MANAGEMENT OF CHANGE

DOCUMENTED INFORMATION

REVISION AND APPROVAL.

Nature of Prepared By Reviewed By

Rev. Date Approved By
Changes
Umeoke Collins Ezeike Ekene Henry Enechukwu
[00] 28/01/2023 Original issue. HSE Lead Management Rep MD

Ref. No. HDL/QHSE/MOC/014 Rev: 00

Ref. No. HDL/QHSE/MOC/014 Rev: 00

 Table of Contents
1. SCOPE AND APPLICATION ..................................................................................3

2. PURPOSE .............................................................................................................3

3. RESPONSIBILITIES .................................................................................................3

4. WHEN A MOC SHOULD BE COMPLETED .............................................................4

5. MOC PROCEDURES .............................................................................................4

Ref. No. HDL/QHSE/MOC/014 Rev: 00

1. SCOPE AND APPLICATION
This Management of Change (MOC) procedure is intended to apply to new equipment installations,
major modifications of current equipment, test equipment, and equipment that is relocated within
the facility, regardless of whether the change is considered temporary or permanent.

The changes listed above shall be subject to review in accordance with this procedure. There shall
be no differentiation between issues considered during review of a permanent or temporary
change. Adequate safeguards, either procedural or consisting of installed hardware, shall be
provided to safely operate a temporary change. Since more emphasis may be placed on
procedural safeguards for temporary changes, closer scrutiny may be warranted for temporary
changes to help ensure the modifications does not present an unacceptable risk.

A Management of Change Procedure (MOC) Program establishes and implements written

procedures for managing changes to production equipment. Management of Change Procedures
to do not apply to “change in kind”, preventative maintenance procedures and minor changes.

2. PURPOSE
Any facility or process is continually undergoing change. Changes must be implemented to provide
continuous improvement and the efficiency of the operation, improve the operability, and improve
the safety of the equipment. Any change has the potential to compromise existing safeguards if
not effectively reviewed and a hazard analysis is conducted.

The objective of this procedure is to help ensure that all changes are reviewed and that any hazards
introduced by the implementation of the change are identified and controlled prior to placing the
change in operation.

3. RESPONSIBILITIES
Installers
Installers are required to verify that all new equipment installations and modifications meet or
exceed the expectations of the ACME CO Safety Program and Local, State and Federal Regulations.

The installers will use the MOC Checklist to verify that items all items on the checklist are
implemented or acknowledged as not applicable. The completed MOC must be returned to the
safety as soon as the project is completed.

Maintenance Supervisors
Maintenance Supervisors are responsible for ensuring that work conducted by outside contractors
and internal personnel are issued POMC and that the MOC is completed when the project is
completed

Safety Department
The safety department will train Maintenance Personnel, Supervisors / Superintendents, Plant
Manager, and Safety Personnel in Management of Change Procedures. The Safety Department
will attend progress meetings and ensure that contractor requirements (if applicable) are met.

Ref. No. HDL/QHSE/MOC/014 Rev: 00

The safety department will utilize the completed MOC checklist to verify that the project meets the
requirements of the checklist. Each MOC must verified within 5 days of the equipment being in
operation for modifications and 2 days when new equipment is installed.

4. WHEN A MOC SHOULD BE COMPLETED

Permanent Change / Temporary Change

Permanent changes and temporary changes are types of changes that may include new equipment
installations, test equipment, modified equipment or relocated equipment. Permanent changes are
types of changes that will be in place for more than 30 days, Temporary changes are types of
changes that will be in place for less than 30 days. The type of change needs to be selected on
the MOC form to signify if the change will be permanent or temporary.

The safety review procedure shall be the same for temporary and permanent changes.

New Equipment / Test Equipment

New equipment is the installation of new process equipment or test equipment on a permanent or
temporary basis within the production area or in an isolated location.

Major Modifications
Major modifications is described as major changes to the process equipment i.e., relocation or
changes made to the operating controls, modifications to machine guarding, relocation of the
power source, modifications that affect the safety alarms and or safety switches, removal of
machine guards, any additional modifications that are not identified in the manufacturers
instructions manual or OEM of the equipment.

Relocated Equipment
A MOC must be implemented when process equipment is disassembled and moved to another
production area or stored equipment is re-activated and moved back into the process.

5. MOC PROCEDURES

The installer will conduct a review of the equipment. Verify and acknowledge the items listed on
the checklist after the project then returned the completed form to the Safety Department. The
Safety Department will conduct a follow-up to verify the items on the checklist are implemented
and adequate.

After determining the equipment meets the requirements of the checklist the Safety Manager will
sign the checklist and retain the form from 1 year. Any items that do not meet the requirements of
the checklist will result in the equipment being taken of service until corrections are completed.

Ref. No. HDL/QHSE/MOC/014 Rev: 00

 PRODUCTION MANGEMENT OF CHANGE FOR NEW / MODIFIED EQUIPMENT

Date: __________________ Submitted By: _____________________________

Location / Department: __________________________________________________

Equipment Description: __________________________________________________

Work Completed By: ____ Internal ___ Contractor ________________

(contractor name)
Type of Change: ____ Permanent ____ Temporary

The person(s) directing the project is responsible for ensuring a pre-planning discussion is
conducted with all affected departments to provide an opportunity to review the project.

Brief Description Of The Project:

________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
____________________________________________________
Item Yes NA Completed By Verified By
Guarding
Interlocks, switches, E-stops
Exit / Egress
Fall Protection
Lighting
Signs / Labels
Written LOTO Proc.
Nips points, sharp edges
Rails, walkways, platforms
Electrical covers, connections

To Be Completed By Safety Department

Item Completed Date Verified By
Hazard Analysis
PPE Assessment
MSDS Information
Eq. Specific Training Sheet
Fire Suppression

Decibel Levels

Ref. No. HDL/QHSE/MOC/014 Rev: 00

 ** Please return to the safety department**

A Safety checklist is included on the back of the MOC sheet. All requirements must be addressed and
approved by the Safety department prior to operation of the equipment in a normal production environment.

DESCRIPTION YES NO NA
1. Operator(s) trained in the safe operational procedures?
2. Personal Protective Equipment evaluation conducted and results documented?
3. Job Hazard Analysis conducted and results documented?
4. Written LOTO procedures completed?
5. Breakers / electrical panels properly labeled?
6. MSDS sheets on file for special lubes or chemicals required in the process?
7. Sanitation personnel instructed on cleaning procedures?
8. Sanitation personnel instructed in LOTO procedures?
9. Equipment added to the asset list?
10. Machine Guarding in place and secure?
11. Emergency stop in place?
12. Safety warning /caution signs in place?
13. Emergency Exits and routes are clearly marked and accessible?
14. Fire protection equipment is accessible?
15. Nip points are properly guarded?
16. OEM manuals are on file?
17.

Ref. No. HDL/QHSE/MOC/014 Rev: 00