A

PROJECT REPORT
ON
“Computerrized billing System”

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR

POST GRADUATE DIPLOMA IN COMPUTER APPLICATION

SESSION 2021-22

SUBMITTED BY :- Deepak Kumar

Gmail id :- deepakporte999@gmail.com

Contect no. 7974489620

ROLL NO :- 30012010444 P.G.D.C.A.(GENERAL) 2ND SEMESTER

UNDER THE GUIDANCE OF HEAD OF DEPARTMENT

INTERNAL GUIDE : MR. BISAHU RAM SAHU IT DEPARTMENT
MR. ABHINAV SHUKLA

DEPARTMENT OF INFORMATION TECHNOLOG

DR.C.V. RAMAN UNIVERSITY, KOTA BILASPUR (C.G.)
 COPUTERIZED BILLING SYSTEM

INTRODUCTION

This project is developed to manage the bill submission process in big organization. Using this system user
can submit their bill online and check the status of their bill. In this system employee can submit their bill
to their manager online. After submitting the bill concerned manager gets the notification. Manager review
the bill and approve the bill or disapprove. Employee can check the status of the bill any time after login
the system.
Employee can submit bill of various amount. An email will be sent to the concerned people to let them
know about the status of the bill. The main propose of this bill management system project is developing a
system that automate the bill submission and bill approval task. In big organization bill submission is very
tiresome work and maintaining the record of bill is very difficult and time consuming. In present system,
user have to work manually to maintain bill records and it is very difficult to know the status of the
submitted bill.
In present manual system, submitting the bills to their corresponding managers is a time consuming process
and we have to maintain records manually. Some times in manual process, there is a possibility to get
errors. To overcome all these problem we have developed this bill management system.

Following are the modules of this Computerized Bill management system

1. Administration

2. Employee

3. Reports

4. Finance Managers

5. Managers

6. Request Creator

7. Reports

8. Search

9. Authentication
Work flow of the system

1. Employee creates the request and submit the bills for approval.

2. Request is send to his manager, this is done automatically. An email should be sent to the manager
and also the request creator with the details of the request.

3. Request creator should be able to recall the request from manager, if the request has not been acted
on else it cannot

4. User if not sent to requester can cancel the request altogether as well

5. User can save the request in draft mode without sending to the approver

6. Manager of the concerned request creator can view the details of the request but cannot modify.

7. Request once approved by the manager is sent to the concerned finance dept manager

8. If rejected the request is sent back to the request creator.

9. In all the above scenarios an email should be sent to the concerned parties for necessary action

10. Finance manager after receiving the request has to credit the user account and has to send the
request to the creator with proper comments as appropriate.

11. Now the creator will close the request after the amount has been credited to the creator.

12. After sending the email, the system will keep checking on the daily basis on the status of the
request, if no actions is performed in 24 hrs a reminder email is generated which is sent to the user
email address as stored in the database.

Introduction The project “Billing system” is an application to automate the process of ordering and billing
of a “Departmental store” .This web based. The Power Billing System Project Report basically deals with
the billing system. Since it’s a web application the problems of single tier could be solved using this
Software Application Name: Telephone billing management system, Download Files: Project Report,
Category: Management System Software, Reference : C++ code.Final Project Report on Power Billing
System Modules Description: Login. This module is considered only when there is a requirement of safety
and security by the International School of Informatics & Management Jaipur Project on Supermarket
Billing System.
CHARACTERSTIC OF THE PROPOSED SYSTEM

1. Easiness in modification of data: The proposed system provides managing of huge data effectively and
efficiently for efficient results, storing the details of the customers, employees etc. in such a way that the
database can be modified.

2. User friendly: The proposed system is user friendly because the retrieval and storing of data is fast and
data is maintained efficiently. Moreover the graphical user interface is provided in the proposed system,
which provides user to deal with the system very easily.

DATA FLOW DIAGRAM OF BILL MANAGEMENT SYSTEM

Technologies and Tools

1. Web Technology: Asp.net (Microsoft visual studio 2005 framework 2.0)

2. Database: MySQL Server-2005

3. Development Tool: MS Visual Studio 2005

4. Web Server: IIS

5. Web browser: Internet Explorer service pack 1

6. Languages Used: C#.net, JavaScript

7 . Others: Themes, CSS

TECHNICAL FEASIBILITY

Technical feasibility centers on the existing computer system ( hardware, software etc ) and to what
extent it can support the proposed system addition. For example, if the current system is operating at
70% capacity ( an arbitrary value ), then another application could overload the system or require
additional hardware. If the budget is serious constrain then the project is judged not feasible. The
technologies ant the environment which are used in this project are

OPERATING SYSTEM

Technologies and Tools

1. Web Technology: Asp.net (Microsoft visual studio 2005 framework 2.0)

2. Database: MySQL Server-2005
3. Development Tool: MS Visual Studio 2005
4. Web Server: IIS
 5. Web browser: Internet Explorer service pack 1
6. Languages Used: C#.net, JavaScript
7. Others: Themes, CSS

Future Scope
1 . This project will help the store keeper in fast billing
2 . This project enable store keeper to maintain a great database of all customers visited and
purchase product from store.
3 . Project will enable to see report regarding product and category.
4 . Easy to maintain in future prospect.

Platform: Windows XP . Our system requires window operating system,

HARDWARE

Intel based processor-run computer system, which have keyboard and mouse as input devices. This has
been decided for its case of availability and up-gradation. The various registers maintained at the
different department have enough information recording, which will help in digitizing the available data .

BEHAVIOURAL FEASIBILITY

An evaluation of the behavior of the end users, which may effect the envelopment of the system. People
are inherently resistant to change and computers have to know to facilitate changes and computers have
to known to facilitate changes. An estimate should be made of how strong a reaction the user staff is
likely to have towards the development of a computerized system. It is a common knowledge that a
computer installation has something to do with turnover, transfer, retraining and changes in employee
job status, therefore the introduction of a candidate system requires special effort to educate, sell and
train the staff on new ways of conducting business.

The personal of the user organization will be affected by the proposed system. As the aim of the system is
only to satisfy the information needs, no employees will loose their position by the proposed system. In
fact the proposed system will help the organization in reducing the voluminous work involved. Also the
involvement of users in every stage of the project is going to increase the success factor.

The staff in not well educated for running a computerized system. They are adamant in perceiving a
mechanical process of working as they have long been used to the manual entry system. This aspect
needs considerable amount of attention

Our system is also feasible for organization because it supports of the organization and its strategic plan.

ECONOMIC FEASIBILITY

The procedure is to determine the benefits and savings that are expected from a candidate system and
compare it with the costs. If a benefit outweighs costs, then the decision is made to design and
implement the system. Otherwise further alterations are made in the proposed system

1. Manpower cost

2. Hardware and software cost

Computerrized Billing system process may be a little bit tedious, time consuming & repeated
process for small businesses. It also includes a long & complex process of calculations, applying
discounts, tax calculations, computing sales, etc accurately & error-free.

There is no on-time payment guarantee for this time-consuming cycle also. So small business
may find it difficult at times when done repeatedly every week. However it is an essential part of
business.

It is important for you to focus more on improving your business than on generating bills
manually.

Advantages of Computerized Billing over Manual(Hand Written) Billing

o Increased Efficiency & Time Management – Instant Billing & Accounting functions

o Higher Accuracy Error-free billing & accounting

 o Data Security – Paperless Invoicing with Self Hosted Billing & Backup Options

o Faster Billing – Online & Offline Billing with Advanced Billing Options

o Accessibility – Follow workflow from anywhere

o Complex Reporting – Automatic Report Updation in Real Time and many more…..

Invoicing / Billing process may be a little bit tedious, time consuming & repeated process for
small businesses. It also includes a long & complex process of calculations, applying discounts,
tax calculations, computing sales, etc accurately & error-free.

There is no on-time payment guarantee for this time-consuming cycle also. So small business
may find it difficult at times when done repeatedly every week. However it is an essential part of
business.

It is important for you to focus more on improving your business than on generating bills
manually.

Advantages of Computerized Billing over Manual(Hand Written) Billing

:
 Increased Efficiency & Time Management – Instant Billing & Accounting functions

 Higher Accuracy Error-free billing & accounting

 Data Security – Paperless Invoicing with Self Hosted Billing & Backup Options

 Faster Billing – Online & Offline Billing with Advanced Billing Options

 Accessibility – Follow workflow from anywhere

 Complex Reporting – Automatic Report Updation in Real Time and many more…..
Let’s us see the ways that helps to computerize your billing/invoicing process and get paid faster.

Implementation of invoicing/billing software

When your business grows and number of clients increases and you are moving towards success,
billing software becomes the most essential tool for your business. To get accurate results and to
avoid human error and to manage large business data, there is no other way than the use of
Billing Software.
While choosing a Billing Software for your business, choose the one that satisfy the needs of your
company. Most of the billing software contains all basic billing and accounting features along
with the advanced billing features. Such software includes computerized invoicing features such
as custom invoices, recurring invoices, track payment status, direct invoice delivery to customer
email, fast payment, etc.

For instance, Output Books – GST Billing & Accounting Software helps you with Computerization
of your billing & accounting process irrespective of your nature of trade. It has everything you
need for your business accounting

Send Professional Invoices

Personalize your Invoice in a professional way using the Invoice templates. Make it attractive and
eye-catchy to show your efforts to the customers. You must also make sure that your Invoice is
simple and easy to understand. You can also create different invoices for different customers and
make them feel special.

Set up a Detailed Invoice

To make your billing process smooth, you have include the complete and relevant information of
the sales/purchase in your Invoice rather than focusing on Invoice designing(templates). A good
invoice must consist of

1. Company Logo
2. Description of the Product / Service
3. Order / Invoice Number with date
4. Total amount with GST (India) or any other tax
5. Due Date of Payment
6. Payment Methods
7. Payment Terms
8. Contact Details
State your Terms & Policies

Terms & Policies are the ones that describe when & how the invoices must be paid. To get
payment at correct time and guaranteed, you have to make sure that you have set the billing
terms clearly and precisely. Your customers must know all your terms and policies before you
send the invoice. Also explain the time period for payment & penalties since it better to tell them
everything in advance.

Set your Terms and Policies in Billing Software clearly and auto include in every invoices that you
generate.

Remind your Clients to pay Bills

Apply filters and view the Overdue reminders and remind your customers about bill payment.
Inform them about the payment due date. Send professional reminders that make your
customers feel thank you for reminding them.

Access from Anywhere

Accounting software like Output Books can be used online as well as offline. Access from
anywhere on any device and monitor everything. Create & track your invoices, payments and stay
updated from anywhere. It acts as a Central location for all your accounting data.

Send Invoices in Seconds – No more papers

GST Accounting Software helps you to create & send digital invoices accurately to customer’s
email directly from the software. There is no need for you to login your email account and send
invoices. You can just create invoices and click the “Send” button and enter your customer email
to send it. It is just simple as that.

Your business operation will be effective with the use of computerized digital invoices since you
can create and send the invoices quickly once you complete a deal. It will show your interest
towards your clients. Digital invoices will be helpful for them to view from anywhere and pay
online.