MEETING MUNITES

 Date: 3-Jun-2020
 Contents: Share & discuss about requirements of SA8000:2014 management system
 Participants: TU (Pham Trung Tan); GA (Nguyen Thi Thu Hien, Nguyen Van Hoang)

A. The contents of sharing:

1. Requirements of SA8000:2014 management system
2. Documents, records need to establish & implement by TU
3. Plan for establishing SA8000:2014 management system in our factory.

B. The contents of discussion and actions need to get support from HR & TU.
# Activities Actions need to support Actions need to Purpose of
from HR support from TU action
1 Skip level lunch - Invite TU Arrange TU As evidence of
2 HR corner representative to join member to join this dialogue
this activity; activity implementation
- Retain the meeting with the
munities as evidences employees at
of dialogue with the workplace
employees’ collective (Conformity with
requirements of
Vietnam law &
SA8000
3 All hands meeting Retain the meeting
requirements)
munities as evidence of
dialogue with the
employees’ collective
4 Regulations on Coordinate with TU to Conformity with
grassroots-level establish regulation on requirements of
democracy/ Quy grassroots-level Vietnam law
định về quy chế democracy. and actions for
dân chủ finding from
CSR audit &
local audit in
2018.
5 Revise the TU Add the worker Conformity with
organization/ representative in SA8000
communication TU organization as requirements
structure of TU discussed

C. Share documents, records from TU to review & retain as evidences for external
audit
1. Collective labor agreement/ Thỏa ước lao động tập thể
2. Establishment of trade union organization/ Quyết định công nhận ban chấp hành công
đoàn cơ sở/
3. Meeting minutes (TU meeting, dialogue at workplace, TU activities ….) / Các loại biên
bản/ sổ ghi biên bản (biên bản sinh hoạt, đối thoại, hội họp, hoạt động…)
4. TU member tracking record/ Danh sách đoàn viên được kết nạp/ hồ sơ theo dõi đoàn
viên
5. Letter join trade union/ Đơn đề nghị việc gia nhập công đoàn
6. In & out documents tracking record of TU/ Sổ theo dõi công văn đi, công văn đến của
Công đoàn
7. Program, plan of TU activities/ Chương trình, kế hoạch công tác công đoàn
8. Form, template of TU/ Các biểu mẫu