STATUS: TENTATIVE

29th May 2023

Pn Sahira Jaslen
ITQAN PUSAT LATIHAN DIGITAL
32-1 & 32-1,
Jalan Putra Mahkota 7/7A,
Putra Heights,
47650 Subang Jaya, Tel : 03 5192 2185
Selangor Darul Ehsan Email : sahira@ansarcomp.com.my

Dear Pn Sahira,

PROPOSAL FOR SEMINAR

Thank you for your keen interest in Mardhiyyah Hotel & Suites as a venue for your forthcoming function.
We are pleased to submit our proposal for your kind attention.

BANQUET ARRANGEMENT
DATE TYPE TIME ATTENDANCE SET – UP VENUE

9:00am - 5:00pm
TBA Seminar 25 persons Classroom TBA
9:00am - 5:00pm

If event extend the stated timing, a room rental will be applicable. (30 minutes = RM500.00+)

Conference Package: Full Day Seminar Package at RM180.00+ per person per day inclusive of:
 Morning Coffee Break with 3 snacks
 Lunch
 Afternoon Coffee Break with 3 snacks

Package inclusive of:-

 Usage of conference room
 Reception table at the entrance
 One (1) White Screen for client own LCD Projector
 One (1) Whiteboard with Markers & Eraser Set
 One (1) Flipchart with Markers
 Papers & Pencils, Water & Mints
 Basic PA system (Rostrum with microphone)
 Backdrop to a maximum of thirty (30) alphabets without logo

_______________________________________________________________________________________

1
Page 2 to page 5
ITQAN PUSAT LATIHAN DIGITAL

TERM & CONDITION

1) TAXES
 Service Tax - Effective date : 01st September 2018
- The above rates is subject to 6% Service Tax.

 Tourism Tax (TTx) – Effective date : 01st September 2017

- Tourism Tax (TTx) will be collected upon check in at RM10.00nett per room per night
from all Non – Malaysians registered guest
(Tax exemption will be for all Malaysian Citizen and Permanent Resident of Malaysia who holds a
MyPR Card.) Identification of Malaysian Citizenship and PR status to be provided upon request at the
check in counter.

2) PRE SET UP
 Early access for pre-set is subject to availability of the function room space and a room rental
charge is applicable.

3) SURCHARGE
 The organizer shall be responsible in ensuring that the function room is vacated as per contract.
Should your event extend the stated timing, a room rental will be applicable at RM600.00 per
hour.

4) VENUE
 Function room is subject to available for the above date
 The hotel reserves the right to change the venue if the number of persons falls below the
Minimum requirement.
 It is not allowed to bring food and beverage from outside in the hotel. Hotel keep the right to
move this food and beverage.

5) ATTENDANCE
 The hotel will charge based on the guaranteed number or the actual number of attendance,
whichever is higher. However, the hotel requires 72 hours (3days) of notification should there
be any changes or revision.

6) INTERNET CHARGES
TYPE RATES
Single User At RM137.80 per user per day usage (756kbps)
Multi User At RM106.00 per user per day usage (756kbps)
* Kindly confirm 3 days in advance for us to make necessary arrangement.

7) EQUIPMENT CHARGES
EQUIPMENT CHARGES PER UNIT PER DAY
Interactive whiteboard RM1,500.00
LCD Projector RM1,500.00 (1500UNSI)
RM3,000.00 (3000UNSI)
Conference Microphone At RM174.00 (minimum of 10microphone)
Collar Microphone At RM174.00
Cordless Microphone At RM174.00
TV & DVD Player At RM350.00
Standing Microphone At RM90.00
White Screen At RM90.00
Flipchart or Whiteboard At RM90.00

_______________________________________________________________________________________

2
Page 3 to page 5
ITQAN PUSAT LATIHAN DIGITAL

8) STATIONARY CHARGES
ITEMS CHARGES PER UNIT
Flipchart or Whiteboard At RM90.00
Tent Card (Big) RM3.00
Tent Card (Small) RM2.00

9) OUTSIDE EVENT MANAGEMENT / DECORATOR / MUSICAL EQUIPMENT

 A levy charge of RM3, 500.00 for bringing in outside decorator or event management or any
other musical equipment. (I.e. Band, Music Machine, Karaoke Set and etc...)
 All vendors will require to do saliva test at the hotel’s entrance. Vendors to bring their own
saliva test kit

10) BACKDROP
 Complimentary standard backdrop wording up to 30alphabets (excluding logo)
Additional alphabets : RM2.50 each
Logo (minimum) : RM250.00 per logo

 Promotional materials and display should not be posted, tacked, nailed, screwed or attached to
columns, walls, floor or other parts of the building furniture. Should permission on the above be
granted, the organizer shall be responsible, for all damages, breakages and the cleaning of all
materials and displays

11) LOBBY SIGNAGE

 We will announce your function in our lobby and functions room levels for your guest’s
attention. Kindly advised us on the wording 14 days prior to the event.

12) STORAGE
 Should there be a requirement for storage facilities at the hotel, either before, during or after
the function, the hotel will not be liable for any damages or losses of equipment and material.

13) LICENSING
 Please be advised that you are require to obtain a public performance license from the
Phonographic PERFORMANCE MALAYSIA SDN BHD (PPM) and/or MUSIC AUTHORS’
COPYRIGHT PROTECTION BERHAD (MACP) for any kind of music entertainment program
Performance Malaysia Sdn Bhd (T) 603-6252 5588 (F) 603-6252 1818
(PPM)
Music Authors Copyright (T) 603-7984 5089 (F) 603-7984 5090
Protection Bhd (MACP)

14) DAMAGES
 Any damages to the Hotel’s property caused by the organizers or their guests or appointed
contractors throughout the function held in the Hotel’s premises, whether unintentionally or
intentionally, the organizers shall be liable to the damages caused and the Hotel reserves the
right to charge the organizers on the damages accordingly.

15) CAR PARKING FACILITIES

 Parking facilities are available at our basement car park. The charges are as follow: 1 st at hour:
RM5.00. Subsequent hour: RM4.00. Maximum charge per day: RM12.00.
 Complimentary parking is applicable for all in-house guests.

_______________________________________________________________________________________

3
Page 4 to page 5
ITQAN PUSAT LATIHAN DIGITAL

16) CUTOFF DATE AND DEPOSIT

a) Cut- off date
Currently your booking is held on tentative basis until 5th June 2023 before 5.00pm.
If further no confirmation you’re booking shall be auto released for general sales.

b) Deposit
In order to confirm and secure the function venue, we would like the following;
 60% deposit required (Non – Refundable deposit)
 Letter of Undertaking (if you have credit facilities)
 Local Order (government agencies only)

c) Terms of Payment
 Balance payment is to be settled at least 14 working days before the event date
 Method of payment are by company’s cheque, cash or credit card
 Posted dated and personal cheque are not acceptable

Without the above mentioned documents / payments, we are unable to proceed with
your event. Failure to do so, we also reserve the right to cancel the event with
notification.

17) BILLING

PROFORMA INVOICE
ITQAN PUSAT LATIHAN DIGITAL

Seminar Package
Full Day Seminar Package at RM180.00+ X 25 persons X 02 days = RM 9, 000.00
-------------------------
Total = RM 9, 000.00
6% SST = RM 540.00
-------------------------
Grand Total = RM 9, 540.00nett
=============

Enclosed below are our banking details for the purpose of telegraphic transfer of funds to our company. All
cheque should be crossed “Account Payee Only” payable to Mardhiyyah Hotel Sdn Bhd or remit to our
account no.

MARDHIYYAH HOTEL SDN BHD

RHB BANK BERHAD
Account No: 26431700034702

Please fax us: 603 – 5031 2203 a copy of bank receipt in order to facilitate confirmation with our banker.

In the meantime should here be another client wishing to confirm a function on the same date or venue, the
hotel reserves the right to cancel this tentative booking unless a confirmation has been received from your
organization with the require deposit.

_______________________________________________________________________________________

4
Page 5 to page 5
ITQAN PUSAT LATIHAN DIGITAL

18) CANCELLATION / POSTPONEMENT FOR DEFINITE FUNCTION

 The hotel shall charge full based on estimation of the event for cancellation or postponement
of any event which earlier confirmed
 All deposit paid shall not be refundable

19) AMENDMENT NOTICE

 Please be notified all amendments to the arrangement are to be made at least 72 hours (3
working days) prior to the function. The hotel will not be able to accept any amendment or
changes made after the stipulated time.

We trust the above information is of assistance to you in your initial planning.

We look forward to your support and we assure you of our best service at all times and should you require
for further assistance please do not hesitate to call Noor Ellina Mat Talaha (Senior Sales Executive) at
03- 5511 8811 ext 2806.

Thank you and best regards.

Yours sincerely,
MARDHIYYAH HOTEL & SUITES

NOOR ELLINA MAT TALAHA SITI ATIQAH BINTI ABDUL GHANI

Senior Sales Executive Assistant Director of Sales
Sales & Marketing Sales & Marketing

MUHAMMAD IZZAT IDRIS

Director of Sales & Marketing
Sales & Marketing

_______________________________________________________________________________________