Health & Safety Employee Indoctrination

HEALTH AND SAFETY POLICY STATEMENT

It is the policy of AIT Machine, LLC. that the safety of employees shall be the first consideration in all
company activities. No phase of company business shall have greater importance than the health and safety of
employees.

Facilities, equipment, and work places used by company employees shall, to the extent that is possible, be
maintained according to local, state, and federal regulations. Operations performed by company employees in
the normal course of work shall be done in accordance with generally accepted work procedures and practices,
keeping safety foremost.

Supervisors use this manual as a guide to ensure employees know the correct way to accomplish work and
personal protective equipment is available and used.

Each employee shall use the personal protective equipment required for a given operation. Supervisors are
responsible for ensuring that rules and regulations are followed.

Only through constant mutual effort and cooperation will an accident free environment persist.

AIT Machine, LLC. reserves the right to modify, change, and/or make any additions to company policy at any
time. Any revisions to this safety policy manual will be provided to each employee.

Jake Hebert (President)

Preston Gary (QHSE Manager)

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Health and Safety Responsibilities
Quality, Health, Safety & Environmental (QHSE) Manager: (aka: Safety Coordinator)
A. Responsible and authorized to develop and administer the Safety Policy Manual

B. Responsible to coordinate safety rules and regulations

C. Monitor and promote compliance with OSHA, federal, state, and local regulations

D. Revise and update the Safety Policy Manual and forward new information to all employees

Supervisors: Supervisions and safety go hand in hand, the supervisor provides management in the job which
results in safe production for the company; supervisor’s duties include but are not limited to:

A. Administer activities and those of employees including monitoring and enforcing requirements of the Safety
Policy Manual

B. Monitor and promote compliance with customer and local safety and health codes

C. Evaluate safety performance of personnel according to the requirements of customers and management

D. Attend and participate in management and safety organizational meetings when necessary

E. Organize and conduct formal monthly safety inspections; required to accompany a different employee each
month to perform the inspection procedure

F. Schedule and hold regular safety meetings to effect safe practices and work methods; recording topics
discussed with attendance

Employee
A. Responsible for the exercising of maximum care and good judgment in preventing accidents

B. Responsible for following every precaution and rule to protect their self and fellow employees, visitors, and
guests from bodily injury

C. Report to the supervisor all first aid injuries and all accidents the moment it occurs, no matter how minor the
incident may seem

D. Report unsafe conditions, equipment, or practices immediately to the supervisor

E. Responsible for reading and abiding all OSHA, federal, state, local, and company safety rules and
regulations

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F. AIT Machine, LLC. makes available whatever personal protective equipment necessary for specialized jobs;
the employee is responsible for making sure they receive the equipment before beginning any job

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Inspections
Supervisors make safety inspections of responsible areas regularly. All inspection reports are written and note
all defects found and indicate corrective action taken. Safety Coordinator is responsible to ensure that
correction of defects are completed

Machine Shop
Clear Walkway

Electric Wires (Protected and Grounded)

Ear Protection Available for use

Fire Extinguishers Charged & Locations Marked

Open Containers Labeled & stored after use

Flammable Material Kept In Paint Locker

Chains, Nylon Slings, ect. Inspected for defect

Safety Glasses in production areas

Overhead Hoist Inspected and Used Properly

Guards and Face Shields used (Lathes, Bench Grinders)

Work Areas are Clean and Safe

Steel Toe Boots in production areas

Other
Forklifts Inspected Regularly

Hazardous Chemicals (If Applicable)

Trucks Inspected Regularly

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 Health & Safety Employee Indoctrination

Forms, Reports, Investigations & Accident Procedures

Management
The management of AIT Machine, LLC. makes clear its commitment to safety in order to instill a good safety attitude in all
employees of the company by including safety as a major item in all operations

Reporting
Accidents, no matter how small, are reported to the supervisor; every incident is recorded and investigated by the supervisor

Failure to report an incident could result in one or more of the following:

1. Non Payment of Medical Bills by the Company

2. Declination of Worker’s Compensation Benefits

Employees are responsible to report an accident to their supervisor as soon as it occurs

Supervisors are responsible for completing an Accident Investigation Report for all incidents

A. Supervisor’s Accident Investigation Report: is completed and recorded when an incident occurs, and reported to the Office
Manager within 24 hours from the time of the incident including the following:

1. Basic Cause of the Accident

2. Corrective Action Required to Minimize Recurrence of the Accident

3. Safety Coordinator Ensures Recommended Actions are Completed

B. Accident Report

A copy of the Employer’s Report of Occupational Injury or Disease is emailed or given to the Office Manager in the Front Office for
their files

The Office Manager used the information from the Accident Investigation Report to file with the Insurance Company and other
agencies where applicable

The Office Manager is responsible for handling all applicable state reporting procedures

Records, Audits, etc.

The Broussard Office is responsible for completing all the OSHA forms and forwarding the information to supervisors for posting or
filing

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Safety Meetings
Safety Coordinator conducts a formalized Safety Meeting quarterly with all employees in attendance

A written record is kept indicating the topics discussed, date, and names of attendees

Topics Reviewed Include:

1. New Programs, Policies, and Procedures

2. Review of Accidents

3. Review of Latest Safety Inspection and Status of Hazardous Corrections

4. Attendees Questions and or Comments

Health and Safety Rules

The purpose of safety rules is to thoroughly acquaint employees with a set of safe working rules and procedures
that will help to preserve their health and welfare

No safety manual, however complete, can cover all conditions that might arise: therefore it is necessary to use
best judgment along with observance of established job safe practices

It is the desire of the facility to establish the safest working conditions by using the safest protective devices and
equipment available and to promote a good housekeeping program

Cooperation is necessary in order to promote a good safety program

Misunderstanding must be corrected by the supervisor before work is to begin

Management is responsible to provide equipment and methods for safe work performances

Accidents are caused and do not just happen

Accident prevention is attained through best daily efforts and complete cooperation in accomplishing assigned
tasks

A job is only as safe as it is made

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 Health & Safety Employee Indoctrination

General Safety Rules

Personal Conduct (The Following is NOT Tolerated)
1. Deliberate failure to follow established safe work practices, rules, or regulations provided by Management

2. Disregard of supervisor’s instructions

3. Attitudes of indifference, recklessness, hostility, and inattention to the job being performed

4. Horse play of any kind

5. Drinking or under the influence of alcoholic beverages or drugs - illegal or prescribed not approved by the
company physician

6. Sleeping on the job

Clothing and Safety Equipment

1. It is Mandatory to wear safety glasses at all times in production areas

2. Necessary personal protective equipment is worn at all times

3. Remove any access clothing or unnecessary jewelry that could be grabbed by operating machinery

Lockout/Tagout (Energy Isolation)

The purpose of a lockout/tagout procedure is to ensure unsafe or malfunctioning equipment is removed from
service and repaired in safe conditions and/or ensure energy isolation during cleaning, servicing, and
adjusting machinery or equipment. It shall be used to ensure that the machine or equipment is stopped,
isolated from all potentially hazardous energy sources and locked out before employees perform any
servicing or maintenance where the unexpected energization or start-up of the machine or equipment or
release of stored energy could cause injury.

This prevents accidents and injury. To illustrate a few examples, correct use of this procedure ensures a
forklift with malfunctioning brakes is prevented from use, and no person operates that forklift unaware of
the malfunction, OR a mill undergoing repairs doesn’t accidentally turn on and mangle the technician or
employee while they are inside the machine changing out a defected part, OR a nylon strap with frayed
fibers isn’t used to lift something only a nylon strap in perfect condition can lift.

1. Any equipment found to be unsafe for use or in need of repair shall immediately be removed from service.

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2. Equipment shall be tagged with a description of the problem, and supervisor shall be notified.

a) straps are cut in half and thrown away immediately to prevent use

b) handheld equipment such as power tools or extension cords are tagged and brought to the QHSE
Manager with a tagged description

3. Equipment such as mills, lathes, forklift, or cranes than can’t be segregated shall be locked out.

a) Forklifts and trucks can be locked out by simply removing the key. Tag the device with a description of
the problem (preferably where the key would go) and bring the key to the QHSE Manager. Notify all
affected personnel of the problem.

b) Lathes, Mills, Saws, & Cranes shall be first powered down using normal stopping procedures.
Deactivate power supply (i.e. – turn off breaker circuit in control panel that supplies the machine power),
and place your unique lock on the breaker box/control panel to prevent other employees from restoring
power. Tag the equipment and/or breaker box/control panel with a description of the problem/activity
requiring lockout and your name and date.

4. After de-energizing the machine and locking it out, test the equipment to ensure it does not start nor have
any stored energy—be sure it is de-energized! Stored or residual energy must be dissipated (i.e. – bleeding
off air pressure, grounding, repositioning, blocking, ect). In cases where stored energy can’t be dissipated
(i.e. – the overhead crane stops working while a load is suspended), the area shall be cordoned off, flagged,
or blocked with caution tape, signage, and/or hazard cones.

5. Only the individual who performs the lock out of equipment has the key for that lock, and only that
individual can remove the lock once the problem is resolved to satisfaction.

6. In the event equipment or machinery can’t be de-energized (i.e. – a technician may need a mill or lathe to
be powered on to perform some repairs/services), a sign shall be attached to the control panel and a “tail-
gate” safety meeting shall be held with all manufacturing employees identifying the machine in question and
forbidding employees from operating that machine/equipment while under repair/maintenance. Caution
tape and/or an orange cone will segregate the area and only essential personnel will be allowed to enter.

7. Once the machine/equipment in question is serviced or repaired AND tested to satisfactory and safe
working conditions, the lock may be removed and equipment/machine may be placed back into service.
When restoring equipment to service:

a) Check the machine or equipment and the immediate area around the machine to ensure that
nonessential items have been removed and that the machine or equipment components are operationally
intact.

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 Health & Safety Employee Indoctrination
b) Check the work area to ensure that all employees have been safely positioned or removed from the area.

c) Verify that the controls are in neutral.

d) Remove the lockout devices and reenergize the machine or equipment.

e) Notify affected employees that the servicing or maintenance is completed and the machine or equipment
is ready for use.

Electrical Equipment
1. Only qualified employees are allowed to work on or make repairs to electrical equipment

2. All electrical powered equipment is inspected by the approved user and properly grounded before use

3. Safety guards on all powered equipment are in place before equipment is used

4. Always disconnect the power supply line of tools and/or equipment before changing accessories

5. Do not use the power cord of tools in order to lift or lower them

6. Inspect the insulation on power lines and/or cables for frayed and/or broken connections each time tools are
used

Housekeeping and Personal Welfare

1. Hair should be cut above the collar or kept tied.

2. Clean bodies and clothes are essential to good health and such should be maintained

3. All trash and/or waste containers, packing and paper boxes, etc. are put in the proper place

4. Aisles and other passage ways are kept clean and free of obstruction

5. Toilets and break areas are provided for personal needs and are used for these purposes, kept clean and
orderly at all times

6. Energy conservation- all employees must turn off personal appliances prior to leaving work at the close of
the work shift

7. Excessive jewelry deemed dangerous is not tolerated

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8. In the event of a fire, notify the fire department and try to extinguish the fire prior to it becoming
uncontrollable (evacuate if fire is not out in 15 seconds); report the incident to the supervisor and safety
coordinator immediately

9. All employees must not leave valuables unattended; report thefts to the supervisor immediately

10. Electrical cords must not be placed across walkways causing a tripping hazard as well as unnecessary
damage to equipment

11. Additional safety rules may be added by supervisors in each individual work station and must be expressed
to and followed by all employees

Company Vehicles
1. All employees who are asked to operate company vehicles will comply with the following rules

A. Company vehicles are furnished for the convenience of AIT Machine, LLC.

B. Operating a company vehicle under the influence of alcohol or drugs is not permitted and could result in
immediate termination

Compliance with Rules

All personnel are expected to comply fully with these safety rules

Failure will result in appropriate disciplinary action consistent with fair and just treatment of each individual
employee

Any disciplined employee who feels that treatment is not fair or just should follow the established procedures in
resolving the problem

The listed Safety Rules are illustrative and should not be viewed as an exclusive listing to encompass situations
not specifically mentioned. Management reserves the right at all times, when circumstances warrant, to
promulgate new rules or modify existing ones in order to insure a safe, healthy, and productive work
environment for all employees, contractors, visitors, and/or guests

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Training
Each department supervisor develops and implements a training program that provides for the training of each
new employee

The supervisor provides training for present employees performing new tasks, operating new equipment or
processes including correct work procedures to follow, use of required personal safety equipment, and where to
get assistance when needed

This training is to be accomplished by the job supervisor

Annual training is provided to all persons in supervisory positions in the following

1. How to conduct safety meetings

2. How to conduct facility and/or area inspections

3. How to conduct accident investigations

4. How to perform a Job Safety Analysis

5. How to use safety in job plans

6. How to use leadership skills

It is important that the supervisor not only instruct the employee in his or her duties but also demonstrate the
correct method to perform the work.

This training is followed up frequently until the immediate supervisor is satisfied that the worker is carrying out
the instructions and has learned to work correctly and safely.

Job training is an effective method of starting the employee off right, not only in developing his or her skills for
the work assignment, but also in molding safe attitudes

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Recordkeeping
The safety coordinator maintains written copies for a period of five years from the end of the year for which the
records are maintained including:

1. Accident Investigations

2. Safety Meeting Minutes

3. Employee Training Records

4. Area and/or Facility Inspection Reports

5. Employer’s Report of Occupational Injury and Illness Quarterly Summary

The types or work related injuries that must be recorded and investigated are:

1. All Fatalities

2. All Lost Work Day Cases

3. All Restricted and/or Light Duty Cases

4. All Cases that Require Medical Treatment above First Aid

6. All Cases that Require Job Transfers, Termination, or Resulted in Loss of Consciousness and/or
Rehabilitation

First Aid
AIT Machine, LLC. has fully trained First Aid Personnel

Each building contains a First Aid Kit Properly Stocked as needed by the Office Manager

First Aid Procedures are as followed:

1. First Aid – Minor Cuts and Scrapes report to the Nearest First Aid Kit and Safety Coordinator Immediately

2. Medical Treatment – Report to the Safety Coordinator for Instructions and Assistance

3. Emergency Medical Treatment – Report Directly to the Trained First Aid Responder on Shift and Report to
the Safety Coordinator

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Emergency Preparedness Plan
AIT Machine, LLC. has designed an Evacuation Route from all locations throughout the facility, approved by
the State Fire Marshall and posted at adequate locations throughout the facility

All employees, visitors, contractors, and vendors in the facility at the time of an emergency situation know all
emergency procedures and the locations of all emergency exits

Emergency phone numbers are posted on employee bulletin boards

Each employee is made aware of the main breaker boxes location; in the event of an emergency or evacuation,
the operator closest to the breaker box will trip the main breaker for total shutdown and report to the designated
area for a head count

Each employee is trained in the Emergency Preparedness Plan and will be retrained annually and with each plan
update

A Facility Training Drill is conducted at least annually to test the Emergency Plan

Emergency Phone List

Police 337-837-6259

Fire 337-837-9867

Ambulance 337-267-2222

Poison Control 800-256-9822

Our Lady of Lourdes 337-470-4000

Med Xcel 337-856-7500

Azar Eye Clinic 337-235-7791

AIT Machine, LLC.’s Safety Plan is in Accordance with Federal, State, and Local Laws

Preston Gary (QHSE Manager)

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