Electronic Spreadsheet

2 (Advanced)
Fastrack Revision

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Data Consolidation: It allows you to gather together your fuben
data from separate worksheets into a master worksheet.
In other words, the Data Consolidation function takes data Ce

from a series of worksheets and summaries it into a single Avg

worksheet. otud
Ceunt (nunbs on
Steps For Data Consolidation are: sDev (ampll
ultion)
> Open the worksheet that contains the cell ranges to undeined
be Consolidated. Copy reuijo
sShet1.S850
Nndefined
Ootions
Consoidale by Eink to ource deta
DBowIabets
gColumn labels

Select either Row labels or Column

2020
Apnl May June
2021
April May June in the labels must be identical in all labelthes. speci
The ftieedt
Smith 50 56 98 Smith 68 95 57 source range.
Avin 68 68 57 Alvin 59 68 48
Jon 48 48 48 Jon 59 57 69 > Click OK to Consolidate the ranges.
Creating Subtotals: SUBTOTAL, totals/adds
arranged in an array -that is, a group of cells data
for columns and/or rows. Using the Subtotals with labels
> Choose the Consolidate option under the Data
can select arrays, and then choose a statistical dialog, you
menu.

consolidate ods - OpenOtfice Cak

apply to them. It is accessible from Data menu.
º Steps to Insert Subtotal Values Into a Sheet:
functionta
Fle Fde Yew Insert Fgrmat Iools Data
Window Help
Define Range..
> Ensure that the columns have labels.
Select Bange. in the Subtotals dialog, in the Group by
Aal box, selet
M11
Sort. the column that you want to add the subtotals to.
Eiher
A SubotaBs
In the Calculate subtotals for box, select the columns
1 yalidity that you want to subtotal.
Multiple Operations In the Use function box, select the function.
202 Tot to Columns.
Consoldate > Click OK.
3
April Group and Outline
Pvot Table
Using "What If" Scenarios: Scenarios are a tool to test
Smith 50 Rgtresh Range
"what-if" questions. Each scenario is named, and can be
edited and formatted separately. You can easily
sAlvin 68 68 57 switth
between different scenarios by using the Navigator. For
Select source Data range and click Add. The example, ifyou wanted to calculate the effect of different
selected
range now appears on the Consolidation ranges list. interest rates on an investment, you could add a scenario
> Select additional for each interest rate, and quickly
ranges and click Add after each view the results.
selection. Creating Scenarios:
Specify where you want to display the result Select the cells that contain the values that wl
selecting a target range from the Copy results to change between scenarios.
box.
Choose Tools > Scenarios.
> Select a function from the
Function list. The Sum On the Create Scenario dialog, enter a
function is the the new scenario. This name is nameo
default setting. displayed in be
Navigator and on the title bar of the scenario.
 ne w
optionally add some information to the Comment By Information Technology | Class 10| 89
entering the for mula
ma
at
or deselect Typing the referencedirectly using the keyb0ard:
box.
Ootionally select the options in the
settingssection. the format the is sirnple
once you know
tocclose the dialog. has three parts toreference takes, The
CickOK
seek: Usually you run a formula to
it:
Path and file name,
Sheet nane, Cell name.
reference
calculate
a
baseduponexisting values. By contrast Goal Seek The general fornat for the
underTools menu, helps to find values which will
>
reference is file://I
Path &File Name'#SSheettlarne.CellNarne
By using the
the result that you want. For example, Chief mouse
nlOficer -has a good idea of the company's Income Hyperlinks: Hyperlinks can be used in
Cale to jurnp to a
three quarters, because of the contracts that different location from within
first signed. For the parts of the same file or to a spreadsheet Gther
the fourth quarter, however, different Files of
alresdy
income is available. So how much must the
websites. Hyperlinks can be stored vwithin even to
definite cither relative or absolute, your file as
a t yearnin o04 to reach its goal? Then Chief Financlal An absolute link will stop
serruns a go.al
seek ontthe empty cell for Q4 sales and working only if the target is
moved. Arelative link will stop
aiestheanswer,
and target locations change workingto only if the start
Solveroption under Tools
ssher menu amounts to a relative each other. For
instance, if you have two spreadsheets in the sarme
elaborateform of Goal Seek. The difference is that linked to each other and you move the entire folder
AT
Soher,deals with equations with multiple unknown new location, a relative hyperlink will not break.folder to a
abes is specifically designed to minimize or Insert and Modify Links Using the Hyperlink Dialog:
the result according to a set of rules that you To display the dialog, click the
Hyperlink icon on the
Standard toolbar or choose lnsert > Hyperlink from the
Spreadsheets Using Multiple Workbooks menu bar.
Data and
tLinking Cells: Spreadsheet allows you tolink the cells Linking To External Data: You can insert tables from HTML
e text variouss
worksheets to summarize data from several documents, and data located within named ranges from
am
sUTesInthis manner, you can create formulas using a an Openoffice.org Calc or Microsoft Excel spreadsheet,
cified arhination of local and linked information. Multiple into a Calc spreadsheet you can do this in two ways: using
hel to keep
steshelp the information organised. the External Data dialog or using the Navigator.
data Serting Neww
Sheets:When you open anew spreadsheet, Using the External Data Dialog: Steps are:
named: Sheet1. There are several Open the Calc worksheet where the external data is
deault,it has sheet
a
bels
you aHStoinsert a
newsheet. The first step, in all cases, is to to be inserted. This is the target worksheet.
n to thesheet that will be next to the newsheet. Then > Select the cell where the upper left-hand cell of the
external data is to be inserted.
tayofthe following: bar, or Choose Insert -> Link to External Data.
,Select Insert > Sheet from the menu
Sheet. or On the External Data dialog, type the URL of the
) Right-click on the tab and select Insert source worksheet.
line of
ect Click in an empty space at the end of the In the Available tables/range list, select the named
sheet tabs.
ranges or tables you want to insert.
where
ns
Tah method opens the Insert Sheet dialog box Click OK to close this dialog and insert the linked
after the
u an choose to put the new sheet before or data.
glected sheet and how many sheets to insert." Linking to Registered Data Sources: You can access a
kenaming Sheets: There are three ways youcan rename a variety of databases and other data sources and link them
vorsheet. YoU can do any of the following:
into Calc worksheets. First you need to register the data
) Double-click on one of the existing worksheet
e
source with OpenOffice.org. To register a data source
names. that is in .odb format:
Right-click on an existing worksheet name, then Choose Tools -> Options -> OpenOffice.org Base ->
choose Rename from the resulting Context menu. Databases.
Database
Select the worksheet you want to rename (click on Click the New button to open the Create
the worksheet tab) and then select the Sheet option Link dialog.
Browser
from the Format menu. This displays a submenu Enter the location of the database file, or click
the database file.
from which yoU should select the Rename option. to open a file browser and select
registered name for the
e Reference:A cell reference refers to a cell or a range Type a name to use as the
cels on a worksheet that can be used in aformula to database and click OK.
software allows
udate values. Sharing Worksheet Data: Spreadsheet
place it in the network
the user to share the workbook and
derencing Other Sheets:
Yence cells in other sheets:
There are two ways to
location where several users can access
it simultaneously.
 90 MASTERMIND CHAPTERWISE QUEBTION BANK
This is required to either speed up data entry or simply Author: Only changes made
displayed. by a
make things easier for collaboration purposes.
Setting up a Spreadsheet for Sharlng: pen the
> Range: Only changes made in
cells are displayed. a
specifle
spreadsheet document, choose Tools > Share Document
to activate the collaboration features for this worksheet.
Comment: Searches
the content
and only displays changes which
specifi
of
Adialog opens where you can choose to enable or disable ihe -P
M
sharing. Show Accepted Changes:
only have commetom
º To enable sharing, select the box at the top of the dialog.,
and then click OK. A message appears stating that you >
are displayed.
Show Rejected Changes: changes QL Wh
only re
must save the worksheet to activate shared mode. Click
Tes to continue. The word (shared) is then shown on the
are displayed.
Adding Comment to a Change:
changes
title bar after the worksheets title. Make the change to the C.

º Saving a Shared Spreadsheet: When you save a shared spreadsheet

Select the cell with the change.
spreadsheet, one of several situations may occur: Choose Edit >Changes > fo
> If the worksheet was not modified and saved by > Type your own Comments
comment and click ox
another user since you opened it, the worksheet is Ed'ting Comment:
saved. Select the cell with the
> Ifthe worksheet was modified and saved by another edit. commentthat
you w
User since you opened it, one of the Select Edit > Changes >
events will occur.
following > Edit the comment and Comments
click OK.
03

If the changes do not conflict, the ºAccepting or Rejecting

worksheet is
saved, the dialog below appears, and any cells worksheet back with Changes:
changes. when you
modified by the other user are shown with a red you can step through each Now, as theeo rece g4
border. change to accept and which one change
to and deddeaS orlgjinal
If the changes conflict, the Resolve
dialog is shown. You must decide for Conflicts process:
> Open the edited
reject. To
begjn
each worksheet.
conflict which version to keep, yours or the Select Edit > Changes >
other person's. When all conflicts are
resolved, Calc steps through the Accept or Reject.
the worksheet is saved. can choose to accept or changes one at a time q5.
IF another user is trying to º Merging reject each change
save the shared
worksheet and resolve conflicts, you see a Worksheets:
return edited versions of Sometimes,
a multiple revie
message that the shared this worksheet at
case, Calc provides the feature of the same hie
locked due to a merge-in in spreadsheet
file is
progress. Open the original worksheet. merging workch 06.
Most spreadsheets software Select Edit > Changes > Merge
features in shared workbooksautomatically turns off some
to simplify the Afile
selection dialog Document.
since multiple people can be workbook to merge and click OK. opens. Select a file you w
the same time. For working on the file at
example,
allow merging cells, conditionalshared workbooks don't Accept or Reject Changes dialog
formatting, accept or reject the opens and you
Comparing Documents: changes.
or inserting
pictures/graphs/etc.
Record When sharing workshe
Changes: Calc has the
feature track what data
to reviewerS may forget to record the changes they m Q7.
was changed, when the Calc can find the
change
the change and in which cell was made, who made changes by
For example, if you are the the change has occurred. In order to
compare worksheetscomparing workshe:
you need to have b
team. The coach has sponsor of a youth baseball original worksheet and the one that is edited. To
submitted a them: compe
are concerned that the coach budget to you and you Open the edited worksheet that
won't
made, so you decided to use Calc withsee the changes you you want:
Compare.
feature turned on, so that the coach the record changes
can easily see the Select Edit > Compare
changes you have made. An open worksheet dialog Document.
º How to Turn on
Record Changes Feature ON: appears. Selet
original worksheet and click Insert.
> Open the
Shared Spreadsheet. Calc finds and
º Macr0: A macro is marks
the
a saved changes. of
> Select Edit >
Changes > Record from the
menu bar.
> Begin editing the
ºAred colored border, with worksheet. keystrokes that are stored sequence commandi 01
for later use. Macros
a dot in the
upper left-hand especially useful to repeata task the same way over
corner, appears around a cell where over again.
changes
ºViewing Changes: Calc allows you to were made. Using the Macro Recorder: Use Tools >
changes you see when reviewing a control what Macro Macros >Re
the available filters, worksheet. start the macro recorder. The Record Mà
filter based on: select Edit >Changes >ShowTo Youchange
can
dialog is displayed with a stop recording button. Cic
> Date: Only º
Recording to stop the macro recorder.
changes made in a certain time range are Advantages of Using Macro in Calc:
displayed. >Macros automates the repetitive and routine
Macros speed up your process and reduce o
 Information Technology | Class 10| 91
Practice Exercise
araunthoor ae tgleChoice Questions y Q14. How many columns are there in Cale?
a. 226 b. 236
the following type of package does Calc C246 d 256

meomnntesr,
+ of o 15. Which s the basic element of a
b. Multi sheet a. Cell
spreadsheet?
b. Worksheet
Spreadsheet
Double
shect d. Cannot be determined c. Workbook d. Row and Colurnn
following applications is not sultable Q16. In which form scroll bar is seen in Cale?

ej cted
ofthe
a. Horizontal b. Vertical
sheett preparation c. Both a. and b. d. None of these
Blance
AAesult
analysis o 17. Which background does current worksheet tab name
anidea about a product
presenting have?
above a. Black b. White c. Red d. Green
ofthe
All the extension of a
d the following Is 018. To add or remove toolbar, which option is used?
Calc? a. File -> Toolbars b. Insert-> Toolbars
beetcreated in
want to .ods
b..odd C..xls
followingawill be inserted in a worksheet
d..obj c. View -> Toolbars d. Format -> Toolbars

ofthe Q19. Which menu-option is sued to rename a worksheet?

*starcalcteam)is inserted in a Calc cell?
Wnich a. Format -> Sheet -> Rename
eive Stars
b. Format -> Sheet -> Modify

utwhihorch.
nthis
Photogrraphoff Calc developer team
Calclicenseinformation
information
c Edit -> Sheet -> Rename
d. Edit -> Sheet -> Modify
version 0 20. Which menu-option is used in Calc to add new
ACalc one calculate total of values entered in a worksheet?
can document?
How
orksheetin a Calc
s
b. By AutoSum
a. File -> Sheet b. View -> Sheet
Yoy entry c. Insert-> Sheet d. Tools -> Sheet
Bymanual
acByformula d. All of these worksheet in
Which menu-option is used to save
wers move acell containing a formula having Q21.
Calc?
e. In
referenceto
another cell in the worksheet, what will a. File -> Save b. File -> Store
et used in formula?
snnen to the cell numbers changed at destination c File -> Add d. File -> Set
row and columns are multiplication in Calc?
The cell changed at destination. Q22. Which symbol is used for
The cell row numbers are d. @
dnt
changed at destination a. & C#
The cellcolumn numIbers are starting of
changed. Q23. Which symbol is necessary to write at the
dNothing will be Calc program? formula?
"h Which option is uses to open
OpenOffice.org Spreadsheet b. # c.@ d.*
aAopications -> Office-> a. =
after entering
Applications -> OpenOffice -> OpenOffice.org Q24. Which key is pressed to see the result
Spreadsheet formula in Calc?
Spreadsheet
cStart-> Office-> OpenOffice.org Spreadsheet
a. Insert key b. Ctrl key
d. Shift key
dStart -> OpenDffice -> OpenOffice.org c. Enter key
which symbol is used
Which type of packageis Calc? Q25. To show cell range in Calc
the last cell
a Word processor b. Spreadsheet to separate the first cell address and
d. Presentation
cDatabase address?
default?
nCale, how many spreadsheets are there byy a. b. C. d.:
b.3 c4 d. 5 option is used to add the
a2
spreadsheet 26. Which of the following
How many worksheets are available in values between cell A1 to A5 in Calc?
document? a. = Al+A2+A3+A4+A5 b. = Sum(AiA5)
a 24 b. 64 c. 256 d. 65536 cE button d. All of these
appears around a
u How many menu are available in Calc? 0 27. A colored border, with worksheet.
b.7 c8 d.9 cell where changes are made in a shared
[CBSE 2023)
e Which sign is available on bottom right side of the
active cell? a. a dot in the upper left-hand corner
corner
b.# C d. b. a dot in the lower left-hand
corner
How many rows are there in Calc? Ca cross in the upper left hand
a 65516 b. 65526 c1to 65536 d. 65546 d.a cross in the upper right-hand corner
 039.
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