Professional Documents
Culture Documents
Sir/Madam,
Attached here are the list of officers and members, action plan, and other requirements for
the Academic School Year 2023-2024 of our organization required by the Student Organization
Unit of the Student Affairs Services.
Noted by:
Recommending Approval:
JULIUS P. SUMALING
SAS, Campus Coordinator
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
Sir,
Respectfully yours,
RAQUEL P. CINCO
Adviser, FMMS
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
Sir,
Respectfully yours,
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
CONSTITUTION
ARTICLE I
NAME OF THE ORGANIZATION
Section I The name of the organization shall be, Future Mathematics Mentors Society
(FMMS), College of Teacher Education.
Section II DOMICILE
The Future Mathematics Society, College of Teacher Education shall have a
permanent address at NVSU, Bambang, Nueva Vizcaya.
ARTICLE II
OBJECTIVES
ARTICLE III
MEMBERSHIP/MEMBERSHIP
FEE
Section I All students duly enrolled in the College of Teacher Education, specifically
students under Bachelor of Secondary Education Major in Mathematics
program are automatically members of the organization.
Section II Every member has to pay a membership fee of ₱50.00 once every semester
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
ARTICLE IV
RIGHTS OF THE STUDENTS/MEMBERS
ARTICLE V
OFFICERS-THEIR ELECTION AND
QUALIFICATION
Section II All officials of the Future Mathematics Mentors Society (FMMS) of the
College of Teacher Education shall be elected by students within the first
month of the semester after the opening of classes and every year thereafter.
Section III The election shall be supervised by the advisers and Mathematics teachers
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
ARTICLE VI
OFFICERS-THEIR DUTIES AND
RESPONSIBILITIES
Section I The President shall have the following duties and responsibilities:
a. Be the official representative and spokesperson of the organization
(FMMS) to the Student Body Organization of the College of Teacher
Education.
b. Call the meeting of the organization and the acts of the Presiding Officer.
c. Sign all legal papers of the organization.
d. Execute orders, laws and supervise all programs, projects and activities of
the organization.
e. Represent the organization in all occasion and in all matters in which the
representation of the organization is needed.
Section II The Vice-President shall have the following duties and responsibilities:
a. Act as the presiding officer in the absence of the president or upon the
request of the president.
b. Assist the president in the performance of other duties as maybe required.
c. Sign all legal documents in the absence of the president.
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
d. If the president fails to qualify, the vice-president shall act as the president
until the president shall have qualified.
e. Responsible for all the internal affairs that might happen in the organization.
Section III The Secretary shall have the following duties and responsibilities:
a. Make notice of all meetings.
b. Call the roll of every meeting.
c. Prepare the minutes of the meetings of the association/ organization.
d. Read the minutes of the previous meeting.
e. Keep all records and important files of the association/organization.
f. Perform such other lawful duties as maybe directed by the president.
Section IV The Assistant Secretary shall have the following duties and responsibilities:
a. Act as the presiding officer in the absence of the secretary or upon the
request of the secretary.
b. Assist the secretary in the performance the other duties as maybe
required.
c. Sign all legal documents in the absence of the secretary.
d. Perform such other lawful duties as maybe directed by the president.
Section V The Treasurer shall have the following duties and responsibilities:
a. Keep accurate accounts of receipt and disbursements of the money of the
association.
b. Act as the custodian of all properties and funds of the organization.
c. Make financial report of money and other accountabilities under his/her
responsibilities.
d. Perform such other lawful duties as maybe directed by the president.
Section VI The Auditor shall have the following duties and responsibilities:
a. Review and verify financial records, transactions, and statements of the
organization.
b. Prepare and present financial reports to the organization members.
c. Assist in creating and maintaining a transparent and accurate financial
system.
d. Conduct regular audits to ensure the accuracy and integrity of financial
information.
e. Help in the financial planning and decision-making processes of the
organization.
Section VII The P.I.O shall have the following duties and responsibilities:
a. Manage the organization’s communication and public relations strategies.
b. Serve as a liaison between the organization and external organizations,
groups, or individuals.
c. Respond to inquiries from the organization members and the public.
d. Capture photos and videos of activities for documentation purposes.
e. Work with other officers to align communication efforts with the
organization’s objectives.
Section VIII The Business Manager shall have the following duties and responsibilities:
a. Develop and execute marketing strategies for the organization.
b. Collaborate with the treasurer to manage the organization’s financial
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
resources.
c. Monitoring financial performance and create budget plans.
Section IX The Sgt. At Arms shall have the following duties and responsibilities:
a. Maintain order and decorum during organization meetings and events.
b. Assist the president in enforcing meeting rules and guidelines.
c. Manage the physical setup of meeting venues, including seating and
equipment.
d. Coordinate with venue staff or external parties for event logistics.
e. Assist in maintaining attendance records of organization members during
meetings.
f. Support the president in maintaining a positive and respectful meeting
environment.
Section X The Representatives shall have the following duties and responsibilities:
a. Represent their year level interests and values in external meetings and
events.
b. Gather feedback and input from fellow members to inform decision-
making in external engagements.
c. Collaborate with other representatives to ensure consistent communication
and alignment.
ARTICLE VII
DUTIES AND OBLIGATIONS OF MEMBERS
Section I Every member of the organization:
a. Abide and uphold its constitution and by-laws.
b. Attend all the meetings and activities called for by the president.
c. Respect and abide the policies of the organization for the attainment of the
organization’s objectives otherwise he/she shall be subject to legal
proceeding by the officers and members.
d. Pay all fees and financial obligations.
e. Report serious cases which may be detrimental to the organization and to
the institution.
f. Have a thorough understanding of the constitution and by-laws in order to
know and practice his/her rights, duties and functions.
ARTICLE VIII
ACCOUNTABILITY OF THE ELECTED OFFICERS
Section I All elected FMMS officers shall be at all times be accountable to the members,
serve them with utmost responsibility, integrity, sincerity and efficiency and
shall also act with justice mind to administration for their implementation of
approved organization’s project, plans and programs.
ARTICLE IX
IMPEACHMENT OF OFFICERS
Section I There will be a Discipline Board created by the FMMS officers. The
Discipline Board may consist of all FMMS officers themselves of which then
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
FMMS President and all members may withdraw its confidence from any
elected officials of the FMMS by the majority vote of the Discipline Board.
Any elected officials may be impeached to any of the following reasons.
a. Any willful violation of the constitution.
b. Gross negligence of duties and grave misconduct.
c. Absence from the FMMS meeting except when there is sufficient and
reasonable cause of absence.
d. Violation of policies, rules and regulation of the college/ university.
e. Any other grounds as filed investigated upon by the Discipline Board and
divided and affirm by it.
Section III In case of vacancy, impeachment or resignation of the president, the law of
succession shall be followed.
ARTICLE X
MISCELLANEOUS PROVISIONS
Section I All members shall take an oath or affirmation to uphold and defend this
constitution and by-laws.
Section II Officers and members shall practice in all co-curricular and extra-curricular
activities of the organization and of the college as well.
Section III Officers and members shall respect idiocy, religion and culture of every
member.
Section IV All monetary collection such fees, collectibles and other dues of the
organization shall be deposited at any accredited or recognized private or
government bank under the name College of Teacher Education through the
treasurer. The bank book shall strictly under the custody of the treasurer.
Section V Withdrawal can only be made with the authenticated signature of the President
and the Treasurer together with the approved letter request duly signed by the
advisers.
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
Section VI All expenses incurred by the organization shall be supported by the official
receipt and documents. Consistency between the amount released and its
allocation with corresponding evidence papers shall be strictly observed.
Section VII The utilization of funds shall be limited on matter for general concerns of the
organization and not for personal interest.
ARTICLE XI
AMENDMENTS AND REVISION
Section I Any amendment and revision of the constitution and by-laws maybe performed
by:
3
a. Officers upon the vote in any of its meeting shall be done in writing and
4
be submitted to the secretary to be presented during any meeting for
deliberation and approval.
ARTICLE XII
ADVISERS
Section I There shall be two (2) FMMS advisers who shall be appointed by the SAS
Campus Coordinator.
Section II Advisers shall act as consultants to advise the officers on matter that pertains to
their functions and responsibility.
Section III The advisers shall submit periodic report to the Dean and other
accomplishments and recommendations for the general welfare of the students.
ARTICLE XIII
EFFECTIVITY
Section I This constitution and by-laws shall take effect immediately upon approval.
BY-LAWS
ARTICLE I
FEES AND DUES
Section I Any officer and member who is absent during meeting without any valid
reason shall be penalized or fined of ₱50.00.
Section II Any member/officer found violating the rules and regulation of the
organization should charge to disciplinary action to be decided by the
organization upon approval of the body.
S.Y. 2023-2024
Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY
College of Teacher Education
Bambang, Nueva Vizcaya
This CBL was amended and ratified by BSED members of FMMS last August 29, 2023
held at Room ED104 of the CTE building.
OFFICIALS:
MAREVIC I. BARROGA
FMMS, 4th year Representative
Noted by:
JULIUS P. SUMALING
SAS, Campus Coordinator
S.Y. 2023-2024