How to use the Template

Grey text is always intended as instructions, guidelines, explanations, hints, and tips. It has to be removed when the document is finalized. To
provide a consistent representation of this document to the customer, chapters should not be deleted or inserted. Required additions should
be made as sub-chapters to existing chapters.
Chapters that are not relevant should be marked as such (that is, add “not relevant” or “not applicable”).

Be sure to delete these instructions when you have finished!

CHANGE REQUEST
SUB-TITLE (01_TITLE SUBHEADLINE)

PROJECT IDENTIFICATION
Delete Project Identification table if not applicable for the document!

Project Name CPI Project Number

<Project Name>
Customer Name Customer Number
<Customer Name>
SAP Project Manager Customer Project Manager
<SAP Project Manager> <Customer Project Manager>

Author Document Location (repository/path/name)

<Author> <Document location>
Version Status Date (YYYY-MM-DD) Document Classification
0.1 Final <Date> Confidential

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A SAP Implementation Methodology

REVISION HISTORY
Delete Revision History section below if not applicable for the document!

Version Date Description

0.1 February 4, 2010 <Text here>

0.2

REVIEW AND APPROVAL

Delete Review and Approval section below if not applicable for the document!

Name Date (YYYY-MM-DD)

Customer Project Manager

Name Date (YYYY-MM-DD)

SAP Project Manager

Name Date (YYYY-MM-DD)

Key Stakeholder

Name Date (YYYY-MM-DD)

Key Stakeholder

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TABLE OF CONTENT

1. CHANGE REQUEST.........................................................................................................................................4
1.1 Description of Requirements.........................................................................................................................5
1.2 Clearance for examination and assessment..................................................................................................5
1.3 Examination and assessment of the change..................................................................................................6
1.4 Decision.........................................................................................................................................................8

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1. Change Request

Subject Title of request for change

CR no. xx/yyyy

Impact on
State quantitative business case impact
Value Delivery

Priority High Medium Low

Concerns Subproject/module/process concerned

Name Surname
Requested by
T
F
name.surname@xyz.com

To Name Surname Company

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1.1 Description of Requirements

Description of the initial

situation

Description of the
change requested
 Reasons for and advantages of the change (user-based reasons only!)
Explanation
 Additional value if the change is realized
 Consequences of not carrying out the change

Date of application Signature of applicant

1.2 Clearance for examination and assessment

Examination Commissioned Not commissioned

Cost The estimated cost of examining the change request is person days. The cost for
examining:
is covered by the project budget
requires a budget extension

Budget Extension The budget extension for examining the request for change is provided by .

Notes

The services to which the change request applies should be suspended until Yes
the change request is approved or rejected
No

Date of examination order Customer signature SAP Project Manager signature

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1.3 Examination and assessment of the change

Examiner Name Surname Date dd.mm.yyyy

a) Description of the
alternative A (e.g.
solution within the
SAP standard
application)

b) Description of
alternative B (e.g.
solution using
modification or
enhancement)

Cost (in person days) for Concept design Realization

a) Alternative A person days person days

b) Alternative B person days person days

Value (in €) for Concept design Realization

a) Alternative A € €

b) Alternative B € €

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A SAP Implementation Methodology

The following section (consequences to the project) must be filled out by the project manager!

Project manager First name Last name Date dd.mm.yyyy

Effect of the change in terms of:
a) Effects of Alternative A
 Deadlines (adjustments in terms of project planning)
 Budget
 Value
 Resources
 Other company areas
Please give the estimated cost in person days and the monetary cost in euros.

Effect of the change in terms of:

b) Effects of Alternative B
 Deadlines (adjustments in terms of project planning)
 Budget
 Value
 Resources
 Other company areas
Please give the estimated cost in person days and the monetary cost in euros.

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A SAP Implementation Methodology

1.4 Decision

Change Accepted and scheduled To be resubmitted Rejected

Alternative accepted Alternative A

Alternative B

Budget Extension A budget extension of person days is allowed.

Notes

Date of decision Customer signature SAP Project Manager signature

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