Business Case Updated

LGU MALAMIG – BARANGAY
INFORMATION SYSTEM
In Partial Fulfillment of the Requirements in

System Analysis and Design
Submitted by:
Andres, Joann C.
Castro, Eva Marie R.
Juliano, Ralph John R.
Mercurio, John Mark T.
Racar, Christel P.
Villalon, Daniela Shane P.
BSIT 3A – G2
LGU MALAMIG – BARANGAY INFORMATION SYSTEM 1| Page
BUSINESS CASE ANALYSIS
Project Name: Barangay Information System (BIS)
Project Manager: Ralph John Juliano
Date of Project Approval: November 29, 2023
EXECUTIVE SUMMARY
The Local Government Unit of Barangay Malamig in Bustos, Bulacan is dedicated to

cultivating a dynamic, inclusive, and sustainable community through the delivery of proficient and
impactful public services. It aims to encourage civic participation and prioritize the welfare of our
residents.
The local government unit of Barangay Malamig in Bustos, Bulacan, offers a range of
services to its residents. These services include conducting a census every six months, maintaining
and documenting incidents and complaints in an official blotter, issuing barangay clearances,
providing indigency certificates, issuing residency certifications, and facilitating the issuance of
business permits. The requisite documents are typically prepared by the barangay secretary and
clerk. Management of blotter cases falls under the responsibility of the head of the barangay public
safety officer, while cases pertaining to Violence Against Women and Children (VAWC) are
referred to VAWC help desk officer for appropriate handling.
Microsoft Office serves as the primary software utilized by the secretary and clerk for the
generation and issuance of necessary documents for residents. Documents such as Barangay
Clearance and Certificate of Residency necessitate a payment of 50 pesos. The fee for the Business
Permit varies according to the nature of the business. The office is equipped with three computer
units, three printers, and a high-speed WIFI connection, which is accessible to all individuals
within the vicinity.
Barangay Malamig is a part of the municipality of Bustos, and its population has seen
significant growth, increasing from 2,479 in 1990 to 7,658 in 2020. The barangay covers an
estimated 19.3 hectares, situated 63.3 meters above sea level. The name "Malamig" is reflected in
the barangay's logo, which highlights the residents' reliance on agriculture, particularly grains,
corns, and mangoes. The area is known for its cool climate and wide farmlands. Additionally, the
residents are skilled in sewing, contributing to the community's local creations. The barangay
continues to thrive and expand.
The Barangay Information System holds promise in enhancing local administration,

fostering increased community participation, and elevating service delivery. Its distinguishing
features, such as efficient data management, timely response to citizen inquiries, and transparent
information sharing, set it apart from competitors and contribute to enhanced community
engagement and communication.
As technological advancements progress, different data and information are mostly stored
in a database. Despite this trend, the local government unit of Barangay Malamig adheres to
traditional manual record-keeping practices, relying solely on log books and Excel files. This is
time consuming as it does not allow them to organize and filter the records easily. For this reason,
the project team proposed a Barangay Information System (BIS). The barangay officials approved
the idea because of the need. This Barangay Information System has a database for adding,
updating, deleting and storing records.
The Barangay Information System stands out by transforming local administration through
better community engagement and service delivery. Its key features include efficient data
management, quick response to citizen inquiries, and transparent information sharing. It addresses
issues stemming from inefficiencies and communication gaps in traditional local administration
systems, which hinder community participation and timely information exchange, resulting in
subpar service delivery. The system's goal is to utilize technology to bridge these gaps and enhance
communication between the local government and residents.
As technological advancements progress, different data and information are mostly stored
in a database. Despite this trend, the local government unit of Barangay Malamig adheres to
traditional manual record-keeping practices, relying solely on log books and Excel files. This is
time consuming as it does not allow them to organize and filter the records easily
REASONS
● The clerk manually checks the blotter report log book for someone who needs Barangay
Clearance that will lead to slow process of documents.
● The clerk doesn’t have any basis in giving certificate of indigency to citizens who needs
it.
● The barangay volunteers manually recording resident information every 6 months.
● Manual information system is prone to errors and data inconsistencies due to human
mistakes and the physical deterioration of paper records that leads to inaccurate
information about residents.
● Manual information system may be violating data privacy act due to manually storing of
information within the barangay hall.
BUSINESS OPTIONS
● The barangay will stick to the old way or manual process
● Use the propose system to be less hassle and have a better system of the barangay
information system.
EXPECTED BENEFITS
The following benefits are feasible if the Barangay Information System were modified.
● Save time and effort

● Improved efficiency and productivity
● Less cost materials/expenses
● Enhanced data management and accessibility
● Enhanced Barangay Services
EXPECTED DOWNSIDE
● Power Outages, Hardware malfunctions or system failures
● Maintenance and Updates
● Data Management or Errors
● Terminating an employee
TIMESCALE
Figure 1. GANTT Chart
Figure 1 shows the GANTT Chart shows that the system took 3 months to implement.
COST AND BENEFIT ANALYSIS

• Cost
Figure 2.1. Breakdown of One Time Cost Worksheet

Figure 2.2. Breakdown of One Time Cost Worksheet
Figure 2.1 and 2.1 shows the Total of the One Time Cost that there is a total of P306,000.00
in the Breakdown of One Time Cost Worksheet to start the project that will serve as the initial
investment for this project. The recurring cost of P20,000.00 that will be additional expenses on
the Barangay for the implementation of the said project.
• Benefit
Figure 3.1. Breakdown of Tangible Benefit Worksheet

The figure 3.1 shows the Breakdown of the Tangible Benefit Worksheet that shows a total
of P7,800.00 Supplies Cost Reduction and P192,000.00 for labor cost reduction in employees
salary due to a decrease number of employees compared to the labor cost allotment for the existing
system and a Total Cost Reduction of PHP 199,800.00.
Figure 3.2. Additional Cost Reduction
The figure 3.2 shows the total Additional Cost Reduction of employee’s salary which is
P39,627.12 showing that there’s a reduction of employment salary compared to the existing
employment salary.
Figure 3.3. Net Economic Benefit Worksheet
The figure 3.3 shows the Net Economic Benefit Worksheet with a total of 239,427.12 if
the Barangay Information System will be implemented.
• Break-Even Analysis Table and Chart
Figure 4.1. Break-Even Analysis Table of Barangay Information System

The figure 4.1 shows the Break-Even Analysis Table of Barangay Information System
detailed computation of the NPV of both Cost and Benefits to come up with the calculation of ROI
and payback period or break-even point as stated in the figure.
Figure 4.2. Discount Rate

Figure 4.3. NPV of All Costs and NPV of All Benefit
Break Even Analysis Chart
1,000,000.00
900,000.00
800,000.00
700,000.00
600,000.00
500,000.00
400,000.00
300,000.00
200,000.00
100,000.00
0.00 NPV of all Costs NPV of all Benefits
0 1 2 3 4 5
Figure 4.4. Break-Even Analysis Chart
According to Break-Even Analysis table the result of Actual Break-Even period is on Year
2, 7 months and 17 days. The project will be implemented on December 7, 2023 and it will give a
return of investment on July 24, 2026.
MAJOR RISK
Lack of security measures poses a significant risk to the confidentiality and integrity of
sensitive data. Unauthorized access could result in the leakage of residents’ personal information,
compromising their privacy and potentially leading to identity theft or other malicious activities.
RECOMMENDATION
In an ROI of 28% for an initial investment of PHP 306,000.00 and a payback period of 2
years, 7 months and 17 days. Therefore, this project is feasible to be implemented at the LGU
Malamig as their Barangay Information System.
PROTOTYPE
User’s Manual on the Actual Prototype of LGU Malamig Barangay Information System
This section shows the prototype of all functions that should be delivered and provided
by LGU Malamig Barangay Information System.
Login Page
DESCRIPTION
User Choose if log in as admin or user.
Password Type password.
Cancel Click to cancel log in.
Login Click to log in.
Welcome
DESCRIPTION
OK Click to proceed.
Dashboard
DESCRIPTION
Dashboard Click to view dashboard
Refresh dashboard Click to refresh page
New Resident Registration
DESCRIPTION
New resident Click to add new resident and information
Personal Information Input personal information on every text box
Save Click to save the information

Resident Records
DESCRIPTION
Search Click to search and view specified data.
Clear Click to clear search.
DESCRIPTION
Search bar Input on the search bar to search resident’s name

DESCRIPTION
Upload Photo Click to upload photo
Complexion Type complexion
Personal Information Input personal information
DESCRIPTION
Other information Click to input other information
Other information text box Input other information

DESCRIPTION
Contacts Click to input contacts
Contacts text boxes Input contacts
DESCRIPTION
Barangay Clearance/Certificate Click to make Barangay Clearance/Certificate
Managing text boxes Input certification/clearance

DESCRIPTION
View Clearance Click to view clearance

PDF Click to save as PDF
Print Click to print clearance
DESCRIPTION
View Clearance Click to view certification
PDF Click to save as PDF
Print Click to print certification

DESCRIPTION
Blotter records Click to view blotter records

Search Input text to search
Clear Click to clear search bar
New Blotter Click to add new blotter
DESCRIPTION
Reporting Person Data Click to view reporting person data

Reporting Person Data
Input person data information
Information
Close Click to close blotter record
Save Click to save blotter record
Delete Click to delete blotter record
New Click to add new record
DESCRIPTION
Suspect Data Click to view suspect data
Suspect Data Information Input suspect data information
Close Click to close blotter record
Save Click to save blotter record
Delete Click to delete blotter record
New Click to add new record
Blotter Page
Description
Name of Guardian Enter name of the Guardian
Guardian Address Enter the Guardian Address
Home Phone Enter the Contact Number of the
Mobile Phone Guardian
Diversion Mechanism
Other Distinguishing Features
Description
Name of Reporting Person
Input the Reporting Person Information
Address of Reporting Person
Type of Incident Enter the Type of an Incident
Date/Time of Report
Enter the Date/Time of Report and

Date/Time of Incident
Incident
Place of Incident Enter the Place of Incident
Enter the Name of the Person who in
Position/Name/Signature of In charge
charge
Description
Victim Data Input the Victim Data Information

Click the save button to store the
Save Button
information
Description
Enter the Incident Description to display
Narrative of Incident
in to system
Resident’s List
Description
Resident Enter Resident Information.

Click the Edit Details to modify the
Edit Details
information of resident.
Description
Modify the Personal Information of the
Personal Information
Resident
Click save button to store the data
Save Button
information.
Description
Resident Enter Resident Information.

Click the Edit Details to modify the
Edit Details
information of resident.
Description
Select either Barangay Certification or
Select Report
Barangay Clearance to issue.
Search Personal Information Click the List of Resident Information.
Print File Print the File you choose.

Description
Personal Information It display the information you choose.
Description
Barangay Certification It will open the barangay certification

Click pdf to download the soft copy of
PDF
barangay certification
Print Click Print to generate hard copy
Description
Barangay Clearance It will open the barangay clearance

Click pdf to download the soft copy of
PDF
barangay clearance
Print Click Print to generate hard copy
Description
Barangay Information Enter the Barangay Information
Users Click users to pick a task
Backup Backup Information
Save Button Save the barangay information
Description
Upload Logo Click button to upload images
Users Click users to pick a task
Backup Backup Information
Save Button Save the barangay information
Description
Add Click button to add to attach logo
Remove Click button to remove the logo
Click button to open the file location of
Open
the image
Save as Click button to add selected image
Save all Click button to add all the images
OK Click button to Complete the process
Cancel Click button to abort the process
Description
Change Account Click the button to change the account
Create a New Account Click the button to Create a new account

Click the selector button to choose what
Account/Username
Account or Username you choose
Change Click Change to Change the Account
Done Changes Click the button for the changes
User Accounts Click the button to see the user accounts

Click the button to choose what accounts
User Accounts type
type
Description
The Dashboard show the current list of
Dashboard
the Barangay officials

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LGU MALAMIG – BARANGAY

In Partial Fulfillment of the Requirements in

BUSINESS CASE ANALYSIS

Project Name: Barangay Information System (BIS)

Project Manager: Ralph John Juliano

Date of Project Approval: November 29, 2023

The Local Government Unit of Barangay Malamig in Bustos, Bulacan is dedicated to

The Barangay Information System holds promise in enhancing local administration,

● Save time and effort

Figure 1. GANTT Chart

COST AND BENEFIT ANALYSIS

Figure 2.1. Breakdown of One Time Cost Worksheet

Figure 2.2. Breakdown of One Time Cost Worksheet

Figure 3.1. Breakdown of Tangible Benefit Worksheet

Figure 3.2. Additional Cost Reduction

Figure 3.3. Net Economic Benefit Worksheet

• Break-Even Analysis Table and Chart

Figure 4.1. Break-Even Analysis Table of Barangay Information System

Figure 4.2. Discount Rate

Figure 4.3. NPV of All Costs and NPV of All Benefit

Break Even Analysis Chart

Figure 4.4. Break-Even Analysis Chart

User Choose if log in as admin or user.

Password Type password.

Cancel Click to cancel log in.

Login Click to log in.

Dashboard Click to view dashboard

Refresh dashboard Click to refresh page

New Resident Registration

New resident Click to add new resident and information

Personal Information Input personal information on every text box

Save Click to save the information

Search Click to search and view specified data.

Clear Click to clear search.

Search bar Input on the search bar to search resident’s name

Upload Photo Click to upload photo

Complexion Type complexion

Personal Information Input personal information

Other information Click to input other information

Other information text box Input other information

Contacts Click to input contacts

Contacts text boxes Input contacts

Barangay Clearance/Certificate Click to make Barangay Clearance/Certificate

Managing text boxes Input certification/clearance

View Clearance Click to view clearance

View Clearance Click to view certification

PDF Click to save as PDF

Print Click to print certification

Blotter records Click to view blotter records

Reporting Person Data Click to view reporting person data

Enter the Date/Time of Report and

Victim Data Input the Victim Data Information

Resident Enter Resident Information.

Resident Enter Resident Information.

Print File Print the File you choose.

Barangay Certification It will open the barangay certification

Barangay Clearance It will open the barangay clearance

Change Account Click the button to change the account

Create a New Account Click the button to Create a new account

Done Changes Click the button for the changes

User Accounts Click the button to see the user accounts

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