PAGE 93-98 (MAGADAN)

SEGMENT 1: THE BUREAU OF JAIL

MANAGEMENT AND PENOLOGY
(BJMP)

What are the requirements for commitment in Jails?

No person shall be committed to any jail facility without the following

required documents:

a. Commitment Order;
b. Medical Certificate - recent medical certificate taken within 24
hours prior to admission;
c. Complaint/Information;
d. Police Booking Sheet; and
e. Certifcate of Detention from PMP and/or NBI (BIMP Manual 2015).

What is the basis for reception and releasing procedures,

Classification board, disciplinary board and punishable acis of
inmates?

The United Nations Standard Minimum Rules for the Treatment of

Prisoners has a Guiding Principle that recognizes the negative
impact of cutting off offenders from the outside world, as it takes
away their right to self-determination and deprives them of their
liberty. Thus, the prison system should not worsen the suffering
caused by such a situation, except for valid reasons such as
discipline or segregation.

How an inmate should be received in jails?

Based from section 21 of the BJMP Manual a decent and humane

program of confinement starts with a systematic reception of
inmates for commitment to the BJMP's jail facilities. The following
procedures should therefore be observed:

Gater - The individual in charge verifies the identity and

authorization of the person escorting the inmate/ committing officer
by reviewing their credentias.

Furthermore, before granting access to the facility.

fuethermoierehefore, granting sarg socuments in eng mentioned
earlier refer to the:
meiewed by the individual in charge. The documents mentioned
earlier refer to the :

a. Commitment Order;
b. Medical Certifcate - recent medical cerfifical take. within 24 hours
prior to admission;
c. Complaint/Information;
d. Police Booking Sheet; and
e. Certificate of Detention from PNP and/or NBI.

Furthermore, the "gater" is responsible for conducting the required

search and inspection of the person being committed and their
escorts. Once this is completed, the "gater" then directs the person
being committed and their escorts to the Records Unit.

Records Unit- The Records Unit reviews the required documents for
Commitment (Commitment Order, Booking Sheet, Arrest Report, and
Information) to ensure their completeness and authenticity before
referring the inmate for a physical examination by the Health Unit.

Health Unit - The Health Unit verifies the accuracy of the information
provided in the medical certificate and conducts a comprehensive
physical examination of the inmate to determine their actual physical
condition.

NOTE:

a. A female inmate shall be examined by female health personnel.

b. A male inmate may be examined by either male or female health
personnel.
If the physical examination reveals any inconsistencies with the
medical certificate, the committing officer must obtain another
medical certificate that corresponds with the findings of the jail
physician/nurse before the inmate can be Committed. The delay in
commitment must be recorded in the jail blotter. I the delay mifing
oficer fals to return the inment to fail within 24 hours, the court that
issued the commitment inder must be informed immediately of the
deferment and
the grounds for it.

If there is no medical personnel present, the receiving Officer willeier

he medical fre nearest government heat focily for medical evaluation,
and wil assess their menia (aciness, physical abnormalities, and
overall appearance.

If no inconsistencies are found during the physical examination, the

inmate will be returned to the Records Unit.

Records Unit - The receiving officer, upon receiving the inmate and
the relevant documents from the committing officer, performs the
following tasks:

a. Initiates the booking process;

b. Completes the jail booking sheet;
c. Conducts a strip search on the inmate to look for any
distinguishing features such as birthmarks or tattoos;
d. Inputs the inmate's information into the NIMS;
e. Takes the inmate's fingerprints and photographs with a mug shot
background;
f. Records the names of visitors authorized by the inmate;
g. Informs the inmate, in a language that they understand about the
provisions of Art 29 of the PC amended by R.A. 10592; and
h. Facilitates the signing of the Detainee's Manifestation by the
inmate, indicating their agreement to comply with the same
disciplinary rules as convicted inmates.
If the inmate refuses to abide by the rules, the warden issues a
certification under oath confirming that the inmate was made aware
of the provision of Art 29 of the RPC as amended but refused to
comply; and stores all documents in the Inmate's Carpeta.

Property Custodian

1. The officer conducts a thorough inspection of tne inmate's

beloncinces fo decrou any prohibited items Any contraband
discovered will be dealt with in accordance with existing guidelines.

2. The offcere with exsting guideinesonal belondingod. accordance

with existing guidelines.
the inmate, and records i and pers onceipi form.

3. The officer secures all the cash and valuable items in a safe vault,
and allows authorized individuals to claim them on behalf of the
inmate. The officer then directs the inmate to the desk officer.

Desk Officer - is responsible for documenting the new inmate's

information in the jail blotter and assigning them to reception area, if
available. The reception area is where the inmate wil receive an
orientation on the jail's rules and regulations, undergo risk
assessment and classification, evaluation, and undergo further
medical evaluation and screening by the Medical Officer.

Assistant Warden or Officer of the Day - is responsible for

providing the newly committed inmates with an orientation on jail
rules and regulations, which includes the use of the Inmate's
Orientation Sheet.

Jail Warden - is tasked with coordinating with relevant agencies to

ensure a speedy disposition of the inmate's case and providing
copies of necessary documents. The Warden is responsible for
informing all concerned parties of the inmate's commitment to the
jail through a written report.

What are the agencies that shall be notified by the warden upon
commitment of an inmate?
The following agencies/persons shall be notified by the warden
upon commitment of the inmate:

1.Presiding Judge
2.Executive Judge/ Clerk of court
3.PNP
4.NBI
5.Family
6.PAO lawyer
7.IBP legal aide
8.Private lawyer
9.Priest or religious minister
10.Private physician
11.Commission on Human Rights
12.Public physician
13.Psychologist/Psychiatrist
14.Embassy
15.Dswd
16.Court/Other branches

1.(Monthly submission of list of committed inmates to the presiding

judge is mandatory)
2.(Monthly submission of committed
inmates is mandatory)
3.Mandatory
4.Mandatory
5.Mandatory
6.in case of indigent inmate
7.In case of indigent inmate in case of indigent inmate and
unavailability of PAO lawyer upon request .
8.upon request
9.upon request
10. upon request
11. as needed/to submit list of committed inmates monthly
12. as needed
13. as needed
14.mandatory in case of foreign national/alien
15. mandatory in case of CICL
16. in case of multiple cases

What is the composition of the classification board?

Each jail shall maintain a classification board, if facilities and

personnel are available, to be composed of the following:

Chairperson- Assistant Warden

Member- Chief, Custodial/Security Office Member- Medical Officer/
Public Health Officer Member- Jail Chaplain
Member- Inmates Welfare and Development Officer (Section 22,
BJMP Manual).

What is Diversification?

Diversification - It is an administrative strategy tho betails offering a

range of adaptable physical structures is better control and manage
the iced meni programs to lis and manage the treatment programs
for is
with siniercinatior. tris approach involves recositoie sped. treatment
and custody measures.