Submission Packet

You are required to submit this packet with each submission of your paper. You
will build on each draft and will also build on each submission packet so it will
represent the changes of your paper from start to finish. In this packet, you will
find:
I. Statements
II. Change Matrix
III. AMA Formatting Checklists
The instructions for each section are listed below.
Statements
Remember the problem, purpose and hypotheses statements that we worked so
hard on last semester? We will be using them again! They should be stated in
your paper (just as we worked on in your research proposal) but we are also
asking you to spell them out here as a reminder of the foundational basis for your
research.
Purpose Statement:
The purpose of this study was to compare target coverage reported on phase-gated average
verification plans to target coverage on single-phase verification plans using the same scan to
determine whether a single-phase verification is an acceptable surrogate.

Problem Statement:
The problem is that the verification process for phase-gated treatments requires the creation of a
new phase-gated average scan which is time-consuming and incompatible with current
workflows utilizing automated software.

Hypotheses:
H1A: The first research hypothesis (H1) is that the target coverage (specified as V95%) on a single
full exhale phase verification plan will be within 5% of the target coverage (V95%) on a phase-
gated average verification plan for all sites based on evaluation of rigid, deformable, and newly
created target contours. Also, this will be true within each treatment site individually, as well as
within groups based on replan requirement.
H10: The first null (H10) is that the target coverage (specified as V95%) on a single full exhale
phase verification plan will not be within 5% of the target coverage (V95%) on a phase-gated
average verification plan for all sites based on evaluation of rigid, deformable, and newly created
target contours. Also, this will not be true within each treatment site individually, as well as
within groups based on replan requirement.

Change Matrix
A change matrix is required with every milestone document submission.

A detailed change matrix simplifies the review process and indicates to the instructors and advisors that
the author has demonstrated a clear and thorough response to reviewer comments.

Reviewer comments are not intended as an exhaustive list. It is the Learner’s responsibility to correct
any additional errors that are not specifically noted by the reviewer and to address the requirements of
the capstone project. All instances where changes have been made should be clearly noted.

If, after discussion with the group, there are questions about a reviewer’s comments, it is the
responsibility of the group leader to reach out to the instructors and advisor via email for clarification.
 If, after discussion with the instructors, the author chooses not to make a requested change, the
author must provide a brief rationale, and describe how they addressed reviewer concerns.

Failures to consider, address, and notate within the Change Matrix will result in the manuscript being
returned to the group without comment.

Copy and paste the instructor’s comment from your draft into the matrix.

You will continuously build on this change matrix so that any/all comments can be reviewed at any given
time in the projects progress.

Title of Capstone: A comparison of single-phase and phase-gated average verification planning for phase-
gated proton treatment

Group: 8

Reviewer’s recommendation How addressed Page numbers

where change
appears

Example Example p.52

A1. The author must clarify the variable
constructs for hypotheses testing.
H20 has been reworded to more clearly
identify the two variables being
compared: the dependent variable
which is the ratio of (a) cash flows from
operating activities to (b) earnings from
continuing operations, compared when
the independent variable, fraud, is yes
or no. The two constructs that make up
the dependent variable are well known
in accounting and finance literature and
are not defined here.

In general, I think we getting closer! I would More in-text citations included. All references
like to see you include more direct author were revisited and added as applicable.
citations and correlates to the existing
literature.
You used a hyphen in the prior sentence but Hyphens were addressed and made p. 1
then don't use it throughout the rest of this consistent throughout the paper
paper.

Could we say a a portion of those scans are Suggested wording was used. p. 1
selected (instead of wordiness of selection)?

You haven’t provided any background on why Attempts were made to provide
this is. background.

There were many requests to reword or These were all addressed with the most
rephrase throughout. recent draft.

You haven’t provided the reader any context of Following this suggestion, information p.2
this. You can’t list it here without a proper regarding adaptive radiation therapy
introduction. I would take the first 2 sentence was added into the introduction section.
of the next paragraph out and make a
paragraph on the autoverification process.
Why is automation important?
I am suggesting a change for the title This change was made. Thank you for p.1
of your paper. Just wondering if we the suggestion.
need to say 'phase-gated' again before
proton therapy. It sounds kind of
wordy. Please let me know your
thoughts.
AMA Referencing Quick Guide Checklist
Correctly using AMA formatting is one of the few aspects in the Capstone project that you have
complete control of whether it is your first outline submission or the final draft. Use this AMA quick
guide checklist to avoid common AMA formatting mistakes and receive the greatest number of points
possible. Not everyone has the ability to be an exceptional scholarly writer and researcher, however,
everyone has the capability of using AMA formatting correctly. Review this guide for EVERY submission
(discussion post, outline, draft) in the research courses and ask yourself the following questions:

Task Submissio Submissio Submissio Submissio Submissio Submissio Submissio

n Date: n Date: n Date: n Date: n Date: n Date: n Date:
6/27/23 7/18/23 10/15/23

Manuscript
Written in past ☒ ☒ ☒ ☐ ☐ ☐ ☐
tense?
Written in size
☒ ☒ ☒ ☐ ☐ ☐ ☐
12, Times New
Roman font
Paragraphs
☒ ☒ ☒ ☐ ☐ ☐ ☐
include at least 3
sentences
Page numbers?

**The default
font for page
numbers is
☒ ☒ ☒ ☐ ☐ ☐ ☐
Calibri, size 11
even after you
have changed the
font in your
paper so make
sure to check
Spell out
abbreviation at
first use if not
recognized by
AMA

***Remember
that you may
☒ ☒ ☒ ☐ ☐ ☐ ☐
add/subtract
content with
each draft so
something that
once spelled out
might be
removed and
need to spelled
out again
Spell out ☒ ☒ ☒ ☐ ☐ ☐ ☐
numbers and
abbreviations
that begin a
sentence?

**If an
abbreviation
must be spelled
out to begin a
sentence, do not
include the
abbreviation in
parentheses after
words unless this
is the first use.
Numeric values
when referring to
☒ ☒ ☒ ☐ ☐ ☐ ☐
numbers in
sentence (“3”,
not “three”)
Reference
superscripts after ☒ ☒ ☒ ☐ ☐ ☐ ☐
each sentence I
used a reference?
OAR is properly
defined as organS
at risk.

**This is a
common mistake,
☒ ☒ ☒ ☐ ☐ ☐ ☐
even in journal
publications. By
saying OARs, you
are implying
organs at risks
which doesn’t
make sense
If I directly cited
an author, did I
immediately
include the ☒ ☒ ☒ ☐ ☐ ☐ ☐
reference
superscript
following the
author’s name?
Tables and
figures are
referenced in-
☒ ☒ ☒ ☐ ☐ ☐ ☐
text directly
following the
sentence (….
(Figure 1).
All terms must be ☒ ☒ ☒ ☐ ☐ ☐ ☐
spelled out in the
abstract and
manuscript at
first use

**So if you refer

to and spell out
VMAT in the
abstract, you
must also define
the term again in
the manuscript
Scholarly writing
is appropriate

**Do not use

terms such as ☒ ☒ ☒ ☐ ☐ ☐ ☐
max, cord, rad
onc, simmed etc.
Spell out these
terms and avoid
slang
All reference of
our profession
should be written
as “medical
dosimetrist” not
just ☒ ☒ ☒ ☐ ☐ ☐ ☐
“dosimetrist.”

**Remember
that there are
other types of
dosimetrists
Is my paper
formatted
according the ☐ ☐
☒ ☒ ☒ ☐ ☐
instructions?
Case study vs.
Research Paper

Reference Page
Page break
before this ☒ ✘ ☒ ☐ ☐ ☐ ☐
section?
Capitalize the
first letter of
☒ ☒ ☒ ☐ ☐ ☐ ☐
the first word
in the title only
Abbreviate and
italicize the ☒ ☒ ☒ ☐ ☐ ☐ ☐
journal?
Year, volume, ☒ ☒ ☒ ☐ ☐ ☐ ☐
issue and page
number
written
without any
spaces?

**If you didn’t

find one listed,
consider
completing
another
 literature
search review.
If you cannot
find one, reach
out to
instructor for
help
Doi?

**Remember
that most
publications
have doi
numbers now
so if you do not
☒ ☒ ☒ ☐ ☐ ☐ ☐
locate one on
the original
article,
complete
another
literature
search to find
it.
Format dois
☐
like this: ☒ ☒ ☒ ☐ ☐ ☐
http://doi.org...
Listed in
chronological
order as they ☒ ☒ ☒ ☐ ☐ ☐ ☐
are referenced
in text
Figures and Tables
Page break
before each ☒ ☒ ☒ ☐ ☐ ☐ ☐
section?
Each heading is
bolded and
☒ ☒ ☒ ☐ ☐ ☐ ☐
centered for
each section
If 2 figures are
related, they
are to be ☒ ☒ ☒ ☐ ☐ ☐ ☐
labeled as A
and B.
Captions are
written in
complete
sentences and ☒ ☒ ☒ ☐ ☐ ☐ ☐
single spaced
starting with
“Figure 1”
Figure captions ☒ ☒ ☒ ☐ ☐ ☐ ☐
appear after
the figure
Table captions
appear before ☒ ☒ ☒ ☐ ☐ ☐ ☐
the figure
All patient
identifying
information is
☒ ☒ ☒ ☐ ☐ ☐ ☐
blocked and
fused with the
original image
All table axis,
labels and
legends are in
☒ ☒ ☒ ☐ ☐ ☐ ☐
Times New
Roman, size 12
font
Any DVHs
include
structure labels ☒ ☒ ☒ ☐ ☐ ☐ ☐
directly on the
DVH
Vertical lines
are removed ☒ ☒ ☒ ☐ ☐ ☐ ☐
from tables
Single line
spacing used
for figure and ☒ ☒ ☒ ☐ ☐ ☐ ☐
table
descriptions