HUMAN RESOURCES DIVISION

No: OB/01 Ref: Onboarding Manual Rev: 01 Date: 29 July Page:6

2020

EMPLOYMENT CONTRACT UNDERSTANDING FORM

Employee’s Name :
Address :
Identity Number :

Section 1. Engagement of Services

1.
1. Who is stated as the first party in the contract?

2. Who is stated as the second party in the contract?

1. What is your position as stated in your contract in
3.
Summit Institute of Development?
4. Who is your direct supervisor?

Section 2. Contract Period

1. When this agreement shall be effective?

2. When will the agreement automatically end?

Do you know that you will have a Performance Appraisal
3. in one month before the end of the contract or every 6 Yes No
month?
Do you know that upon mutual agreement, this
4. Yes No
agreement may be extended and/or renewed?
Do you know that SID is holding the right for the
5. Yes No
extension and/or renewal?

Section 3. Authorities and Responsibilities

Do you understand that you should perform duties and
1. Yes No
obligation as mention in job description?
Do you understand that you need to report progress and
2. Yes No
activities of your responsibility to your supervisor?
Do you know that all times during the period of this
agreement you need to obey and perform your
3. Yes No
responsibility according to SID policy that comply with
the law and regulation of Republic of Indonesia?
Do you understand that failure to reach benchmark and
4. performance term may result in reassignment, demotion Yes No
and termination?
Do you understand that reaching this benchmark of
5. performance does not guarantee or promise continued Yes No
employment?
What is your
understanding regarding
6
to your responsibility in
SID?

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Section 4. Duty of Loyalty and Best Effort
Do you know that you should devote all of your working
1. time, attention, knowledge, and skills for your Yes No
responsibilities?
Do you know that to do your duties you need to do in
2. good faith, with best effort for the rationable satisfaction Yes No
of SID?
Do you know that you should only be entitled to the
3. compensation, benefits, and profits as set forth in this Yes No
agreement?
Do you agree to refrain from any interest, of any kind
4. whatsoever, in any business or activity competitive to Yes No
SID?
Do you know that you cannot be engage in any form of
5. Yes No
activity that produce a conflict of interest?
Do you understand that you will be asked to devote its
6. best ability to do all the tasks assigned to you, not Yes No
limited to those listed in the job description list?

Section 5. Office Hours and Location

1. Where is your workplace assigned by SID?

2. What is your working day?

3. What is your working time?

4. What hours per week you need to work in office?

Do you know that you cannot be engage in any form of
5. Yes No
activity that produce a conflict of interest?

Section 6. Compensation & Benefits

1. How much is your salary in this contract per month?
Do you know that the income tax should be borne and
2. Yes No
paid on monthly basis by SID to the government?
Do you know that SID will provide the airplane ticket with
3. one-time economic flight to come and return from the Yes No
point hire to project site (for business travel)?
Do you know that your salary will be transferred to your
4. Yes No
personal bank account on the last day of each month?
5. Do you know that you’ll get the religious day allowance? Yes No
Do you know your stated salary will be deducted with
6. Yes No
Tax and BPJS Insurances?

Section 7. Insurance
Do you know that there are several insurances that you
1. Yes No
are entitled for?

2
 If “yes” please write all down the insurance:
1.
2.
3.
4.
Do you know that you can reimburse the insurance that
2. Yes No
you are entitled for?

Section 8. Business Expenses

Do you know that you will be reimbursed for all
reasonable, out of pocket business, travel, marketing,
1. Yes No
and other similar expenses based on SID financial
policies?

Section 9. Holiday, Annual, Sick, and Emergency Leave

1. Do you know that under several consideration you
Yes No
entitled of annual leave?
If “Yes” Please explain below

2. Do you know that you shall be entitled to paid holidays? Yes No

Do you know that you shall be entitled to annual leave of
3. 1 (one) working day for every month during the period of Yes No
service?
Do you know that you shall be entitled to be absent from
work for a reasonable number of days due to illness as
4. Yes No
evidence by a doctor statement or other emergency
situation according to SID policies?
Do you know you’re not allowed to be absent (whether
during working from home (WFH) or working from office
(WFO)) without getting writing approval from your
5. Yes No
supervisor and HR? And if you violated that rules, the
organization can deducted your annual leave rights or
deducted your salary (prorate calculation).

Section 10. Non-restricted Status of the Second Party

1. Do you read and understand the Non-Restricted Status
Yes No
of the Second Party in section 7?
If “Yes” Please explain below

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Section 11. Intellectual Property
1. Do you understand the meaning of intellectual property
Yes No
as stated in section 8.1?

If “Yes” Please explain below

Do you agree that under this agreement the intellectual

2. Yes No
property related with the work is owned by SID?

Section 12. Confidential Information

1. Do you read and understand the confidential information
Yes No
section?
If “Yes”, please write the 4 examples of confidential information as stated in section 9

Do you know that you cannot share confidential

information to anyone without written approval from SID
2. Yes No
(limited to Senior Management Staff such as PI, CSO,
SO) during employment term and after?
Do you know that no later than noon on your last day of
employment relationship you need to give back all
3. property or anything related to operational activities such Yes No
as materials, notes, photos, files, reports, proposals,
login information and other documents?
Do you know and understand that your email, skype, or
any other log in information that given or made related
4. Yes No
with your work in SID must be accessible by your
supervisor the day before your contract is end?
Do you understand and agree that in the event of your
5. resignation or end of contract your email and other log in Yes No
information will be archive and can be access again?
Do you know if you didn’t complete your offboarding
procedure and handover documents correctly on time,
6. Yes No
the organization can hold on paying your salary until you
completed the assignment correctly?

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Section 13. Absenteeism
Do you know that you need to inform your absence for
1. Yes No
any reason?
Do you know that for more than 1 (one) day absence
2. due to health consideration, it is mandatory to submit a Yes No
medical certificate?

Section 14. Termination

1. Do you know that your resignation letter could only be
Yes No
proceed with 60 days notice?
2. Do you know that beside resignation, the termination of
this agreement by either party with the mutual
Yes No
agreement or by one of the parties in accordance with
applicable laws and with 37 days notice?
3. Do you know this agreement shall expire at the end of
Yes No
the period as set forth in section 2.1?
If “Yes”, please write the 3 conditions that can cause this agreement be terminated as
stated in section 11.4?

4. Do you know based on the section 11.4 and 11.5 you

Yes No
may get terminated for 12 reasons?
If “Yes”, please write these 4 reasons below

Section 14. Sanction

1. Do you know based on the section 12.1 you may get a
Yes No
warning letter?
If “Yes”, please write 5 conditions that can cause you getting a warning letter as stated
in section 12.1

2. Do you read and understand the 19 reasons that you

may impose sanctions of termination without any Yes No
payment obligation as stated in section 12.3?
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 If “Yes”, please write down 8 out of 19 reasons

Section 15. Conflict of Interest

1. Do you know that you cannot receive and or give
promise and intention to receive of gifts, in both money Yes No
and services?

Section 16. Publication, Interview, Broadcast, etc

1. Do you understand and agree that without the written
consent of SID (limited to Senior Management Staff) you
are not allowed to published or cause the publication of
Yes No
any articles, books, photographs, documents, and letters
or giving interviews or letters or lectures and speeches
on any matters relating to the task and activities of SID?
2. Do you understand and agree that you must use SID
Yes No
email/log in information related to your work in SID?
3. Do you understand and agree that all your
communication such as email, WhatsApp, skype, etc., Yes No
related with your work are belong to SID?

Section 17. Second Party’s Liabilities

1.
Write down your 6 liabilities as stated in section 17?

I hereby declare that all information on this form is true, complete, and accurate to the best of
my knowledge.
__[Place],__[MM]_,[DD], 2022

[Full Name]
(Position)