MBA PALM TRADE SDN BHD Doc. No.

: MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 1 of 7

MBA PALM TRADE SDN BHD

CONTROL OF RECORDS
MBAPT/SOP-02

REVIEWED BY APPROVED BY

Azizi bin Ibrahim Fakurzaman bin Mohamad

Quality Management Representative Managing Director
 MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
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REVISION CHANGE HISTORY

DCN No. Revision Pages Date Remarks

Affected
 MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
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1.0 SCOPE

This procedure shall apply to all records related or relevant to the Quality Management
System (QMS) MBAPT Sdn Bhd.

2.0 PURPOSE

The purpose of this procedure is to ensure that the adequate quality records are
maintained to demonstrate conformance to specified requirements and the effective
operation of the QMS of the company. This procedure defines the methods and
responsibilities for the control of all records within MBAPT and records generated by
external parties that are related to QMS in MBAPT.

3.0 DEFINITIONS

Record Document stating results achieved or providing

evidence of activities performed

4.0 ABBREVIATION

Abbreviation/Term Description
MD Managing Director
QMR Quality Management Representative
QMS Quality Management System
TO Technical Officer
SE Senior Engineer
 MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 4 of 7

5.0 PROCEDURES
5.1 CONTROL OF QUALITY RECORD

PROCESS Responsibility Activity Record/Ref, Doc

Start

QMR To prepare list of quality record List of Quality

Identify record
Record
`

Register in list of quality records

Register in master list QMR Ensure records are legible and

retrievable through systematic List of Quality
record identification records.

All records shall be filed and

Filing indexing
QMR stored in good working
environment condition to avoid
Maintenance damages. All confidential
records shall be protected by
keeping in looked drawer. Only
authorized personnel can have
access to such record.

Records shall have a retention

time and be checked from time
QMR to time.
Recommend to SE/TO to Disposition of
Disposition disposed record upon expiry of Record
retention time.
Disposition is either through
shredding/ achieve.

End

6.0 LIST OF QUALITY RECORDS

a. MBAPT/Form/SOP-02/01 – Master List of Records

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STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
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b. MBAPT/Form/SOP-02/02 – Disposition of Records

MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
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