Digital Governance Committee Charter

Introduction: How to Use This Template

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Document Version
Document Number Record the internal tracking number.

Revision Number Record the number of revisions the document has gone through.

Effective Date List the date that this charter went into effect.

Owner Name the person/group responsible for this charter’s management.

Approver Name the person/group responsible for approval of this charter.

Document Revision History

Version Date Revision Description

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Info-Tech Research Group
Committee Purpose
To ensure the definition, execution, and maintenance of the web and digital presence of the organization,
including the creation of digital guidelines, policies, and standards in alignment with the organization’s
mission and vision.

Committee Goals
1. Ensure the creation and approval of a digital/web strategy.
2. Ensure creation, approval, and enforcement of digital/web standards and guidelines.
3. Approve and apply the organization’s digital policy.
4. Define clear digital/web authority and accountability.
5. Assess and determine the strategic alignment of digital products and services.

Committee Responsibilities
 Approve the digital and content strategy.
 Evaluate digital products and solutions to confirm alignment to strategy.
 Approve digital standards, policies, and guidelines.
 Approve editorial content, hosting, and publishing standards.
 Define and approve roles and responsibilities.
 Assess technological risk and benefits of initiatives.
 Provide oversight and review monitoring outputs for all digital content.
 Ensure editorial review and content quality review is being performed.

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Info-Tech Research Group
Committee Members (Roles and Responsible Individuals)
Document the members who make up the committee and their responsibilities.

Name Title Roles and Responsibilities

Chair: Responsible for setting the
agenda; ensuring meeting materials,
Insert the organizational agenda, minutes, and informational
Insert name of committee
title of the committee material are sent to all members prior to
member.
member. meetings; chairing the committee
meetings; and ensuring objectives of each
meeting are achieved.
Insert the organizational
Insert name of committee Vice chair: Responsible for acting as the
title of the committee
member. chair in the chair’s absence.
member.
Secretariat: Responsible for document
Insert the organizational management, which includes timely
Insert name of committee
title of the committee posting of artifacts produced by the
member.
member. governing body to members and the
repository.
Insert the organizational Voting members: The members that will
Insert name of committee
title of the committee vote on the projects brought up to the
member.
member. committee.

*Insert additional rows for other committee members; remove unnecessary rows.

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Info-Tech Research Group
Inputs
Inputs are items that must be provided or supplied to a governance committee for it to properly perform its
function. Below is a list of potential inputs that can be modified to support this committee mandate:

Input Source
Draft Digital Policies, Guidelines, and Standards
Draft Digital/Web Strategy
Draft Content Management Strategy
Conformance Exceptions Requiring a Decision
New Requests (Including Requested Changes)
Compliance Metrics
Organizational Digital Strategy and Goals

Outputs
The Digital/Web Governance Committee will produce these outputs. Adjust these to represent the proper
outputs for your selected goals. Identify which specific outputs must be produced from every meeting to
retain value.

Output Consumer
Approved Digital/Web Strategy
Approved/Revised Content Management Strategy
Approved/Revised Branding Content, Editorial Hosting,
and Publication Standards
Approved/Revised Digital/Web Policies
Meeting Minutes and Action Items
Adjudicated Decisions Around policy and Standards
Conformance
Requirements for Digital Policies and Standards

Process
1. Confirm committee mandate (meeting 1).
2. Define digital governance and policy requirements.
3. Review minutes and action items.
4. Review new submissions.
5. Approve or provide update recommendations.
6. Review metrics and define activities to mitigate identified challenges.
7. Update action plan.
8. Other business.
9.

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Info-Tech Research Group
Meeting Procedures
 The Digital Governance Committee will meet on [Date].

 The [Role] will serve as the chair of the meeting.

 Submissions for the meeting will be provided [##] days prior to the meeting to the [Role of Individual]
and stored on the [name of location].
 The agenda and previous minutes will be provided by [Role of Individual] prior to the meeting.

 Decisions and approvals made in the meeting will be made based on the agreed voting method (e.g.
consensus, majority).
 Minutes will be captured by [Role of Individual] during the meeting and stored [name of location].

 Quorum will be confirmed at the meeting. If a participant is unable to attend, they must send regrets
prior to the meeting and an alternate from the department must be identified. Absent participants will
be expected to read the meeting minutes and are bound by decisions made in the meeting,
notwithstanding extenuating circumstances.
 The committee may establish task forces or subcommittees to focus on specific short-term work.

 A quorum of half of the members +1 must attend each meeting.

 Committee members must appoint a stand-in if they are unable to attend the meeting.

_____________________________________________________

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Info-Tech Research Group