Extension of Time

REPORT
27 of Jan 2021

ALSALAM HOSPITAL project - ALRAKAH

CONTENTS
1 Introduction:................................................................................................................................3
2 Facts and Grounds.......................................................................................................................5
2.1 Conditions in Contract.................................................................................................................5
2.2 Justification of Claim...................................................................................................................6
2.2 Mitigation actions by the contractor to reduce the delay impact..................................................8
2.3 Particulars of claim......................................................................................................................8
2.3.1 Analysis of the time impact due to the delay...............................................................................9
2.3.2 Here is the record of the delays affected the project duration:.....................................................9
2.4 Critical paths:.............................................................................................................................17
(a) Delays affected the Ground floor activities completion.........................................................17
(b) Delays affected the second floor activities completion..........................................................19
(c) Delays affected the project due to the delay of the AHU negotiation....................................22
2.5 Extension of time.......................................................................................................................27
3 Basis of Calculation of Delayed Days for Extension of Time....................................................28
4 Supplementary Evidences29

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1 Introduction:
Project Components:

• Hospital building 13 floors (3 core & shell)

• Parking building 6 floors
• Service building
• Layout work

General Information:

Project Start Date 01-DEC-2019

Contract Project Duration: 10 Months
Final project duration

Main Stakeholders:

:Client
ALSALAM HOSPITAL MEDICAL SERVIES
(P.O. Box 402 AL Khobar 31952 Kingdom of Saudi Arabia)

Project Manager & Consultant:

DAR ENGINEERING
P.O Box # 87236, Riyadh – 11642, Kingdom of Saudi Arabia

:MAIN CONTRACTOR

IBRAHIM ASMAEL GENERAL CONTRACTING

(P.O. Box 1437 AL Khobar 31952 Kingdom of Saudi Arabia)

Scope of Work

Complete the project (Alsalam hospital project) construction, testing &

commissioning, maintenance & remedying any defects of the work of the former
contractor

The base line time schedule is built as following: -

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Commencement date started by:
• As contract 01 December 2019
Construction date started by:
• As contract 01 February 2020
Engineering:
 Shop drawing
 Subcontractor

Handing over the project

• As contract 30 December 2021

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2 Facts and Grounds.
2.1 Conditions in Contract.

The Contractor submits Program of Works (Baseline Program) Pursuant to Clause 12 of the
General Conditions of Contract for execution of the project for completion within time.

The general obligations of the Contractor are well defined in three Cluses:
Clause 8 of the General Conditions of Contract. This Clause stated that "the contractor shall
follow the engineer instruction or variation orders at any part of the project after receiving
additional instructions due to modifications required from the owner fulfilling his obligations
properly, Contract terms may be extended according to the consultant recommendation and
Establishment's technical committee after submitting written request by Contractor include
extension justifications.

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 2.2 Justification of Claim.
 The delayed of the receives of the IFC drawings of the (Ground & second floors) till
22-May-2014 after 137 W.D. from the commencement date, and CSK send notice to
claim by letter REF# CSK-EVA-ECE-SITE-022 to the consultant to highlight the cities
that completely impact the project completion date and to reserve CSK rights for
cost/time impact
 The delayed of the nomination of the AHU supplier then the financial & technical
negotiation between the owner & the supplier (as this item under cost plus contract)
 Due to the BOQ prices of the hold area (ground & second floors) are 47.28 % of the
sterile building total cost.

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Mitigation actions by the contractor to
reduce the delay impact

The Protocol observes that the contractor has a general duty to mitigate the effect of employer’s
risk events upon the resulting delays.
The valid point is made that this does not extend to an obligation to deploy additional resources.
It have been stated that the duty to mitigate does not ordinarily require the delayed party to re-
sequence the works to avoid the effects of the employer’s risk event.

Moreover, the contractor try to re-sequence the works to avoid the effects of the employer’s risk
event (as the request from the owner & the consultant) by:
 Changing relation between activities from (finish to start) to (start to start with lag) or
(finish to finish with lag)
 Dwindled some work duration (as possible )
 Starting some activities in parallel to reduce the all over duration

The revised time schedule make delay saving up to 48 w.d. at the ground floor work activities
And 24 w.d at the second floor work activities

Please find the as planned V.S. revised time schedule (appendix).

Notes on UPDATED SCHEDULE

 The date of the received of the IFC drawings of the hold area (Ground & second floor)
determined at the weekly meeting dated 17-Dec-2013 (appendix)
 The date of the nomination of the AHU supplier (by the owner) agreed to finish with the
last IFC drawing (30-Dec-2014)
 The financial and technical negotiation was delayed the AHU delivery instead of
finishing by the nomination.

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 2.3 Particulars of claim.
2.3.1 Analysis of the time impact due to the delay
We used the Global impact technique
This method measures the impact of the delays on the contractor’s as-planned CPM schedule.
The various delays are formulated as activities and added to the as-planned network in a
chronological order showing the effect of each delay at a time and demonstrating how the project
is being delayed. The amount of delay equals the difference in completion dates between the
schedules before and after the impacts. The technique can be used for analysis of delay during
and after project completion.
Delay analysis of the project using this technique was carried out by sequential addition of the
delays to the as-planned schedule.

2.3.2 Here is the record of the Events affected the project

duration:
Event no. 1
Received of last IFC design drawings (release to hold area (ground & second floors)

Letter referenced CSK-EVA-ECE-SITE

• Dated on 10-02-2014 instead of 30-12-2013 as per approved time schedule).

The event delay by 36 W.D.

Affected the project by o W.D. (taking from the free float)

 The total float of the project was taken by the delay of this event

Baseline date 30/Dec/2013

Actual date 10/Feb/2014
duration 41 w.d.
Project Impacted by O w.d. (from the total float)
Critical path Ground path, 2nd floor path, & AHU path
Event no. 2
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Received of room data sheet (ground & second floors) related to the drawings as per letter
 Referenced CSK-EVA-ECE-SITE-0008, Dated on 25-02-2014.

 Major conflicts found after starting to prepare the shop drawing of the hold area
mentioned by many RFI to the consultant
 Receiving 3 different versions of room data sheet pushed us to demand the final stamped
copy of the ROOM DATA SHEET
 Received stamped room data sheet by 25-Feb-2014

Baseline date 10/Feb/2014

Actual date 25/Feb/2014
duration 12 w.d.
Project Impacted by 6 w.d.
Critical path Ground path, 2nd floor path, & AHU path

Event no. 3
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AHU supplier nomination as per minutes of meeting dated 7-Apr-2014

AHU is nominated by Eng. Khaled Farid & Eng. Michael Anwar to be Tanta and CSK to start
proceeding in submittal issuing for AHU.

 As the agreed with the Owner/consultant we have to receive the nomination AUH
supplier before preparing the submittal.
 The nomination was delay 42 after 25-Feb-2014

Baseline date 25/Feb/2014

Actual date 7/April/2014
duration 42 w.d.
Project Impacted by 41 w.d.
Critical path AHU path

Event no. 4

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Modifications of the underground drainage according to the following sequence:

 Shop drawing was approved on 25-03-2014.

 Hold of installation due to modification on external drainage required by Eng. Khaled
farid on weekly meeting dated 08-04-2014.
 Modifications on external drainage sent to CSK by ECE on 08-04-2014 by mail
(attached).
 Another modification in quantity and locations of floor drains as confirmed by
production manager Dr. Ahmed Gamal as per attached E-mail.
 Modifications of the underground drainage according to the following sequence:
 Last modification mentioned in point (d) was sent to CSK by ECE on 17-4-2014.
 Hold from weekly meeting 29-Apr-2014 due to modifications.
 Last modification Sent by E-mail 22-May-2014

Baseline date 25/Feb/2014

Actual date 22/May/2014
duration 87 w.d.
Project Impacted by 81 w.d.
Critical path Ground floor path

Event no. 5

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 • Modifications regarding to HVAC & industrial networks (steam, condensate,
compressed air & nitrogen) in ground floor submitted for approval by CSK on 01-04-
2014.

• Modifications confirmed by Dr. Ahmed Gamal on 10-04-2014 as per attached E-mail and
ECE sent this modifications by mail on 16-04-2014

• The work is held due to revise the room data sheet of the ground floor per the weekly
meeting 29-Apr-2014

• Modifications regarding to HVAC & industrial networks (steam, condensate, compressed

air & nitrogen) in ground floor submitted for approval by CSK on 01-04-2014.

• Hold due to modifications per weekly meeting dated 29/April/2014.

Baseline date 25/Feb/2014

Actual date 22/May/2014
duration 87 w.d.
Project Impacted by 81 w.d.
Critical path Ground floor path

Event no. 6

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Modifications regarding of HVAC (Second floor)

• Weekly meeting on 14-04-2014 due to conflicts between design and room data sheet raised by
CSK.

Baseline date 25/Feb/2014

Actual date 28/May/2014
duration 91 w.d.
Project Impacted by 77 w.d.
Critical path 2nd floor path

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Event no. 7
• Technical & financial AHUs review between supplier & consultant.

• Comments from the consultant to the supplier

• Some modification due to the owner request

Baseline date 7/April/2014

Actual date 31/May/2014
duration 42 w.d.
predecessors Nomination of the AHU's supplier (By owner)
successors AHUs Submittal
Project Impacted by 72
Critical path AHU path

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 2.4 Critical paths:
AS shown by the events time impact on the project completion date, there are
three main critical paths we have to be concerns in their affects; as follows:
(a) Events affected the Ground floor activities completion (longest critical path)
(b) Events affected the second floor activities completion (near of the longest critical path)
(c) Events affected the project due to the delay of the AHU negotiation (3rd main critical
path)

A) Events affected the Ground floor activities completion(longest

path):
 Baseline V.S. updated time schedule of the GROUND floor activities due to
delays

Type start finish Float variance Duration

Baseline 04-Feb-2014 08-Jul-2014 13 0 134
Updated 16-Jun-2014 12-Oct-2014 -69 -82 92

Baseline V.S. updated time schedule of the GROUND floor activities:

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Time impact on Ground floor activities
 Event no. #1

Ground floor activities path impacted by (-ve 21 w.d.)

 Event no. #2

Ground floor activities path impacted by (-ve 33 w.d.)

 Event no. #4
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 Ground floor activities path impacted by (-ve 81 w.d.)
 Event no. #5

Ground floor activities path impacted by (-ve 81 w.d.)

 Events affected the second floor activities completion

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 Type start finish Float variance Duration
Baseline 25-Feb-2014 02-Jul-2014 13 0 106
Updated 17-Jul-2014 20-Oct-2014 -64 -77 75

Baseline time schedule of the second floor activities:

Updated time schedule of the second floor activities

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Time impact on Second floor activities
 Event no. #1
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Second floor activities path impacted by (-ve 21 w.d.)

 Event no. #2

Second floor activities path impacted by (-ve 33 w.d.)

 Event no. #6

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 Second floor activities path impacted by (-ve 77 w.d.)

 Events affected the AHU activities completion

Type start finish Float variance Duration

Baseline 31-Dec-2013 20-May-2014 21 0 106
Updated 18-June-2014 1-Oct-2014 -77 -99 85

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Baseline time schedule of the AHU activities:

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Updated time schedule of the AHU activities

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  Event no. #1

AHU activities path impacted by (-ve 21 w.d.)

 Event no. #2

AHU activities path impacted by (-ve 33 w.d.)

 Event no. #3

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 AHU activities path impacted by (-ve 33 w.d.)

 Event no. #7

AHU activities path impacted by (-ve 72 w.d.)

2.5 Extension of time.
Pursuant to Clause 4-2 of the General Conditions of Contract which stipulates that; "Contract
terms may be extended according to consultant recommendation and Establishment's technical

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committee after submitting written request by Contractor include extension justifications and
after Employer approval".

According to the base line program submitted via submittal ref REF# RD-MAT-OT-001, dated
24th Dec. 2013, which was approved by the CONSULTANT (ECE) via same transmittal dated
2nd Feb. 2014 with remarks was taken in consideration.

The extensions in time due to the following event is considered:

 Extension of time due to the delays of the received of the ground & second floor design
drawing.
 Extension of time due to the delays of the nomination of the AHUs supplier.

3 Basis of Calculation of Delayed Days for Extension of Time.

Eve
varianc
nt name/description critical path e EOT Remarks
No,
Received of last IFC design drawings Ground path, 2nd floor path, &
1 41 0 total float
(release to hold area AHU path
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 Received of room data sheet (ground & Ground path, 2nd floor path, & 6 w.d.
2 12 6
second floors AHU path from float
3 AHU supplier nomination AHU path 42 41
4 Modifications of the underground drainage Ground floor path 87 81
Modifications regarding to HVAC &
5 Ground floor path 87 81
industrial networks
Modifications regarding of HVAC (Second
6 second floor path 87 77
floor)
AHUs review between supplier &
7 AHU path 42 72
consultant.

Max 81 w.d. at Ground floor

Total 115 81
path

Accordingly, CSK hereby request an extension of at least 81 working days (101 calendar days)
to our contract completion date to take into consideration the above delays.

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