train male~
mg JOUrney on Government husiness)
1. Central Water and Power Commission
employee~ .whether on duty or otherwise,
then' f~mihes and servants-May be con-
veyed free of charge.
2. Private individuals-Prohibited.
3. Contractors and their labour and de-
pendants. · .
4. Contractors' amma
· 1s.
5. Contractors' goods.
Schedule B-~Truck loads (goods or passen-
gers or ammals) on train making journey
on Govm·nment business '
1. C.W.&P.C. employees, whethe; on duty
or othE~':YISe, their families and servants-
~ormll _,'ate as per manufacture estimates
0 tr.ai ways plus 50 per cent to cover depre-
Cia ·wn etc.
2. Private individuals-Prohibited.
3. Contractors employed on Government
~ark-When an entire truck is hauled by
C.W. & P.C. locomotive with other Govern··
ment trucks in a rake :
(a) Loaded-
Foreign trucks.
C.W. & P.C. trucks
(b) Emptyc--
Foreign trucks.
C.W. & P.C. trucks.
Schedule C:__T;ain loads (specially turned
out for JOurney)
L For contractors only--(a) Haulage
Normal rate. as per manufacture 'esti-
mates of rallway plus 50
cover depreciation. per cent to
(b) Hire of C.W. & p C
brakevans. · · tmcks and

APPENDIX
(Referred to in para 6.60)
ACCIDENTS AND THEIR PREVENTION
Gelierat
· L The importance of taking every re.,son"
able precaution to prevent accidents not only
to the persons as employed on works but
also to the works themselves is perhaps
not sufficiently realised by officers and the
staff employed thereon-
(a) Sometimes an accident to a canal
work may not cause loss of life or
injury to a person yet it may cause
serious damage and in some cases
complete failure o.f a large area of
irrigated crop.
(b) A serious accident to a dam, head-
works or pertinent work may neces-
sitate the closure of or the reduction
of the supply_ in a canal or to a
power house at a time when the de-
mand for water for irrigation or
electricity is very keen, so every
possible care is to be taken to pre-
vent, acduents.
2. Every Divisional Officer is required to
report immediately by telegram direct to the
Chief Engineer and also to the Superintend-
ing Engineer/Project Officer any serious
accident or unusual occurrence resulting in
serious injury or death of any person or da-
mage. to any work, road or building borne on
the books oj' the project or to any historical
or archaeological monument whether in
charge of the Commission or not or crop
connected with his Division, The telegram
should be confirmed by a letter stating the
action taken by the Divisional Officer. Divi-
sional Officers and other subordinates in
charge of the works should furnish immediate
information to the officer in charge of the
· nearest police station in case of every ser-
ious accident or death on tbe spot. Tn tbe
latter case, they should not a11ow the body
to be removed till permitted to do so by
Police.
Procedure for Reporting Accidents
3. In order to safeguard the interests of
Government ahd its employees, it is of the
utmost importance that the following pro-
cedure is followed in the event of an accl.-
dent involving Government employees and
particularly those which result in injuries to
workinen which are likely to result in a
256
6.8
claim for compensation under the Work-
men's Compensation Act.
\a) The injured person or persons should
be given first-aid at site and subse-
quently sent to the nearest dispen-
sary for further treatment, if ·consi-
dered necessary.
(b) In the event of death or where the
injury is .of such a nature that the
workmen will be unable to return
to work within 48 hours, the followc
ing reports should be submitted:-
(i) To the District Magistrate or to
the Sub-Divisional Magistrate if
the District Magistrate so directs.
(ii) To the Chief Inspector of Fac-
tories.
Both the above reports should be
issued within four hours of the
occurr,ence.
(iii) To the Commissioner appointed
under the .Workmen's Compensa-
tion (,Amendment) Act, 1933 by
registered post within 12 hours of
the occurrence.
(iv) To the Superintending Engineer I
Project Officer concerned through
the normal channel within 24
hours of the occurrence.
(v) In the event of death, to the officer
in charge of the police station for
the area in which the accident
took place.
(c) The submission of above reports
should be regarded as the initial ac-
tion to be taken and it should be sup-
plemented later where necessary by
a report on an enquiry held in ac-
cordance with the instructions given
below. These initial reports should
give, in addition to the name or
names of workmen injured and the.
extent of injuries sustained, brief
details as to how the accident occur-
red and whether the injured person
or persons were engaged on their
legitimate duties at the time of the
occurrence.
Enquiries into Serious Accidents
4. In tbe case of an accident resulting in
death .or seri?us injury which is likely to
result m a cla1m for compensation under the
Act, an oliicial enquiry should be held with-
in 24 hours of the occurrepce by an officer
not below the rank of a Sub-Divisional Of!i-
cer or. in cases. where tbis is impossible by
tlie senwr offic1al on the spot.
The object of such an enquiry which
sho~ld preferably be held on the site of the
accident, should be to ascertain the reasons
for the accident and in particular, to bring
out facts to show whether the accident was
due to negligence on the part of tbe i11jured
person or persons i.e., whether the person or
persons were under the influence of drink
or drugs or has/have wilfully disobeyed any
rule framed for the safety of the workmen
or .had disr.egarded or removed any guard or
safety dev1ce whiCh had been provided for
the safety of workmen.
To this end, the statements of all witnesses
should be brought on record. A sketch of the
site of the· accident will also be found use-
ful in many cases.
. A report on the enquiry should normally
?e subm1tted to the Chief Engineer /Pro-
Ject Officer /Superintending Engineer
through the usual channels within 48 hours
of !he occurrence together with recommen-
datwns by the Executive Engineer and the
Superintending Engineer /Project Of!icer
concerned as to whether a claim for com-
pensation, if preferred, should be accepted.
The Chief Engineer /Superintending Engi-
neer /Project Officer after examining the re-
port and recommendations thereon will re-
cord his orders as to the acceptance or rejec-
tion oi a claim if preferred and return the
report to the Divisional Office where it
should be safely recorded until required for
dealing with a claim.
A certificate on the proper form should
also be obtained from the Civil Surgeon of
the District concerned certifying the extent
of the injuries sustained by the individual
and this report should then be Tecorded in
the. Divisional Office for reference purposes
if and when a claim is preferred. The Civil
SUl'geon's certificate should state clearly
whether the disablement is permanent or
temporary and in the fs>rmer case the loss
in earning capaciti" involved.
Accidents to Dams,, Cwnal Headworlcs and
Appurtenant Works
(a} Accidents to these works can gene-
rally be attributed to the following
causes:-
(1) Failure to comply V!ith the rules
and regulations framed for the
control and maintenance of those
works.
L/S2 8 CWP0-19
(2) Defectiw gates, shutters, sluices
and regulating machinery.
(3) Use of defective boats and employ-
ment of inefficient boatmen.
(•±) DefeCtive maintenance of embank-
ments, dykes etc.
Staff Recruitment, Training and DiscipLine
(b) The Sub-Divisional Officer is responsi-
ble for seleetmg suitable men and he should
see that they are healthy, able-bodied and
str.ong swnnmers. The Sub-Divisional Officer
should also ~rran~e for proper training of the
staff and _satlsfJ; h1mself that each man under-
stands his duties .. He should take car() that
proper d1sctphne 1s maintai11ed at all times
and the staff actually live in the quarters
prov1ded for them.
Regulation during floods-
. (c) The mos~ important rule to be observed
;f accidents are to be reduced to a minimum
JS that which lays down that either the Exe-
cutive Engineer or the Sub-divisional Officer
shall be present on the dam/headworks dur-
mg the passage of a flood.
Boats
(d) Local rules framed for the use and
m~1ntenance. ofboats should, inter alia, con·
tam mstructwns regarding-
(i) Recruitment and training of boat-
men.
(ii) Equipment of boats.
(iii) Selection of sites for mooring boats.
(iv) Use of only servicea,ble boats.
(v) Use o! boats. for making obs<:;rva-
twns m the vicinity of the gates of
a barrage or regulator or sluices.
Accidents .to Workshops Power Houses
Transmission· Lines etc.' · · '
· 6. If reasonable precautions are taken .very
feW: acc1dents should occur in a well-managed
wo~kshop, power houses etc. Accidents,
wh1ch do occur, can generally be attributed
to Ignorance or neglect of the rules framed
for the safety of, ,the workmen employed
therem. ~
Standing orders for the safety of workmen
framed for each workshop, power house etc.
(both in English and vernacular) should be
pasted at the entrance to the workshop,
power house etc. and at other suitable places
and steps taken to ensure that all employ-
ees are made to understand them immediate-
ly on recruitment. Copies should also be
supplied to all supervisory staff..•
'

Accidents on RaHway Lines
7.. The rules for safeguarding against acci
dents on the R>~ilW>~y Jines under the Com-
mission ;:rre given in Appendix 6. 7.
Storage of Explosives and Inflammable
Liquids
8. (>~) Storage of explosives-When explo-
sives are to be used on a large scale the
gazetted officer in charge of the work should
study the Explosives Rules contained in
Notification No. M-1217(1), dat<ed 30th No-
vember 1940, published by the Department
of Labour of the Government of India.
Before any explosives, detonators or fuses
are purchased, the District Magistrate should
be consulted in order to ascertain whether
a license is required.
Below are given the more important pre-
cautions to be taken when storing explo-
sives-
(i) Explosives should be stored in a
substantial building constructed of
brick, stone or concrete separated
from any dwelling house, highway,
public thoroughfare or public place
by a distance of at least 150 feet
and closed so as to prevent unautho-
rised persons from having access;;
thereto.
(ii) Detonators, fuses and percussions
shall be kept at a safe distance from
explosives, preferably in a separate
building.
(iii) No person entering a room or build-
ing, where explosives are stored,
snaiL have in his possession any
matlilies, fuses or other appliances
for producing ignition or explosion
or any article made of iron or steel
nor shall he wear boots or shoes
containing iron or steel, unless co-
vered with rubber, leather or felt
overshoes.
(iv) No person shall smoke, and no fires
0r lights shall be allowed in the
proximity of a place where explo-
sives are stored.
(b) Inflammable liquids-The following
important suggestions regarding storage of
inflammable liquids such as oil and petrol
will perhaps be helpf1Jl:-
(i) Inflammable liquids, such as oil and
petrol should be stored in specially
constructed godowns. Godowns, in
which inflammable liquids are stored
should be located at least 200 feet
259
away from residential or industrial be allowed to use the berms, whkh• should (ii) Bamboos fitted with iron hooks,
buildings; The godowns should be be kept free of all obstructions. should be kept at suitable places in
well-ventilated. the camp so that in c.ase of fire a
(e) Labour camp"-As huts for labour burning hut can be quickly pulled
(ii) Receptacles containing inflammable are generally constructed' of highly inflam-
liquids should be stocked in such a down. Heaps of dry sand should
mable material such as sarkanda grass, pre- also be availbale at suitable places
way as to permit free passage of air cautions against fire must be taken. A few
between the receptacles. in the camp. ·
suggestions are given below-
(iii) No naked lights should be allowed (i) There should be a space of at least (iii) Endeavours should be made to per-
inside the godown and smoking in-
50' between huts. No individual hut ,suade the labour not to smoke or
side or in the vicinity of the go- should occupy more than 200 sq. ft. cook their food inside the huts.
dawn should be prohibited.
(iv) Materials, other than anflammable
liquids, should not be stored in go-
downs specially provided for the
storage of inflammable liquids.
Accidents on Works (Con~ttruction)
9. (a) Pumping-In order to prevent silt
or sand being sucked out from below the
foundations of a structure the officer in
charge of the work should fix a level below
which water in the foundation pit should
not be lowered by pumping during the exe-
cution of alterations, or repairs.
(b) Scaffolding, cetiJtering and false work-
Scaffolding and false work should be cons-
tructed of sound materials whose dimensions
are adequate. Scaffolding ·should be tested
after erection. Centerings and false work
should be strong enough to support not only
the dead load but also any live load that may
be imposed.
As far as possible, workmen should not be
allowed to go under a centering when work
is in progress.
(c) Under-cutting and side slopes of deep
excavatiorts-Under-cutting the sides of deep
excavations and digging the sides to a very
steep slope should not ordinarily be permitt-
ed, If the side slopes must be excavated to
a slope steeper than say i to 1 or if slips are
liable to occur the sides. should be shored Up
with timber.
(d) Public Roads-Excavated soil should
not be placed so near the edge of the pit as
to cause a surcharge on the side slopes. When
work is to be carried out within the boun-
daries of a public road the road should be
closed by barriers, which should be lighted
at night. -
( ~ ':_,
During daylight man with red and green
flags. must stand about 25' in front of each
barrier to direct traffic.
Night watchmen must be provided to keep
lights burning.
Wherever feasible, suitable diversions
should be provided and these should, if pos-
sible be located Ileyond the road berms., If
a diversion cannot be provided, traffic must t/S280WPC-19(•)

APPENDIX 6.9
(Referred to in para 6.61.)
MODEL SCHEMES
ACCOUNTING SYSTEM FOR BIG DAM PROJECTS, GIVING RELIEF TO
ENGINEERS
1. 'l'he P'osition and Functions of the Chief
Accounting Authority
· (a) The Chie,f Accountilli,g Authjoriity
should be under the Administrative con-
trol of the top man of the Project. He will
be . under the Chief Engineer only if the
Ch1ef Engmeer, or one of them is also the
Administrator of the Project. '
(b) In order to differentiate the Chief
Accounting Authority from the present
type C.A.O., he may be designated, if
necessary, the Director of Accounts. He and
his organisati~n will be wholly integrated
With the ProJeCt Administration and will
be a part of it.
. (c) '!7he Accounting functions of the Pro-
Ject will be broadly as indicated below-
(i) He should ensure that payments
. are made in accordance with the
rules and orders issued by the
competent authorities.
(ii) He. should ensure that expenditure
IS mcurred on estimates sanctioned
by competent authority and that
the estimates so sanctioned are
identifiable with the project Esti-
mate.
(iii) He should arrange for a cent per
cent check of claims before pay-
ment.
(iv) He. should withhold payments
Which he considers to be irregular.
(v) He should bring to the notice of
Govern~ent/Control Board any
expenditure which he considers to
be .outside the scope of the Project
Estimate so ·that the Budget Esti.
mates do not contravene the rules
and orders. • are generally prepared by sub-divisional
(vi) He sh~JUld be the final accounting
auth~mty and the Chief Internal
Auditor.
(vii) He should bring to the notice of
the Government/Control Board
pro?~ble larg.e savings/excesses
anhcipa!ed agamst the provision in
the ProJect/Budget Estimates.
260
(viii) He should send timely warnings of
probable excesses over reserve
stock limits.
(ix) He should send monthly and other
consolidated accounts of the Pro-
ject, as may be required, to the
A. G. { Govt. I Control Board/F .A.
(x) He should be responsible for value
accounting as regards stores.
(xi) He should be responsible for stock
verification.
(xii) He should keep a constant watch
over the State of initial accounts
and bring delays and irregularities
to the notice of the Administrator,
where necessary, for proper action.
(d) The posi lion of the Director of
Accounts will be somewhat different from
that of other subordinates of the Adminis-
trator. Whenever, there is a difference a£
opinion about the regularity of any pay-
ment, the autho-rity competent to remove
the opjection y.'ill authorise the payment
and grve a wntten assurance that he will
ta!<e steps to remove the objection. E'or
this purpns~, a suitable form may be
evolved. A hst of such payments should be
sent monthly by the Director of Accounts
to the Financial Adviser I Administrator 1
Government.
2. Payments.
(a) Under the present provisions the
contractors .and suppliers are supposed to
prepare their own bills within a stipulated
period. If this is not done, then the Engi-
neer-m-charge prepares the bill on behalf
of the contractor. In actual practice, bills
clerks from the measurement book entries.
Their ratE;s are filled in by the S.D.O.'s
under ~pecral authorisation by the executive
subordm.ates, .and submitted ultimately to
the Engmeer-m-charge for check and coun-
ter signature. The present practice in this
regard may be allowed to continue.
(b) The bill, alongwith supporting docu-
ments hke the measurement book will th
' en
261
be sent to the Director of Accounts. The
material-at-site Account should also be sent
with the final bill. Much 'of the arrears of
the initial accounts are due to non•prepara- c
tion or late preparation of the MAS
Accounts. If the MAS Accounts are prepar-
ed alongwith at least the final bill, the
initial accounts will be in a far better state
than they are now. The bills will be check-
ed by the C.A.O. (Director of Accounts)
and cheques made out for the amounts pay-
able.
(c) The cheques should be sent to the
Divisional Office for actual handing over to
the contractors. There should be transit
registers between the office of the Director
of' Accounts anid the Divisional offices,
which ·will provide for recording both the
receipt of the cheques in the Divisional Offi-
ces, and their actual handing over to the
contractors.
(d) At no stage should there be any
necessity for contractors to approach the
office of the Director of Accounts.
(e) The Director of Accounts will also
undecrtake the work of payment of establish-
ment as well as gazetted officers on the line
of Pay and Accounts Office procedure.
(f) The engineers may co-ntinue to make
payments of workcharged staff and labour,
if necessary, against lumpsum advances
made to them by the Director of Accounts
on requisitions sent by them. In the case of
distributaries, but not branch canals, sub-
divisional officers may be empowered to
make payments upto a maximum amount of
Rs. 500 I- in each case of first and final bills, sary. In such cases, so far as controlled
and Rs. 5,0001- in case of intermediate bills,
to avoid delays in payment and hardship
to petty contractors.
3. Keeping of Records and Accounts.
(a) The Divisions should maintain the
following records-
(i) Imprest Cash Account.
(ii) Cash Book in respect of payments
made by the Division.
(iii) Materials-at-site Account.
(iv) Measurement Book.
(v) Muster Rolls.
(vi) Fixed Charges Register.
(vii) A simplified form of Contractors'
Ledger.
(viii) Numerical stock· accounts under
the new stores procedure cviz., Bin
Cards, S.R.B.S., S.I.B.S.
(b) The Director of Accounts should keep
the following records and accounts-
(i) Cash Book.
(ii) A combined Works Abstract-cum-
register.
(iii) Contractors' Ledger.
(iv) Suspense Registers.
(v) Deposit Registers.
(vi) Register of Repairs and Renewals
on Capital Account.
(vii) Tools and Plant Account.
(viii) Priced Stores Ledger-Quantity-
cum-value Accounts.
(c) The Director of Accounts should
book expenditure direct to the Head of
Account/work concerned, thus eliminating
inter Divisional transfers within the Pro-
ject.
4. Stores Accounts
(a) The priced Stores ledgers should be
maintained by the Director of Accounts.
These Ledgers will be maintained in the
Divisions and the men of the Director of
Accounts will work in the Divisions. This
will ensure that the stores received books
and stores issued hooks a!l'e promp•tly re-
ceived by the Director of Accounts.
(b) So far as the issue rate goes, the
'Weighted Average' method, involving the
fixing of a fresh issue rate each time an
article is purchased may be followed where
this is necessary. This process is purely
mechanical and can easily' be carried out
by clerical labour. It is not necessary that
this should be done by engineers. This
method may be necessary where issues are
made to contractors. Where stores are
consumed departmentally, this is not neces-
articles like cement, steel rods, etc. are
concerned, the issues rates should be
revised whenever there is a change in the
control price, but for other articles it
would be enough to fix the issue vates at
the beginning of the year, unless there is any
material variation in the purchase rates in
which case, the issue rate of an article 'can
be ~evised earlier, if necessary, at the dis-
cretwn of the Executive Engineer.
(c) It is essential that whichever method
of fixing issue rates is followed in Project,
that methoa should be invariably adopted
A combination of both the methods in th~
same project would create confusipn,
5. c;ontrol Statements to be sent by the
D'rector of Accounts to Divis.ional Engi-
neers
. (a) For purposes of control, the Divi-
swnal Engineers will require certain con-
trol statements from the Director of
Accounts. These will be in respect of-
(i) Works Abstracts.
(ii) Contractors' Ledgers,
 262 263
(h) Tht'> Director of Acco~t;ts should send 8. Audit Objeotions OONTRAOTORS' LEDGER
these statements to the D1vls10nal Ofll.cers (a) Where the audit objections relate to
promptly every month. Where necessary, accounts-keeping, naturally the Director of Nam~ of the Contractor ............... 0 •••• 0 • 0 ••••• 0 •••••••••••

other control statements may also be Accounts will answer them. As he will be
prescribed. responsible for the proper maintenance of Debit
initial accounts also the engineers will not
6. Stock Verification ordinarily be troubled about these audit ---- -
The Director of Accounts will be respon- objections. This will afford them some Date Source Particulars quoting Stock Advances Deposit Misc. Remarks
Agreement No. and
sible for all monetary matters in the Pro- relief on this account. Name of the work
ject. He Ghould, therefore, be responsible
for stock verification also. Stock verifiers,
alongwith the necessary engineering staff,
(b) Even in the case of audit objections
involving matters other than Accounts-
--
will be under his control. In the case of any keeping, the Director of Accounts will be
difference of opinion with Divisions, the the co-ordinating officer for obtaining
matter can be referred tD the Administra- replies and for dealing with the audit
tion. Independence is thus ensured, along- authorities.
with provision for proper technical sound-
ness. Where possible the question of having 9. Dispersion of Divisione,
a cadre of stock verifiers for the State may (a) As projects grow, modifications in the
be considered. system may be ·necessary, particularly in
the case of canals, here, the question of
7. Accounting staff in the Divis,ions having sub-ofll.ces of the Director of Ac-
(a) There will be a total vertical division counts, covering a group of divisions should
in the project under which practically all he the normal pattern.
accounts work will be centralised under
the Director of Accounts. As such the Divi- (b) In such cases, the power of payment
sional Accountants and other accounts by sub-divisional ofll.cers may be suitably,
staff will work under the Director of enhanced, as suggested, for instance, in
Accounts. para 2(a) above, so that payments to petty
contractors are not delayed.
(b) The Divisional Ofll.ces may require
some accounts clerks to act as. internal 10. Forms
checkers, to prepare MAG accounts and In respect of extraordinary payments
bil1s etc.
[paTa 1(e)], the simplified form of contrac-
(c) The total quantum of accounting staff tors' Accounts [para 3(a)], and Control
necessary under the revised system will Statements (para 5) different Projects will,
have to be assessed. no doubt, themselves, prescribe forms Credit
considered suitable by them. A simplified
(d) Tll,e A.G. will make available a form of the Contractors' Ledger, however,
certain J;J.Umber of Divisional Accountants is enclosed and suggested for adoption.
to the Director of . Accounts; and the Date Source Particulars Stock Advances Deposit Misc. Remarks
Director of Accounts will have full adminis-
trative control over these Divisional Accoun-
tants for tlw period of their deputation. Sd/-.
G. K. GHOSH
- ··------ -- - - - - - ·--- --
(e) Where necessary, the Accountant-
G<Oneral will also make available S.A.S. Additional Deputy Compfro!!er & Auditor
Accountants and other trained accounts Genera! (H. Qrs.).
staff to the Director of Accounts. 12. 12. 1964.

hJ,
'f.$.
.
.
 264

FoRM No. C.M/2·1

[Referred to . in para 2 · 6 (vii)]
REGISTER OJJ' UNPAID WAGES
Name of Work-Oontrnction of two Single Officers' quarters at Hirakud
Name of Sub-Division
Name of Division

DJU'l'AltS OF

----:------,..---- -~-------------------,.-----c---------

Serial Must.cr
Voucher
- - - , - - - - - - Nu.me of [1r1.bourer
Designa-
Period
No. of Rate Amount
I. Paid vide voucher
Amount
!
I
Dated initials of the Rcmnrl•s
,No. H,oll or _Ftt~hor's na.mo and address tion unpaid Dated initials of the paid disbursing c.fficet• in 1
days
"iV ark- in disbursing officer in token of' check 1·
Charged in case token of check
Roll No. DJ.te From '£o ofM. No. Date
Roll,s
--- -~---- -------·-··---·--- - - - · - - - - - - ------------~- --~-·-- ----·--- ----- ---1------1--·--·----------------- --·------------------
-- I 2 3 4 5 7 8 9
- - - - · - ----··----- ---···--·-··-··-·-- -·---·------------·- · - - - - - ' - - - - - - - -
!0 II 12 13 ]4 15 16
- - - - · - - - - - ' - - - - - · - - - - - - - - · - - - - - - - - - - - - · ----·- ---------· -·--------
17 18

July 1969

1 M. 1\oll 2 Chtmda., V ill ago and P.- Coaly 1-7-69 7-7-69 2 !•50 3 00
Office. per dt1Y

5 10-8-69 15·00

2 M. Roll 12-7-69 Roda Phlna, Village and P. Offioc Mason 1-7-69 7-7-69 <) 3·00 15·00
per day

Total for the month 18·00 A

1969
I
3 W.O. 1\oll 3 5-8-69 ::Nihal Ringh I(U:kam_Singh, V. & P. Mistry_ IQ-7-69 15-7-69 12·00 12•00 I
Office per day

4 M. Roll 3 .'5-8-69 Sal'lla Huluna, V. & P. Office Oooly 25-7-69 31-7.60 5 1·00 5·00
per day

Total for the mont11 17·00

Def!,uot payments of previous month's unpaid item made during the month vide item 2.

15·00
Net Total for the month I
2·00 A

Total of unpaid items to-date 20·00 B

month" respectively under the column "I,abourer.e" of the work abstract.

 FoRM No. C.M.j2·2
[Referred to in para 2·7(i)]
REGISTER OF MUSTER ROLL FORMS . ...........•.... . DIVISION

S.No. of Dated Signature or I Dated initials Remarks (Date of

Date of
issue
Muster
Roll
No. of
inner Name of work
initials
of issuing
reference to acknow-
Iedgement of re-
Voucher
No. and
of Divisional
Acctt. or Sub- I .return or unused forms
and the name of work
(outer sheet officer ceiving officer and date Divisional Clerk assigned on re-issue
sheet) his designation should be noted in this
column)

l 2 3 4 5 6 7 8 9
'

. I
. '
I
I
II j II I
I

i
I

I
' I
' i
.I I \
I '
! I i'
:
I I
I
I
!
I
!
I'
I '

FoRM No. C.M./2·3

[(Referred to in para 2·13(i)]
REGISTER OF OHEOKS OF MEASUREMENTS
By Divisional and Sub·Divisional Officer
•.•.•.•...••.................. Division
•......•. ; . ·............... Sub·Division

Final bills Name& ' Check by the Check by

I designation
0 fS uper-
I Sub-Div. Officer. Divl. Officer.
I Dated
visor or I Result I Dated initials
.llerial
No.
Name of
~ork Date of
Total
o:;ost of
I S.D.O.
recording I! Refer-
ence to Cost of Ref. to Cost of
of
check
I initials
of
of Divi

M.B.
No.
Page final
M'ment
Vr.No. I Date work
done I original
measure~
' check
M.B. (if
l¥1"'~1?::
checked
check
M.B.
work
checked
I S.D.O.
sional
Acctt.
'
. ments I any) (if any)
i I
l 2 3 4 5 6 7 8 9 10 ll 12 13 14 15 16
I 1

I
i

i'
I ' i
I
I
I
I ;
I I I II
I I

I I
I I
!
I I I

I I
I I
I I I
 268 FORM No. C.M./2.5,
(Referred to in para 2.27.) ~
Jj"
~
~~i~~
0 ""! ~
TEMPORARY RECEIPT FOR MONEY RECEIVED BY A GOVERNMENT SER-
VANT IN THE CENTRAL WATER AND POWER COMMISSION
s H til~ ~

<D ~BbO<D Book No ................. .. Receipt No ............ ;..... .

~a.~.£~
.a • . .. . .. .. . .. .. .. .. . Division Dated the 19 .
"'• Received from .. .. .. .. .. .. .. .. .. . .. on account of Rs .......... (Rupees ............... ).
'H

:<; .p 0 ''+I <1)~·$ "g.!:l1 No ................ dated ................ ..

m .., o o <li <:il H '-'
a :§-!li ~ e..o~ ~<D~ 0 0 Designation
i>l ..p"'j"!js't!oe~
~
NoTEc-This receipt is only a temporary
.;Jog" one. The payer , should secure the final
.~~ho
mp.o S receipt within a month of payment.
~ .
A oo,
' ( Cor,.esponding to Fina! No. .. .................. . dated ......... ~ .......... 19 ).

a P=1~g "'
E-<
~
§rg §g~
~ ~
0 ~· ~§
~-o.§ ~s
"'
~

·~
Jd'S~"§ FoRM No. C.M./2.6.
,.
~1l i
Ascil~ [Referred to in para 2.31(iii)]

.,.
9 §
~

""
~
:<;
"':;;:l ""... ~~
~

0
'":'

"
" '<I ~
o m-S~
Ill
"": ". fD §
<si=9"8~~
p:;OOol=l

•
~·
I>
r- TERMS OF APPOINTMENT OF AUCTIONEERS FOR THE CONDUCT OF AUCTION
FOR THE SALE OF SURPLUS GOVT. PROPERTY

1. These terms when signed by auctioneers

shall constitute an agreement, which sub-
ject· to termination as. hereinafter provided,
dered by the auctioneers within a period of
7 days after such auction:-

0
z '"'"'~
.!'I
0
:<;
;:;;j
[;3
§&~@
!,fjc'!;o
. shall remain in £orce for the purpose of
auctioning the following property in .........
.. .. .. .. ... .. . Circle ...................... ..
( a) When the net proceeds
of the sale do not ex-
ceed Rs. 2,000 2 per cent
.p
E-< ~-~
~ " ~
cd
Cb 0
2. The auctioneers shall give full details of (b) On the amount above
I'< ~ "'>.
~ Rs. 2,000 of the net pro-
'\l E-<
~~ § ill''
{j)
"'0.
~ . the property to be auctioned and advertised
at their own expense by posters, handbills,
beat of drums and such other methods as
ceeds of sale .. . 1 per cent
~ ~~"a 5. The auctioneers' remuneration shall be
~E-< ""~ will ensure wide publicity, and shall con-
duct the sale in all respect in such a way solely on the basis of commission as above,
which will be paid only on the net proceeds
as shall be cost beneficial to Government
~ E-<
0 ~~
Ji~~~<l) interest and to the satisfaction of the
of the sale after deducting all expenses
referred to in paragraph 2 above.
""
h
'<I
~ ~-""]
·~$
Officer-in-charge, who, if he considers neces-
sary, may also advertise the auctions in the
~
E-< g "" 5 •
j~U
"' press or otherwise at Government expense.
In the event of forfeiture of the earnest
money paid by the purchaser due to failure
on the part of the purchaser to deposit the
~ oi!. 3. The auctioneers shall auction the pro- balance or on account of other causes, the
perty in accordance with the lots fixed by commission shall not exceed the amount of
the Officer-in-charge and shall announce and the earnest money received after deducting
make known to all prospective purchasers such charges as may be recoverable from
the conditions of sale before the commence-
~ the auction purchaser under the conditions
•
1l0 . ment of the auction. of sale.
0
'a
.. 4. The auctioneers will be entitled to be
paid commission at the following rates on
6. The auctioneers shall be required to
deposit with and to the account of the
the net proceeds of the sale subject to due
! ______ ____
compliance by them with the rules and after
due examination of the accounts to be ren•
Superintending Engineer, ...................... ..
Circle, a sum. of Rs. 200 in cash or in the
-
...
£~ ~J
,,_,
Post Office Savings Bank Account in the

£orm of deposit or in any recognised Bank
(approved by the Central Government), or
in Postal Cash Certificates, as security for
the due fulfilment c>f their obligations.
· above, the Security Money shall, subject to
In the event of the auctioneers' failing to
fulfil or committing breach of any of their
obligations, the Superintending Engineer,
........................ Circle, shall, without pre-
judice to the rights of Government other-
wise, be entitled to appropriate the Security
Money; and on receipt of notice addressed
to the auctioneers the latter shall re-deposit
the amount so forfeited and failure to do so
shall be deemed a breach of the auctioneers'
obligations.
7. The auctioneers shall after compliance
with clause 6 above be entitled to refer all
questions arising thereunder to arbitration
as hereinafter provided.
8. The Superintending Engineer shall have
the right to terminate the services of the
auctioneers at any time (without any pre-
vious notice) in the event of their not con-
ducting the business entrusted to them to
his satisfaction, or in the event of the auc ..
tioneers committing default or breach of
these Rules or in the event of any of them
being adjudicated insolvent or applying to
any court to be declared insolvent, or com-
pounding with their creditors. The agree ..
ment shall also be terminable by either party
Undertaking
I have careful1Y' read the above rules and the Schedule of the conditions of the sale by auc-
tion and agree to abide by them. In the presence of:-
Witness ...................... ..
Occupation ................. .
Address .......................... .
Accepted.
at any time by giving three calendar
months' notice in writing to the other party.
In the event of the termination of the auc-
tioneers) services in either manner, as stated
Rule 6 above, be returned to them at the end
of three calendar months from the date of
application in writing for the same, after
adjusting the amount of any dues from the
auctioneers to the Government.
9. If any question, difference or objection
whatsoever shall arise in any way connect-.
ed with or arising out of this instrument or
the meaning or operation of any part thereof
or the rights, duties or liabilities of either
party, then save in so far as the decision
of any such matter is hereinbefore provided
for and has been so decided, every such
matter including whether its decision has
been otherwise provided for and/or whether
it has been finally decided accordingly, or
whether the contract should be terminated
or has been rightly terminated and as
regards the rights and obligations of the
parties as the result of such termination, it
shall be referred for arbitration to the
Superintending Engineer, ............... Circle,
and his decision shall be fmal and binding,
and where the matter involves a claim for
or the payment or recovery or deduction of
money, only the amount, if any, awarded in
such arbitration shall be recoverable or pay-
able in respect of the matter so referred.
· or place. The balance of the purchase
.... ...... " .... .
' Auctioneers
Witness ........................... .
Occupation ................. .'... .
Address .......................... .
Superintending Engineer
FORM
[Referred to in Para 2.3l(iii)]
SCHEDULE OF CONDITIONS OF
1. Subject to realisation of reserve prices
and the confirmation of the sale by compe-
tent authority, the sale shall be made to the
highest bidder. In the event of any disputes
arising between the bidders at the time of
auctioning, the building shall be re-
auctioned.
2. In the event of the bidders forming a
ring and fair prices not being realised for
the buildings or for the .materials thereof
offered in auction, the auctioneers may
cancel the auction sale with the consent of
the Officer-in-charge.
3. The Superintending Engineer or his
local representative reserves the right of
withdrawing from the sale any property or
n:ateri>1ls advertised for the sale at any
time prior to the time of auction or during
such auction.
4. The auctioneers with the consent of the
Superintending Engineer or his local repre-
sentative shall have the right of altering
the order of sale of any property or
matenals or re-arranging the lots.
5. (a) Payment-On the fall of the
hammer, the highest .,bidder must deposit
~arnest money accordmg to the scale given
m (~) below and failing such payment the
auction shall be declared cancelled and
reheld there and then at the discretion of
the Officer-in-charge or at. any other time
mo'!ey due, If any, must be paid within a
perwd of 20 days from the date of accep-
tance of the bid by competent authority,
and m any case before any material can be
allowed to be removed or possession given.
In the event of default in the payment
of the balance of purchase money the
earnest mo!ley may be forfeited to 'Gov-
ernment without prejudice to whose rights
the sale may be treated as cancelled.
okb) All payments shall be made to the
c~r-1!1-charge or to any i:Jffi.cer deputed
by h~m m a manner and at a place specified
by hnl!· No other form of payment shall b
recogmsed.
(c) The following shall . be the scale of
earnest money:-
(i) Highest bid not exceeding Rs lOQ......
Full payment in cash on the ·fall of
. the hammer.
No. C.M./2.7
SALE BY AUCTION
(ii) Highest bid exceeding Rs. 100 but
not exceeding Rs. 5,000--Cash pay-
ment of 20 per cent of the amount
of bid or Rs. 100 whichever is
greater.
(iii) Highest bid of over Rs. 5,000-Rs.
1,000.
(d) The Superintending Engineer or his
local representatJVe at his discretion .may
without assigning ~ny reason, demand
earnest money a~ a higher rate than above
or full payment Immediately on the fall of
.the hammer.
(e) Payments by cheque shall not be
accepted.
(f) At or before the close of the sale, the
highest bidders shall obtain from the
Offic~r-in-charge, official receipt for all
momes pmd. The receip,t shall give the
details of the building or the materials for
whiCh money is received.
No other form of receipt shall be
recognised.
6. The whole of property shall be taken
with all faults in description or otherwise.
It shall be assumed that the prospective
purchase:s. have inspected and are aware of
t~~- ~ond1t10n of the property, as no respon-
Sibility for the correctness of the description
of the property or the soundness of its
cond1 twn IS accepted by Government.
7. Government accepts no responsibility
or any defects of title discovered subse-
quent to the sale or the correctness of the
declared .area of land or for any loss to the
purchaser on account of adverse possession
of th~ pro~erty. Government is only selling
the nghts It possesses in the property.
-s. The property or materials shall lie
entirely at the risk of the purchaser from
the time of the acceptance of the bid.
~· Re-sales are not recognised and delivery
will be made only to the buyer or his
~·epres~ntative. as recognised by the Super-
e mtendmg Engmeer.
1.0. ~n cases where only the materials of a
bmldmg .are auctioned i.n situ the buyer
should dismantle the bmldings and remove
the materials at his expense within six
calendar months of the date of sale. For any
 272
material remaining uncleared after that operation of any part of these conditions or
period, ground rent will be charged at the the rights, duties or liabilities of any party,
rate of 1 per cent of the accepted bid for or any question concerning easements, area
diem until the date of removal. adverse possession and other defects of
11. Materials paid for, but not removed title, then save in so far as the decision on
any such matter is )1ereinbefore provided
within six calendar months of the sale,
for and has been so decided, every such
may be resold by public auction or private matter including whether its decision has
treaty at any time, without notice, at the
risk of the first purchaser, who shall not be been otherwise provided for and/ or whether
it has been finally decided accordingly or
entitled to any increase in the price that
may be obtained, but shall be paid the whether the contract should be terminated
or has been rightly terminated and as
amount realised on such second sale, less
the cost of re-sale and ground rent due regards the rights and obligations of the
parties as the result of such termination it
under paragraph 10 above to an amount not
exceeding the sum at which such materials shall be referred for arbitration \Q the
Superintending Engineer, ....................... .
were bought by him.
Circle and his decision shall be final and
12. All disputes between the purchaser binding and where the matter involves a
himself and the Government or with the claim for or the payment or recovery on
auctioneers or other agents or servants o:E deduction of money, only the amount, if
Government or any question, difference or any, awarded to such arbitration shall be
objection whatsoever arising in any way recoverable or payable in respect of the
connected with the sale or the meaning of matter so referred.
FoRM: No. C.M./2.8.
[Referred to in para 2.31 (vi)]
HfSTORY SHEET RELATING TO SURPLUS STORES
Desc•·iption of l_ . .
Article f Followmg entnes to be made in case of plant and machinery.
Maker's name ..................................... .
Other specifications ........................... .
Locality ................ ..
Condition ................. .
Division
Reserve
price ......... :...... ..
Detail of Offers Received
1'1~
Reference Name of l,irmlf Offer Whebher ex-site or Remarks
F.O.R.
-~·----·------- ------------·-- - - - - - - - - - - - - - - - - - - - - - ·--·--·-;---~---
FoRM No. C.M./2.9
[Referred to in para 2.29(i)]
FORM OF SURETY BOND
KNOW ALL lVIEN BY THESE PRESENTS
THAT I .................. SON OF ................. .
resident of .................. in the District of
................ , . at present employed as a per-
manent . . . . . .. . .. .. . .. .. . in the ............... : ... ..
(hereinafter called "the surety") am held
and firmly bound up to the President of
India (hereinafter called "the Government"
which expression shall include his succes-
.sors and assigns) in the sum of Rs ........... ..
(Rupees ........................... only) with inte7
rest as hereinafter specified and all costs
between attorney and client arid all charges
and expenses that shall or may have been
incurred by or occasioned to the Govern-
ment· to be paid ·to the Government FOR
WHICH PAYMENT to be well and truly
made I hereby bind myself, my heirs, execu-
tors administrators and representatives
firn~ly by these presents. As witness my
hand this ................ :. day of ................ ..
one thousand nine hundred and .............. .
WHEREAS the Government has agreed
to grant to .. . . .. .. . . .. . . . . . . son of ................. .
,a resident of .................. in the "District of
. . . . . . . . . . . .. . . . at present employed as tem-
porary . . . . . .. . . . . . .. .. . . . .. in the ................. .
(heremafter called "the l)orrower") at the
borrower's own request an advance of
Rs. . . . . .. . .. . . . (Rupees ........................ only)
for the .................. ..
AND WHEREAS THE BORROWER has
undertaken to repay the said amount in
.. . . . .. .. .. .. ... .. equal monthly instalments
with interest as calculated at the rate and
in the manner .prescribed under Rule 198 and
Government of India's decisions (1) and (2)
thereunder of the General Financial Rules,.
1963 thereon or on so much thereof as shall
for the time being remain due and unpaid
calculated at fixed Government rates in
force for Government loans from the day
of the advance.
AND WHEREAS in consideration of the
Government having agreed to grant the
aforesaid advance to . the Borrower the
Surety has agreed to execute the above
bond with such condition as hereunder is
written.
NOW THE CONDITION OF THE ABOVE
WRITTEN Bond is that if the said Borrower
shall, while employed in the said . . . . . .. . .. ..
DULY and regularly pay or cause to be
paid to the Government the ·amount of the
ACCEPTED
For and on behalf of the J;>resident of India.
L(S28CWI'C-20
273
aforesaid advance owing to the Govern-
ment by instalments with interest as cal-
culated in the aforesaid manner thereon or
on so much thereof as shall for the time
being remain due and unpaid calculated
at fixed Government rates in force for Gov•
ernment loans from the day of the advance
until the said sum of Rs ................ (Rupees
. ............. ............. only) with interest as
calculated in the aforesaid manner shall be
duly paid, then this bond shal! be void
otherwise the same shall be and remain in
full force and virtue.
BUT SO NEVERTHELESS that if the
Borrower ~hall die or become. insolvent or
·at anv time cease to be in the service of
the Government·; the whole· or·so much of
the said principal sum of Rs. .. ............... .
(Rupees . . .. .. . . .. . . . . .. . . .. . . . . . . .. . . only) thereof
as shall then remain unpaid and the inte-
rest due on the said principal sum calculat-
ed in the aforesaid manner from the day
of the advance shall immediately become
due and payable to the Government and
be recoverable from the Surety in one ins-
talment by virtue of this bond.
The obligation undertaken by the Surety
shall not be discharged or in any way affect-
ed by an extension of time or any other
indulgence granted by the Government of
the said borrower whether with or without
the knowledge or consent of the Surety.
The Governrnent have agreed tu bear the
stamp duty, if any, for this document.
Signed and delivered by
the saic( ................. .
..... '. " .......................
' .
!Signature of Surety)
(Designation) .............. .
Office to which
attached ..................... .
In the presence of~·
at .......................... .
this ...................... ..
of .......................... .
19 .......... :............ .
(il
(il)
Signature.
Address &
Occupation of
the Witnesses.
 '274 275

FORM No, C.M,/3.1 FoRM No. C.M,/3.2

(Referred to in para 3.9) (Referred to in para 3.12)
REGISTER OF DUPLiCATE KEYS OF CASH c'HESTS SENT TO THE TREASURIES FORM OF CASH SECURITY BOND
FOR SAFE CUSTODY
KNOW ALL MEN BY THESE PRESENTS of the duties of the said office and of other
NoTE-Every padlock should have a member impressed upon it or attached to it by THAT I, AB. , , .. , , , , .. , .,,, , am held and~~~ ,'duties appertaining thereto or which may
a metal or other label and the same nuxnber should be impressed on or attached to firmly bound unto the President of India,,' lijllawfully be requ1red of h1m and to mdem-
each key belonging to it No two padlocks in the same district shou'ld bear the same his successors and assigns (hereinafter re- ', ,. ' nify the Government agamst loss from or
number. ferred to as "Government") in the sum of by reason of the acts or defaults of the said ·
Rs. ,,,, ..... (Rupees ..................... only) to AB ................... and of alland every other
Date No. bm·nc b:v No. ufdup- Name; of Na.mc of No. and d;J.to INn. and date INo. and date l{emarks be paid to the Government :for which pay- person and persons a±oresmd,
of padlock 11J.al licatos offico to 'J'rcasurv of lett.er of Treasury of 'J'reasmy regarding
H..eceipt ke~s .rocrtvocl which (he to whicl\ fm·wm:ding I OfficeT·'s Officer's' veriilca.t.ion ment, well and truly to be made,, I bind S. NOW THE CONDITION OF TRill
key~:~ sent the sealed ;oclmow- lettHl' J'o· with dato myself, my heirs, executors, admimstrators ABOVE WRITTEN BOND is such that if
perta.in packet, of Iodgoli1Cllt t.urning k{'YS and h1iti.als a_r:d legal representatives by these presents. the said AB. ,,,,,,, has whilst he has
keys to fOl' yol\rly of vodfying Signed and dated thiS : ·------ ·------ day o:f held the said oftice of , .. , , ., , , as aforesaid,
Trt'usur~· vcdticatioi~ Officer
Officer ............ One thousand nme hundred ----;---- always duly performed and fulfilled the
----- ------· --------~ ---· ·-~-· ~---~---- ------- ______ _____ . ---------~
2, Whereas the above bounden AB. was
on the .. , . , , , .. .. day .... , .. , .. .. .. .. of 19...
duties of his said oflice and if he shall,
whilst he shall hold the said office or any
appointed to· and now holds the office of other office requiring security to which he
............... in the c:ffice of ............... AND may be appointed, or in which he may act,
WHEREAS the said AB. .. , .. :, , .. .. .. .. by always duly perform and ,fulfil all and every
virtue of holding such office Is bound to duties thereof respectively and other duties
coll€ct , ....... , , (here descnbe the nature which may from time to time be required
of the Cashier's/Store-keeper's/Sub-Store- of him while holding any such office
keeper's/Subordinate's duties) and to keep as aforesaid, and shall duly pay into the
and render true and faithful accounts of Government Treasury at,.,,, .. ,.,, all such
.
his dealings with all prope\'tY.. and money moneys and securities for moneys as are
which may come into his hands or posses- payable or deliverable to Government and
sian or under his contr9l, such accounts- to shall come into his possession of control by
be kept in the form and manner that may, reason of the said office and shall duly
from time to time be prescribed by duly account for and deliver up all moneys,
constituted authority, and also to prepare papers and other property which come into
and submit such returns, accounts and other his possession or control by reason of the
documents as may from time to time be said office and if the said AB, ., .. , ,. .. , , his
required of him. heirs, executors, administrators or legal re~
3 AND WHEREAS th ·d A B presentatives, shall pay or cause to be paid
· e sal. · """""" upto the Government the amount of any
has, in pursuance of Eule ~70 of the General loss or defalcation in the accounts of the
FmanClal Hules, 1963 dellvered to and de- said ,,.,.,.,,.,,,, within 24 hours after the
posited with ............ the above mentwned amount of such loss and/or defalcation shall
sum of Rs ................ (Rupees .................. have been demanded from the said AR .... ..
o~ly) m cash as secunty for, the due and by the ............. ,, .. such demand to be in
faithful performance by_ the Said A~ .. ····--.. writing and left at the offlce or last known
... , .............. of the duties of h1s said _offlce place of residence of the said AB ........... ..
and of any other office re<:!umng secunt>: to and shall also at a11 times indemnify and
which . he may .be appomted at any time save and keep harmless the Government
and of othe; duties, which may be reqmred from all and every loss, injury, damage, ac·
of hn~ while holdmg any such office , as tions, suits proceedings, costS: charges or
aforesaid and ~or the purpose of secu~mg expenses which has been or ;;~·;all or may
and mde';m;nfymg the Government agamst at any time or times hereafter_ during the
aU , loss, InJury, damage, costs , or expenses service or employment of the said A.B. , -, .. ,
WhiCh the Government may, m any w~y, in such office as aforesaid, or any such office
suffer, sustam or pay, by reason Of the mis-. aforesaid be sustained, incurred, suffered,
condu~t, ,negle~t, over~Ight or any other act brought sued or c·ommenced or paid by the
or omisswn of the said A:R .............. :or of Government by reason of any act, embezzle-
any person or persons actmg _under him or ment, defalcation, mismanagement, neglect,
for whom he may be responsible. failure, misconduct, default, disobedience,
4. AND WHEREAS the said AB, .......... , omission or insolvency of the said AB.
has entered into the above bond in the sum ............ or of any person or persons acting
of ,. , .. , ........ , .. .. conditioned for the due under him or for whom h~ may be respon-
performance by him the said A.B. .,,,,.,,.. sible, then this obligation shall be void a~d
l.fS28CWPC-20(a)
 276
o£ no effect, otherwise the same shall be and
remain in full force, PROVIDED ALWAYS
and it is hereby declared and agreed by and
between the parties hereto that the ~ald
sum of Rs. .. .. .... . (Rupees .............. ·: .. only)
so delivered and depos•ited as aforesaid shall
be and remain with the .. .. .. .. .. .. .. . for the
time being, as · such security as aforesaid
with full power, to the .. .. .. .. .. .. .. . for the
time being as occas10n shall require, to
apply the said sum of Rupees ............. or
any part thereof, in and towards th.e In-
demnity of the Government or otherw1se as
aforesaid.
6. And it is' hereby further agre~d that
in the event of the death of the said A.B.
or on the final termination of the
~~;;;~~"of the said A.B. .. .......... whether
as .. .. .. .. .. .. as aforesaid, or otherw1se or 1n
the event of the said A.B. ceasing to hold
any office requiring security the sa1d sum
of Rs ..... , .... (Rupees .................. only) shall
be retained by Government for .............. .
months after the said A.B. .. ... : ...... :.. has
either died while holdmg the sa1d office or
has quitted the said office or h~s ceased to
hold any office requiring secur1ty and the
said sum or so much thereof as shaH then
remain in. deposit and shall not have been
applied or appropriated as afor,sald shall,
on the expiration of the sa1d perwd of .... ..
months. be· returned to the said A.B ........ or
his heirs and representatives as the cas"
m')y be without interest and this bond shall
remain with the ............ for recovenng any
loss, injury, damage, costs ?r expenses that
may have been sustained, mcurred or pa1d
by the Government owi~g to any act, neg-
lect or default of t!J.e sa1d A.B ............. or
any such other person or persons as afo~e·
said and which niay not have been .dis- ·
covered until after his death or the termma-
tion of the said service. or ceasing to hold
any office for which the security was re-
quired.
/
PROVIDED always that the return at any
time of the said security shall not be deemed
to affect or pr:ejudice the right of the Gov-
ernment to take proceedings upon or under
this bond against the said A.B ............. or
against his heirs, executors, administrators
or legal representatives after his death, in
case any breach of conditions of this bond
shall be discovered after the return of the
said security and the responsibility of the
said A.B ............. or his estate as the case
may be, shall at all· times continue; and the
Government shall be fully indemmfied
against all such loss or damage as aforesaid
at any time.
7. PROVIDED FURTHER that nothing
herein contained nor the security .hereby
·given shall be deemed to limit the liability
of the said A.B. .. .. .. . .. . .. .. .. .. in respect of
matters aforesaid to the forefeiture of the
said sum of Rs .......... (Rupees.· ........... only)
or any part or parts thereof and that should
the said sum be insufficient to indemnify
the Government in full for any loss or da-
mage sustained by them in respect of
matters aforesaid or any of them the said
A.B. shall pay to the' Government on de-
mand such further sum as shall be deemed
by the ............ to be necessary, in addition
to the said sum of Rs. .. .. . .. .. .. .. . (Rupees
............... only) to cover loss or damage as
aforesaid and that the Government shall
be entitled to recover such further sum
payable as aforesaid in any manner open
Lo them.
l. Signed by the above bounden in the
presence of ............................ ..
2. Signed for and on behalf of the
President of India by ................ ..
the .. .. .. .. .. .. . .... .. being the person
directed or authorised by him in
that behalf in the presence of ......
FORM
.(Re[ened to in Para 3.12)'
FORM OF SECURITY BOND (~'IDELI'l'Y BOND DEPOSITED AS SECURITY)-
KNOW ALL lVIEN BY these presents that
I, A. B ...................... of .......................... .
am held and firmly bound unto the Presi-
dent Of India, his successors and assigns
(hereinafter referred to _as "Government")
in the suin of Rs .... , ..... (Rupees ... , ... ,. only)
to be paid to the Government for which pay-
ment, well and truly to be made, I bind
-myself, my heirs. executors, administrators
and legal representatives by these presents.
Signed and dated this ......................... day
of .......................... 19 .
2. WHEREAS the above bonn den A.B ..... ..
.. . .. .. . .. .. .. . was on the day of ................... ..
19 .................. appointed to and now holds
the office of ...... , ..... , . . .. .. .. .. . in the office
of ........ , .. .. .. .. .. . . AND WHEREAS the said
A.B. .. .. .. .. .. .. .. .. .. .. .. .. by virtue of holding
such office is bound to collect. . ............... .
(here describe the nature of Cashier's/Store-
keeper's/Sub-Storekeeper's/Subordinate's du·
ties) and to keep and render true
and 'faithful accounts of his dealmgs
with all property and money which
may come into his hands or possession or
under his· control, such accounts to be kept
in the form and manner that may, from time
to time, be prescribed by duly constitute.d
authority, and f\lso to prepare and subm1t
such returns, accounts and other documents
as may from time to time be required of
him.
3. AND WHEREAS the said A.B ........... ..
has, in pursuance of Rule 270 of the General
Financial Rules, 1963, delivered to and de-
posited with ..................... a fidelity bond
issued by .. .. .. .. . .. .. .. .. .. . .. .. Company for the
sum of Rs ............. (Rupees ......... only) as
security for the due and faithful perfor-
mances by -the said A.B ..................... of the
duties of his said office and of any other
office requiring security to which he may be
appointed at any time and of other duties
which may be required of him while hold-
ing any such offic;e as afor~said aJ?d .for the
purpose of securmg and mdemmfymg the
Gqvernment against all loss, injury, damage,
costs or expenses which the Government
may, in any way, suffer, sustain or pay, by
reason of the misconduct, neglect, oversight
or any other act of omission of the said A.B.
............... or of any person or persons actin<r
under him or for whom he may be responsi-
ble.
4. AND WHEREAS the said A.B ............ .
has entered ~pto the ;;bove bond in the sum
277
No. 3.3
of.. ................ conditioned for the due per-
formance by him the said A.B ................ of
the duties of the said office and of other
duties appertaining thereto or which may
lawfully be required of him and to indemnify
the Government against loss from or by rea-
son· of the acts or defaults of the said A.B.
.................. and of all and every person and
persons aforesaid. ·
5. NOW THE CONDITION of the above
written bond is such that if the said A.B.
.................. has whilst he has held the said
office o:f.. ...................... as aforesaid always
duly performed and fulfilled the duties of
his said office and if he shall, wh1lst he
shall hold the said office or any other
ofl\ce requiring security to which he may be
appointed, or in which he may act, always
duly perform and fu~fil all and every t_he
d11ties thereof respectively and other. dubes
which may from time to time be reqmred of
him while holding any such office as afore-
said and shall duly pay into the Govern-
men't Treasury at .................. all such money
and securities for money as are payable or
deliverable to Government and shall come
into his possession or control by reason of
the said office and sfiall duly account for
and deliver up all moneys, papers and other
property which shall come into his posses-
sion or control by reason of the said office
and if the said A.B ...................... his heirs,
executors administrators or legal repre-
sentative~ shall pay or cause to be paid unto
the Government the amount of any loss and/
or defalcation in the accounts of the said
........................... within 24 hours after the
amount of such loss and/ or defalcation shall
have been demanded 'from the said A.B.
........................ by the ........................ such
demand to be in writing and left at the
office or last known place of residence of the
said A.B ...................... and shall ')lso at all
times indemnify and save, and keep harm-
less the Government from al~ and every .loss,
injury, damage, actions, smts, .l'roceedmgs,
costs, charges and expens.es wh1ch. has been
or shall or may at any ttmes or tlme here-
after during the service or employment or
the said A.B ..................... jn such office as
aforesaid, or any such offices aforesaid, be
sustained. incurred, suffered, brought, sued
or commenced or paid by the Government
by reason of any act, embezzleme~t, oefal~a­
tion. mismanagement, neglect, fml:1r~. filS-
conduct, default, disobedience, omlSSWn, or
insolvency o£ tb.e said A,P,. ... , ............... or ot

any person or persons achng under him or
for whom he may be responsible, then the
above written bond shall be void and of no
effect, otherwise the same shall be and re-
main in full force.
6 PROVIDED ALWAYS anc\ it is hereby
de~lared and agreed by and between the
parties hereto that the said fidelity bond
No ...................... delivered and deposited as
aforesaid shall be and remain at the disposal
of the said officer for the time being or the
Government as and for part and additional
security over and a]:lDve the above written
bond to the Govemment, for the indemnity
and other purposes aforesaid with full power
to the Government or an officer duly autho-
rised in that behalf to obtain and receive
payment of the sum or sums of money reco-
verable or to be j'eceived Upon or by virtue
of the said fidelity bond or a sufficient por-
tion thereof and all benefits and advantages
thereof and to apply the same in and towards
the indemnity as aforesaid of the Govern-
ment. · able as aforesaid in any manner open to
7. AND it is hereby further agreed and
declared by and between the parties hereto
that the said A.B ................... shall keep the
said fidelity bond issued by the said com-
pany in full force by payment of the premia
as and when they fall due and by otherwise
conforming to the rules of the said Company
t"elating thereto.
8. PROVIDED ALWAYS that the cancel·
lation or lapse a! any time of the said fidel~ty
bond shall not be deemed to affect or preJU-
dice the fight of the Government to take
proceedfngs · upon. or under this. said bond
against the said ........................ m case any
bre<!Ch ol"the condition of thi~ bong sl).al+ ~~
discovered aft€r the cancellation or lapse ol
the said fidelity bond but the responsibility
of the said. A.B ...................... shall at all
times 'continue and the Government shall be
fully indemnified against all such loss or
damage as aforesaid at any time.
9. PROVIDED· l)'URTHER that nothing
herein contained nor in the fidelity bond so
deposited shall be deemed to limit the liabi-
lity of the said A.B ....................... m respect
of matters a'foresaid to the forfeiture of the
said sum of Rupees ................... .. or any part
of parts thereof and that if the said sum be
found insufficient to indemnify the Govern·
ment in full for any loss or damage sustained
by them in respect of matters aforesaid or
any of them the said A.B .......... shall pay to
Government on demand such further sum
as shall be deemed by ............... to be neces-
sary in addition to the said fidelity bond of
Rs ............ ,...... to cover such loss or damage
as aforesaid and that the Government shall
be entitled to recover such further sum pay•.
them.·
Signature
1. Signed and delivered by the above
named A.B ................... in the pre-
sence of ...................... ..
2. Signed for and on behalf of the
President of India by ......... ..
~~~.. ·ci;~·~~t~ci · ~·; ·~~~h~~t~egd t~; RT~
in that behalf in the pre§ence of
:·:·::: :••
r~···~· ~!·:'··~·n
279
Fon])4 No. C.M./'3.4
(Referred to in para 3.12)
FIDELITY GUAHAN'l'El!~
In this policy the expressions shall bear
th@ r@spect.iv@ meanings attached to them in
the first schedule hereto,
1. In consideration of the first pr~mium
and subject to the terms and conditions con-
tained herein or endorsed hereon which are
to be deemed conditions precedent to any
liability on the part of the company so far
as they relat~ td anything to be done or
complied with by the Employer.
2. The company agrees to make good and
reimburse· to the Employer all such direct
pecuniary loss not exceeding the amount of
guarantee as the Employer shall sustain by
any act t>r acts of dishonesty, default or
Mgligertce committed by any of the em-
ployed (a) during the currency of this in·
surance and (b) during the uninterrupted
continuance of employment of such employ-
ed and (c) in connection with his occupa-
tion and duties and discovered during the
~urrency of this insurance of . .. .. .. .. within
a reasonable time thereafter or within
twelve months alter the termination of such
employment whichever event shall f.rst
hap pel!.
3. 'I'he proposal for this insurance made by
or on behalf of the employer together with
any correspondence relative thereto shall be
incorporated herein and be the basis of this
contract and of every renewal. And the
Company shall not be liable to make any
payment hereunder if the nature o~ the
business of the employer or the duties or
conditions of service shall be changed or
the remuneration of any of the employed
reduced without the sanctton of the Com-
pany, or if the precautions and checks for
securing accuracy of accounts shall not be
duly observed.
4. Notice in writing shall be given to the
Company as soon as possible after any act
or acts. of dishonesty, default or negligence
on the part of any of the employer or of
reasonable cau~e of suspicion thereof or of
any improper conduct shall have come to
the knowledge of the employer or of any
representative of the Employed' to whom is
entrusted the duty of superintendence over
any of the employed and no amount shall be
payable under this policy in respect of that
employed by reason of any act committed
after. such knowledge shall have come to
the Employer or his said representative.
COLLECTIVE PO LICY
Within three months after such notice, the
employer shall deliver to the Company full
details of his claim and shall furnish proof
of the correctness of such claim. All books
of accounts of the employer or any Account-
ant's reports thereon, shall· be open to the
inspection of the Company and the Employ-
er shall give all information and assistance
to enable the Company to sue for and ob- ·
tain reimbursement by any of the employer ~
or by his estate of. any moneys . which tlw
Company shall have paid or becomes li<tble
to pay under this policy. Provided always
that the Company shall not be entitled to
the disciosur, of any record or information
in respect of which the Employer is entitled
to claim privilege in a Court of Law under
Section 123 and 124 of the Indian Evidence
Act., ..
B. Any moneys or any one of the employed
in r(;~pect of whom a claim is made in the
hands of the Employer and any moneys
which but for any act of fraud or dishonesty
committed by such one of the employed.
would have been due to that employed from
the Employer shall be deducted from the
amount otherwise payable under the policy.
Provided that the Employer is entitled under .
the law to make such deduction. Provided /
further that in cases in which the loss to
t.he Employer is in excess of the maximum
amount payabl€ under the policy, the mon-
neys, aforesaid will be applied in the first
place to make good the amount of such ex-
c·ess and the balance, if any, shall be deduct-
ed as herein provided. The Employer. and
the Company shall share any other recovery
(excluding ins11rance and reinsurance and
any count~r security taken by the Company)
made by either on account of any loss in the
proportions that the amount of the loss
borne by each bears to l:be total amount of
the loss.
6. Notwithstanding anything herein con-
tained to the contrary it is also agreed that
t.he Company guarantees- to the Employer
that the employed shall honestly and faith-
fully account to the Employer for all moneys
or valuables or property which they shall
receive or be entrusted with, on account of
the Employer whether in their ·personal or
individual capacity or as member of a group
working conjolritly with other members and
that the company will make good and reim-
burse to the Employer such 1oss not exceed-
ing the amount of guarantee as the Employer
i
'II
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 280 281 '
1&:::.-_~llfil'-"'t...

may sustain by any act or acts of default
or dishonesty or negligene;, of the employed
in the capacitY' and employment aforesaid
and that when individual liability cannot pe
brought home to the empboyed, the amount
to be made good shall be that which falls
to the share of the employed, calculating
from the total number o.f men 'forming such
group, Le. the total loss divided by the total
nw:nber of men employed on the particular
work.
7. The Company also agrees that during the
period in which this guarantee shall be in
force, the particulars contained in the Second
Schedule shall be w'ith the consent of the
employer and. previous notice to and on
payment to the Company of any additional
proportionate premium that may be-
come payable in consequence of any
change in the employed by reason of promo-
tion or otherwise the varied as circumstan-
ces may require and such additional persons
as may be taken into the employment of dur-
ing such period shall with such consent as
aforesaid and on previous notice to and on
payment to the Company of a further pro-
portionate premium at the rate for the time
being applicable, be added to and included
in the said Schedule and the expression em-
ployed used throughout this policy shall as
from the respective dates on "which the names
shall have been included 'in the said schedule,.
be deemed to include all persons whether ·--·------------~----------~------
previously named in the Schedule or subse- First premium. : Rs.
quently added thereto' as aforesaid. '
Ron.ewfb] dn.to : Tho day _of
8. If any question or difference shall arise
between the parties heret€1 or their respe-
ctive representatives touching these presents
or the construction hereof or as to the right 'l'he periQd ol' pet'lods fi'Dm, t.he dates Wt'itten a.gainst the rospootive namel'l of the employP,d to the thon next
duties or obligations of any person hereunder 'fl~c ~mrency of renewal d 11tC o..nd any yoar thc 1'0a.ftcr in pe~pect .of which tho oompu.ny shall agree to accept, aml the employer
or as to any other matter in anywise arising tlns msnt'f\.UCe } 01, employed ahall pay tho n.nmlal prcm,ium spemflerll11- t,ho Seoond Schedule hereto.
out of or connectea with the subject matter
of these presents, the same shall be referred
. to a single arbitrator to be named by the
President. The arbitrator so named shall be Slgne·J on tho, , , , , , , .. , , , , , , , . , , , l~xan).ined, , , , , , .. , .. , , , , , .....•.•.. Entcl'od · .•....... , ·
an officer of Government and shall have all
the powers conferred on arbitrators under
the Indian Arbitration Act. I am to request
you kindly to confirm that all future con-
tracts will be in the amended form, and the 'l'HE SECOND SCHEDULE
costs of the references and award shall be in
the discretion of the arbitrator. The making
of an award in such reference shall be con- Nnnw Ocrmpa.tion nnrl Dnt;ics Amount of Gujtrautt'C Annua.l rremi1m1 ltmnarks
Date of Risk
dition precedent to any liability of the Com-
pany or any right of action against the Com-
pany in respect of such difference. If the
Company shall disclaim liability for any
....,--------- ·--~-~- ----····--------- ~-----w------~ --------.- ---·------·- -·- !
claim hereunder and such claim shall not
within twelve calendar months from the
date of such disclaimer, have been refered to I,
arbitration· under the provision herein con-
tained, then the claim shall for all purposes
be deemed to have been abandoned and shall
not thereafter be recoverable hereunder.

Signed on behalf of the Company. By authority of the Board.

NO'l'J!!S:--
1. Fonn approved in Govemment of India h~te F.D. Memo. No. D. 5740Ff1:8 dated 13t.l1 May 19·i2.
2. Oban~es should b~' made whe1·o nrcossltry when. tho bond is individual a_nd not collooHve.
S. No o-ther vadatio-ns should ho acoevted without arlequu,te roa~on.

FIDELITY GUAR.AN1~KHl COLLFJCTIV:ffi POLICY

Agonoy ...... , .. , , , .... , , Policy No .......... , . , ..

THE FIRST SOH!i1DULll

The Company·: 'rHE OCEAN ACCIDENT AND GUAHANTEF. CORPOH.ATION TXi\HTED

The Employer: Name

Address

Business

The Em'ployecl : The pcroons nnmed in the Second Schedule hereto.

The amount of' -.\

guamntee:
}- Inre~pect of each of the employcrl as specified in tho Second Schednle hereto,
his occupation 1
and duties: J-
 ':'i.

FoRM No. C.M./:4.2

FoRM No. C.M./4.1
(Referred to in Para 4.7)
(Referred to in Para 4.5)
FORM OF THE S'!1ATEMENT OF SUPPLeMENTARY DEMANDS FOR
ESTIMATES OF REVENUE RECEIPTS - . GRANTS ' -

iUnjor Head, ~Hnot•­ Ac<'mmt-s Bnclg:Pt Revised Budget. Heaaom; for *lf.upplotnentary demands for gt'anb for tho year ....•...•. , ••••......••........ nen\aml No:.-...... , .. , . . . . . . .
Holid tend ])etn.ils 19 I~ Y!lt'.itttion~ and expenditure under the Ministrv of ....... , .. , .... , ... ,, ..•. , • , . · '·'' ·'
HI 10 j " .................................................. .

behv(~en dols. 3 &

4 and i & 5
JVoted Rs_.... : _·, .. , ........... ,,
---- ---(l)______ ------(2) -~---- - - - - - - --~-~ ------1----"---- - - - - - - - - - Original Grant
______________________________ 13_)-----~ _ (4) (n) (B) l Chat·gcrl jRs .. :', , .... , . , ....... ..
~·---- ---------- ------- ----~-- --- i

X Supplomentar·y E~>timate~ of the amonnt required in the yem• ending . , .. , , . , , , . , , , , , ._, , , , , . / .... ·. , , , , . , , , . , , , , , , , .
to }lil'Y salaries etc. or cxpcu;:;os in re~pect of Demand for Ch-ant No ... , , , , . , , , , . , . , , . , , ..... , , . , ....; . , ... , , , , , ... , , , .. , .. •.
(Majol' Head, . , , . , , , , , ,- .- . .-,. ; ,-~ ,-, -,) and. expenditure under Mto Ministry of. ... , , ... , , , , . , . , , , . , , , , , , . , .. , . , , , . , , , , .. , , • ,

Voted Rs .... , . , ............. , ....... , , .

UhtHp;ed R~ .. , ••.• •.• .•.• ,,, ... ,, ..

--
XX. Sub-heacls nn-.ler which tho supplementn.ry grant,l'a.ppl'Opl'iation will he accounted for on behalf of the
i\-litlistry·of .. , •...•. , ... , .•. ,,,.,, •. , ..

(Give her~ details of r~quil'Cments l1y

Minor and. Sub-heads etc,)

f Vol;ed Rs.... , ............ , ... , .

Total -{
LChaL'ged RR .. ... , ..... , .•. , ... ·..

Votvrt I-ts .... , ... ,., ... ,., ..... ,

Total origi.nal o~timate for Uw yea~
- { Charged Rs .... ,, ...... ,., .. , .· .•

~·Voted Rs....... , .. , :, , .. , .... , ..

Add sum not requirecl
l Charged Rs ......... , ... , ..... , .

~Voted Rs.•.. ,, .............. , , .

Grand TOtn.l
LChnrged Rs....... o • , ••• o • o o , o 0 ,
 FoRM No. C.M./4.3
[Referred to in Para 4.8 (iii)G
CENTRAL WATER AND POWER COMMISSION
Head of Account Circle
Division Project
Detailed statement showing grants applied for by the Executive Engineer .......... . Division and the amount accepted by
th£ S.E.fProject Officer and C.W. & P.C.
- for the year .................... .
' '
Main and .
I
Sanction Expendi- Remarks
Sera.u· \
No.
detailed
heads of
Name of
work
No. aind date
with name
Estimated
cost
ture to
end of
Expendi-
ture in-
Anticipa.-
ted expendi-
I Anticiparted
expenditure
(showing the modi-
:fication ordered
acoounts
1
{estimote) of sane- ture Sept- in the next by the c ontronmg
. tioning
the pre-
vious
curred
to end ~larch financial I officer or the (C.W.P.C.)
aut:q_ority year (in- I of August (inclusive) year
if sanctioned chiding
March I
' Suppl) I
l 2 3 4 5 6 7 8
i 9 10
. I .

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FoRM No. C.M./4.4

[Referred to in ParaJ 4.8(iv)]
CENTRAL WATER AND POWER COMMISSION
Head of Accomt;; Project
Division Circle
Detailed statement showing Revised Estimates applied for by the Executive Engineer .......... .. ··· .. Division and the amounts
accepted by t h e S E . /P · t Officer an d C W & PC for the year ············-··········
• TOJeC
I II 6 months' budget estimate ! !
Serial \ No. & name As Rea-sons
Expendi• &
No. Main and Det.Ued of estimate .Amonnt accepted for variatJons
/ I Heads with name
of the sanCtioned
of
I ture tu
end of
ExiSting
ailotment
' Revised budget estimate
accepted
by Project
Officer/S.E.
byO.W.P.O. (Cols. 6 & 9)
sanctioning
authority i
estimate
I previous
year
' A:ctual Probable
Total
I Expenditure expenditure
to end of to end of Cois. 7 & 8 I
\ March
I I Sept.·Dec.
8 9 10 ll 12
2 3 4 5 6 7
l
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 CENTRAL WATER AND POWER COMMISSION
INSTRUCTIONS FOR .GUIDANCE
L The six months' /revised budget estimate
should be drawn up in this form by
Executive Engineers and should be sub-
mitted in original to the Superintending
Engineer /Project Officer.
2,. These estimates should be despatched to
the Superintending Engineer's Office not Six months' /Revised Budget estimate for
later than the 15th November and 15th the year 19'..... .
January respectively.
3. The form should be· posted by service Under the Head ...................................... .
heads of Accounts. - ..................• -- .. -- .... ............. .
~-

4~ All estimates for Major or Minor Works

should be detailed.

'r'.

FoRM No. C.M./4.5

(Referred to in Para 4.10)
ESTIMATES OF EXPENDITURE ON DISPLAY PUBLICITY AND CLASSIFIED ADVERTISEMENTS OF THE
GOVERNMENT OF INDIA
FOR 'THE YEAR 19 -19
! I
Name of the Ministry-and Display and Classified Advertisements Other Display Publicity Re-mark-s
.
Departments

Display Press
I
I Classified :Printed I Outdoor (Details of provisions pl'opo-
Advertisements (Non-display Pnblicity I Pnblicity sed to be attached review-
I AdvertiSements)
I .
ing tb,e ac-tivities of the
Deptt.) . -

l 2 3 4 I il 6
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 FoRM No. C.M./4.6
(Referred to in Para 4.11)
FORM FOR BUDGET DEMAND UNDER PART II
Number and date of I Circle of Account: India
acceptance by the ~ As per sheets Major Head of Account ................. ~
Department of j attached.
Expenditure .............. . Gra11t No .................................... .

New Item Statement

Serial \ Details of expenditure Budget Retised Budget "\Vhether 'Plan' Portion jf any to be incUl'I'ed outside Brief Particulars a~
No. I under each sub-head C.F.Y. C.F.Y. next year II or "Non-Plan' India the Scheme

I I I
>. (a)
Budget Next
year
(b)

-1-----~----1-----l---'------~----~-
--I-1 Gro,;s Expenditure I
.. !
II I :R-ecoveries
··I l
~ .. Net Expenditure ,[
ill
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FoRM No. C.M./4.7

(Referred to in Para 4.13)
APPROPRIATION REGISTER
Year
I Head of Account I Particulars Authority
for sanctioning
!
Allotment
sanctioned
Additions I
!
Reductions I !
Net up-to-date
allotment
I!
Distribution
between
Remarks

I allotment
controlling!
disbursing
I i
II
Officers
I Rs. Rs. Rs. Ro.
I _-

l 2 3
II 4 5
I
6
I 7 8 !
9 10
I
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L/S28CW l'C--21
 FoRM No. C.M./4.8
(Referred to' in Para 4.16)
MONTHLY PROGRESS OF EXPENDITURE
Anticipated Total expendi- Reasons of Rema1·ks
Sub-head Sanctioned
grant for the
Proportionate
appropriation
~ual

---,-----,----~,----~
expenditure.
I Variations
between
Ools. 3 4&
expenditure ture during the
during the carrent year
variations
as shown in
year from April
to·date During Commit- l Progressive Excess ( +) remaining (total of cols. Col.
Upto
part of the 7 & 9)

I
previous current ted total from Less (-)
month month expendi- April to year
ture 1 date

1 7 8 9 10 11 12
2 3 4 5 6

ToT.!L-

FoRM No. C.M./4.9

(Referred to in Para 4.1~
Offic,, of.. .......•..............••...•
Grant No........................... . LIABILITY STATEMENT FOR THE MONTH OF
Part I-Statement of Liabilities, incurred during the month of report
'
!
Serial \ Nature of liability
No. 1
No. and date
ofindent or
I'
I
Agency on
which W.dent is
Estimated cost j Permissible
I exess over the
I Total liability
(Cols. 5 +Col.
Probable month in which the
expenditure
I Remarks
I connected letter r placed or demand : estimated cost, ! 6) will be accounted for in the

Ij I
I
ismade I if any ' deparlmental expenditure
statement I
!'
' I Month
~ 1

I
'
Expe:nd.it~e-~
likely to be
1
incurred
I
__1_! 2 3 4 5 6 7 8 I
1
9 10

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)JJS28CW'PC-2l(a)
 Part II-Payments made against liabilities
and
Liabilities cancelled or final);y paid off
Month in which Liability was Serial No. Record of payment Balance commitment Remarks
reported

I 2 4
I 5

NOTE l-In col. 2, the number to be entered will be the serial number of the liability in the liability Statement in which it was first reported.
NOTE 2-- In the Remarks column. the following information should also be given-
(i) If payment against a liability is likely to be made, not in the month originally indicated; but in some other month, the latter should be indicated. If change in the mOnth
of payment is the only information to be given in respect of a liability, the columns to be used will be I, 2 and 5.
(ii} Similarly, if the whole or part of a lia]Jility has been cancelled or otherwise erlinguished, the fact may be mentioned and brief reasons given.

Part III-·Progressive amount of outstanding commitments

Month in which liability was reported Serial No. Balance :comritments

I 2 3

TOTAL ..

NOTE 1-This is a list of the liabilities which are pending,' that is, those which ha:e no~ been paid ·off or otherwise extinguished or cancelled.
NOTE 2-In column 2, the number to be entered will be the serial number of the liability statement in which it was first reported.

FORM No. C.M./4.10

(Referred to in Para 4.16)
Office of.. ......... -................. .
Grant No ........................... .
LIABILITY REGISTER
I
Serial Designa- IMonth Serial Nature No. ' Agency Esti- Permi- Total I, in which
Probable month I Initials Record Balance I of
Initials Remarks
No. tion of of number of and on mated ssible Liability the expendi- of the I of pay- commit- the
Disburs-
ing
report in Lia.bili-
Liabili· ty
date
of
which
indent
cost excess
over
(Col. 8+9) ture will be account-
ed for in the depart-
Branch
Officer
ment nient I Branch
(Col. 10 Officer
Officer ty indent is the mental expenditure minus
state-
ment
or
con-
placed estimat-
ed cost,
statement Col. 14) I
' ! ' -
nected if any I
letter Month Expendi-
ture like-
I' I ly to be
incurred
!

I I 2 I 3 4 5 6 7 8
'
9 10 11 12 I 13 14 15 16 17

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NoTE-Cols. 2. 3 and 4 will be operated upon only in the Register of liabilities maintained by the Controlling Officers in respect of the cases reported by their disbursing
Officers.
 FoRM No. C.M./4.11
(Referred to in Para 4.16)
STATEMENT SHOWING REVIEW OF EXPENDITURE
'
Serial j
No. I
I
Sub.heads Sane-
tioned
allotment
I Proportion
allotment
I Expenditure[
- for the
month I
Expenditure! Probable
up to end of 1 for the
I remaining
! period I
Commutted
Liabilities
Total
Revised
Require-
ment
I
I
Variation
between
Co!.2&3
Variations
between
Col.! &7 I Reasons of
variation
under cols.
8& 9 separa-
'
I
I I ~)lf!'l"'f
~-~f.o.-~ 1 tely to be
I i I &,l<r. -_ \ explained
I in the

I I
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I ___ ¥f.
I
,~-It:_
•• ,
~~
j,'~\
I annexure
I
2 3 4 5
I 6
I 7 8 9 10 11 12

I I
~

I I
I-Work.s I I !
I Il I ''
) Each item. of Expendi- I
j ture I
I I'
I
l
l
I
II-Establishment

Salary of Officers
I
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J Salary of Rott ..
I ' I

Dearness pay & Allee.

! I I
Other allowance3 .• I I I
I
1 Travelling Expenses ..
I I I

I
I' Other Cha.rges ..
I
I I 1
\·total : Establishment ..

l
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III-T & P
I II I
Each ite:ai of Expendi-
I I
ture
IV--Suspense
..
I II I
(Debi"'J '
I I II
Grand Total ..
i
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II
I

Details of vacant posts.

No. C.M./4.12
FORM

(Referred to in Para 4.18)

Statement explaining variations between appropriation and expenditure incurred during
I Original Gra.nt
Minor Head
I Final Grant Actual Expenditure ·Excess ( +) or
Saving(-)
between Original
Excess ( +) or
Saving(-)
between final
Explanations as to be the cause of variations

I
I
I
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and final grants
(Cols. 3-2)
grant and
expenditure
(O>!B. 4-3)
Between original
and finaJ grants
(Vide Co. 5)
Between final
grant and expendi-
ture (Vide col. 6)
I
_ r_ II
2 3 4 I 5 6 7 8

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 ANNEXURE A/1
[Referred to in Para 6.4(2)]
FoRM No. C.M./6.1-FmANciAL STATEMENI'S

PART I
Programme of Works/EstablishmentjT&P/SuspensejDeduct Receipts and Recoveries on CapitaL Account Expenditure

Sixth year Total

Head of account First year Second year Third year
I Fourth Year Fifth year

---------- ------------ -------!----

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,
TOTAL

NoTE-1. Similar forms will have to be prepared for ali the minor heads !-Works, II-Est.abliRhmenl;, Til-T. & P, IV-Suspense, V- De-dvd
Receipts and R.eccveries on Capital Acevunt. ·
2. In column 1 :1hould be shown :;.ub-heads(sub--works) and detailed heads under t.he minor heads of the major and ;,ub-major head
eoneerned a.s given, and in the other prescribed in Appendix 5·1 se-paratel:y for ea9h unit, followed by an abstract by unit·, e.g.:
Unit I. Dam and Appurtenant Works.
2. Main Canals, Branches, Di.;tributaries and Water Courses.
, 3. Hydro Electric Insta1lations.
, 4. Navigation etc.

ANNEXURE A/1-contd.
FoRM No. C.M./6.1-Fil'!ANCIAL STATEMENTS
PART II
Summary of direct charges to CapitaL Account
I I
Year Works outlay Establishment Leave
salary and
Tools and
Plant I Total direct
charge
Deduct
Receipts
Net charges

pensionar3- and
charges Recoveries
on Capital
Account

------- ·--- --------

1 2 3 4 8

--6------11-----7---
Firs~ year

Second year
I
Third year

Fourth year

Fifthyear

Sixth year
I
I
I
and so on
. I I I
ToT.aL
··-----------~-~-1
I i I I
NoTE-The figures in eols. 2 to 5 and 7 should be supported by detailed statements in Part I for all the mlno.r heads.
 ANNExuRE A/1-contd.
FORM No, C.M./6.1-F'INANCIAL STATEMENTS
PART III
Summary of IndireCt Charges, to Capital

Capitalil:,ed abatement, of land revenue I Charges for Audit and Accounts

Year I Total Remark~

Unit Unit Unit Unit I Total Unit Unit Uni~, Unit Total
1 2 ., 4 1 2 3 4
I

1 2 3 4 5 6 7 8 9 10 ll 12 13

Fiest year .. ..

Second year .. ..
.

I
Third yea.r .. ..
Fourth year .. ..
Fifth year .. .. I

~ixth year .. ..
-and so on
- I
I I I
NoTE-CoJ. 2 is 20 t~mes the land revenue or land to be acquired dnr.lng the year Col. 3 represents 1 ·per cent of the cost of wol'ks excluding
electrical and navigation work&.

ANNEXURE A/1-contd.
FoRM No. C.M./6.1-FJNANCIAL STATEMENTs
PART IV-A
Direct Revenue from Irrigation

Flow Irrigation Lift Irrigation

Total acreage./ Total acreage/

amount amount
\ Total
Year Revefifi"e
I
Percentage
I Acreage
I Amount Percenta.ge Acreage Amount
in Rs. of in Rs.
of
development
I development

I 2 3 4 5 II 6 7 8

I -1--
I I
I•
I
First year .. .. ' I

Second year .- .. I
I
I
Third year .. .. I
-

Fourth year .. ..

Fifth year .. ..

Six.th year .. .. .
and so on i
-
I
 ANNExURE A/1-contd.
FOR.ll!: No. C.M./6.1-FrNANcrAL STATEMENTS
FORM IV-B
Indirect Revenue from Irrigation

Flow Irrigation Lift Irrigation

Acres Total
Year Acres Revenue
in Rs.

Percentage Acres Average I AmoUt1t Percentage Acre;; Average Amount

of
development
I rate of
land
in R8. of
development
rate of
land
in Rs.
ro?venue re\·enue
I
1 2 3 4 5 6 7 8 9 10

- ----·--
I I
First year .. ..
.

Second year .. ..

Third year .. ..

Fourth year .. ..
I .

Fifth year .. ..

Sixth year .. ..
I
and so on I
.
I I .

I
. '.: '.

ANNExuRE A/1-contd.
FORM No. C.M./,6.1-F'rNANCIAL STATEMENTS

PART IV-C
Summary of Irrigation Revenue
I
! I I' I
I Direct Indirect I Revenue
I
I Total :liainte- Cost of Deprecia-
tion
Total
working
N eli Irrigtt·
tion
Year revenue revenu'e from gross nance of electri<'
lease revenue
(cols. 2, 3
cfutri-
bution
energy
f~!.' :pum}'-
I mainte.-
nance
expenses
(cols. 6, 7
revenue

& 4) $ystem at ing irri~ and 8)

Rs.-- gation operation
I per acre wateT of pumP- -·

ing p1ant
at-%
of capital
cost

1 2 3 4 5 6 7 8 9 10

First ~year .. .. . ' -

""'"
0

Second yeal' .. ..
'

Third year .. ..
'
Folli'thyear .. ..
II
Fifth year .. ..
'
I
Sixth year .. ..
I
and soon
I I I I
.·
 .AlwEXURE A/l~contd.

FORM No. C.M./6.1-FmANCIAL STATEMENTS

PART V-A
Power Development and Revenue

Irrigation load Industrial load

'I
I i
Installed Peak1oad I Total Working Net
capacity capacity Revenue expense~ Revenue'

Year Peak Rate Revenue I Peak Rate Revenue '

(vi if-e.
PartVb)
Power
required
I Power

k.W. Rs. R£>. ~-

I k.W. k.W. Ra. Rs. Rs. Rs. Rs.
' --~--~~----

l 2 3
I 4

---~-
5 6

------ ------
7 8

I
9 10

I
11 I 12

I
.Firi<t year I I
I
SE-cond. year .. I
I'
I
I
Third. year
I
~otirth year I
.. I

Fifth year

Sixth year
an.d so on

.AlwEXURE Ajl-contd.
FORM No. C.M./6.1-FINANCIAL STATEMENTS

PART V-B
Working Expenses for Power

Maintxnanee -charges including

Generation Trausmi2sion Establishment
Total
Working
expenaes-

Year Cost Rate of Amount Cost Rate of Amount Cost I Rate Amount
upto
Jear
dep;e-
ciation
up to
)e-ar
depre-
ciation
upto
year
'I I
' '
I
I ~-- - - ----
l 2 3 4 5 6 7 I 8 9 10 II

- - I -~---

I Rs.-
Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Re.
I
First year .. .. 1/1
L~

Second year .. .. I

.. ..
'llhird year
I
t
Fourth year .. .. I
I
'
i
1

iI lI I·
i
j
Fifth year .. .. I I I,
Ii
Sixth year .. .. I I I,.
J
l
'
and so on
I I'
i
'I
''
I I I i
!
 I
ANNEXURE A/1-contd.
I
FoRM No. C.M./6.1-FINANCIAL STATEMENTS
PART VI
Summary of Total Revenue
i
I
Year Net revenue froin irrigation
I Net revenue from po1ver Tctal net, revenue (cols. 2 a.nd 3) Remarks

l 2 3 4 5

---1---------
-
First year .. ..
\
'
Second year .. .. I I
;
i
Third year .. ..

:&~ourth year .. ..
l

Fifthye~ .. ..
I

I
Sixth ~·ear .. I
.. '

andi3o on
I
I
'
i \; I
j

.•

' ..

.
I
-- - ·--~ . - ---·-

A/1-contd.AIDIEXURE
FoRM No. C.M:/6.1-F'INANCIAL STATEMENTS
PART VI1
.
Estimate of Net Financial Results
I'
I i

Year
Direct
Outlay
during
I
I
Inrli-rect
out.lay
during
-Total
out1ay
durin2'
I Aecum-cla-
tive out-
lav upto ! Interest
%(Simp-le)
.
I
I Net
Revenue
I

I ~imple
interest
less net
I
Net revenue
less ..imple
interest.
the ;year the :y~S.r
I I

-----r------ ·
the year e"ndof
year I II
revenues

l
. --
I.
2 3 4 5 6 7 8 9
---- - - ---------- ------- ----------- I- ------ ------------- -- -------·-- ---- ___ , --· -------· ..

First year .. ..
I
I
Second year .. .. .
I i

I' I' !

Third :year .. .. I
'

Fourth year .. ..
I' II
.

1
I I

~ ~·
- •.
Fifth ~·ear .. ..

Sixth year ..
I I
I
and so on I
I I

I I
 306
807
I
I
• I
i
ANNEXURE A/C
~4-< ~
to-g I [Referred to in Para 6.4(10}]
ZB ~""
I
00
II FORM NO. C.M./6.2
~ ~ ~
00

II I
ABSTRACT ESTIMATE OF COST ............ PROJECT

Suh-lHa.jor fl..nd Minor Heu.ds

~~ ~
«! 4l ~
I Detailed Head
Amount

s ~~a <-
•.z,
00~~ Unit No. l-Directcluwge.s-Darn anrl Appu1·tenant Works
---·--· --~-------·----------------

I. Works .. As gi von in Appendix 0 ·1

-·--

~Ill~
II II. Establishment (including Joave salary
~a o and pom.ion charges). Do.
~~'S~
a .. h
~t>.S
IV
"' I III. Tools and Plant Do.
0"
Ul
I I IV. Suspenso Do.
!1'"
--~~--------

I
~ • V. Ded1tct--Roooipts and Reoovetios on
I
.,;
~
'-'
~
"'
I
.,;
>o
Capital Account,

---------. ----------~----------

"I !;j~ ....[;: !:>tl

5 z Total direct charges

-----~--------
.-<

..:""
IS g I
~ t.ri
""lE-< :;
P:l ~it~
~ ~'g ~
I
_, I
I n(Jireot Ol~a1·~es

~ VI( I) Cu.pitalized vu.lue. of abu.tem.ent of land

j --
f:!t1<DI>l revenue.
~·'"'2
:g ~'" 0

c.5 .~
~
I VI (2) Audit and Accounts

~- "'
Iii -----------------
:.!
:3
,$~g~~
-+"

~ ~~-~;g.-o
s -~ !>-.<»
..... s:l !:I
""
.;..:..S'"'
...
o;ij~
I
'
I M
Total indirect charges
__ ______________
__,

"" oo ..... ¢~-~

c
I
I
I Unit No, 2 .•...•....•... , •.............••• ,', •......••...... ·. · .... · • · · · · · ·-·. • • · · · · · · · •• · · •..
-,-
u.nd so on iU ·o~~~·~; ~th~; ~'dii~~ ~;;d ~~b:~~its: · ·' '' ·' ·· ·' ·· '· ·' ···· ··'' '·'' ·· '· '· ·' ·· ·'' '' ··' ···'
~
,~
ls
1!~~~~ 0'
o
§ ~ 5;&;8 •.
,g.S
I
I I
I I

I
ll ~

P< ~
0
'"
I
I
J./S28CWPC-22(a)
 ANNEXURE A/3
(Referred to in Para 6.8)
FoRM No. C.M./6.3-REVISED EsTIMATEs
COMPARISO!'I BETWEEN ORIGINAL AND REVISED ESTIMATES

.Minor Head Sub-work Detailed

-Read
Original
Estimate
Modi:fi.ca.tions
sanctioned
by compe-
tent authority
Total
sanctioned
estimate
Revised
estimate
I &·"· 'I
Excess Re:marrks

3 4 5
16. I ___
7 _ _ _\_.
I
-~8--~---9--~--~10:--
1
I - I
II I I I I
I l
.I
I

I
I I II
'
I I
I
I I
I I
,I

I
I
I ~
0
~

I
oo-

. I \I I
·I
I
·I . I I I
I
" \ I II
\
I
I I
I
II
I
I
.
I I I .I

I
.. I I II
I
I

J
' I !
I
I '
l \
I
I-- I
I J . -·· .;'· .. ''''.·
.• \ .:··i_!!-r,Ja:
I
i
- ANNEXURE A/4
I
I
(Referred to in Para 6.10)
FoRM No. C.M./~6.4--CoMPLETION REPORT
SCHEDULE A
.~chedule of works showing actual expenditure on works completed upto the date of the clos.ure of the construction estimate
I l'
i - Classification
I I
Serial No. of j i I I Name of \York
l
Cost of work
item
Minor Head
i
Sub- work Detailed Head i
I

~
I
-- 2 3 4 5 l
1 I 6

I I I
•
I
I
I I
1
I I I
I

I ! ""
0
0
I! I

l
I

I
I

I I l

I
I
I
i I
I'
'
iI
i I
II I
J I - I

I I
 ANNEXURE A/~contd.
·-----·- - __ ,_ .
FORM No. C.M.f.6.~COMPLETION REPORT

SCHEDULE B
Schedule of works of which detailed estimates had been sanctioned prior to the date of the closure of the
construction estimate, but which were incompleted or had not been begun on that date
Serial Classification ' Outlay to date I
No. of
item
Minor Head
l
Sub-work D~tailed Head
Name of
work
of the closure
of the construe-
tion estimate
Probable
further
outlay I
Probable
total
outlay
I
Probable
date of
completion
l
I

I 2 3 4 5 .
6 7 8 9
!
'

I
I
I'

-
I I
.·

I
. ' I
!

ANNEXURE Af.~contd.
FoRM No. C.M./6.~COMPLETION REPoRT

SCHEDULE C
Estimates sanctioned against the Open Capital Account" B,ubseqnent to the date of the
closure of the construction estimate
I
I

Serial
Classffication
Name of
1
Amount sanctioned i Date on
Whi\Jh sanction
No. of
item Minor Head I Sub-work
'
Detailed
work I Works I Establishment I lapses
I Head Ii Tools &
Plant
I
Total
I I I I' I
I 2 3 4 5 6 •7 8
I 9 IO
I I
I
I II I
I
I
I
i
I I I I
I I I I
I
J'
I
I
I I
I I
I
I!
II I
I
1
I
I I
I
I
I I·
i I
 &'INEXURE A/,4-contd.
FORM No. C.M./6.4-COMPLETION REPORT

SCHEDULED I
'
Schedule of works of which no detailed estimates have yet. been sanctioned but the
construction of which is necessary for the completwn of the PrOJect
I
Serial 'I
No. of------------,---------~~-------------~
Classification
i
I
Probable cost of work
I Total

·00: -·-!___________
item ·1
Minor Hea.d
'
I Sub-work Detailed Name of work yYorks I Establishment
I Head I'
lI I

.. 1 2
I
3
I 4
'

I
5
I 6
I 7 9

I I
I
I' I Ii
! I'
I I
I
I
I
I
I
'
t
I

II
I ''
I
I

\
i I II
I

I
1

I
!

l
I
I

I
I
i I
!
I
I
l I I
\
\
i I

lI
I'I
! I I
I

j I
I
I i I
I
'I
I
I

ANNEXURE A/4---conc!d.
FoRM No. C.M./6.4---CoMPLETION REPORT

SCHEDULE E
Comparison of expend;ture by Main and Sub-Heads with the provision in the estimate
sanctioned by Government
Qlassification
I / Expenditure up to the date of
1 closing the construction estimate
Probable Further Expenditure
j' Difference
! Provision [____________--,------1~--------c---------------- ·--------- -----[
: ' between probable
j , total outlay and
I j ·provision sanctioned
'I in esti-
mate sanc-
tioned by Chi com- On com~
I
r

On Works
Open Capital Account
I Prob~ble
total u tlay j' I

Jll'
G-overn- pleted pleted
Minor
Head work
Detailed
Head
ment works
Schedule
works
Schedule
Total
not com-
pleted
or nOt
Sane-
tioned
Unsa.nc-
tioned
Total
I I
B ] Commenc- Schedule Schedule j Excess Saving

=1~1[--,---,----3/~~--5
i edSche- C D '
I
dnleB I
6
~~;~~---~=-::-_-8-__-_=:~===9===-l----,----::-10-:--- __1_1_/____ 12·--- - =-~--1_3=-~-~- . _1._
. I I I I
j II

II I I I
I I
I I I
I

I I I
I I
j
I I
'
A/5
ANNExURE
· (Referred to in Para 6.121
FORM No. C.M./6.5
REGISTER OF SANCTIONS TO WORKING ESTIMATE FOR .. .......... PROJECT
Head of Classification . ... . ... . . ... ........ Project Provision Rs. . ..........•...

Brief pa<rticulars of working

Estimate ·
Actual Excess or Saving
I Reference
to item Balance Dated
Amounts Progres- I No. of avail- initials
Item
No.
Sanctioning Authority of
estimates
sive
totals
Month in
which
II adjust-
ment I
able
for new
of the
Superin-
Remarks (if any}
lParticuJars accounts Excess Saving entry sanction tendent
No. Date were in the '
closed register
I II
·I 2 3 4 5 6 7 . 8 9 10 11 12 13
I
I '
I
I

I I
..

'.

.
I I I
I I II
I II
I
I I I ' I
.
I

ANNEXC(RE B
(Referred to in Para 6.13)1
FoRM No. C.M./6.6
REGISTER OF PROJECT WORKS SHOWING APPROVAL ACCORDED TO THE WORKS
CONTAINED IN SCHEDULES B & C REFERRED TO IN PARA 510
i I
1 I I Ihheworkis
I
. II not completed
by the fixed I I
I date (Col 7)
I
or within the I
. Serial
No. work I
Name of Sanctioning Amount
authority sanctioned
Register
No. of
e'Stimate
Reference
to comp-
letion
Date
fixed for
completion
I
amount sane-
tioned (Col. 4)
refere11ce to
I
I
Completed
cost i Date of
completion Remarks

I report
I
I
sanction/sane-
tions of the
competent
I
I
'
' authorities

1 2 3 4 5 6 I 7 8 9 I 10 11
I
!
I I
I I

I I
I
'I
I
I
II

I ' I I
I I' I
I I'
.
!
I
I
' i
I I I .
I I I
' Ii -
I I
i
I I
! '
I I I I
I ~'oRM
3i6
No. C.M./6.7
(Referred to in para 6.31)
REGISTER OF CONTRACTORS
Instructions
1. Worl< should be allotted to registered
contractors only.
2. There shall be one contractors' register
for the Circle. A copy of this register
should remain in the Circle Office and in
each Divisional and Sub-Divisional OJJ:ice.
3. The object' of maintaining these
registers is to keep a complete record of
contractors working in a Circle and to
enable . an · officer to communicate to his
successor his experience with regard to
these contractors in a concise and systematic
manner.
4. The name of any con tractor .shall not
be added to or removed from the list with-
out the written orders of the Chief Engi-
neer or the Project Officer, which shall be
given only after full consideration.
5. (a). Contractors shall b~ classified into
the following 3 classes:-
Class A-Contractors considered capable
of carrying out works costing more
than Rs. 40,000 each.
Class B-Contractors considered capable
of carrying out work over Rs. 10,000
and up to Rs. 4~,000.
Class C-Contractors considered capable
of carrying out works upto Rs.
10,000.
(b) The Project Officer or Chief Engi-
neer, at the time of approving enlistment
of contractors shall determine the class in
which his name is to be included, keeping
in view the past record, experience and
resourcefulness of the contractors.
6. When submitting comparative state-
ment of tenders, the Executive Engineer
and the Sub-Divisional Officer respectively
should give against each tenderer's name,
his serial number as contained in part I of
the register.
7. On 1st July each year the Sub-Divi,..
sional registers shall be submitted to
the Divisional Office and the Divisional and
Sub-Divisional registers will then be sub-
mitted to the Pro'ject Officer /Superintend-
317
INDEX
Names of Conr,ractors Page No. Names of Oonb·n<'t.orf' Puge No.
ing Engineer on the 15th Jul:~: for con:ple-
·----'--'------j--
tion and check w1th the Circle reg1ster.
The Project Officer/Superintending Engi-
neer will at . the same time review the
contractor.s' register. and pass orders and '
recommend to the Chief Engineer for 1
removing from the list those contractors,
who are found unsuitable and for changing
the classification of any others, l<eeping in I
view the remarks .made by the Sub-
Divisional and the Divisional Officers. The
Divisional and the Sub-Divisional Officers I
shall include· in their remarks any prohibi-
'I II
tory and attached orders received from
courts against each contractor during the I I
i
!
period under report and other particulars
tending to show the usefulness and reliabi- I
lity or otherwjse of each contractor.
!
!
I
8. Contractors proscribed from employ-
ment should be removed from part' I and
entered in part II.
9. The Circle Superintendent, Divisional
Head Clerk and Sub-Divisional Clerk
respectively are responsible for the proper
upkeep of registers in their respective
offices. Entries in part II must be made
promptly.
10. When a contractor i8 proscribP.d 1 his
name and other particulars should be com-
municated to all other .Circles of the Com-
mission.
11. Names of contractors proscribed, by ·
the Commission or in other Circles or Pro-
jects should be posted in Part II. Care
should be taken to see that no work is given
out to any contractor, who has been pros-
cribed. The Project Officer or the Superin-
tending Engineer should consult part II of
the register before ordering enlistment of a
new contractor.
12. The register should remain in the
personal custody of the Superintending
Engineer, Executive Engineer and Sub-
Divisional Officer.
13. To ensure proper up-keep of these
registers the Project Officer or the Superin-
tending Engineer and the Executive Engi-
neer should - examine them at the time of
their inspection of Divisional and Sub·
Divisional Offices respectively.
·;-.
I
I 318
I
3.HJ

RJEGIS'l'ER OF CONTRACTORS-PART I 00
I

Name of Contractor .................................................

Father's name :................................................ ..
10
p;
0>
!
I
I
Community ........................................ I
I ---·----- ---~---

Residence:
Village ...............................
I
Thana ............................ ..
District ........................ , .... .
H""
</lm
.o
p;l'l,
00

I
Present address ........................................ ..
No. and date of (Project Ofncer) Superintending Engineer's sanctioning letter .. " ' " .......... .
I ·--------------
00
00 I
Period of work ~
.Amount of 1 Remaeks by St.b- Rem.a.rks by Divisional Remarks by (Project
Offioer) Superintending a: ,..
pa.ym~ntsnutde Div1Aionai Officer inlllud- Officer including any
Engine('l' stopping work t! 1l0 I
~;Lttachmcnt att_ achmont d
.,"'
1
. d m ordering disciplinarY 00 I
Fl'Om 'l'o wgprc.hibitory or ors ~~~-or
prohibitory
era ~ ~
1
action C4 I
0
reoeivocl fJ'Otn courtf:l reC'eived from courts t:: ~ I ----,-·--·· · - - -
,---1 -----·------
------
~
~---- ---··-- -----~-·~·----- ~-------·-··------- ----~--~-~-·----- ------:•--
h
~
] I
"<< '",_ @
"' II
t '"
.-'! ~
•
"' t
~

~
'h
'ij
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---- I - -·------ -
(..)
"<< ~
0
~
J0
-----~

•§ j•
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:<:;
·.:'-'"'
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(..)
k;
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0 ·- ---·
0
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0
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'-' -----
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= "'
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-
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 FoRM No. C.M.j,6.8
(Referred to in para; 6.55)
REGISTER OF SALE OF TENDER FORMS TO GOVERNMENT CONTRACTORS
' I
No. of No. and
forms date of the
Date 1 Dated
of receipt initials
jrmtials
of the
Date of
sale of
Names of
work for
I Names of
contrae-t.ors
Number
of forms
.Amounts
realised
Page No.
of the
' Balance
of forms
inate-d initials'
! j of the
lt'eceived invoice of in the 1 of the Divisional forms which to whom sold cash in stock j Cashier Remao:ks
the press_ Division I Cashier Officer sold sold book on
which
credit
is shewn I
1 2

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3

II
4 5 6

P= ----
8 9 10 ll 12 13. 14

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FoRM No. C.M./6.9

(Referred to in para 6.27)
REGISTER NO. 2 OF RECORD PLANS OF BUILDINGS

Serial No. and Sanctimring

Record Plan No. Sub. No. of Authority Remarks
buildings as per Name of Buildings Site of Buildings with No. a-nd date of
Register of immovable letter
property

1 2 3 4 5 6

....

LjS280wP0-23
 FoRM No. C.M./6.10
(Referred to in para 6.27)
REGISTER NO. 3 OF LAND PLANS FOR CHANNELS, BUILDINGS AND MISCELLANEOUS
- ' ' I

Name of Channel
I I
Reduood Distance
! Name of
village
Purpose
for which
land is
required
N otifica,tion
and date I RefBrence
to land
file
II Reference
to Register
No.5 Land
Remarks

Serial by villages
No. To
From
. 8 9 10
5 6 7
3 4
1 2

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FoRM No. C.M./6.11

(Referred to in para 6.27)
REGISTER NO. 4
List· oj" Record Plans, on ...
.
V'de item No .. .... ·······------- 0 f R eg~st£r of Immovable Govt. Property
I ! '
Recod No. R.D.
',
Description of
Serial No.
of Register I
Sanctioned by
.
I Remarks
PlM No.8 ' !
I
i
I
I Authority No. Date

1 2 3 4 5 6 7 8
'

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 FoRM No. C.M./6.12
(Referred to in para 6.27)
REGISTER NO.5 OF LANDS OCCUPIED IN THE VILLAGE ....................... .
TEHSIL .................•......... -
DISTRTCT ···················
Occupied by Govt. I
Occupied and Refere'llCe to records of acquisition Refer-
11. but owned by .
[,, owned by Govt. Zaminda:rs .
ence

Purpose
NTame for wbich
of land is
!: - - - - - - - -
Notification
. Award statement i Voucher in whlch
-paid
I
'
Divi-
sionaJ
accounts
Amount
of com-
pensa-
to-
gistex
No.3,
L=d
Rema-rks

village required: Settlement

No.
Area in"
acres
Settle-
ment No.
.Area in
acres
No. Date No. Date
I No. Date
in which
adjusted
tion
actually
Plan

f (ll!onth) paid

12 13 14 15 16
6 7 8 9 10 11
1 2 3 4 5

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FoRM No. C.M./6.13

(Referred to in para 6.27)
REGISTER NO. 6 OF WELL MEASUREMENTS
........................ Division .. .. ... .. .. .. ..... .. .. .. . Canal
MeasurementsfReduced Levels in JUile MeasurementsjReduced Levels in October
.8oriM R.L.of
No. measur-
19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19 ing

-- -- I' ~oint

. I
.

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-···

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 FoRM No. C.M./6.14
-'
(Referred to in para 6.27)
REGISTER NO. 7 OF BENCH MARKS

Serial No. Site Description of Bench Marks Sketch of Bench Height a,bove Remarks
I Matts mean sea level

1 2 3 4 5 6
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FoRM No. C.M./6.15

(Referred to in para 6.27)
REGISTER NO. 8-LIST OF ESTIMATES FOR WHICH COMPLETION PLANS ARE REQUIRED
I I
Sanctioned
Forwarded to
S.D.O.
Date
Completion Report
Received
withS.D.O.
I Completion Signature
of Plan II
I
Remarks {State
action on
allied plans
Serial Record Name of fixed I and note any
No. No. of work Execu- for Received with '
I'
despatches
register By No. Date tive comple- S.D.O. Head Ex- to S.E. giving
No.4 I' Engi- Date tion I Drafts- Engi- No. and date of
neers No. Date man neer forwarding letter)
I No.
I
No.
I Date
I
I
I 2 3 4 5
I 6 7 8 9 10 ll 12
I
13 14 15 16

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 FoRM No. C.M./6.17

1~ 0
~
•
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'FORM FOR FRONT PAGE OF A LOG BOOK
Narne of Vehicle
-- Date of Purchase
.

rg
'll
., Name of Maker

Purchase Price Vide Voucher No. of

"" Engine I Chassis No,
Registration No .
-:;• oo·
R
Measurement Book or G.R. Sheet
"'·~
0 in which receipt recorded.
0
•
P'i
~ Full particulars (including list of
spares, tools and det,.chable
.,. components etc) .
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 FoRM No. C.M./6.17
LOG BOOK REGISTER FOR TRANSPORT VEHICLES

Distance
ow
00 ' "
c
"'I'
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:g
Mileage pexfornled during I
Stores consumed
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1 2 3 '4 5 6 7 8 9 10 11
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12
--- ------ - - - --- - - - - - - - - -- - - - - - --- ---
13 14 15 17 I___
16 ___ 18 19 20 21 22 23 24
------ ------ --- - - - --- - - -- - - ---'---'-- - - - - - -- - - - - -- - - --- ----
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· FoRM No. C.M./6.18 FoRM No. C.M./6.18 FORM No. C.M./6.18

ORIGINAL DUPLICATE TRIPLICATE

DUTY SLIP DUTY SLIP DUTY SLIP

_ Circle No•••.••••••.•••••..•.•••.••..• Page No ••...... Cir~le No •.....•..•• ,., .......••...•. Page No........ .
Circle_ No ..•••.......•.•....••.••.... Page No....... .

Dated ......... . ,Dated ......... .

r
Dated ....... .
Circle Division Sub-Division Circle Division Sub-Division Circle Division Sub-Division

From To Number of :Mileages From To Number of

with time with time trips Mileages From To Number of Mileages
with time with time trips With time with time trips

Detail of work Name of Remarks Detail of work Name of

done Estimate Remarks Detail of Name of Remarks
done Estimate work done Estimate
charged charged charged

Signature Signature J Signature

;LJS2SCWPC-~000-14-12-71-GIPS