church administrator is in charge of the business and financial operations of a church.

Duties may
include overseeing facility maintenance and security, helping prepare an annual budget, paying bills,
filing documents, and managing inventory. A church administrator may also lead staff meetings, interact
with parishioners, and schedule events. Someone in this job position is typically a member of the
congregation or ministry. Additional qualifications often include a bachelor’s degree as well as
administrative experience.

What does a church administrator do?

Church administrators take on many roles in a church’s daily operations. The scope of a church
administrator’s duties often depends on the size of the church they are working with. With
churches that host a larger congregation, their duties may have a specific focus, such as church
communications, while their coworkers cover the other tasks needed for the church’s
operations. In smaller congregations, the church administrator may be one of the few
employees of the church, so they may take on a more general role.

Churches separate the primary duties of a church administrator into these categories:

 Office management
The bulk of a church administrator’s work is in office management. These duties can include:

Keeping church records organized

Archiving and distributing the notes from committee meetings
Maintaining lists of active members in the church and their contact information
Organizing the parish office
Creating the official church calendar for meetings, events and services
Sending the prayer requests made by parishioners to the clergy
Ordering any supplies needed for the church
 Financial
Church administrators are sometimes responsible for the management of the church’s finances.
These duties can include:

Keeping accurate records of the church’s spending

Creating a monthly budget report
Collecting payroll timesheets
Managing monetary donations from parishioners
Preparing tax documents for an accountant to file
Tracking the due dates for the church’s utility bills
Accepting invoices for any labor outsourced by the church
 Communication
Because church administrators can often act as a liaison between the clergy, congregation and
the public, much of their job description depends on communication-oriented tasks. These
duties can include: Answering phone calls directed to the parish office
Coordinating volunteers for church cleaning, funeral dinners and other events
Informing the clergy of any changes in the church’s administration