Digital Portfolio Guidelines

To streamline and standardize the documentation of process and outcomes of your work for this
class, please follow the Digital Portfolio Guidelines outlined below. It is important that you follow
these guidelines in view of organization documents, time management, submission and
assessment.

This document serves as a guideline to format and archive your work digitally. You will submit
your Digital Portfolio at the end of the semester. Please read and follow the requirements listed
below in detail.

If you are using Google Docs, you should see the Table of Contents to the left. You can find,
follow and jump to headlines easily.

Renaming of Digital Portfolio folder

If you are reading this document, you should have downloaded and received the Digital
Portfolio folder structure in .zip format. The first step for you should be to rename the folder as
follows:

From B-DC121-CiD-classId-studentId-name
To B-DC121-CiD-BADC1A-12345-AndreasSchlegel

When labeling folders and files, instead of spaces, use hyphens and the camelCase syntax
(Camel case is the practice of writing phrases such that each word or abbreviation in the middle

of the phrase begins with a capital letter, with no intervening spaces or punctuation ↗ )

Updating
Keep your Digital Portfolio up to date and avoid waiting until the end of the semester to archive
and document your work.
File Formats
In general, it is very important that you manage your files properly and pay attention to file size
and document sizes. Please read the following carefully.
The following file formats are expected to be used

Type Format Notes

Writings .docx Can be edited with Microsoft Word or Google Docs

When including Images in Word, make use of the compress
Images option to reduce the original file size
See details below

Images .jpg Make sure your images are scaled and compressed
appropriately.
See details below

Videos .mp4 Videos when uncompressed tend to result in large file sizes
which sometimes reach into the GigaBytes.
Helper tools like the free-software HandBrake can help to
reduce file-size substantially. Make good use of it when
working with and submitting videos.
See details below

Presentation .pdf Presentations can be created in many different formats and

applications (PowerPoint, Keynote, Google Slides, etc.).
For your Digital Portfolio please convert your presentation to
.pdf format. Before converting to pdf, do check file size and
compress if necessary.

Code .js, .html, .c For code exercises, all coding will be done using text files.
ss, .md We will use JavaScript, HTML, CSS (optionally Markdown)
and will mostly work with the p5js library and its online
.zip editor at editor.p5js.org
Recommended Desktop code editors are Brackets (basic,
gets the job done) and Visual Studio Code (advanced,
industry standard)
Writings
In docx format (use Word or Google Docs).. Font to use: Arial or Times, 11pt, 1.5 line
spacing. Add your name, student ID, class, title at the beginning of each written
document. Hand-drawn sketches or other physical documents to be scanned, then see
Images below. Please make sure to use the Image compression feature when using
Word to reduce file size of images imported.

Images
Screenshots and photos. in jpg format, scale to size (do not hugely oversized images
but scale them down reasonably), use 72 ppi

. Photos taken with your mobile phone often are weakly compressed, please do check the file siz

Suggested image size by type

- Default: width bigger than 1280px and smaller than 2048px
- Gallery thumbnail: width smaller or equal 960px
- Hero image: width bigger or equal 1920px

Videos
in mp4 format 1080p or 720p (e.g. use the Handbrake desktop app to compress videos)

Presentations and other documents

in pdf format. Check file size when exporting as pdf.

Code
For p5js projects make use of the online editor and sign up for a free account to save
p5js sketches online. You can then link to your individual sketches and download
individual sketches with all necessary files bundled into a zip file. Those zip files can be
added to your Digital Portfolio if not instructed otherwise.
Labeling of Files
Avoid arbitrary labels for your files and folders (such as untitled or final version). Make sure that
the label of a document indicates what to expect when opening it.
When labeling folders and files, instead of spaces, use hyphens and the camelCase syntax
(Camel case is the practice of writing phrases such that each word or abbreviation in the middle

of the phrase begins with a capital letter, with no intervening spaces or punctuation ↗ )

What goes into the Digital Portfolio

Your Digital Portfolio serves as your documentation archive for your semester long work. Store
your progress weekly (notes, writings, images, videos, readings) and outcomes (as required).
Inside the Digital Portfolio folder structure you will find a document labeled digital-portfolio-
summary. Use this document to summarize your weekly and final achievements.

Progress
Archive and document your progress weekly, here you should follow the folder structure
that comes with the Digital Portfolio. Only add documents that are listed under the File
Formats section above.

Final Outcome
The final outcome for this class will be archived and documented inside the Final
Outcome folder based on the project briefing that will be provided.

Optional Supporting Research Materials

Add your supporting research materials like references, notes, readings, images to your
weekly progress folders and file them inside a folder labeled research-materials.
Collections of links can be listed in a single .docx document.

To avoid
- Large and uncompressed file sizes for images, videos, pdf and docx documents
- Arbitrary labels for file names

Responsibility
Save a copy of your Digital Portfolio on Google Drive to backup and prevent loss of files of your
semester work.