SYNOPSIS

ON
E-Invoice Automation System

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE

AWARD OF THE DEGREE OF

BACHELOR OF TECHNOLOGY
IN
COMPUTER SCIENCE AND ENGINEERING

SUBMITTED BY:-
Parvaiz Ahmad Raina

20-B-CSE-14006

Under the guidance of

Mr. Jasdeep Singh

Mr. Sahilpreet Singh

Professor Department Of Computer Science

RIMT UNIVERSITY, MANDIGOBINDGARH PUNJAB

July-December 2023
 CONTENTS

1. Introduction------------------------------------------------------------------------------------------------------
2

2. Literature---------------------------------------------------------------------------------------------------------
3

3. Problem Statement ---------------------------------------------------------------------------------------------

4

4. Objectives--------------------------------------------------------------------------------------------------------
5

5. Hardware Requirements---------------------------------------------------------------------------------------6

6. Software Requirements----------------------------------------------------------------------------------------7

7. Data Flow Diagram--------------------------------------------------------------------------------------------8

8. Reference----------------------------------------------------------------------------------------------9
 INTRODUCTION
The E-Invoice Automation System is a digital solution designed to streamline and enhance
the invoicing process for businesses. It leverages technology to create, manage, and process
invoices electronically, replacing the traditional paper-based invoicing methods. This
system encompasses various functionalities, including invoice generation, delivery,
tracking, and payment processing, all aimed at simplifying the financial aspects of business
operations.
Advantages of E-Invoice Automation System:
Efficiency: E-Invoice automation eliminates the need for manual data entry, reducing errors
and saving time in invoice creation and processing.
Cost Savings: Businesses can reduce expenses related to paper, printing, postage, and
storage of physical invoices.
Disadvantages of E-Invoice Automation System:
Initial Implementation Costs: Setting up an E-Invoice Automation System may require
investments in software, hardware, and employee training.
Security Concerns: Electronic data can be vulnerable to cyberattacks, making data security
a critical concern.
 Literature
The E-Invoice Automation System revolutionizes traditional invoicing processes by
harnessing digital technology. It optimizes efficiency, reduces costs, and minimizes errors
through automated invoice generation, delivery, and tracking. Enhanced record-keeping,
faster payments, and environmental sustainability are its hallmarks. However, security
concerns, compatibility challenges, and initial implementation costs necessitate careful
consideration for seamless integration and success. This system underscores the ever-
increasing shift towards digitization in modern business practices.
Electronic Invoicing: Creation and delivery of invoices in digital format.
Automated Generation: Invoices are generated automatically, reducing manual data entry.
Instant Delivery: Invoices are delivered electronically, enabling faster transmission.
 Problem Statement
The implementation of E-Invoice Automation System encounters multifaceted challenges.
Businesses struggle with inefficient manual invoicing processes, often resulting in delayed
payments and increased operational costs. The shift from paper-based to electronic
invoicing raises security concerns, including data breaches and unauthorized access.
Ensuring compatibility with existing accounting software is a complex endeavor.
Additionally, navigating evolving legal and regulatory compliance, managing change
resistance from stakeholders, and addressing initial implementation costs pose formidable
obstacles. These challenges must be effectively managed to harness the system's potential
for efficiency, accuracy, and cost savings in the invoicing process.
Change Resistance: Both internal stakeholders (employees) and external ones (clients,
suppliers) may resist the transition from traditional paper-based invoicing to electronic
invoicing, necessitating robust change management strategies.
 Objectives of E-Invoice Automation System:
 Streamline invoicing processes for enhanced efficiency.
 Reduce costs associated with manual and paper-based invoicing.
 Improve security and compliance with e-invoicing regulations.
 Ensure compatibility with existing software and systems.
 Facilitate a smooth transition from manual to electronic invoicing methods.
 Optimize financial record-keeping and data accuracy.
 HARDWARE REQUIREMENTS

We need computer resources with sufficient hardware and the tools installed in.

I. Processor - 1.80 GHz.

II. RAM - 2 GB .
III. Hard Disk - 500 GB.
IV. Network card -10-100 MBPS of Network card.
 SOFTWARE REQUIREMENTS

In the implementation of an E-Invoice Automation System, a range of software

requirements plays a pivotal role in its functionality and overall success. Firstly, the choice
of an operating system is significant, and it often depends on the organization's IT
infrastructure and preferences. Windows Server is frequently chosen for its compatibility
with various software applications, while Linux-based server operating systems like Ubuntu
Server or CentOS are appreciated for their stability, security, and cost-effectiveness.

Operating System: Windows v10

Virtual Box: Oracle VM Virtual Box

Python Version: Python v3.7.2

Python IDE: VsCode.

Data Flow Diagram Of E-Invoice Automation System.
 References
1. Nate Murray. (2017, March). Full Stack React [Online]. Available:
https://demo.smarttrainerlms.com

2. Andy Harris. (2005, July). HTML & CSS [Online]. Available: https://mern/uyi.com

3. Basarat Ali. (2014). Node Js [Online]. Available: https://nodejs.org/en/docs

4. Nate Murray. (2009). Full Stack React [Online]. Available: https://expressjs.com

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