Moonlit System Project Charter Template

09/20/2018
Solutions

IT PROJECT CHARTER
1. General Project Information
* Project Name: Party Monsters Event Management System

* Project Sponsor (answer all of the following):

 What department is the primary proponent of this project? Moonlit System Solutions

 Who is the Project Sponsor? Party Monsters

 Is this an Enterprise Project, i.e. does it have significant impact on 3 or more Yes
departments (Y/N)?
Document History
Version Date Author Reason for Change
* 1.0 * 09-07-18 * Moonlit System * Initial Draft
Solutions
* 1.1 * 10-18-18 * Moonlit System * Final Draft
Solutions

2. Stakeholders
1
Name Department Telephone E-mail
* Project Manager: Jia Matnog
* Tech Lead: Marco Jimenez
* Business Lead Qkuinzy Guingab
Alec Sison
Others: (e.g., those with a significant interest in this project)
Sponsor Party Monsters

3. Vendor Contacts
If a vendor is involved in development of this Charter, provide appropriate contact information
2
Name Company / Role Telephone E-mail

1
Include area code first (e.g., 919-555-1212).
2
Include area code first (e.g., 919-555-1212).

Template Source: http://www.cvr-it.com Page 1 of 6

 Moonlit System Project Charter Template
09/20/2018
Solutions

4. Project / Service Description

* Project Purpose / Business Justification

Event Management System is a web-based preference input for Party Monsters’ planning and organizing an event,
specifically, kiddie parties. It will have an easy-to-use interface for users who are the customers, organizers and
administrator of the Party Monsters. Mainly, it will provide an organized showcasing of offered packages and services; and
an easier event planning process for Party Monsters’ various clients. The system will allow its users to conceptualize their
event online just like how they wanted it to become whenever and wherever they are. Its main objective is to lessen the
number of unfinished events and for higher profitability of the company.
Along with this, administrators will be able to monitor their sales, payments, feedbacks, customers, customers’
reservations and every event transaction and any other details regarding to the event. It will also be having features which
could help in decision making of the Party Monsters’ owners regarding to the growth of their business.

* Business Objectives (aka Business Value)

1. To enumerate the problems encountered in the current system of the Party Monsters such as the inconsistency of
communication between them and their customers, for the organizers and customers that have become
disoriented or confused in the event process and details, the difficulty in keeping track of the event process and
progress for organizers and customers, due to this aspects their current or potential customers might back out and
cancel the event their going to plan and organize with the Party Monsters.
2. To evaluate the existing system of Party Monsters which is they manually organized different procedures that
includes in their transaction and interaction with their customers, from recording different records, issuance of their
receipts and keeping those different records are done manually. Also getting clients in their Facebook page,
where they showcase their different packages and where the customers inquire when they’re going to plan an
event.
3. To propose a solution that automates the process of inquiring and communicating to their customers, keeping
track of records of the customer’s event changes, process and progress, preference input for customizing
customer’s events and handling the settlement of the customer’s payment.
4. To identify the requirements for the proposed solution; which is a web-based event management system that
solves the existing problems of the Party Monsters.
5. To design a web-based event management system that showcase the different packages and services offered by
the Party Monsters and allows their customers to inquire and directly plan an event in the website based on their
inputted preferred choices for their event; Customers can also request changes in some of their event details or
cancellation of the event they’re planning, they can also settle the total bill for the event and can select the mode
of payment they want, customer and organizer can also interact with each other by the chatting system embedded
in the site, administrators and organizers of Party Monsters can also handle different customer’s event records
and reports. Administrators can also handle and maintain the packages and services they offered to their
customers through the system.

* Project Deliverables
The deliverables of these project is to produce a dyanamic website for the customers and administrator of the Party
Monsters.

Template Source: http://www.cvr-it.com Page 2 of 6

 Moonlit System Project Charter Template
09/20/2018
Solutions

4. Project / Service Description

* Clear Statement of What This Project Will Not Include

The system does not cover the actual or physical payment transactions of the customer, but the system allows customers
to select the mode and type of payment. Business partners of Party Monsters which offers additional services will not be
able to interfere with customers, organizer and administrator of the Party Monsters through the system while the planning
the event. Also the customers can’t communicate with each other; each customer can communicate with their respective
organizer only through the system. Other type of events aside from kiddie parties like weddings, debut, christening, etc. are
not offered by Party Monsters, they handle or organized kiddie parties only. Also, catering is not included in offered
inclusions in packages; organizer may suggest few caterers including its contact details to their customers; Party Monsters
focuses on the interior design where the event will be launched.

* Project Success
1. Coordination of the development team.
2. Strictly following the given deadlines for specific tasks.
3. Listing all possible risks and giving them solutions.
4. The development team is highly skilled and specialized in their respective roles.

* Project Milestones
Proposed Date Milestone
September – October 2018 Planning for the System:
- Gather facts from Party Monsters
- Determining the system requirements.
October – December 2018 Designing the System:
- Use of different tools to identify or elaborate more the system
requirements
December 2018 – December 2019 Developing the System:
- Coding Phase
- Designing Phase
- Unit Testing
- Integration Phase
December 2019 Implementation and Evaluation of the System
December 2019 Deployment of the System
December 2019 - onwards Maintenance of the System

Template Source: http://www.cvr-it.com Page 3 of 6

 Moonlit System Project Charter Template
09/20/2018
Solutions

4. Project / Service Description

* Major Known Risks (including significant Assumptions)

Internal Risks:
1. Lack of collaboration of development team.
2. Lack of communication within the development team and the Party Monsters.
External Risks:
1. Direct competitors of the Party Monsters.

* Constraints
1. Lack of members and personnel.
2. Lack of time.
3. Shortage of Equipment
4. Limited data and information that is necessary for developing the system.

5. Financial / Resources Information

Type in a response to each item in the space immediately below it.

Funding Source Select one of the following: (Example: Operating Budget, Technology Fund, Grant, Other. (If Other,
please describe in the Notes section below.)

* Estimate of Implementation Cost Use Project Charter Budget Worksheet to calculate cost. If relevant, Include
both the cost of completing the project and the cost of not doing the project at all. If the project includes significant scope
options that will impact cost, include this information. For example, the cost of project with Option 1 only = $400,000 (range
$330,000 to $525,000). Cost of project with both Options 1 and 2 = $525,000 (range $430,000 to $650,000). Cost of not
doing the project = $120,000 per year in fines starting 2003 as a result of not meeting Federal Requirements X, Y, and Z.)
Create a Link_To_Project Charter Budget_Worksheet Implementation Cost in $U.S. (estimate with range, low to high):
$

Return-on-Investment (ROI) Data (include both Financial and non-Financial ROi estimates

Estimate time required of IT Department Staff (List each role and the number of hours required)

Software Engineer Throughout the development of the System (8 months)

Database Administrator Throughout the designing and analyzation of the database for
the system (5 months)

Graphic Artist Throughout the developing phase for the front-end of the
system (3 months)

Technical Writer Throughout the development of the System (8 months)

Template Source: http://www.cvr-it.com Page 4 of 6

 Moonlit System Project Charter Template
09/20/2018
Solutions

Estimate time required of other Organization Staff

Project Manager Throughout the development of the System (8 months)

Analyst For the analyzation phase (2 months)

Tester For the integration and unit testing of the system (1 month)

7. Estimated Total Cost of Ownership (TCO) 1-Year (12 months)

Monthly Cost for Labor (for each staff):
Personnel Cost
Software Developer 30,588 PHP
Database Administrator 31,747 PHP
Technical Writer 30,127 PHP
Graphic Artist 16,230 PHP
Project Manager 55,376 PHP
System Analyst 29,479 PHP
Tester 33,750 PHP
Monthly Total : 227,297 PHP
Annual Total : 2,727,564 PHP

Monthly Cost for Equipment:

Equipment Cost
Internet Connection 2,500 PHP
Website Hosting 499 PHP
Monthly Total : 2,999 PHP
Annual Total : 35,988 PHP

One-Time Payment Equipment Starting Expense

Licensed Software 50,000 PHP
3 Computers (Desktop) 75,000 PHP
1 Multi-Purpose Printer 22,000 PHP
General Office Supplies 5,000 PHP

Template Source: http://www.cvr-it.com Page 5 of 6

 Moonlit System Project Charter Template
09/20/2018
Solutions

8. Sign-off
Name Signature Date
(MM/DD/YYYY)
Project Manager Marco Robby Jimenez
Technical Writer Jia Claire Matnog
Database Administrator Qkuinzy Inochzim Guingab
Software Developer Alec Sison

Template Source: http://www.cvr-it.com Page 6 of 6