C H A P T E R 3

F O R M A L I N V I TAT I O N
LETTER

A N I N V I T AT I O N I S A R E Q U E S T F O R A P E R S O N ’ S
AT T E N D A N C E AT A N E V E N T.

( = U N D A N G A N A D A L A H P E R M I N TA A N
K E H A D I R A N S E S E O R A N G PA D A S U AT U A C A R A ) .


T HERE ARE T W O T YP ES O F INV ITAT IO NS :

1. FORMAL INVITATION
Formal invitation letter is a document that presents a formal
request for the presence of an individual, a group of people or organization
of an event
Formal Invitation can be written as letters and cards.
The examples of Formal Invitation :
* The opening of an art gallery a company.
* The meetings of conferences.
• The launching of a product.
• A special exhibition for promotion.
• The wedding ceremony.
• A Formal dinner with clients.
2. INFORMAL INVITATION
 SOCIAL FUNCTION OF FORMAL
INVITATION:

1. to invite person to attend a certain event.

2. To maintain interpersonal relationship in formal context.
(=Untuk memelihara hubungan dua individu atau lebih
secara resmi).
3. to invite someone to formal and social events.
(= Untuk mengundang seseorang pada acara formal & social).
 STRUCTURE OF FORMAL INVITATION:

1. LOGO
2. The person who invites (yang mengundang)
3. The person who is invited (the invitee = yang di undang)
4. The phrase of invitation. (ungkapan untuk mengundang seseorang)
5. The event/occasion. (acara)
6. The day, date, and time of the event.
7. The place or venue of the event. (tempat acara)
8. Additional information = RSVP.
CHARACTERISTICS OF FORMAL
INVITATION:
1. Formal invitation letters should have the LOGO of the company at the letter head.
2. It contains the address of the inviter & the invitee as well.
3. It is usually beautifully printed.
4.It contains R.S.V.P. (=Respondez, S’il Vous Plait. It means the invitee should respond
the invitation by calling or writing the host.
R.S.P.V. Contains :
• Telephone numbers,
• Contact persons, address, or emails.
 HOW TO RESPOND FORMAL
INVITATION CARDS:
1. BY CALL
Accepting an invitation
Mr. and Mrs. Wira accept the invitation with pleasure.

Declining the invitation

Mr. and Mrs. Wira regret to decline the invitation due to the health problem.
2. BY R.S.V.P. CARD

Accepting the invitation:

R.S.V.P.
Kindly by the third of October
Dear Mrs. Tania.
We are happy accepted your invitation and look forward to the lunch.
Thank you for your invitation
Sincerely,

Budi Setiawan
 DECLI NI NG THE I NVI TATI O N:

R.S.V.P.
Reply is requested by the tenth of October

Mr. & Mrs. Purnomo cannot attend at your party. We are unable to attend at your party.
Thank you for your invitation
Sincerely,

Mr. and Mrs. Budi Setiawan

 The Invitee

The Inviter

Phrase of invitation

The event

Day, date and time

Place/ avenue of the event

Additional information RSVP

ANSWER THE QUESTIONS BASED ON THE
INVITATION!
1. What is the purpose of the text ?
= To invite a person to attend an event.
2. What tense is mostly used in the text? = Simple present tense.

3. What elements does the text have ? = The host, invitee, invitation
phrases, event in details (name/agenda, time, day, date, place of the
event & RSVP).

4. What does the RSVP mean?

= The invitee should give confirmation about her/his
presence/attendance.
 EXPRESSION OF FORMAL INVITATION,
ACCEPTING AND DECLINING
Formal Invitation Response

• Would you like to attend … (my brother’s Accepting Invitation

graduation party?)
• I would be very happy if you could … (see
my live performance on a TV station)
• I am wondering if you can attend the …
(seminar)
• That’s very kind of you.
• We’d like very much to attend … (the
party)
• Thank you very much for inviting me.
Declining Invitation
• I’m really sorry. I don’t think I can attend it.
• I’m afraid I can’t
• Thank you for inviting me, but I’ve has

another appointment.