INSTRUCTIONS FOR THE CONDUCT OF THE PRACTICUM FOR

ASSESSORS IN TRAINING
Council for TVET Saint Lucia

1. The Practicum will take place from January 17 -25, 2023, (we need to meet as a
group 1 final time (31st) for 1 Hour to Review and Wrap up.

2. You will advise the TVET Council and myself of the date, time and place of your
Practicum as some sampling of the activity will be done for quality assurance.

3. Your Assessment Plan, Observation Checklist and Questions MUST have been
seen/reviewed and signed off by me PRIOR to your practicum.

4. You are expected to make contact to discuss and share the Assessment Plan
with your candidate (student/trainee/learner/or peer) who you will be assessing on the
day of the Practicum.

5. Ensure that you have THREE 3 copies of the Assessment Plan (One for you, one
for your Candidate and one for the TVET Council.

6. The Assessment Plan MUST be signed off by the Assessor and the Candidate
BEFORE the Practicum is conducted (see #3)

7. Using the Observation Checklist that you have developed, conduct the
assessment of your Candidate (student/trainee/learner/peer) which should last
no more than 45 Minutes (N.B. if the assessment lasts less than 30 Minutes you
may not have sufficient evidence to make a valid decision).

8. You will be given ONE (1) hour in total during which time you will prepare the
candidate, conduct the assessment and review the assessment.

9. You are expected to observe all health and safety precautions before, during and
after the assessment (including wearing proper work attire).

10. Please make arrangements for the assessment to be video-taped, observing

all COVID-19 Social Distancing Protocols (further guidance is given below).

11. For quality assurance, authenticity, and to validate the assessment, a TVET
Council Representative MAY OBSERVE you conducting the assessment
(observing all COVID-19 protocols and social distancing) within your allotted
time.

12. After the Assessment, you should sign the Observation Tool used to assess
the candidate. You must submit a copy of the signed assessment Tool and the
videotape to the facilitator (See #13).

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13. The original video is to be sent to the Facilitator at dpbcanadaltd@gmail.com
as soon as possible after the practicum, but no later than 2 days after your
practicum has been conducted (use WeTransfer if the regular mail is not
successful)).

14. Your video will be viewed by the Facilitator for an evaluation of the assessment
and a decision made of your competence as an assessor. Feedback will be
given to you. Sign and return to the facilitator.

15. A record of the outcome will be sent to the TVET Councill. If you have not been
deemed competent, you may reassessed (new recording) or you can appeal the
decision if you are not satisfied with the outcome.

© DPBA
January 11, 2023

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PROTOCOLS TO BE ADHERED TO FOR THE VIDEO RECORDING OF PRACTICAL
ASSESSMENTS

CANTA/CARICOM have signed off on CVQ Assessments under Covid-19.

In general, video recordings can be considered an option to record the assessment

process. It is seen as a key tool to capture the evidence in a competency-based
assessment environment. It allows for the evaluation of historical information concerning
a practical that does not currently exist and video evidence provides insight into the
candidate’s capabilities and competency level.

A condition of this however, is that there should be an observer (working on behalf of

the Awarding Body) who can vouch for the authenticity of the activity. Otherwise, the
assessment is not valid.

The following guidelines should be observed:

1. The Assessor and candidate must agree with all parties that they agree to being
recorded in keeping with individual privacy policies.

2. The Candidate must state his or her name at the start of the recording for
identification purposes.

3. It must be clear that it is the candidate who is conducting the activity.

4. The date, time, location and NAME OF THE ASSESSOR MUST be stated at
the start of the recording.

5. The date and time must be stated at the END of the recording.

6. The video must be clear and at a distance that the task is clearly visible in order
for an assessment decision to be made with confidence.

7. The details and quality of the image must be of good quality to ensure that the
candidate and the assessor are clearly visible.

8. If possible, close-ups and long shots of the assessment activity should be taken
to allow for professional deliberations by Facilitators and Verifiers.

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9. An assessment decision must be taken by the assessor and observed in the
video recording as evidence that the candidate is competent or not yet
competent.

10. The video must be of the actual work being undertaken in real time (must not be
re-recorded, or recorded over) and should not be a synopsis of the work done
when completed).

11. Authentication/Verification of each recording will also be undertaken by the

Awarding Body.

12. Candidates are advised to retain a copy of the video until a final decision has
been made and it has been verified.

Specifications for Recording Devices

The following are recommended specifications for recording devices and material
storage:
(i) Video specification Sony HDRCX440HD handy cam with eight GB
(ii) 1080 p
(iii) 30 x optical zooms
(iv) Clear photo LCD (230 x 400 dots)
(v) Optical SteadyShot image stabilization Active Mode (Wide to Tele)
(vi) WiFi Technology
(vii) Exposure mode Auto/Manual F1.8 – F-10

DPBA Online Assessor Training Course

January 2023