Portfolio Guide

Portfolio Guide
NATIONAL CERTIFICATE: MIXED FARMING
SYSTEMS
48971
LEVEL 1
PORTFOLIO GUIDE
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Portfolio Guide
TABLE OF CONTENTS
CONTENT
PAGE(s)
1. ABOUT THIS PORTFOLIO GUIDE..................................................................................................... 3
2. PORTFOLIO EVIDENCE.......................................................................................................................... 6
3. ASSESSMENT STRATEGY..................................................................................................................... 9
CANDIDATE INFORMATION SHEET....................................................................................................... 11
PORTFOLIO OF EVIDENCE CHECKLIST.................................................................................................14

PORTFOLIO ACTIVITIES............................................................................................................................. 15
LEARNER’S DETAILS...................................................................................................................................... 17
OTHER INFORMATION................................................................................................................................ 18
CONTENTS AND EVIDENCE SUMMARY PAGE....................................................................................20

ASSESSOR’S INFORMATION.................................................................................................................... 22
CANDIDATE’S INFORMATION................................................................................................................. 27
SUPPLEMENTARY INFORMATION........................................................................................................... 36
RECORDS OF DISCUSSIONS HELD......................................................................................................... 38

INITIAL MEETING........................................................................................................................................ 40
CANDIDATE’S CONFIRMATION TO BE ASSESSED.........................................................................41

PRE-ASSESSMENT MEETING.................................................................................................................... 42
CONFIRMATION OF ASSESSMENT PLAN MEETING......................................................................43

ASSESSMENT STRATEGY, PLAN,............................................................................................................ 44
INSTRUMENTS AND EVIDENCE.............................................................................................................. 44

CHECKLIST: ASSESSMENT OF PERFORMANCE.................................................................................49
ASSESSMENT PLAN....................................................................................................................................... 51
CANDIDATE’S ASSESSMENT PLAN & PREPARATION SHEET......................................................52
ASSESSMENT INSTRUMENTS................................................................................................................. 56
BEHAVIOURAL OBSERVATION................................................................................................................. 56
STRUCTURED INTERVIEW......................................................................................................................... 66
ASSESSMENT EVIDENCE............................................................................................................................ 72
ASSESSMENT COMPETENCE JUDGEMENT..........................................................................................73

AND APPEALS APPLICATION..................................................................................................................... 73
COMPETENCE JUDGEMENT:....................................................................................................................... 74
OVERALL COMPETENCE RECORD.............................................................................................................. 74
ASSESSMENT DECISION........................................................................................................................... 77
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RE-ASSESSMENT DECISION.................................................................................................................... 77
THIRD PARTY DECLARATION................................................................................................................... 78

ASSESSMENT APPEALS FORM.................................................................................................................. 79
ASSESSMENT REVIEW................................................................................................................................. 81
CONFIRMATION OF ASSESSMENT RESULTS...................................................................................83
INTERNAL MODERATOR’S REPORT........................................................................................................ 84

ASSESSMENT PRACTICES MODERATED................................................................................................85
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1. About this Portfolio Guide
1.1 Alignment
The purpose of this guide is to provide the Learner, Evidence Facilitator and Assessor
with guidelines on the preparation and presentation of the Portfolio of Evidence for
assessment purposes.
Tip:
This Portfolio Guide will enable the learner to plan, prepare, compile
and present the evidence required of him/her to be declared
competent against the Qualifications contained in the programme.
This Portfolio Guide must be read in conjunction with the programme material – In line
with the following Qualifications;
This programme consists of FIVE SKILLS MODULE as follows and will be covered over a period
of one year:
1. Fundamentals of Communication
2. Mathematics
3. Quality Principles
4. Machinery & Maintenance
5. Operate a Packing Process
The rationale for the above is to accommodate the credit recognition policy that SAQA
has presented in to SETA ETQAs, and to allow for entry level options for candidates in
terms of an RPL option or training and assessment option.
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1.2 Assessment of your Portfolio
Within three months of submitting your portfolio:
 The assessor will verify the evidence presented
 The assessor may contact you to ask for further evidence, to clarify anything
and/or to conduct an oral assessment
 The assessor will provide a written assessor report to the provider
 The assessment results will be moderated
 If assessed as competent, you will be issued with the credits applicable to this
learning unit against the Qualifications of the programme.
 If assessed as not yet competent, you will receive detailed guidance on what you
need to be before you can be assessed as competent.
1.3 Appeals Procedure
In order to conduct the NQF system in an equitable & transparent manner, it is
important that there is a mechanism by which a learner can appeal against the
assessment conducted by the person who has been given the task of assessing him /
her.
A learner may appeal against an assessment decision if he / she feels that the
assessment was not
i. Valid
ii. Fair
iii. Reliable
iv. Practicable
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The assessor is required to advise the candidate of the required appeals process to
follow:
1. Attempt to resolve dispute with assessor
2. Submit formal request for dispute resolution to organization’s SDF /
Moderator
3. SDF will meet with the learner to discuss and agree on a possible resolution
(appoint different assessor to re-assess, appoint moderator to moderate the
assessment, submit additional information for assessment)
4. If, after a second assessment and moderation, the learner is still
dissatisfied, he / she may fill in the Appeal Form and submit to the SDF /
Moderator. (This form is explained to every learner prior to assessment
commencing, the learner has free access to an Appeal Form as a copy of the
form is kept on the site where the learner is assessed.)
5. The SDF/ Moderator will appoint an Appeals Committee within the
organization to review the appeal, during which both learner and assessor will
have the opportunity of stating their case to the Appeals Committee.
6. The Appeals Committee will make a decision of upholding or overthrowing the
appeal, and communicate the decision to all relevant parties.
Tip:
Should the candidate still not be satisfied with the outcome, he may
approach the organization for further information on possible
alternative actions to resolve the matter, or lodging an appeal with the
relevant ETQA
The decision of the ETQA will be final and binding on all parties.
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Learner Tip:
You will find a learner assessment appeals form at the end of your
Portfolio Guide.
2. Portfolio Evidence
2.1 Portfolio of Evidence Requirements
“Good” evidence is, as per the SAQA requirements:
 Valid (related to what is being assessed)
 Current (as recent as possible)
 Sufficient (enough evidence to prove the competence without “overkill”)
 Authentic (conducted by the candidate him/herself, in a real-life work environment,
or acceptably simulated environment).
2.2 Portfolio Index
You will require a lever arch file with 5 sections in it. Your sections must be numbered and tagged in
the following manner:
TAB Index Information
1 Personal Details  Index
 Declaration of Authenticity (to declare that this is
your own work –
 Learner Information Form

 Candidate’s information
 An updated Curriculum Vitae
 A copy of the candidate’s ID Document
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 Copies of relevant certificates
 Supplementary information such as testimonials, wards,
letters from customers, etc.
2 ASSESSMENT  Records of discussions held
RECORDS  Declaration of meetings held
 Initial meeting
 Candidate’s confirmation to be assessed
 Pre-assessment meeting
 Confirmation of assessment plan meeting
3 ASSESSMENT  Assessment strategy
STRATEGY, PLAN  Am I ready for assessment?”
 Qualification
INSTRUMENTS
 Assessment plan
AND EVIDENCE
 Assessment instruments
 Behavioural observation (on the job)
 Behavioural observation (Simulation / role-play)
 Structured interview
 Structured interview
 Knowledge test: Model answers
 Knowledge test: Candidate’s answers
 Assessment evidence
4 ASSESSMENT  Competence judgement: overall competence record
COMPETENCE  Assessment decision
 Third party declaration

JUDGEMENT
 Appeals application
AND APPEALS
APPLICAION
5 ASSESSESSMENT  Assessment review
REVIEW,  Confirmation of assessment results
 Internal moderator’s report

RESULTS
 Recommendations to improve assessment practices
AND
 Declaration by External Verifier
MODERATION
REPORT
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Tip:
Refer to the last section of this Portfolio Guide for administrative
documents that must be included in your Portfolio of Evidence. Refer
to the Portfolio Checklists to assist you in structuring your portfolios
in an “assessment friendly” manner.
2.3 Assessment Requirements
Self Assessment:
Review the assessment strategy provided below – it will provide you
with sufficient evidence against this module of the qualification, and
prepare you for the FSA (Final Summative Assessment)
Tip:
Refer to the last section of this Portfolio Guide for administrative
documents that must be included in your Portfolio of Evidence. Refer
to the Portfolio Checklists to assist you in structuring your portfolios
in an “assessment friendly” manner.
2.3 Assessment Requirements

Self-Assessment:
Review the assessment strategy provided below – it will provide you
with sufficient evidence against this Qualification, and prepare you
for the FSA (Final Summative Assessment)
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3. Assessment Strategy
Target Group This qualification is for any individual who is, or wishes to be, involved in the
Administration function in any organization or business in any sector, or field
as well as in non-commercial organisations such as clubs and charitable
organisations. It contains all the competencies, skills and values required by a
learner who wishes to access the National Certificate in Business
Administration Services at NQF: Level 4.
Entry level There are no access limitations on any learners or classes of learners for this
Requirement Qualification, besides the recommendations in the learning assumptions.
National Certificate: Food And Beverage Packaging Operations
Learning Unit
Level NQF 3 Credits 120
The purpose of this assessment is to determine the foundational,
Purpose of practical and reflexive competence of the candidate against the
Assessment qualification
A summative assessment approach is followed in this learning
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Assessment programme.
Approach All assessment activities are based on the requirements of the Portfolio
Guide.
Candidates have been given 6 months from the Evidence Workshop to
complete their Portfolio, and are entitled to 2 re-assessments, if
required.
Learners must receive written feedback and an assessment decision per
Evidence Unit, which is each based on an exit level outcome.
The assessment is reviewed in total to ensure that assessment
practices were valid, fair, transparent, consistent and current across all
evidence units.
Special The candidate must be in possession of a valid South African Identity
Assessment Document and meet the requirement set out by the SETA Learner
achievement to qualify for assessment – please check the Portfolio for

Requirements
these documents before starting with the assessment.
The assessment activities require that the candidate has spent
considerable time in the workplace to complete the assessment
activities of this portfolio of evidence.
Special Needs Please check the candidate Preparation Sheet in the Portfolio
of Candidate – the candidate has been briefed on special needs during the
Evidence Workshop – any special needs will be indicated on his
preparation sheet.
(Special needs related to the candidate to be recorded here)
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Candidate Information Sheet

Name
Surname
ID
Equity
(Black African, Black Coloured, Black
Asian, White, Other – specify)
Language
Physical Address
Postal Address
Area Code:
Telephone Number
Cell Number
Email Address
Employer
Employer Contact Details
Date of Portfolio
Submission
Assessor Name
Assessor ID Number
Date of Assessment
Programme Name
Contact Number
Assessor Signature
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Declaration of Learner Preparation:
I hereby declare that I have been prepared for all assessment activities related to the learning
programme: ward committee governance. I am aware of the requirements and time frames of
this assessment, and undertake to complete any remedial work required for assessment of this
Qualification, where required.
Declaration of Authenticity:
I hereby declare that the evidence presented in this Portfolio is my own work, and that I have
participated in preparing the evidence in the case of group work activities. Where applicable, I
have recognized sources of information used in the preparation of this Portfolio of Evidence.
Learner Name Learner Signature
Learner ID Number Date
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Assessor Declaration
__________________________________________________________________
_ hereby declare that I have checked the learner preparation for this assessment, have
familiarized myself with the Assessment Strategy and Qualification requirements,
portfolio requirements, and Assessment Plan.
I have checked the Portfolio of Evidence for completeness, and undertake to inform the
candidate of outstanding documents and evidence.
Assessor Signature Date
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Portfolio of Evidence Checklist
1. Portfolio of Evidence Checklist
a. Activity Based Portfolio Checklist
Provide Assessor
Evidence Requirements page nr as Checked
reference
A Portfolio of Evidence Checklist completed
B Personal Information Form completed
C Declaration of Authenticity completed
D Copy of ID Included
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Portfolio Activities
Please refer to the Learner Workbook, Practical Tasks and Summative Assessment
guides.
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Learner’s details
NAME: __________________________________________________________
SURNAME: _______________________________________________________
ID NO: ___________________________________________________________
CONTACT DETAILS
PLACE OF WORK (company name)
Telephone Number
Facsimile Number
Cell No:
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E-mail address
Other information
Residential address
Tel no: (home)
Town
Postal code
Relative contact number
Course start date
Course end date
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Programme facilitator’s full Name
Programme assessor’s full Name
To be completed by the Candidate, Assessor, Internal Moderator and External Verifier
NAME OF PROVIDER
CONTACT PERSON
CONTACT NUMBER
NAME OF CANDIDATE
DATE WHEN PORTFOLIO WAS STARTED
DATE WHEN PORTFOLIO WAS COMPLETED
NAME OF ASSESSOR
DATE RECEIVED BY ASSESSOR FOR FINAL
ASSESSMENT
NAME OF INTERNAL MODERATOR
DATE RECEIVED BY INTERNAL MODERATOR
RECOMMEND FOR MODERATION
NAME OF EXTERNAL VERIFIER
DATE ISSUED TO EXTERNAL VERIFIER
DATE POSTED BACK TO INTERNAL
MODERATOR
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DATE RECEIVED BY INTERNAL MODERATOR
DATE RETURNED TO CANDIDATE (VIA THE
INTERNAL MODERATOR AND/OR THE
ASSESSOR)
CONTENTS AND EVIDENCE SUMMARY PAGE
DESCRIPTION OF EVIDENCE COLLECTED AGAINST

DOCUMENT
SPECIFIC OUTCOMES OF REGISTERED TAB/PAGE
NUMBER
QUALIFICATION
ASSESSOR’S INFORMATION
Assessor’s information Document 1.1
Assessor’s Curriculum Vitae Document 1.2
CANDIDATE’S INFORMATRION
Candidate’s information Document 2.1
An updated Curriculum Vitae Document 2.2
A copy of the candidate’s ID Document Document 2.3
Copies of relevant certificates Document 2.4
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DESCRIPTION OF EVIDENCE COLLECTED AGAINST

DOCUMENT
SPECIFIC OUTCOMES OF REGISTERED TAB/PAGE
NUMBER
QUALIFICATION
Supplementary information such as testimonials, wards,

Document 2.5
letters from customers, etc
ASSESSMENT RECORDS
Records of discussions held Document 3.1
Declaration of meetings held Document 3.2
Initial meeting Document 3.3
Candidate’s confirmation to be assessed Document 3.4
Pre-assessment meeting Document 3.5
Confirmation of assessment plan meeting Document 3.6
ASSESSMENT STRATEGY, PLAN
INSTRUMENTS AND EVIDENCE
Assessment strategy Document 4.1
“Am I ready for assessment?” Document 4.2
Qualification Document 4.3
Assessment plan Document 4.4
Assessment instruments Document 4.5
Behavioural observation (on the job) Document 4.5.1
Behavioural observation (Simulation / role-play) Document 4.5.2
Structured interview Document 4.5.3
Structured interview Document 4.5.3
Knowledge test: Model answers Document 4.5.4
Knowledge test: Candidate’s answers Document 4.5.5
Assessment evidence Document 4.5.6
ASSESSMENT COMPETENCE JUDGEMENT
AND APPEALS APPLICAION
Competence judgement: overall competence record Document 5.1
Assessment decision Document 5.2
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Third party declaration Document 5.3
Appeals application Document 5.4
ASSESSESSMENT REVIEW, RESULTS
AND MODERATION REPORT
Assessment review Document 6.1
Confirmation of assessment results Document 6.2
Internal moderator’s report Document 6.3
Recommendations to improve assessment practices Document 6.4
Declaration by External Verifier Document 6.5
OTHER INFORMATION / EVIDENCE
Document 7.1
Document 7.2
Document 7.3
Document 7.4
Document 7.5
Document 1
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___________________________________
(NAME AND SURNAME OF ASSESSOR)
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Document 1.1
(To be completed by the Assessor)
1. PERSONAL INFORMATION
Full name/s
Surname
Occupation
Employee number
Identity number
Home language
Equity:
 Black: African
 Black: Coloured
 Black: Indian/Asian
 White
Gender:
 Male
 Female
Assessor: Registration date
Assessor: Registration number
Postal Address of Assessor (Home)
Physical Address of Assessor (Home)
Home telephone number ( )
Home fax number ( )
Home E-mail Address
Cell number
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Do you have access to Internet at home? Yes No
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2. WORKPLACE INFORMATION
Name of Employer
Supervisor’s / Manager’s name and
surname
Designation of Supervisor / Manager
Postal Address of Employer
Physical Address of Employer
Work telephone number ( )
Work fax number ( )
Work E-mail Address
Do you have access to Internet at

Yes No
work?
3. EDUCATIONAL BACKGROUND
(In date order: from the oldest to the latest)
QUALIFICATIONS
PROVIDER’S NAME YEAR QUALIFIED
(RECOGNISED QUALIFICATIONS)
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4. WORK EXPERIENCE
(List previous occupations/jobs from the most recent to the oldest)
MAIN TASKS /
YEARS /
ORGANISATION JOB TITLE OUTCOMES /
MONTHS
RESPONSIBILITIES
5. CURRICULUM VITAE
(Please insert your CV after the next page)
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PRINT NAME AND

SIGNATURE ID NUMBER DATE
SURNAME
Document 1.2
ASSESSOR’S CURRICILUM VITAE
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(Insert CV after this page)
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Document 2
CANDIDATE’S INFORMATION
______________________________________
(NAME AND SURNAME OF CANDIDATE)
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Document 2.1
CANDIDATE’S INFORMATION
(to be completed by the Candidate)

1. PERSONAL INFORMATION
Full name/s
Surname
Candidate’s previous surname
Occupation
Employee number
Identity number
Home language
Disability
 None
 Sight (even with glasses)
 Hearing (even with a hearing aid)
 Communication (talking, listening
 Physical (moving, standing, grasping)
 Intellectual, retarding (difficulties
in learning)
 Emotional (behavioural or
psychological)
 Multiple
 Disabled but unspecified
Equity:
 Black: African
 Black: Coloured
 Black: Indian/Asian
 White
Gender:
 Male
 Female
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Postal Address of Candidate (Home)
Physical Address of Candidate (Home)
Home telephone number ( )
Home fax number ( )
Cell number
Home e-mail Address
Do you have access to Internet? Yes No
WORKPLACE INFORMATION
Name of Employer
Supervisor / manager
Designation of Supervisor / Manager
Postal Address of Employer
Physical Address of Employer
Work fax number ( )
Work telephone number ( )
Work E-mail Address
Do you have access to Interne at work? Yes No
3. REASON/S FOR REGISTERING FOR ASSESSMENT
(The reason/s why I want to register for assessment is/are:
Formal Qualification credits on the National Qualifications Framework
(NQF)
A formal qualification on the National Qualifications Framework (NQF)
To apply for a certain position/job
To up-skill my knowledge and competencies
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Other: Please explain
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QUALIFICATION TO BE ASSESSED AGAINST
TITLE OF THE
NQF NUMBER NQF LEVEL CREDITS
QUALIFICATION
5. MOTIVATION WHY YOU (THE CANDIDATE) THINK YOU ARE READY FOR
ASSESSMENT AGAINST THE QUALIFICATION / QUALIFICATION AS SPECIFIED
IN NUMBER 4:
I think I am ready for assessment because:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_____________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_____________________
6. EDUCATIONAL BACKGROUND
(In date order: from the oldest to the latest)
YEAR
QUALIFICATIONS PROVIDER NAME
QUALIFIED
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(RECOGNISED QUALIFICATIONS)
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7. SPECIAL REQUIREMENTS
List of requirements Descriptions
Requires interpreter (if so indicate language you
prefer)
Any physical requirements
(E.g. Blind, deaf etc.)
Any other special needs
WORK EXPERIENCE
(List previous occupations/jobs from the most recent to the oldest)
ORGANISATION DEPARTMENT JOB TITLE YEARS
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7. CURRICULUM VITAE
(Please insert your CV after the next page)
PRINT NAME AND

SIGNATURE ID NUMBER DATE
SURNAME
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Document 2.2
CANDIDATE’S CURRICILUM VITAE
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(Insert CV after this page)
Document 2.3
A COPY OF CERTIFIED ID DOCUMENT
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(Insert copy of ID document after this page)
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Document 2.4
COPIES OF RELEVANT CERTIFICATES
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(Insert certificates after this page)
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Document 2.5
SUPPLEMENTARY INFORMATION
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(Insert information after this page)
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Document 3
ASSESSMENT RECORDS
______________________________________
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Document 3.1
RECORDS OF DISCUSSIONS HELD

EVIDENCE
DICUSSION TOPIC NOTES DATE VENUE TIME
NUMBER
E.g.
 Background
information
Initial meeting with
 Assessment
candidate
procedures
 Policies
Meeting with
candidate’s supervisor
/ manager
E.g.
 Confirm
Pre-Assessment
Qualification/s
Meeting
 Discuss possible
assessment methods
E.g.
 Agree on Assessment
plan
 Determine
Confirmation of
assessment dates,
Assessment plan
time and venue/s
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Feedback to
Candidate
Feedback to
Manager/Supervisor
Feedback to Internal
Moderator /
Assessment
Committee
Final feedback to
candidate
Document 3.2
DECLARATION OF MEETINGS HELD
I _____________________________________ (name and surname of candidate) herewith declare
that the meetings took place as indicated above.
CANDIDATE DATE ASSESSOR DATE
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Document 3.3
INITIAL MEETING
Dear ___________________________ Date ______/_____/_______
As discussed with you I herewith like to confirm that our Initial Meeting will be held on (date)
_____/_____/______ at (time) _____________ in (venue)
______________________________.
The agenda is as follows:
1. Background information on SAQA and the NQF
2. What is assessment?
3. Discuss the purpose of the assessment
4. The Assessment process
5. Quality Assurance
6. Policies which coven the process
7. Discuss suitable Qualification/s
8. Complete personal information
9. Complete candidates’ confirmation to be assessed.
10. Set date for pre-assessment meeting where Qualification and assessment principles
will be discussed.
Please confirm your attendance. If you require any more information don’t hesitate to phone
me. I am looking forward to meet with you.
Thank you
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_________________________________ _____ / _____ / _____
ASSESSOR’S SIGNATURE DATE
I _______________________________ (name and surname of candidate) herby declare that
the above agenda was discussed and I understand the context of it.
______________________________ _____ / _____ / _____
CANDIDATE’S SIGNATURE DATE
Insert minutes after this page
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Document 3.4
CANDIDATE’S CONFIRMATION TO BE ASSESSED

(To be completed by the candidate)
Dear __________________________________________ (Assessor’s name and surname),
I herewith agree to be assessed against the following Qualification
_________________________
____________________________________ (title) on level __________ of the National
Qualifications Framework (NQF) which are _____________ credits. I understand the purpose
of assessment in the organisation. I further declare to be committed to the process and
support all assessment systems. I also understand it is my responsibility to gather evidence as
agreed on with my Assessor and to submit it on the agreed date/s.
I thank you for the opportunity and agree to meet with you on the dates which we will specify.
Kind regards
________________________________
CANDIDATE’S SIGNATURE NAME
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_____/_____/_____
DATE
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Document 3.5
PRE-ASSESSMENT MEETING
Dear ___________________________ Date ______/_____/_______
As discussed with you I herewith like to confirm that our Pre-Assessment Meeting will be held
on (date) _____/_____/______ at (time) ___________ in (venue)
___________________________
_____________________________________.
1. Identify special needs
2. Confirm selected Qualifications
3. Analyse the Qualification to identify the required evidence
4. Discuss and agree the assessment methods and instruments
5. Identify the best assessment opportunities
6. Identify the role players taking part in the assessment
7. Agree on the procedure to draft an assessment plan
8. Discuss assessment process
9. Discuss appeals procedures and other assessment policies
10. Discuss moderation procedures
11. Agree on review and feedback process
12. Set date for meeting where Assessment plan will be finalised
Thank you
________________________________ _____ / _____ / _____
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I _______________________________ (name and surname of candidate) hereby declare
that the above agenda was discussed and I understand the context of it.
_____________________________ _____ / _____ / _____
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Document 3.6
CONFIRMATION OF ASSESSMENT PLAN MEETING
Dear ___________________________ Date ______/_____/_______
As discussed with you I herewith like to confirm that our Confirmation of your Assessment plan
Meeting will be held on (date) _____/_____/______ at (time)
_____________________________ in (venue)
__________________________________________________________.
1. Discuss and agree on the assessment plan
2. Agree on assessment methods and instruments
3. Determine dates, time and venue for assessment
4. Set up an contingency plan for each assessment
5. Confirm understanding of assessment process
6. Confirm understanding and agreement of assessment plan
7. Confirm understanding of appeals procedures and other assessment policies
8. Confirm understanding of moderation procedures
9. Confirm agreement on review and feedback process
Thank you
_________________________________ _____ / _______
I _______________________________ (name and surname of candidate) hereby declare
that the above agenda was discussed and I understand the context of it.
_____________________________ _____ / _____ / _____
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Document 4
ASSESSMENT STRATEGY, PLAN,
INSTRUMENTS AND EVIDENCE
______________________________________
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Document 4.1
ASSESSMENT STRATEGY
QUALIFICATION
NC: Fast Food Services SAQA NUMBER
TITLE 14115
LEVEL 3 CREDITS
138
 National Certificate FET Band

BAND ON THE NQF
TARGET GROUP
Open to all
ENTRY LEVEL REQUIREMENT (AS SPECIFIED ON QUALIFICATION –
EMBEDDED KNOWLEDGE) N/A
THE PURPOSE OF THE ASSESSMENT
To assess learners against the qualification: NC: Fast Food Services
ASSESSMENT APPROACH
CONTEXT OF ASSESSMENT:
 Pre-Assessment (Baseline assessment)
(Baseline assessment is used to decide where to start a learning intervention
and to identify gaps in learning where support may be needed)
 Formative assessment
(Refers to assessment that takes place during the process of learning and
teaching. This assessment gives valuable information about the knowledge,
skills and attitudes/values of the candidate.)
 Summative assessment
(Is assessment for making a judgment about achievement and to determine if
the candidate can obtain the credits for the Qualification? This is carried out
when a learner is ready to be assessed at the end of a programme of learning. )
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 Integrated assessment
(Combination of formative and Summative assessment)
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ASSESSMENT INSTRUMENTS
Assessment Method
Types of Evidence
(Tick appropriate box/es and/or specify)
 Direct observation of tasks and activities
 Questioning – oral
 Questioning – written
 Questioning – multiple choice
 Questioning – true / false
 Questioning – completion/ short answer
 Questioning – extended response
 Personal interviews
Direct  Assignments
(Direct evidence is actual  Case studies
evidence produced by the  Logbooks
candidate)  Portfolios
 Projects
 Role-plays
 Reflective journals
 Self-assessment
 Work related statistics
 Product output
 Other:
Indirect  Work completed at an earlier stage
(Indirect evidence is produced  Training records
about the candidate from  Work related statistics
another source)  Testimonials
 Performance appraisals
 Other:
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 Projects and portfolios
 Completed work (products)
 Performance appraisals
Supplementary / Historical  Training records
This type of evidence tells the  Work related statistics
Assessor what the candidate  Testimonials
was capable of doing in the  Certificates and qualifications
past)  Customer / client ratings
 Curriculum Vitae
 Other:
ASSESSMENT CONDITIONS
ASSESSMENT TEAM
SPECIAL ASSESSMENT NEEDS
HEALTH AND SAFETY
ASSESSMENT PROCESS
What: How:
Compile a plan  Study the Candidate’s information.
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 Study the Qualification which the Candidate wants to be assessed
against.
 Have an initial meeting.
 Have a pre-assessment meeting.
 Select the most cost effective assessment instruments for
assessment.
for assessment
 Draw up assessment instruments.
 Review assessment instruments and validate the instrument against
the Qualification.
 Develop an assessment plan for the learner.
 Have a confirmation of assessment plan meeting.
 Agree on an assessment plan with the candidate.
 Inform other role-players of assessment (Supervisor, witness ect.).
 Identify and prepare the venue to ensure fair assessment practice.

Prepare the
 Identify and prepare all the role-players.
workplace and
 Consult with candidate and agree on assessment plan.
the candidate
 Candidate complete “Am I ready for assessment?” form
 Review assessment plan with candidate.

Conduct
 Gather, record and make judgements on all the evidence.
Assessment
 Provide feedback to candidate on every assessment activity.
 Make assessment decision after consultation with Assessor panel
and/or Internal Moderator and discuss the results with the
candidate.
Make assessment  Handle any disputes and identify matter that requires contingency
decision planning.
 Provide feedback to the candidate’s direct Manager/Supervisor.
 Record and submit final results to the Internal Moderator/SDF and
Senior Trainer.
ASSESSOR’S
DATE
SIGNATURE
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“AM I READY FOR ASSESSMENT?”

(To be completed by the Candidate)
CANDIDATE : _________________________________
DATE : _____ / _____ / _____
YES / NO
CHECKLIST: ASSESSMENT OF PERFORMANCE
Have I arranged appropriate time with my assessor?
Have I checked with my direct Manager/Supervisor that is okay for my
assessor to come and assess me?

Have I notified anyone else who needs to know? (E.g. security, reception, a
witness)
Have I got everything I need to carry out the planned activity?
Have I got together any other evidence which supports Qualification which I
am being assessed against?
Am I clear which aspects of the Qualification I am being assessed upon?
Have I checked that nothing will get in the way of being able to perform this
activity?
Have I practiced what I am planned to be assessed on to make sure I am as
competent as I can be?
I understand the appeals procedure
I understand the assessment process
_____________________________________________________________
CANDIDATE’S SIGNATURE NAME
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_____/_____/_____
DATE
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QUALIFICATION COPY
________________________________________________________________________
(TITLE OF QUALIFICATION)
_______________________
(LEVEL OF QUALIFICATION)
_______________________
(CREDITS OF QUALIFICATION)
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(Insert a copy of the Qualification after this page)
Document 4.4
ASSESSMENT PLAN
(to be completed by the Assessor after consultation with candidate)
___________________________________________
(Name and surname of candidate)
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CANDIDATE’S ASSESSMENT PLAN & PREPARATION SHEET
(To be completed by the Assessor after consultation with the Candidate)
CONTINGENCY
PLANS
DOCUMENTS
TIME
REQUIRED
DATE
You will be assessed against the registered Qualification, _____________
_________________________________________________________
_____________________________________________(Title) on level
______ of the NQF, it is worth _________credits on the
 General Education and Training Certificate (GETC)

 Further Education and Training Certificate (FETC)
 Higher Education and Training Certificate (HETC)
NQF band towards the
_________________________________________________________
_________________________________________________________
________________________________________________________
(Title) qualification.
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You will need to bring the following pre-
assessment / baseline results with you:
 The results of any pre-assessment /
baseline assessments where available
which might assist the Assessor to make
appropriate decisions about your level of
competence.
You will need to bring the following
formative assessment results with you -
 The results of any formative
assessments where available which might
assist the Assessor to make appropriate
decisions about your level of
competence.
You and your direct Manager / Supervisor  Assessment Instruments
will receive feedback regarding your  Appeals Procedure
performance for:  Moderation Process
 Explain who, how the candidate and
his/her direct Manager/Supervisor will
receive feedback. (Show candidate
feedback sections of assessment
instruments).
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 Remind candidate of his/her right to
appeal and explain the process.
 Explain the process of moderation.
Your assessment results will be stored  Competence
according to organisational policy.  Records
 Confirm the confidentially of the policy.  Confidentiality policy
You will have an opportunity to assist us to
improve our assessment practices during the

 Review sheet
review session
 Explain how, why and what?
I, _____________________________________ (name and surname of candidate) herewith declare that I understand the assessment plan, know
what is expected of me and I understand the assessment process.
___________________________________ _____ / _____ / _____
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Document 4.5.1
BEHAVIOURAL OBSERVATION
(On the job)
NAME OF CANDIDATE NAME OF ASSESSOR
VENUE WHERE ASSESSMENT

TIME
WILL TAKE PLACE
TITLE QUALIFICATION NUMBER
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ASSESSMENT CRITERIA REQUIREMENTS

REQUIRED / MODEL DESCRIPTION OF EVIDENCE ACTION REQUIRED IF
(AS INDICATED ON MET
EVIDENCE OBSERVED NOT YET COMPETENT
QUALIFICATION) C NYC
ASSESSOR’S FEEDBACK REMARKS:
COMMENTS FROM LEARNER:
DECLARATION BY CANDIDATE
I, ___________________________________ declare that I am satisfied that the feedback given to me by the Assessor was relevant, sufficient
and done in a constructive manner. I accept the assessment judgement and have no further questions relating to this particular assessment
instrument.
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MANAGER / SUPERVISOR OF
CANDIDATE ASSESSOR INTERNAL MODERATOR
CANDIDATE
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Document 4.5.2
(Simulation / Role-play)

TIME
WILL TAKE PLACE

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instrument.
CANDIDATE
Document 4.5.1
(On the job)

TIME
WILL TAKE PLACE
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instrument.
CANDIDATE
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Document 4.5.2
(Simulation / Role-play)

TIME
WILL TAKE PLACE

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instrument.
CANDIDATE
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Document 4.5.3
STRUCTURED INTERVIEW

TIME
WILL TAKE PLACE

REQUIRED / MODEL ACTION REQUIRED IF
(AS INDICATED ON ANSWERS OF CANDIDATE MET
ANSWERS NOT YET COMPETENT
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REQUIRED / MODEL ACTION REQUIRED IF
(AS INDICATED ON ANSWERS OF CANDIDATE MET
ANSWERS NOT YET COMPETENT
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instrument.
CANDIDATE
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Document 4.5.4
KNOWLEDGE ASSESSMENT: (________ Time)

TIME
WILL TAKE PLACE
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COMMENTS FROM LEARNER
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I, ___________________________________ declare that I am satisfied that the feedback given
to me by the Assessor was relevant, sufficient and done in a constructive manner. I accept the
assessment judgement and have no further questions relating to this particular assessment
instrument.
MANAGER /
INTERNAL
CANDIDATE ASSESSOR SUPERVISOR OF
MODERATOR
CANDIDATE
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Document 4.7
ASSESSMENT EVIDENCE
______________________________________
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(Insert other evidence after this page)
Document 5
ASSESSMENT COMPETENCE JUDGEMENT
AND APPEALS APPLICATION
______________________________________
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Document 5.1
COMPETENCE JUDGEMENT:
OVERALL COMPETENCE RECORD
NAME OF
NAME OF ASSESSOR
CANDIDATE
DATE OF QUALIFICATION
JUDGEMENT NUMBER
TITLE OF
QUALIFICATION
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TYPES OF EVIDENCE
Supplementar
Direct: Indirect
y / Historical
ASSESSMENT PRINCIPLES
Requirements Requirements Requirements
met met met
C/NYC C/NYC C/NYC
Appropriateness:
The method of assessment is suited to the
performance being assessed
Fairness:
The method of assessment do not present any
barriers to achievements which are not related to the
evidence
Manageability:
The methods make for easily, cost-effective
assessments that do not interfere with learning
Time efficient:
Assessments do not interfere with normal daily
activities or productivity
Integration into work or learning:
Evidence collection are integrated into the work or
learning process where it is appropriate and feasible
Validity:
The assessment focus on the requirements laid down
in the Qualification; i.e. the assessment must be fit
for purpose
Direct:
The activities in the assessment mirror the conditions
of actual performance as closely as possible
Authenticity:
The assessor must be satisfied that the work being
assessed is attributable to the person being assessed
Sufficient:
The evidence collected must establish that all
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TYPES OF EVIDENCE
Supplementar
Direct: Indirect
y / Historical
ASSESSMENT PRINCIPLES
Requirements Requirements Requirements
met met met
C/NYC C/NYC C/NYC
assessment criteria have bee met and the
performance to required Qualification can be
repeated consistently
Systematic:
Planning and recording are sufficiently rigorous to
ensure that assessment is fair
Open:
Candidate contributed to the planning and
accumulation of evidence. The candidate understands
the assessment process and the criteria that apply
Consistent:
The same assessor must make the same judgement in
similar circumstances
ADDITIONAL FEEDBACK FROM ASSESSOR:
I, ___________________________________ (name and surname of candidate) declare that I am
satisfied that the feedback given to me by the Assessor was relevant, sufficient and done in a
constructive manner. I accept the assessment judgement and have no further questions relating to
this particular assessment instrument.
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MANAGER /
INTERNAL
MODERATOR
CANDIDATE
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Document 5.2
ASSESSMENT DECISION
(to be completed by the Assessor)
The candidate has submitted evidence that is valid, relevant, current, sufficient and authentic
against the listed specific outcomes and covered all range statements (Yes/No)
The candidate is competent in all the assessment criteria listed (Yes/No)
The candidate is not yet competent in the The following items needed some corrective
following assessment criteria: action or improvement:
_____________________________________ _____________________________________
_ _
_____________________________________ _____________________________________
_ _
RE-ASSESSMENT DECISION
The candidate has submitted additional evidence that was required. The evidence is
valid, relevant, sufficient and authentic against the listed specific outcomes and
covered all range statements (Yes/No)
The candidate is competent in all the assessment criteria listed (Yes/No)
I, ___________________________________ (name and surname of candidate) declare that I am
satisfied that the feedback given to me by the Assessor was relevant, sufficient and done in a
constructive manner. I accept the assessment judgement and have no further questions relating to
this particular assessment instrument.
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MANAGER /
INTERNAL
MODERATOR
CANDIDATE
Document 5.3
THIRD PARTY DECLARATION

(Witness)
Name of Third Party/Witness
(Witness)
Occupation
Dates of assessment
Qualification title that Assessor
Assessed
Qualification number that Assessor
assessed
Name of Assessor
Place/s of assessment
Dates of assessment
Name of Internal Moderator
Date of Internal Moderation
WITNESS STATUS RELATIONSHIP TO ASSESSOR-CANDIDATE: (Circle applicable number)
1 Occupational expert and Assessor
2 Occupational expert and familiar with the standards
3 Occupational expert not familiar with the standards
Disagree
The assessment practices were fair, reliable, consistent and current.
Agree
All assessment principles and organisation standards were adhered Disagree
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to.
Agree
PROFESSIONAL RELATIONSHIP
TO LEARNER-ASSESSOR
SIGNATURE OF THIRD PARTY
DATE
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Assessment Appeals Form

APPEALS APPLICATION
(to be completed by the Candidate)
NAME OF DATE OF
CANDIDATE APPLICATION
VENUE/S OF DATE OF
ASSESSMENT ASSESSMENT
NAME OF ASSESSOR
QUALIFICATION/QUALIFICATION AGAINST WHICH YOU WERE ASSESSED
TITLE:
NUMBER:
NQF LEVEL:
CREDITS:
What was the purpose of the assessment?
Explain how you were assessed?
List the reasons why you disagree with the
assessment decisions.
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Which one of the following options could resolve
the matter? Another Assessor
Different Assessment Instrument
Different Assessment Method
Different Venue for Assessment
Different Time
List any special needs you might have.
Signature of Candidate : _______________________ Date: _____/_____/______
Signature of Assessor : _______________________ Date: _____/_____/______
Signature of Internal Moderator : _______________________ Date: _____/_____/______
Signature of External Verifier : _______________________ Date: _____/_____/______
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ASSESSMENT REVIEW
(to be completed by the Candidate and Assessor)
NAME OF NAME OF
CANDIDATE ASSESSOR
QUALIFICATION
DATE OF REVIEW
NUMBER
TITLE OF
QUALIFICATION
REVIEW DIMENSION ASSESSOR CANDIDATE ACTION
Agree Agree
The principles/criteria for good
assessment were achieved?

Disagree Disagree
Agree Agree
The assessment related to the
registered Qualification?
Disagree Disagree
Agree Agree
The assessment was practical?
Disagree Disagree
It was time efficient and cost- Agree Agree
effective and did not interfere
with my normal responsibilities? Disagree Disagree
Agree Agree
The assessment instruments was
fair, clear and understandable

Disagree Disagree
The assessment judgements were Agree Agree
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REVIEW DIMENSION ASSESSOR CANDIDATE ACTION
made against set requirements.

Disagree Disagree
Agree Agree
The venue and equipment was
functional?
Disagree Disagree
Agree Agree
Special needs were identified and
assessment plan was adjusted.

Disagree Disagree
Agree Agree
Feedback was constructive against
the evidence required.

Disagree Disagree
Agree Agree
An opportunity to appeals was
given.
Disagree Disagree
Agree Agree
The evidence was recorded.
Disagree Disagree
I ______________________ (name and surname of candidate) am aware of the moderation process
and understand that the moderator could declare the assessment decision invalid.
MANAGER /
INTERNAL
MODERATOR
CANDIDATE
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CONFIRMATION OF ASSESSMENT RESULTS

(To be completed by the Internal Moderator)
CONFIDENTIAL
TO: Senior Training Officer
FROM: Internal Moderator
DATE:
Assessment Results
Please take note that _________________________________ (name and surname of candidate )
_____________________ (employee number) has been assessed and was declared competent against
the following Qualification.
Assessment decisions were moderated by _____________________________________ on
________________________________.
I attach his/her record of learning in order for to update all the records.
Thank you.
__________________________ _____ / _____ _____
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INTERNAL MODERATOR DATE
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INTERNAL MODERATOR’S REPORT

(To be completed by the Internal Moderator)
INTERNAL MODERATOR’S NAME
REGISTRATION NUMBER
COMPANY
ASSESSOR’S NAME
REGISTRATION NUMBER
COMPANY
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ASSESSMENT PRACTICES MODERATED
REQUIREMENTS COMMENTS AND/OR ACTION

THE FOLLOWING COMPONENTS
MET REQUIRED IF NOT YET
WERE MODERATED
C NYC COMPETENT
Assessment Policy
Moderation Policy
Appeals Procedure
RPL Policy
Assessment Strategy
Assessment Plan
Candidate’s preparation / readiness
Against Qualification
Assessment methods suitable
Assessment methods manageable
Assessment methods cost-effective
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WERE MODERATED
C NYC COMPETENT
Prepared and discussed with learners/
candidates
RESOURCES
Workplace prepared
Required equipment ready
Disputes handled
Special needs addressed
All stakeholders involved
ASSESSMENT DECISIONS
Assessment judgements
Fair
Valid
Consistent
Constructive
Assessment decision based on
sufficient evidence
TYPED OF EVIDENCE
Direct
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WERE MODERATED
C NYC COMPETENT
Indirect
Supplementary
Historical
FEEDBACK
If candidate did not meet
requirements were sufficient guidance
and advise given
RPL considered
ASSESSMENT REVIEW
Assessment Practices were reviewed
by Assessor
Candidate was allowed to review
practices
Recommendations for improvements
were made
ASSESSOR’S CODE OF CONDUCT
Professional
Well prepared
Credible
Flexible
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WERE MODERATED
C NYC COMPETENT
Open and transparent
Create a relaxing and developmental
environment
Used appropriate language
Cultural sensitive
Assessment decisions were moderated by _____________________________________ (name and
surname of Internal Moderator) on ________________________________.
__________________________ _____ / _____ _____
INTERNAL MODERATOR DATE
112

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Portfolio Guide

NATIONAL CERTIFICATE: MIXED FARMING

PORTFOLIO OF EVIDENCE CHECKLIST.................................................................................................14

CONTENTS AND EVIDENCE SUMMARY PAGE....................................................................................20

RECORDS OF DISCUSSIONS HELD......................................................................................................... 38

CANDIDATE’S CONFIRMATION TO BE ASSESSED.........................................................................41

CONFIRMATION OF ASSESSMENT PLAN MEETING......................................................................43

INSTRUMENTS AND EVIDENCE.............................................................................................................. 44

ASSESSMENT COMPETENCE JUDGEMENT..........................................................................................73

THIRD PARTY DECLARATION................................................................................................................... 78

INTERNAL MODERATOR’S REPORT........................................................................................................ 84

1. About this Portfolio Guide

and present the evidence required of him/her to be declared

competent against the Qualifications contained in the programme.

with the following Qualifications;

4. Machinery & Maintenance

5. Operate a Packing Process

terms of an RPL option or training and assessment option.

1.2 Assessment of your Portfolio

Within three months of submitting your portfolio:

 The assessor will verify the evidence presented

and/or to conduct an oral assessment

 The assessor will provide a written assessor report to the provider

 The assessment results will be moderated

learning unit against the Qualifications of the programme.

need to be before you can be assessed as competent.

1.3 Appeals Procedure

In order to conduct the NQF system in an equitable & transparent manner, it is

assessment was not

1. Attempt to resolve dispute with assessor

2. Submit formal request for dispute resolution to organization’s SDF /

(appoint different assessor to re-assess, appoint moderator to moderate the

assessment, submit additional information for assessment)

4. If, after a second assessment and moderation, the learner is still

Moderator. (This form is explained to every learner prior to assessment

form is kept on the site where the learner is assessed.)

5. The SDF/ Moderator will appoint an Appeals Committee within the

have the opportunity of stating their case to the Appeals Committee.

6. The Appeals Committee will make a decision of upholding or overthrowing the

appeal, and communicate the decision to all relevant parties.

approach the organization for further information on possible

alternative actions to resolve the matter, or lodging an appeal with the

2.1 Portfolio of Evidence Requirements

“Good” evidence is, as per the SAQA requirements:

 Valid (related to what is being assessed)

 Current (as recent as possible)

 Sufficient (enough evidence to prove the competence without “overkill”)

 Authentic (conducted by the candidate him/herself, in a real-life work environment,

or acceptably simulated environment).

2.2 Portfolio Index

TAB Index Information

1 Personal Details  Index

 Declaration of Authenticity (to declare that this is

your own work –

 Learner Information Form

 An updated Curriculum Vitae

 A copy of the candidate’s ID Document

 Copies of relevant certificates

 Supplementary information such as testimonials, wards,

letters from customers, etc.

2 ASSESSMENT  Records of discussions held

RECORDS  Declaration of meetings held

 Candidate’s confirmation to be assessed

 Confirmation of assessment plan meeting