Division: PC No.

Job Code
Academic Teaching Affairs UBJD-AA708
Office / Department: Reports to:
Library Department Chief Librarian
Head, Public Services

JOB Job Title: Supervises

DESCRIPTION
Reference Librarian Library Assistants

Approved by: Revision No. Revision Date Issue Date Distribution Page No
University President 0 N/A 10/19/2010 5 1/3

I. JOB MISSION

The position is responsible for providing quick reference and reader’s advisory
assistance to library patrons. One performs professional work in reference,
collection development, reader’s advisory service or other specific fields.

II. KEY RESULT AREAS

1. Efficient reference services of the library

2. Organized and accessible library materials and resources
3. Effective public relations and assistance

III. DUTIES AND RESPONSIBILITIES

Regular:

1. Assist patron with their library needs. Provide quick reference, detailed
research, and reader’s advisory assistance. Use information resources in a
variety of formats including print, CD-ROM, online databases, Internet, etc.

2. Develop and maintain library collections of books, magazines, audio-visual

and other materials for easier access and shelving.

3. Classify and put indices to various articles from journals.

4. Compile list of subject bibliographies and indices.

5. Scan newspapers and articles for clippings and assist Head, Public Service in
compiling such clippings.

6. Coordinate with Head, Public Services in implementing special projects

involving library promotion.
 Division: PC No. Job Code
Academic Teaching Affairs UBJD-AA708
Office / Department: Reports to:
Library Department Chief Librarian
Head, Public Services

JOB Job Title: Supervises

DESCRIPTION
Reference Librarian Library Assistants

Approved by: Revision No. Revision Date Issue Date Distribution Page No
University President 0 N/A 10/19/2010 5 2/3

Occasional:

1. Establish contact with the faculty and graduate students to keep abreast of
current research and instructional library needs for collection, development
and information literacy.

2. Participate in continuing education such as seminars, trainings and

conferences that enhance professional knowledge as directed.

3. Perform other related duties and responsibilities which may be assigned by

the Chief Librarian and /or Director, Learning Resource Center.

IV. COMPLEXITY OF WORK

Analytical:

Assigned task involves routine or standard procedures but demands recognition

of deviations from accepted routine.

Interpersonal:

Confer with Head, Public Services and Chief Librarian for work instructions and
consultation; coordinate with other library staff in relation to circulation of library
materials.

Communicate and deal with students, faculty, employees and visitors regarding
research and library use

Work Effort (Physical, Visual & Concentration):

Preparation of indices of articles from different journals; compilation of lists of

subject bibliographies and indexes; obtaining relevant newspaper articles;
retrieving and shelving books require physical and visual effort.
 Division: PC No. Job Code
Academic Teaching Affairs UBJD-AA708
Office / Department: Reports to:
Library Department Chief Librarian
Head, Public Services

JOB Job Title: Supervises

DESCRIPTION
Reference Librarian Library Assistants

Approved by: Revision No. Revision Date Issue Date Distribution Page No
University President 0 N/A 10/19/2010 5 3/3

Work Condition:

Air conditioned library environment; 100% of the working time at the Reference
Section

V. NATURE OF SUPERVISION

Supervision Given:

Related tasks; work methods are well-defined or covered by standard operating

procedure; workload of subordinates are uniform or similar; direct supervision of
personnel is required

Supervision Received:

General and irregular supervision

VI. JOB SPECIFICATION

Formal Schooling:

A Graduate of Library Science or Library and Information Science with professional

license for Librarians

Experience Required:

At least 2 to 4 years of experience in Library operations

Special Skills Required:

1. Thorough knowledge of library practices, policies and procedures

2. Strong public relations skills
3. Proficient with Microsoft Application, Internet and online searching
4. Excellent written and oral communications