DEPARTMENT OF AGRARIAN REFORM

PROVINCIAL AGRARIAN REFORM OFFICE

Tuguegarao City, Cagayan

REQUEST FOR QUOTATION

Date: 11/07/2023
Code: RFQ-63

The Department of Agrarian Reform - Provincial Office of Cagayan (DARPO

Cagayan), through its Bids and Awards Committee, as duly authorized to procure
through Small Value Procurement in accordance with Section 53.9 of the 2016
Revised Implementing Rules and Regulations of Republic Act No. 9184, hereby
invites all interested suppliers/bidders to offer their quotations for the Procurement
for DARAB Office Equipment.
Total Approved Budget for the Contract (ABC): 101, 000.00

Specifications: Pls. See attached Annex “A”

Prospective suppliers/bidders of known qualifications are invited to submit

their quotation/proposal not later than November 13, 2023 at 6:00 am, subject to
the Terms and Conditions provided in this RFQ.

Suppliers/Bidders who will submit a proposal with the lowest calculated and
responsive offer shall be selected. A copy of your Mayor’s/Business Permit,
PhilGEPS, and Omnibus Sworn Statement are also required to be submitted along
with your quotation/proposal.

Open quotations may be submitted, manually or through facsimile or email

at the address and contact numbers indicated below. For any clarification, you
may contact Atty. Alexon V. Suyu Jr. at telephone nos.(078) 377-3823/Mobile
09367335694 or email address at darcagayan.bac@yahoo.com.

ATTY. JEREMY L. PESCADOR

BAC Chairman

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 DEPARTMENT OF AGRARIAN REFORM
PROVINCIAL AGRARIAN REFORM OFFICE
Tuguegarao City, Cagayan

“Annex A”

TECHNICAL SPECIFICATIONS
Item No. Office Supplies Quantity:

Country of Origin: Brand/Model:

All items listed under the purchasers’ specifications must be complied on a pass-fail basis.
Failure to meet any one of the requirements may result to rejection.

Item/s Purchaser’s Specifications Bidder’s Specifications

For DARAB Office Equipment
7 Wireless Keyboard and Mouse
2 Wireless mouse
1 Split type-aircon 1HP Inverter
1 Dish Sterilizer 3.1 Cuft
1 Laptop
Intel Core 17-1255U
8GB DDR4
512 GBG NVME PCIE SSD
INTEL UHD
Graphics 15.6” FHD
Windows 11 Home SL 64 BIT
MS Office Home and Student 2021
Webcam
Backlit KB
Fingerprint reader
Wi-Fi
BT
LAN
Audio Port
USB 3.0
USB Type-C
HDMI
Name of Company: ___________________________________________________
Address:____________________________________________________________
Name of Hotel/Establishment:___________________________________________
Address:____________________________________________________________
Business Permit No.: __________________________________________________
TIN: _______________________________________________________________
PhilGEPS Registration No.(required):_____________________________________

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 DEPARTMENT OF AGRARIAN REFORM
PROVINCIAL AGRARIAN REFORM OFFICE
Tuguegarao City, Cagayan

Annex “B”

QUOTATION FORM

Date: ____________________

The Chairperson
Bids and Awards Committee
Department of Agrarian Reform
Provincial Agrarian Reform Office
Tuguegarao City, Cagayan.

1) Having examined the subject Request for Quotation (RFQ) including the
Technical Specifications, we, the undersigned offer to supply and deliver the
following items (with our unit price and total price)

Item Description Number Unit Total

No. of Unit/s Price Price
7 Wireless Keyboard and Mouse
2 Wireless mouse
1 Split type-aircon 1HP Inverter
1 Dish Sterilizer 3.1 Cuft
1 Laptop
Intel Core 17-1255U
8GB DDR4
512 GBG NVME PCIE SSD
INTEL UHD
Graphics 15.6” FHD
Windows 11 Home SL 64 BIT
MS Office Home and Student
2021
Webcam
Backlit KB
Fingerprint reader
Wi-Fi
BT
LAN
Audio Port
USB 3.0
USB Type-C
HDMI

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 DEPARTMENT OF AGRARIAN REFORM
PROVINCIAL AGRARIAN REFORM OFFICE
Tuguegarao City, Cagayan

2) We undertake, if our Quotation or bid is accepted to deliver the above

goods within the seven (7) days delivery period from receipt of Notice to Proceed
(NTP) or Purchase Order (PO).

3) We understand that payment for items delivered will be made to the winning
supplier after the inspection and acceptance of goods delivered.
__________________________________________________
Supplier/Supplier’s representative signature over printed name
Designation: _____________________________________
Name of Company: _______________________________
Address:________________________________________________________
Tel No./Email address: _____________________________________________

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 DEPARTMENT OF AGRARIAN REFORM
PROVINCIAL AGRARIAN REFORM OFFICE
Tuguegarao City, Cagayan

TERMS AND CONDITIONS

1.Bidders shall provide correct and accurate information required in this form.

2.Price quotation/s must be valid for a period of thirty (30) calendar days from the date of
submission.

3. .Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or
levies payable.

4. Quotations exceeding the Approved Budget for the Contract shall be rejected.

5. Award of contract shall be made to the lowest quotation which complies with the technical
specifications, and other terms and conditions stated herein.

6.Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by
you or any of your duly authorized representative/s.

7.The item/s shall be delivered within seven (7) calendar days from receipt of purchase order.

8. In case of two or more bidders are determined to have submitted the Lowest Calculated
Quotation/Lowest Calculated and Responsive Quotation, the DARPO shall adopt and employ
“draw lots” as the tie-breaking method to finally determine the single winning provider in accordance
with GPPB Circular 06-2005.

9. DARPO shall have the right to inspect and/or to test the goods to confirm their conformity to the
technical specifications.

10.The DARPO shall prefer send bill arrangements for payment. Our Government Servicing Bank,
i.e, the Land Bank of the Philippines, shall credit the amount due to the contractor’s identified bank
account not earlier than twenty four (24) hours, but not later than forty-eight (48) hours, upon receipt
of our advice. Please note that the corresponding bank transfer fee, if any, shall be chargeable to
the contractor’s account
.
11.Liquidated damages equivalent to one tenth of one percent (0.001) of the value of the goods not
delivered within the prescribed delivery period shall be imposed per day of delay. The DARPO shall
rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%)
of the amount of the contract, without prejudice to other courses of action and
remedies open to it.