9/11/22, 7:36 PM Procurement Assistant - (2207825)

Procurement Assistant - (2207825)

8 September 2022 Expression of interest

Objective of the programme

The objective of the programme is to deliver WHO Core functions at country level with a particular focus on the Organization’s
directing and coordinating role for international health as expressed in the Constitution. The immediate Objective is to develop and
sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively.

Description of duties:

Under the guidance of Administrative Officer of WHO Bangladesh and the direct supervision of the respective Head of Procurement,
the incumbent performs the following duties:

Work with the Procurement Team of WHO Bangladesh Quarters to support in processing and managing all procurement requirements
for goods and services of projects of WHO Bangladesh in a timely and efficient manner.
Assist in drafting bidding documents such as Invitation to Tender, Request for Quotations, Request for Proposals and Expression of
Interests ensuring the compliance requirements of WHO.
Support in bid evaluation, price comparison and review process for supplier selection of WHO Bangladesh.
Perform Order Administrator function and responsibility in the Global Management System (GSM) of WHO which involves creation of
Purchase Requisitions, reviewing and converting Request for Pricing Estimates (RPEs).
Support to maintain coordination with projects of WHO as well as Cox’s Bazar Emergency Sub-office in providing necessary
procurement support with relevant procurement planning, updates and shipment delivery status etc.
Support to maintain communication and liaison with internal and external stakeholders including Regional Procurement Office, Global
Service Centre (GSC), WHO Technical Officers and other contractual partners such as C&F agents, related Government officials on
procurement and logistics tasks of all projects and updating status.

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9/11/22, 7:36 PM Procurement Assistant - (2207825)

Ensure correctness with verification, certification and processing invoices of goods and services delivered to projects through WHO
payment system.
Support to sourcing and updating vendor database of WHO Bangladesh, as and when necessary.
When necessary, prepare clearance authorization documents for importation and export of project consignments and arrange
transportation ensuring cold chain requirements where applicable.
Support to maintain procurement and shipment database and related information including e-repository of relevant procurement
documents, manual filing of procurement documents where necessary.
Reviews obligating documents, checks them for completeness, and follows on missing information, ensures timely liquidation of
obligations, undertakes reconciliation and prepares periodic reports, as required.
Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries
are responded to in a timely manner.
Perform other related duties and replace colleagues, as assigned by supervisor.

Duration of contract: Initially one year (may be extendable)

Contract type: Special Services Agreement (SSA)
Duty Station: Bangladesh-Dhaka

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