SAROOJ CONSTRUCTION COMPANY LLC

COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
TITLE: Risk Management Rev. No.00 Page 2 of 10

TABLE OF CONTENTS
1.0 PURPOSE 2

2.0 SCOPE 2

3.0 KEY REQUIREMENTS 2

4.0 METHODOLOGY 3

5.0 REFERENCE DOCUMENTS 3

6.0 ABBREVIATIONS & DEFINITIONS 4

7.0 ROLES & RESPONSIBILITIES 4

8.0 PROCESS 4

9.0 RESIDUAL RISK 7

10 COMMUNICATION 7

11 RECORDS 7

12 ANNEXURES 7

1. Purpose
The purpose of this document is to establish and maintain a structured procedure for the
ongoing hazard / Aspect identification, risk assessment / Impact, and determination of
the necessary controls that meets the OHSAS 1800:2007 and ISO 14001:2004
requirements.
2. Scope
This procedure will be implemented in all Sarooj Construction activities.
3. Key Requirements
 This procedure for Hazard / Aspect identification and Risk / Impact assessment shall
take the following into account:
 Routine and non-routine activities.
 Activities of all persons having access to the work place (including contractors and
visitors).
 Human behaviours, capabilities and other human factors.
 Identified Hazards / Aspects originating outside the work place capable of adversely
affecting the health and safety of persons under the control of the organisation
within the work place.
 Hazards created in the vicinity of the workplace by work related activities under the
control of the SCC organisation. Note: Such hazards to be assessed as an
environmental aspect.
 Infrastructure, equipment and materials at the workplace, whether provided by the
SCC or others.
 Changes or proposed changes in the SCC organisation, its activities, or material.
 Modification to the OH&S & Environmental management system, including
temporary changes, and their impacts on operations, processes and activities.
 Any applicable legal obligations relating to risk assessment and implementation of
necessary controls.

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COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
TITLE: Risk Management Rev. No.00 Page 3 of 10

 The design of work areas, processes, installations, machinery/equipment, operating

procedures and work organization, including their adaption to human capabilities.
4. Methodology

SCC’s methodology for Hazard / Aspect identification and risk / Impact assessment shall:
 Be defined with respect to its scope, nature and timing to ensure it is pro active
rather than reactive; and
 Provide for identification, prioritization and documentation of risks, and the
application of controls, as appropriate.
For management of change, the SCC shall identify the OH&S hazards / Environmental
Aspects and OH&S risks / Environmental Impacts associated with the changes in the
SCC, the HSE Management system, or its activities, prior to the introduction of these
changes. SCC shall ensure that the results of these assessments are considered when
determining controls.

When determining controls, or considering changes to existing controls, consideration

shall be given to reducing risk / impact according to following hierarchy:

1. Elimination

2. Substitution.

3. Engineering controls.

4. Administrative controls, signage/ warnings.

5. Personal Protective Equipment.

SCC shall document and keep results of identification of hazards / Aspects, risk /
Impacts assessment and determining controls up to date. SCC shall ensure that OH&S
risks / Impacts and determining controls are taken into account when establishing,
implementing and maintaining its HSE Management System.

5. Reference Documents

HSE Management System This Document

OHSAS 18001:2007
ISO 14001:2004

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COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
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6. Abbreviations & Definitions

1 SSC Sarooj Construction Company

2 HSE Health, Safety and Environmental
3 ALARP As Low As Reasonably Practical
4 PPE Personal Protective Equipment
7. Roles & Responsibilities
1. PROJECT MANAGERS ARE RESPONSIBLE FOR:
 Ensuring that, in their area of responsibility, Hazard / Aspect identification, Risks /
Impact assessment and determining controls for all activities in their respective
Projects are in place. These should be documented, maintained and reviewed
regularly.
 Monitoring the consistency of implementation of the Risk / Impact assessment
process.
2. CORPORATE HSE DEPT IS RESPONSIBLE FOR:
 Supporting the Project Manager in developing the Hazard/Aspect identification, Risk /
Impact assessment and determining controls.

8. Process
SCC has adopted the HSE Management model to Risk Management. Hazard / Aspect
Identification, Risk / Impact assessment form “A”, Consequence Table 1, Likelihood
Table 2, and Overall Risk / Impact rating Table 3 shall be used to identify all
Hazards/Aspects and associated Risks/Impact and controls Risks/Impact.

The process has four basic stages:

I. Identifying the OH&S hazard/environmental aspects and associate OH&S
risks/environmental impacts
II. Conduct risk rating as per rating matrix below.
III. Identify controls and conduct risk rating again.
IV. Assessing the OH&S and environmental residual risks/impact
V. Monitoring and Review

a) Table 1 Consequences Level

Health and Natural Financial

Functionality
safety Environment Loss
Descriptor
Descriptor Descriptor Indicator
Minor injuries Minor spill or leak of
only; First aid hazardous materials Temporary
Minor OR 10K
treatment with potential damage
required effects.
Injuries which Large spill or gas Temporary
could result in leak requiring damage to
Moderate OR 25K
temporary Emergency Services SCC
disability; response to prevent functionality

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COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
TITLE: Risk Management Rev. No.00 Page 5 of 10

Medical harmful effects.

treatment
required
Serious injuries
that could result Acute environmental Temporary
in permanent impact outside SCC loss or severe
Major disability; with potential short damage to OR 200K
Hospitalising term environmental SCC
admission effect functionality
required
Severe
Death or Long-term
environmental
permanent damage to
Severe impact. Potential OR 5M
disability to 1-2 SCC
serious long term
persons functionality
harm to ecosystem
Irreversible and
extensive damage
Indefinite loss
Catast- Several caused to matter of
of SCC >OR 20M
rophic fatalities National
functionality
environmental
significance

b) Identifying the Likelihood

The next step is to determine the likelihood that such an outcome will occur. This
involves two steps – determining the frequency of exposure and the probability of an
incident occurring and looking up the resulting likelihood in table 2 below. The basic
premise is that the more often an individual is exposed to a hazard, the more likely it is
that an incident will occur.

Table 2 Likelihood level

Descriptor Description Indicative Frequency
Almost The event is expected to during the activity
At least once every year
certain under consideration
Could occur during the activity under
Likely Once every 3 years
consideration
Possible The event might occur at some time Once every 10 years
The event is not likely to occur in normal
Unlikely Once every 30 years
circumstances
The event may occur only in exceptional
Rare Once every 100 years
circumstances

C) Assigning a Risk Rating

Having decided the consequence and the likelihood, the risk rating is determined by
using table 3 below. The risk rating is determined b reading the likelihood on the left-
hand column of the table against the consequence across the top row of the table.

Using this process, all of the hazards associated with the task, job, workgroup or
workplace can be assessed and a risk rating assigned to each.

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Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
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Table 3 Overall Risk Rating

Consequences Level
Likelihood
Level Minor Moderate Major Severe Catastrophic

Almost
Medium Medium High Very High Very High
certain
Likely Medium Medium High Very High Very High
Possible Low Medium Medium High Very High
Unlikely Low Low Medium Medium High
Rare Low Low Low Low Medium

c) Table 4 below indicates the acceptability of the assessed risk level and any additional
workplace requirements or implications.

Table 4 Risk Acceptability and Workplace Consequence

Risk Level Acceptability Implications
If the risk rating is “Very High”, then the activity should
not proceed. An alternative safer method of work is
required or additional controls based on the hierarchy
Very High Intolerable
of controls must be implemented to reduce the
likelihood and/or consequence
If the risk rating is “High”, review the risk controls and
add additional controls to reduce the risk level. A well
documented system of work including standard
operating procedures, training, monitoring and
supervision is required.
Tolerable with
High continuous Continued exposure would only be considered in
review exceptional circumstances, and the decision to do so
should be made at senior levels, after due
consideration of the cost versus benefit. Any decision
to continue the exposure to the risk must be subjected
to continuous review.
Exposure to the risk may continue provided it has been
appropriately assessed, has been mitigated to As Low
Tolerable with As Reasonably Practicable (ALARP), and is subjected to
Medium periodic periodic review to ensure the risk does not increase. It
review would be appropriate that measures to achieve long
term further reduction to the risk be considered.
Acceptable
Exposure to the risk is acceptable with periodic review
Low with periodic
to ensure the risk does not increase.
review

Note: Where you observe an immediate risk to health or safety of anyone in the
workplace; remove yourself and others (cease the work if appropriate), and notify the
work supervisor immediately. The supervisor should ensure the current work method is
revised to ensure that adequate risk controls are put in place.

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COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
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9. Residual Risk
Monitoring of the controls is important to ensure that the control measures put in place
meet acceptable standards and do not create hazards themselves. This can be
accomplished by audits, re-assessments, analysis of incident reports and through
proactive considerations by management and employees.
A review of risk assessments and any measures adopted to control the risk will be
undertaken whenever there is:
 Evidence that the risk assessment is no longer valid,
 An injury or illness resulting from exposure to a hazard to which the risk
assessment relates,
 When new information regarding the hazard becomes available,
 A significant change proposed in the place of work, in work practices or
procedures, or
 A new plant, equipment or hazardous substance is introduced into a process or
workplace.
Risk assessment information shall be reviewed as required and as a minimum every
year.
10. Communication
Relevant information regarding the hazards and risks associated with the workplace shall
be communicated to employees and contractors in a timely manner. This includes the
induction of new employees.
11. Records
Risk assessment records must be retained for a period not less than five (5) years.

Each Project will maintain documentation relating to their risk assessments of the
identified hazards, risk assessments, control measures and monitoring information,
associated with that area.
12. Annexures

Hazard/Aspect Identification and Risk/Impact Assessment Form A

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COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
TITLE: Risk Management Rev. No.00 Page 8 of 10

Annexure A
HAZARD/ASPECT IDENTIFICATION RISK/IMPACT ASSESSMENT FORM A
1. Task / Project
Task /Project: Task / Project Record No.:
Task Project Leader(s): Commencement Date:

Task scope Description: Completion Date:

New Task
If existing task, reassessment because of:
Location of Work (e.g.: sites,
buildings): New equipment / procedure
Identification of previously unidentified hazard:
Routine Work
List any Equipment,
None Routine Work
Infrastructure/Material:

2. Possible Hazards/Aspect (Please tick boxes; include hazard to staff, visitors

and public passing by)
Materials & Equipment Work Biomechanics / Work
Substances /Energy Environment Manual handling Organizatio
Source n
Chemicals Electrical Lighting Posture changes
Ionizing Thermal Noise / Load Factors Legal
Radiation Vibration (shape, size) requirement
s
Biological Mechanical Dust / Fumes Repetition Human
/ Vapours Capability
Lasers Kinetic Access / Distance
Egress
Microwaves Pneumatic Confined Keyboard
spaces
Waste Hydraulic Climate Duration
Electrical Rotational Housekeepin Lab.
g Instruments
Infrared Mechanical Work at Individual Other
aids height Factors (Specify)
Water Acoustic Animals / Visitors/new/lon
insects e workers
Ultraviolet Pressure / Visually Human factors
(outdoor Vacuum demanding e.g. capability
exposure)
Electromag Equipment Flooring Training
netic field licenses (slips, trips) required
Non-
Operator
ionizing Isolation
Licenses
radiation

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3. Environmental Aspect / Impact

In the event of any Environmental Aspects identified along with this Activity, consider
the following Environmental Impacts:
Type of Impact Tick Details
Air Pollution
Ground / Underground
Contamination
Marine Pollution /
Disturbance
Flora & Fauna
Other
4. Risk Analysis
Risk Rating
Risk Rating
(Before Controls in
(After Controls in Place)
Activity / Task

Risk / Impact

Place)
Env. Aspect

CONTROLS
Hazard

Consequence

Consequence
Likelihood

Likelihood
Rating

Rating
 

 

 

 

 

 

 

 

 

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COMMON PROCEDURE
Document No.: SCC/HSE/COM/PRO/005 Date: 03.04.’14
TITLE: Risk Management Rev. No.00 Page 10 of 10

4. HIERACHY OF RISK / IMPACT CONTROLS:

The order for implementing risk control measures with the most desirable being hazard
elimination, the least desirable being the provision of PPE
a) Elimination – remove the hazard / aspect completely during design or later;
b) Substitution – replace the hazard / aspect completely during design or later;
c) Isolation / Engineering controls – measures to reduce exposure e.g. install guards on
machinery, fume extraction, remote controls. Etc.
d) Administration – signs and procedures for safe practices, training, supervision, etc.
e) Personal protective equipment (PPE) – respirators, ear plugs, gloves, etc.

5. HAZARD ASSESSMENT COMPLETED:

Signature: Name: Date: / / Recommended Review Date:

6. APPROVAL

Project HSE Name: Signature: Date: / /

Manager
Project Manager Name: Signature: Date: / /

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