Attendance Management System Docu

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Attendance management system docu
Information Technology (Quezon City University)
Studocu is not sponsored or endorsed by any college or university

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QUEZON CITY UNIVERSITY
Acknowledgement
First and foremost, thanks and praises to the God Almighty, for
his shower of blessings throughout the research and system to compile
the research and system successfully.
We would like to thank the Parents of individuals for supporting
and providing financial assistance to compile this research and system
successfully.
We want to express our highly gratitude to our Professor who
help and guide us to accomplish this research and system.
For our School, we want to express our appreciation for letting
us to conduct this research and system for us to successfully compile
it.
We would like to convey our thankfulness for the Administrator
of AISAT for cooperation and also letting us to provide a research and
system.
For our Groupmates, thank you for cooperation and providing
all the needs to accomplish this research and system.

lOMoARcPSD|32303366
Table of Contents
Chapter I
……………………………………………………………………I
Introduction ……………………………………………………………………………..4
Background of the Study ……………………………………………………………5-7
Rationale ………………………………………………………………………………..8
Statement of Objectives …………………………………..…………………………..9
Scope and Limitation ……………………………………………………...………….10
Significance of the Study ……………………………………………………………..11
Software Features …………………………………………………………………….12
Chapter II ………………………………………………………….
……………………II
Review of Related System………………………………………………………..12-16
Methodology ………………………………………………………..……………...17-20
Data Gathering ………………………………………………………..……………....21
Conceptual Framework ………………………………………………………..……..22

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Chapter III …………………...
…………………………………………………………III
Description of the Existing System ………………………………………………….23
Context Diagram / Data Flow Diagram ……………………….………………….…23
Chapter IV …………………………………...
…………………………………………IV
Description of the Proposed System ……….……………………………………….24
Context Diagram / Data Flow Diagram ……….…………………………………….24
Data Dictionary ……..……………………………………………………………..25-26
Entity Relationship Diagram ……………………………………………………..27
Program Flow Chart ……………………………………………………..28-30
Form Specifications ……………………………………………………..31
Chapter V
…………………………………...…………………………………………V
Cost of Benefit Analysis …………………………………………………………..32
Gantt Chart …………………………………………………………………………….....33
Screenshots ……………………………………………………………………………....34-35
User Manual …………………………………………………………………………….....36
Program Listing

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CHAPTER I
Introduction
In our life today, computer is one of many inventions that
greatly affect our way of living. In fact, it is noted as an essential tool
in many areas including business, government, industry, sciences,
education, school, home, and in almost any company and
establishment that existed.
Student record management system is an environment
where all the process of the student in the institution is managed. It is
done through the automated computerized method.
This system saves the time of the the administrator. It
includes process like registration of the student’s details, assigning the
department based on their course and maintenance of the record.
We researchers are planning to make an Student Record
Management System for a student and the company that we choose is
Asian Institute of Science and Technology (AISAT), Quezon City. An
Student Record Management System serves as a Record log that is set
up as a computerized database.

lOMoARcPSD|32303366
Background of the Study
In 1998, the brink of the emergence of Technical-Vocational
education in the Philippines, Mr. Ferdinand F Beltran spearheaded the
establishment of Automated Systems and Technologies Incorporated in
Pampanga as an answer to the need of people for cheaper education
that will give enormous amount of skill-based instruction and
experience instead of pure theories alone.
The institution thrive as they cater the clamor of families that
are incapable of sending their children to high rising institution that
offers great courses at a great price. In November 2006, Asian
Institute of Science and Technology (AISAT) came into life as a trade
name for ASTI. The change in name is in response to the growing
population of the school and a marketing branding strategy of the
institution to sound more formal and to give more meaning to it being
an “educational institution” rather than just an institution itself.
The transition from ASTI to AISAT did not alter the founder’s
compassionate vision of operating a “skills and values-oriented
educational institution “committed to help in the nation’s development
through education using international standards. It continues with its

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tradition of training students to acquire adequate knowledge and
relevant skills meeting the needs of business and industry.
In keeping up with the founder’s commitment to help provide
first class education with international standards, campuses were
established on various dates in strategic places in Luzon.
Currently, AISAT gives quality technical-vocational education to
students in Dau Pampanga, Baliuag Bulacan, Fairview Quezon City and
Dasmarinas Cavite. The school offers Associate degree in Computer
Science, Computer Technology, Business Information Management and
Hotel and Restaurant Management.
AISAT believes that true success is achieved through discipline
and hard work. This is the reason that it gives just as much
importance in instilling discipline and developing resourcefulness,
perseverance and positive work attitudes in all students through
AISAT’s values education seminars.
The school is now fostering a curriculum that will drastically
change standard tech-voc teaching strategies and the curriculum is
responsive to the needs of the students and the school prepares them
for industry work rather than for unemployment.

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The great team of instructors coming from their own industry
equipped with experience and skills in their line of expertise continue
to harness the potential of the school’s growing population. AISAT
continues to push forward to be the leader in Tech-Voc Education in
Cavite.

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Rationale
Student‘s Records are taken by using Old System given by the
Admin office members in AISAT Fairview, Moreover, it is very difficult
to Identify one by one the students in a Very large Number of
environment with distributed branches whether the authenticated
students are actually Active or not. Unlike Student Record
Management System it is very to use, you will just input students
information and it will automatically save in database.
Student Record Management System is a system which will
record the Status or Information of the student whether he/she is.
Recording in the School. In this paper we propose a Student Record
Management System.

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Statement of the objective
General objective:
The researchers conducted this system to help to the lives of
admins in Aisat Fairview campus easier by making student record
management system marking procedure smoothly.
Specific objective:
Student’s record management system consists of:
 Search, edit, and deletion of records
 Allow admin to identify the records and information of the
students who are registered information in the school.
 Secure the information and record of the students.
 Change the currently old record system Into new record system.

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Scope and delimitation of the study
The researchers conducted this study about student record
management system in Asian institute of science and technology
(AISAT)–Fairvew campus.
Significance of the Study
The study is beneficial to the following:
School
Implementing a student record management system will help to
the school to manage record and organize student’s information in
database.
Admin
The school administrator can easily indentify and find the
student’s Record.
Students
It helps the student to secure their information and easily
identify their Record.
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Software Features
Student record management system is a system developed
for student Record in AISAT. If facilitates to access the Student Record
And Information of each student in the School. The information
issorted by the operators, which will be provided by the Admin office.
Student record management system system is designed in
order to provide Administrator and students in Asian institute of
science and technology (AISAT)–Fairvew, an opportunity to have an
Window Based student record management system.
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Chapter II
Review of Related System:
The project entitled “Students Record Management System” is a
information compilation system that will be installed in the admin’s
office. The said application was written in Visual Basic 2012 and SQL,
it can be access by users at the same time using the LAN or local area
network.
Related Literature
Advantages of Automated System
The advantages of automated systems are the following: Speed – they
can process information much more quickly than humans; Repetition –
Automated systems can do the same task over and over again without
getting bored, needing breaks or making mistakes; Accuracy – They
can do very detailed work and follow precise instructions without error;
and Efficiency – the quality of the work done is always of the same
standard being materials are not wasted due to human error.
(http://www.Gordon schools.aberdeenshire.sch.uk/index.htm, October
5, 2012)
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Basic Requirements of an Electronic Record Keeping System
An electronic recordkeeping system must be able to: collect, organize,
and categorize records; and facilitate the preservation, retrieval, use,
and disposition of records. On integrity, the system must ensure the
integrity of the records it manages and be able to: minimize the risk of
unauthorized alteration or erasure of the records, allow only
authorized personnel access to the records in the system, allow only
authorized personnel to perform administrative functions such as
creating or deleting directories, altering the parameters of metadata
fields, and assigning access rights. On retrieval of records, the system
must retrieve records and be able to: permit easy retrieval in a timely
fashion; ensure that records are accessible by individuals who have a
business need for information in the records; provide a method for all
authorized users of the system to retrieve desired documents, such as
an indexing or text search system; and permit retrieval of both
individual records and files or other groupings of related records.
(http://www.epa.gov/records/ tools/erks.htm, October 10, 2012)
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Related Studies
Benefits of a Well-Designed Automated Student Record System
A well-designed automated student record system will reach more
than teachers and administrators. It will also benefit the students,
parents, community, legislators, and others by providing information
on the functioning and success of the education system. The
advantages of a Well-Design automated Record System are the
following: Cost saving and cost avoidance- A well-conceived and
implemented automated student record system can reduce the costs
of handling the paperwork associated with record keeping; Quicker
Response- allows for timely retrieval of needed information; Accuracy-
is vital at every stage, from data collection, to entry, to maintenance
in the system it provides users with the confidence they will require to
rely upon a student record system; Getting the needed information-
they can provide the information required on request, easily, and
without burdensome trial-and-error searching; Moving data among
different education agencies.
(http://nces.ed.gov/pubs2000/building/benefits.asp, October 17,
2012)
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Records that provides Statistical Reports and Rosters
According to University of North Carolina (2012) the institution is using
a Student Academic Information Datamart (SAID) it is a data mart
storing historic student records from the Student Information System
(SIS). The data mart is implemented to satisfy the growing needs for
specific data and information about many different types of academic
information. The Student Academic Information Datamart (SAID) has
data up to Summer 2012 and new data will no longer be loaded. The
ITS Student Data Warehouse will contain student enrollment data
beginning in the Fall 2010, this database is totally controlled by ITS.
(http://regweb.oit.unc.edu/stats/said.php, October 23, 2012)
Student Records
The University of Wisconsin Madison Student Record main purpose was
to ensure the following: established record keeping requirements,
protect the University’s liability, provide institutional accountability,
and safeguard the academic interests of students, to insure that
records are retained for a sufficient period of time in order to meet
administrative, audit, legal, research, and historical needs , to
establish uniform retention and disposition of student records, to
promote cost effective and efficient management of records and
15

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information, and to provide campus offices with the legal authorization
to dispose of records on a routine basis. The creation, maintenance,
retention and disposition of student academic information is a core
function within higher educational institutions. Student records identify
the academic institution’s official student body, document their
progress through a course of study, show degrees and certifications
earned, support applications to other institutions, support job
applications, and frequently are referenced as historical records.
Student records and record keeping supports and /or documents all
the administrative activities relating to the admission, attendance,
advising and counseling, completion of coursework and requirements,
and ultimately graduation and the attainment of a degree.
(http://archives.library.wisc.edu/records/schedules/GRS_StudentRec.p
df, November 30, 2012)
16

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Research Methodology
This chapter discussed the methods used in the collection and analyses
of data. The methods focus on the experiences of people involved and
attempt to understand the reasons behind certain behavior
descriptions. The evaluation was carried out using data collection
techniques and interviews. Generally, we used Spiral Method for the
whole study.
Spiral Development Method
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Planning Phase
This part is the initiation part where the research study was
started. In planning, we start in searching where we conduct our study
and we decide to conduct our study in AISAT Fairview. In planning, it
includes analyzing, designing, software development, testing, and
implementation.
Analysis Phase
All possible requirements of the system to be developed are
captured in this phase and documented in a requirement specification
document.
Design Phase
The next stage of Spiral Development Method is the Design
phase. During the design phase, programmers and system designer
start the simple design of the software and system to be able to
deliver each requirement.
18

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Development Phase
The developed system was built based on the design created an
early phase and through the use of the developed programming
language which is Visual Basic.net 2012 and the used of SQL Server
which serves as database management system.
Coding Phase
In the development of the system, we made use of Microsoft
Visual Basic Studio 2012 for encoding the source code of the system,
in order to be accurate and fast acquisition of data and information.
Testing and Maintenance Phase
All the units developed in the Testing phase are integrated into a
system after testing of each unit. Post integration the entire system is
tested for any faults and failures.
Maintaining the cycle that deals with the change over to a new
improved system. Final changes and modifications were incorporated
in the new system at this stage.
19

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Implementation Phase
With inputs from system design, the system is first developed in
small programs called units, which are integrated in the next phase.
Each unit is developed and tested for its functionality which is referred
to as Unit Testing.
20

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Data Gathering
The first step used is to provide approval letter for the Admin
Office in Asian Institute of Science and Technology – Fairview Branch
to conduct interview. After that the admin is called to talk with the
researchers to explain the project system and ask for the data fields to
be included in the system. And lastly, the administrator approved the
system that the we proposed to them.
21

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Conceptual Framework
INPUT
Knowledge OUTPUT
Requirement
Student
-Record. System
Concept Record
PROCESS Management
-Visual Basic 2012
Designing Asian
-System Analysis
Institute of
And Design
Coding Science and
Sotfware Technology
Requirement DFD
– Fairview
-Visual Studio 2012 ERD Branch
-Microsoft Windows
Hardware
Requirement
-Computer
-Laptop
Feedback
22

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Chapter III
Description of the Existing System
The current system covers all the students of AISAT - Fairview
that use old web record system.
Context Diagram or Data Flow Diagram
23

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Chapter IV
Description of the Proposed System
The Student record management system for AISAT Fairview. is
developed for the Record Management of Asian Institute of Science
and Technology - Fairview. The system is a window – based system
that has the function to record the information of the students. The
proposed system covers the problem of using the Old record
management system This proposed system will benefit the school for
its development and improvement by using new technology and
improved system process of Student record.
Context Diagram / Data Flow Diagram
Login
Management
Administrator SignUp
Management Management
Student Record
Management
System
System User Student

Management Management
24

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Data Dictionary
The tables below show the list of conceptual database. It shows
the attributes, data types, and descriptions to be included in the
database. This ensures that the information needed was captured by
different databases.
dbo.Table.login
Column Name Description Data Type Data Length

Username User Username Varchar 50
Password User Password Varchar 50
UserType User Usertype Varchar 50
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dbo.Table.Students
Column Name Description Data Type Data Length

RecordID Student ID Number Varchar 50
FullName Student Fullname Varchar 50
FirstName Student Firstname Varchar 50
LastName Student Surname Varchar 50
MiddleName Student Middlename Varchar 50
Address Student Address Varchar 150
Gender Male or Female Varchar 50
Age Student Current Age Int
DateOfBirth Student Birthday Date
State Active or Inactive Varchar 50
Time Student Schedule Varchar 50
Student tracks and strands
Track Varchar 50
26

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Entity Relationship Diagram
Username
Password
USER / Username Password
ADMINISTRATOR
Usertype Signup
Usertype
R1
Record
ID
Firstname
Track
Fullname Student
Information Time
State
MiddleName D.O.B
Gender
Lastname
Age
Address
27

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Program Flow Chart
28

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Username
Password
False
ACCOUNT FILTERING
CREATED
TRUE
RECORD FOUND
29

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True
Save Edit Edit Details Save
False
S
S
True
Save Edit New Info Save
S S
30

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Form Specifications
Hardware Specification
 Intel(R) Core(TM) i3 CPU M 370 @ 2.40GHz (4 CPUs), ~2.40GHz
 4096MB RAM
 LCD / LED Monitor
 500GB HDD
 Keyboard
 Mouse
Software Specification
 Windows 7 Ultimate 64bit
 Microsoft Visual Studio 2012
 SQL
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Chapter V
Cost of Benefit Analysis
Category Option 1 Option 2

Hardware / ₱5,999.00 ₱3,499.00
Software
Software ₱3,690.00 ₱2,420.00
Maintenance
Computer Supplies ₱2,500.00 ₱1,999.00
Technical ₱4,500.00 ₱2,500.00
Internet ₱1,299.00 ₱999.00
Programmers ₱9,999.00 ₱4,999.00
Data Analyst ₱8,999.00 ₱4,999.00
Totals: ₱36,986.00 ₱21,415.00
Gantt Chart
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System Proposal 25-Nov 27-Nov
Approval Letter 28-Nov 28-Nov
Interview 28-Nov 28-Nov
Chapter 1 29-Nov 30-Nov

End Date
Chapter 2 30-Nov 1-Dec Start Date
Chapter 3 2-Dec 3-Dec
30-Dec 3-Oct 6-Jul 8-Apr 11-Jan 14-Oct
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Screenshots
Login
Registration
Mainform
34

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35

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User Manual
Here’s the procedures how to use this system, and know the
simple operation method, can you read the manual below.
1. Run / Start: Run / Start the system
2. Registration: Create Account by clicking Link Label and type
username, password then click the submit button if not want
create account click the cancel button this is will be back in login
form.
3. Login: Login the username, password and then choose on the
combo box what Usertype to and then click the login button
redirect to the main form and if not click the cancel button to
close the system.
4. Main Form: Now its ready to put student information in this
form.
36

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Attendance management system docu

Information Technology (Quezon City University)

Studocu is not sponsored or endorsed by any college or university

QUEZON CITY UNIVERSITY

his shower of blessings throughout the research and system to compile

the research and system successfully.

We would like to thank the Parents of individuals for supporting

and providing financial assistance to compile this research and system

We want to express our highly gratitude to our Professor who

help and guide us to accomplish this research and system.

For our School, we want to express our appreciation for letting

us to conduct this research and system for us to successfully compile

We would like to convey our thankfulness for the Administrator

of AISAT for cooperation and also letting us to provide a research and

For our Groupmates, thank you for cooperation and providing

all the needs to accomplish this research and system.

Downloaded by John Jefferson Mamuad (johnjeffersonmamuad22@gmail.com)

QUEZON CITY UNIVERSITY

Background of the Study ……………………………………………………………5-7

Statement of Objectives …………………………………..…………………………..9

Scope and Limitation ……………………………………………………...………….10

Significance of the Study ……………………………………………………………..11

Software Features …………………………………………………………………….12

Review of Related System………………………………………………………..12-16

Data Gathering ………………………………………………………..……………....21

Conceptual Framework ………………………………………………………..……..22

Downloaded by John Jefferson Mamuad (johnjeffersonmamuad22@gmail.com)

QUEZON CITY UNIVERSITY

Chapter III …………………...

Description of the Existing System ………………………………………………….23

Context Diagram / Data Flow Diagram ……………………….………………….…23

Description of the Proposed System ……….……………………………………….24

Context Diagram / Data Flow Diagram ……….…………………………………….24

Data Dictionary ……..……………………………………………………………..25-26

Entity Relationship Diagram ……………………………………………………..27

Program Flow Chart ……………………………………………………..28-30

Form Specifications ……………………………………………………..31

Cost of Benefit Analysis …………………………………………………………..32

Gantt Chart …………………………………………………………………………….....33

User Manual …………………………………………………………………………….....36

Downloaded by John Jefferson Mamuad (johnjeffersonmamuad22@gmail.com)

QUEZON CITY UNIVERSITY

In our life today, computer is one of many inventions that

greatly affect our way of living. In fact, it is noted as an essential tool

in many areas including business, government, industry, sciences,

education, school, home, and in almost any company and

establishment that existed.

Student record management system is an environment

where all the process of the student in the institution is managed. It is

done through the automated computerized method.

This system saves the time of the the administrator. It

includes process like registration of the student’s details, assigning the

department based on their course and maintenance of the record.

We researchers are planning to make an Student Record

Management System for a student and the company that we choose is

Asian Institute of Science and Technology (AISAT), Quezon City. An

Student Record Management System serves as a Record log that is set

Downloaded by John Jefferson Mamuad (johnjeffersonmamuad22@gmail.com)

QUEZON CITY UNIVERSITY

Background of the Study

In 1998, the brink of the emergence of Technical-Vocational

education in the Philippines, Mr. Ferdinand F Beltran spearheaded the