The Pennsylvania State University

SIMBA Hands-On Guide

MR11_Clear GR/IR Accounts

© 2020 The Pennsylvania State University

© Copyright 2020 Labyrinth Solutions, Inc. All rights reserved. Labyrinth Solutions, Inc., the LSI logo, and CampusOneTM are trademarks of Labyrinth
Consulting, Inc.
SAP, R/3, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks
of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business
Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the
United States and in other countries. Business Objects is an SAP company.
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 2 of 9

1 MR11_Clear GR/IR Accounts

1.1 Overview

Transaction Description:
This tile is used to clear the Goods Receipts and Invoice Receipts.

Penn State Purpose:

This transaction is used to create a journal entry for the accrual. A clearing
may be required when items have been received but not invoiced, or
invoiced and not received.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 3 of 9

1.2 Process Steps

1.2.1 Maintain GR/IR Clearing Account

Step Action
If a discrepancy is discovered between the quantity invoiced and the quantity
received, a clearing of the Goods Receipt / Invoice Receipt (GR/IR) account is
run to correct the entries and get the GR/IR back in balance.

The GR/IR account should first be monitored to determine if a correcting entry is

needed. A clearing would be run whenever:

· A discrepancy exists between the PO/GR/IR (a clearing should not be run

for a PO that does not require a GR)
· You have been invoiced but haven’t received anything
· You have received everything but have not been invoiced.

A careful evaluation should be made to determine what needs to be adjusted.

Items to be adjusted are then selected and posted. However, only do this when
absolutely necessary to clear a discrepancy.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 4 of 9

1.2.2 Maintain GR/IR Clearing Account

Step Action
After selecting the Clear GR/IR Accounts Fiori tile, a Company Code of 1855 is
entered/verified.
1. 1855 is typed into the Company Code field.

Step Action
The Posting Date is selected. Text may also be entered in the Reference field
(i.e., GR Adjustment) as well as in the Document Header text field (i.e., GR/IR
Adjustment) at your option.

Step Action
The posting date defaults to today’s date. We need to enter the specific date we
are looking for, in this case 2/1/2020.
2. 02/01/2020 is typed into the Posting Date field.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 5 of 9

1.2.3 Maintain GR/IR Clearing Account

Step Action
A specific Purchasing Document number may be entered, or a Purchase Order
Date range. This simulation will use a date range.
3. 02/24/2020 is typed into the to field.

Step Action
The Delivery Surplus and Invoice Surplus checkboxes should both be selected.
4. The Invoice Surplus check box is clicked.

1.2.4 Maintain GR/IR Clearing Account

Step Action
5. The Execute button is clicked.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 6 of 9

1.2.5 Maintain GR/IR Clearing Account

Step Action
The list of POs that need to be cleared is displayed. This is a monthly report to
verify where a Goods Receipt has not been posted.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 7 of 9

1.2.6 Maintain GR/IR Clearing Account

Step Action
The entry we want to clear from the list is selected by clicking the checkbox
beside the line.
6. The Test line 1 check box is clicked.

1.2.7 Maintain GR/IR Clearing Account

Step Action
7. The Post button is clicked.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 8 of 9

1.2.8 Maintain GR/IR Clearing Account

Step Action
GR/IR has been successfully corrected as indicated by the green box in the
Exception field.

The Pennsylvania State

University Project SIMBA
May 17, 2023
 MR11_Clear GR/IR Accounts SIMBA Hands-On Guide
Page 9 of 9

Disclaimer
Alternative Format Statement
This publication is available in alternative media upon request.

Statement of Non-Discrimination
The University is committed to equal access to programs, facilities, admission, and employment
for all persons. It is the policy of the University to maintain an environment free of harassment
and free of discrimination against any person because of age, race, color, ancestry, national
origin, religion, creed, service in uniformed services (as defined in state and federal law),
veteran status, sex, sexual orientation, marital or family status, pregnancy, pregnancy-related
conditions, physical or mental disability, gender, perceived gender, gender identity, genetic
information, or political ideas. Discriminatory conduct and harassment, as well as sexual
misconduct and relationship violence, violates the dignity of individuals, impedes the realization
of the University’s educational mission, and will not be tolerated. Direct all inquiries regarding
the nondiscrimination policy to Affirmative Action Office, The Pennsylvania State University,
328 Boucke Building, University Park, PA 16802-5901; Email: aao@psu.edu; Tel: 814-863-0471.

The Pennsylvania State

University Project SIMBA
May 17, 2023