Document No.

: PM-EMS-01
Process For Rev. No.: 00

Aspect-Impact Date:
Page No.:
01-10-2023
1 of 14

1. PURPOSE

The intent of this process is to establish

 The identification of various environmental aspects and associated impacts and to evaluate
& identify significant aspects leading to significant impacts.
 to facilitate setting of Environment objectives and targets after assessing risk and
opportunity for significant aspect.
 to keep aspect-impact up to date.

2. SCOPE

This process applies to all activities, products of PPPL.

3. REFERENCE

ISO14001:2015 Clause 6.1.1 and 6.1.2

4. DEFINITION

 Environment aspect is the element of PPPL activities, products or services that

interacts or can interact with the environment.

 Environment impact is any change to the environment, whether adverse or beneficial

wholly or partially resulting from PPPL’s environmental aspects.

 Life cycle is consecutive and interlinked stages of a product (or service) system, from
raw material acquisition or generation from natural resources to final disposal. The life
cycle stages include acquisition of raw materials, design, production, transportation/
delivery, use, end-of-life treatment and final disposal.

 A life cycle perspective includes consideration of the environmental release or

aspects of PPPL’s activities, products and services that can control (shown in, within
inner circle) or influence (shown in, outside the inner circle).

INFLUENCE

CONTROL
Atmospheric emission Servicing / Customer return
Extraction Mixing, Moulding,
of raw Purchasing Finishing, Final Packing, Store Use Disposal
material Inspection, and Dispatch
Packing , Assembly,
Welding Recycle

Liquid Effluent Solid Waste

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 Document No.: PM-EMS-01
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When applying a life cycle perspective to its products and services, the PPPL considers the following:

— the
stage in the life cycle of the product or service;

-
-- the degree of control it has over the life cycle stages, e.g. a product designer is responsible
for raw material selection, whereas a production is responsible for reducing raw material use and
minimizing process waste and the user may only be responsible for use and disposal of the product;

---- the degree of influence it has over the life cycle, e.g. the designer may only
influence the manufacturers production methods, whereas the manufacturer may also influence the
design and the way the product is used or its method of disposal
--- the life of the product
--- the PPPL influence on the supply chain
----- the length of the supply chain;
---- the technological complexity of the product.

PPPL considers those stages in the life cycle over which it has the greatest control (for the activity
shown within inner circle) or influence (for the activity shown outside the inner circle), as these may
offer the greatest opportunity to reduce resource use and minimize pollution or waste.
Main theme for environment protection throughout the life cycle is “Natural resource
whatever required, use as minimum as possible and minimize the release, which will
have adverse impact on environment.”

 Risk
Effect of uncertainty

Note 1: An effect is a deviation from the

expected — positive or negative.
Note 2: Uncertainty is the state, even partial, of deficiency of information related to,
understanding or knowledge of, an event, its consequence, or likelihood.

 Risks and opportunities

Potential adverse effects (threats) and potential beneficial effects (opportunities)

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 Document No.: PM-EMS-01
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5. PROCESS OUTLINE

1. Identify Environmental Aspect Impact (EAI) for all process with their activities considering
life cycle perspective.

2. Evaluation of Significant Environmental Impacts by following

prioritization criteria (QOICF)

3. Determine risk and opportunity related to all significant environmental aspect and their
associated impact to choose the better option for action. Prioritize risk and opportunity by following
criteria (SxO and BxO)

4. Take action for control by following the hierarchy

a) Elimination
b) Substitution
c) Engineering Controls
d) Signage / Warnings And / Or Administrative Controls
e) Personal Protective Equipment

For For
a) Elimination d) Signage / Warning and / or
b) Substitution Administrative Controls
c) Engineering Control e) Personal Protective Equipment

Plan and Prepare the Management

Program (MP)/ Corrective action for LC Prepare/ Update Operational Planning control (OPC) /
and emergency Standard operating procedure (SOP) / Operation
Instruction Card (OIC)/ work instruction/ Do and Don’t /
Review the improvement progress of each Visual aid to control or maintain the existing status
Management Programme (MP) by the project
leader and prepare the status for Management
review meeting (MRM).
Yes
5. Management
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7. Update Aspect-Impact and Hazard-risk within at least once in a year or whenever new M/C or
project initiated or installed.
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MP Closure after successful verification

No

` 6. Update Aspect-Impact at least once in a year or whenever new M/C or project initiated or
installed or change in process through Management of Change note.

6: Process Details
6.1
Identification of Environment Aspect & Impact (EAI)

6.1.1 MR leads a functional team (Core Team) to control, guide and facilitate activities related to
EMS and training to be given Core Team and then all employees.

6.1.2 Core Team members list all activities, product and services for their respective processes.

6.1.3 Core Team considers all processes where PPPL can have control (direct activities) or can have
an influence (indirect activities e.g. customers, suppliers, sub-contractors etc.). For ensuring
that all the activities, products and services are covered consider the complete process flow
and various stages including interactions with internal and external agencies.

6.1.4 For each process, sub-process and their activities

 Input (like machine, tool, raw material, consumables, oils, chemicals, spares etc.) to be
detailed
 Output (desired requirement ( i.e. product or service which will be used for next process
or activity or by customer /user)) to be mentioned, to get a better idea of process, what it
does.
 Consumption of raw material & natural resources (i.e water, oil, diesel) and energy
 Release (may be in form of gas, fume, dust, heat, chips, oil etc.) from the process which
are not desired or not required by next operation/ activity, to be listed out.
 Those release, who have interaction with environment (i.e. combination of release with
environment like air, water or land etc.) will be identified as Environmental aspects.
 Change to the environment, whether adverse or beneficial wholly or partially resulting
from PPPL activities, products or service release (i.e. effect on environment), will be
identified as Environmental impacts.

6.1.5 While identifying environmental aspects the followings are considered –

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 Document No.: PM-EMS-01
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 Emissions to air
 Release to water
 Release to land
 Use of raw materials & natural resources (e.g. land use, water use)
 Waste management (collection, segregation & disposal of waste)
 Use of energy
 Energy emitted
 Other local/ community environment issues
 Global environment issues as applicable to PPPL activities
 Any communication received in past from interested parties on environment related
problems occurring to them due to PPPL activities.
 Any open objections by Regulatory/Statutory bodies

Consideration is given to environmental aspects related to the organization’s activities,

products and services Including life cycle prospective:

Sl. No. ACTIVITY RESP.

1 Design and development of Product & its facilities HOD NPD
2 Design and development of process & its facilities HOD NPD
3 Design and development of services & its facilities HOD NPD
4 Acquisition of raw materials HOD Pur.
5 Operational or manufacturing processes HOD Prod.
6 Operation and maintenance of facilities HOD Maint.
7 Organizational assets and infrastructure Plant Head
8 Environmental performance MR
9 Practices of external providers Concerned HOD
10 Product transportation HOD Desp.
11 Service delivery HOD HR
12 Packing and packaging HOD Desp.
13 Storage, Use and End-of-life treatment of HOD NPD
products
14 Waste management, including reuse, Concerned HOD and
refurbishing, recycling and disposal. HOD HR

6.1.6 The possible information source for environmental aspect identification

 General information documents
 Operations manual, process flow chart, or quality and product plans
 Reports from previous audits, assessments or reviews
 Information from other management systems, such as quality management system
 Technical data reports, published analyses or studies or list of toxic substances
 Applicable legal requirements and other ( like supplier, customer, collaborator, contractor,
local community) to which the organization subscribes
 Codes of practice, national and international policies, guidelines and programmes

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 Document No.: PM-EMS-01
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 Purchasing data
 Product specifications, product development data, material/ chemical safety data sheet
(MSDS) or energy and material balance data
 Waste inventories
 Environmental permit or license application
 Views of, request from or agreements with interested parties
 Report on emergency situations, incident and accident

6.1.7 After brainstorming the environmental aspects & related impacts are identified and entered in
the Aspect & Impact. (Format No. FMT-EMS-01)

6.1.8 The following conditions are considered, while identifying environmental aspects & Impacts
 Normal Condition (N): This is acceptable normally as per any prescribed standards or
established practices or under reduction plans or process.
 Abnormal Condition (AN): When activity, product or service is not intended for this
particular aspect and is unacceptable normally or start-up/shut-down conditions or
potential interruption of utility services such as electricity and water, or other process
failures.
 Emergency Condition (E): Any unwanted situation that requires immediate control action
(where potential foreseeable emergency implications/situation may occur).

6.1.9 Based upon the above conditions the environmental aspects & impacts are recorded in the
Aspect & Impact (Format No. FMT-EMS-01).

6.2 Evaluation & Identification of Significant Impacts:

6.2.1 Criteria for evaluation and allocating priority ranking are mentioned below. Guideline ratings in
format are used:
Prioritization tool: (Multiple of Q, O, I, C and F):

Q: Quantity - Quantity of release or aspect generation (Low to excessive)

O: Occurrence - Frequency of happening or occurrence of release or aspect

I: Impact - The extent of damage or consequence to environment by aspect

C: Control - Effective and reliable control of the release or aspect to reduce the magnitude of
Impact.
F: Frequency of detection/ disposal - Detection or disposal of release or aspect to reduce the
spread of Impact.

i) Legislative Concern (LC):

Any of the impact or risk, covered by existing applicable environment Regulation at central
government level or local government level are Legislative concern (LC).

ii) Interested Party Concern (IPC):

Any individual or group (inside or outside) concerned affected or may be affected by the

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environmental of PPPL are Interested party concern (IPC).

iii) Business Concern (BC):

Any of the impact, if identified as an opportunity for resource Conservation, considered
Business Concern (BC).

iv) Criteria for Quantity (Q):

Standard Particular Rank

Low Moderate High Very Excessive Legal concern
Amount Units (1 ) (2) (3) High (5) (LC)
(4)
ISO 14001 < 40% of < < < 100% of > Limit (as
Air limit 60% 80% limit per
emission As of of Environmental
< 20%
(Work mentioned limit limit Protection Act
of limit
Zone and in the list and Ambient
Ambient) air emission
2009
Noise > 90 dBA
75- 85-90 (process), For
(Normal dBA < 70 70 - 75 80-85
80 DG (75 dBA
process)

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in day and 70
dBA in night)

Temperatu 35-
Deg C < 25 25-35 45-55 >55
re 45

As Avg. >1/2 Hazardous

<1% >1% >3/2%
mentioned % wastage as
Avg. Avg. Avg.
in the list Avg. per HW rule
As <1% Avg. >1/2
>1% >3/2%
mentioned Avg. %
Avg. Avg.
in the list Avg.
As <1% Avg. >1/2 Hazardous
>1% >3/2%
mentioned Avg. % Chemical rule
Avg. Avg.
in the list Avg.

Criteria for Occurrence (O) & Impact (I):

Occurrence (O) Rank Rank
(For Environment)
Continuous 5 Human health effect 5
Cause ecological or global concern /
Several times in a day 4 4
High Toxic
Depletes natural resources / Medium
Once in a day 3 3
Toxic
Once in a week 2 Warming / Less Toxic 2

Once in a month or less frequency 1 Slight impact 1

Criteria for Control (C) & Frequency of Detection/ Disposal (F):

Frequency of Detection/ Disposal Rank

Control (C) Rank
(F)
Control Absent 5 More than 24 hours 5
Control in place but not effective 4 More than 12 hours 4
Control need human interaction 3 More than 8 hours 3

Secondary control available 2 More than 1 hours 2

Control available and effective 1 Immediate 1

6.2.2 Significant identification guidelines:

 Treat any of the impact falling under Legislation Concern (LC) as significant impact.
 All Aspect falling under emergency has been considered as LC.

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 Any impact having index (QxOxIxCxF) more than the average of each activity of that
deptt.shall be considered as significant for Environment.

6.3 Determine risk and opportunity related to all significant environmental aspect and their
associated impact to choose the better option for action. Prioritize risk and opportunity
by following criteria (SO and BO)
6.3.1 Environmental aspects can create risks and opportunities associates with adverse
environmental impacts, beneficial environmental impacts and other effects on organization.

6.3.2 Environmental risks related to aspect-impact include liquid spills, gaseous emissions and
incorrect disposal of solid and liquid waste.

6.3.3 Environmental opportunity related to aspect-impact include reuse or recycle or reprocessing of

leaked or dipped oil, chemical, powder, water; changing plastic bin from wooden box or
corrugated box; gardening more trees or putting plant gambla like tulsi, in working area; putting
air purification system; reduction of natural resources, energy, compressed air, oil, chemical;
converting soft copies from hard print or blank ink printing from color printing etc.

6.3.4 Risk are ranked with severity and occurrence rating and index (S*O) calculated in Risk and
Opportunity Assessment. (FMT-MR-06)

Index
Severity (S) Rank Occurrence (O) Rank
(S*O)
Almost certain
Human health effect 5 5 25
(Very high)
Cause ecological or global concern/ High Toxic 4 Likely (High) 4 16
Possible
Depletes natural resources / Medium toxic 3 3 9
(Moderate)
Warming / less toxic 2 Unlikely (Low) 2 4

Slight impact 1 Rare (Very Low) 1 1

Risk Priority 1: either severity ≥ 4 or index S*O > 9, Priority 2: if index S*O ≤ 9.
Action plan is to be taken for priority 1 immediately. After action taken, Severity (S) and Occurrence (O)
to be calculated and index should come to priority number 2.

6.3.5 Opportunity are ranked with benefit and occurrence rating and index (B*O) calculated in Risk and
Opportunity Assessment. (FMT-MR-06)

Benefit (B) Rank Occurrence (O) Rank Index

Credit/ Profit /Saving (B*O)

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(per annum)
Very high credit/ Profit ≥5 5 Almost certain (Very high) 5 25
% / Saving ≥ 50000 D
High credit/ Profit 4 to 4 Likely (High) 4 16
<5%/ Saving <50000 D
Moderate credit/ Profit 3 3 Possible (Moderate) 3 9
to< 4 % / Saving <40000 D
Less credit/ Profit 2 to 2 Unlikely (Low) 2 4
<3%/ Saving <30000 D
Very less credit/ Profit 1 Rare (Very Low) 1 1
<2% / Saving <20000 D

Opportunity Priority 1: if index (B*O) > average, Priority 2 if index (B*O) ≤ average
Project to be taken for priority 1 immediately. After project completion, actual index to be calculated to
judge actual benefit and should reduce to priority 2.

6.4
Action Plan to Control
In applying the considerations are given to relative costs, risk reduction benefits and reliability
of the available technological options. PPPL should also take into account.
 The need for a combination of engineering and administrative controls
 Taking advantage of technical progress to improve controls.

6.4.1 Wherever significant impact is under legislative concern & emergency (priority no.1), is not
having compliance as per legal norms; immediately corrective action to be taken. After taking
corrective action, result will be evaluated for compliance.

6.4.2 For significant impact (priority no. 1 & 2), wherever feasible, Management programme (FMT-
EMS-07) is to be made for possible reduction of aspect, with Operational Planning Control
(FMT-EMS-11) till the management programme completion. After closing Management
programme, if release completely removed then Operational Planning Control will not be used
for further. If release only reduced from previous, then Operational Planning Control will be
modified accordingly.

6.4.3 Wherever, management programme not feasible, Operational Planning Control to be made
using Signage / Warning and/or Administrative Controls and Personal Protective Equipment
through preferably visual management to control or maintain or sustain the existing status from
further detoriation.

6.4.4 After Closure of Management programme or corrective action for Legal, the aspect-Impact will
be revised with existing control updation and rating.

6.4.5 Status of Management programme will be discussed in MR.

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6.5 Management of
Change

6.5.1 The organization manages and control any changes that can affect or impact its environmental
aspect and impact. This includes changes to the organization’s structure, personnel,
management system, processes, activities, use of materials, etc. Such changes should be
evaluated through Aspect and impact prior to their introduction. (FMT-EMS-10).

6.5.2 The organization consider aspect and potential impact associated with new processes or
operations at the design stage as well as changes in the organization, existing operations,
products, services or suppliers. The following are examples of conditions that initiate a
management of change process:
* new or modified technology (including software) equipment, facilities, or work environment,
* new or revised process, work practices, designs, specifications or
standards, * different types or grades of raw materials,

* significant changes to the site’s organizational structure and staffing, including the use
of contractors,
* modifications of environment devices and equipment or controls.

6.5.3 The management of change process include consideration of the following questions to ensure
that any new or changed impacts are acceptable:
— have new aspect been created ?
— what are the impact associated with the new aspect?
— have the impact from other aspect changed?
— could the changes adversely affect existing impact controls?

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— have the most appropriate controls been chosen, bearing in mind, usability, acceptability
and both the immediate and long-term costs?

6.6 Record keeping:

6.5.1 Based on the above criteria, Core Team consolidates the significant impacts of PPPL.

6.5.2 MR maintains the aspect impact in format no. (FMT-EMS-01).

6.7 Updation of Aspect-Impact

6.7.1 Having completed a impact and having taken account of existing controls, PPPL determines
whether existing controls are adequate or need improving , or if new controls are required ,they
should be determined in accordance with the principle of the elimination of impact where
practicable, followed in turn by impact reduction (either by reducing the likelihood of occurrence
or potential impact on environment), with the adoption of personal protective equipment (PPE)
as a last resort.

6.7.2 Any new type of activity/product/service/equipment/raw material /consumables which may have
substantially different aspects/impacts from existing ones are considered for review during
development stage

6.7.3 Feedback from monitoring activities, emergency situations or the results of testing of
emergency process is considered for review.

6.7.4 Changes in legislation, external factors, e.g. changing diversity in the workforce, including
contractors, changes proposed by corrective and preventive action are considered for review.

6.7.5 After implementation of such new type of activity/ product/ service/ equipment/ raw material /
consumables the user function/unit does an aspects/impacts review for changes if appropriate,
i.e. if it may have substantially different aspects/impacts from existing ones, it is submitted to
MR for updating of PPPL Product aspects / impacts.

6.7.6 It is also reviewed for any updating required in relevant MP/OPC or requirement for new one
and it is done if required.
The new aspects/impacts identified as above shall be updated in Format (FMT-EMS-01).

6.7.7 Also any new aspects/impacts relevant to external parties shall be identified and included in
the file of aspects/impacts based on their communication.

6.7.8 All additions of substantially different activity/ product/ service/ equipment/ raw material /
consumables are reported to management review.

6.7.9 The PPPL Aspect-Impact file is reviewed by Core Team once in a year to keep the file of
aspects/impacts dynamic and live document.

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6.8 Verification, Corrective & Preventive Action:

MR ensure the effective implementation of the above process and cross verified during internal
audits for aspect, impact, are in place and up-to-date. In case of deviation, MR shall take
appropriate corrective & preventive action. The record of deviation & reasons maintained. MR
shall also undertake periodic site visits to verify whether the list of aspect-impact and associated
impacts are up dated or not.

7. RECORD CONTROL

RETENTION DISPOSAL
S.NO FORMAT NAME FORMAT No AUTHORITY
PERIOD METHOD

Aspect-Impact (FMT-EMS- Till next

Tear off Concern HOD
1 Analysis 01) Updation

Oil & Chemicals and (FMT-EMS- Till next

2 Tear off Concern HOD
their consumption 02) Updation

Wastage
(FMT-EMS- Till next
3 Identification and Tear off Concern HOD
03) Updation
Monitoring

Management (FMT-EMS- Till next

4 Tear off Concern HOD
Programme (MP) 07) Updation

Management of (FMT-EMS- Till next

5 Tear off Concern HOD
Change Note (MCN) 10) Updation

Operational Planning (FMT-EMS- Till next

6 Tear off Concern HOD
Control (OPC) 11) Updation

Risk & Opportunity Till next

7 (FMT-MR-06) Tear off Concern HOD
Assessment Updation

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