Learning Outcome

▪LO 4. uses common

productivity tools
effectively by maximizing
advanced application
technique
▪Arrange the following
scrambled letters to
reveal a word
CPITRUSE
RSOECNSEHT
HSEPSA
HSEPSA
HSEPSA
MSATTRAR
HACTR
What is Microsoft Word?
What are the products
produced by a MS Word?
 Microsoft Word

▪ is a word processing application

used for creating, editing,
formatting and producing
printable materials such as
resumes, business letters, reports,
memorandums, birthday cards,
calling cards and other
documents.
 Advanced Functions in MS Word.

1. Embedding Images.
2. Mail Merging.
3. Generating Labels.
 Compare and Contrast the two letters

Which of the following do you prefer to read?

Integrating Images and External Materials

▪ Integrating or inserting pictures in

your document is fund and it
improves the impression of your
documents.
Integrating Images and External Materials
 Pictures

▪These are electronic or digital

pictures or photographs you
have saved in any local storage
device.
There are three commonly used types of picture files. You can
identify them by the extension on their filenames

▪.JPG
▪GIF
▪.PNG
 .JPG
▪ Joint Photographic Experts Group.
–This type of image file can support 16.7 million colors
that is why it is suitable for use when working with full
color photographic images.
–It does not support transparency and therefore, images
of this file type can be difficult to integrate in terms of
blending with other materials or elements in your
document.
 .GIF
▪ Graphics Interchange Format
▪ This type of image file is capable of displaying
transparencies
▪ It is also capable of displaying simple animation.
▪ It can only support up to 256 colors so it is good
mostly on logos and art décors with very limited and
generally solid colors.
 .PNG
▪Portable Networks Graphics
▪Its development was basically for
the purpose of transporting
images on the internet at faster
rates
 Clipart
▪ a .GIF type; line art drawings or
images used a generic
representation for ideas and objects
that you might want to integrate in
your document.
 Shapes
▪ These are printable objects or materials
that you can integrate in your
documents to enhance its appearance
or to allow you to have some tools to
use for composing and representing ides
or messages.
 SmartArt
▪These are predefined sets of
different shapes grouped together
to form ideas that are
organizational or structural in
nature.
 Chart
▪ It allows you to represent data
characteristics and trends. This is quite
useful when you are preparing reports
that correlate and present data in a
graphical manner.
 Screenshot
▪ Creating reports or manuals for training or procedures will
require the integration of a more realistic image of what
you are discussing on your report or manual. Nothing can
get more realistic image than a screenshot.
▪ MS Word even provides a snipping tool for your screen
shots so you can select and display only the part that you
exactly like to capture on your screen.
3D Models
▪ Allows you to insert 3D models if
you are online
Integrating Images and External Materials

▪ Text Wrapping allows you to place your images

where you want it to be in your document.
▪ Knowing the different characteristics of each text
wrapping option can save you time from figuring out
how and where to put the image.
▪ In Line with Text. This is the default setting for images that are inserted or integrated in your
document. It treats your image like a text with the bottom side totally aligned with the text line.

▪ Square. This setting allows the image you inserted to be placed anywhere within the paragraph with
the text going around the image in a square pattern like a frame.

▪ Tight. This is almost the same as the Square setting, but the text “hugs” or conforms to the general
shape of the image. This allows you get a more creative effect on your document. This setting can be
achieved if you are using an image that supports transparency like .GIF or .PING file.

▪ Through. This setting allows the text on your document to flow even tighter, taking the contours and
shape of the image.

▪ Top and bottom. This setting pushes the text away vertically to the top and/or the bottom of the
image so that images occupies a whole text line on its own.

▪ Behind Text. This allows your image to be dragged and placed anywhere on your document but with
all the texts floating in front of it. It effectively makes your image look like a background.

▪ In Front of Text. This setting allows your image to be placed right on top of the text as if your image
dropped right on it.
How to Embed/Insert
Images: INSERT TAB

1
4
1. Click the INSERT tab. 3. Browse for your picture.
2. Click the PICTURES Command. 4. Click the INSERT Button.
 How to Embed/Insert Images:
COPY & PASTE Commands
1. Locate the photo.
2. Right-click the file and click COPY. (Press
CTRL + C on the keyboard.)
3. Right-click on the Word document and click
PASTE. (Press CTRL + V on the keyboard.)
4. Edit the photo.
 How to Embed/Insert Images:
DRAG AND DROP
1. Locate the photo.
2. Left-click the file and hold.
3. DRAG the photo into the word file.
4. RELEASE left-click.
5. Edit the photo.
Questions

▪ What are the different types of

external images?
▪ What are the different ways to embed
images in your document?
▪ Why you need to embed external
images in your document?
Compare traditional mail from electronic mail.
 What is Mail Merge?

▪ This feature allows you to create

documents and combine or merge them
with another document or data file. It is
commonly used when sending out
advertising materials to various
recipients.
Two Components of Mail Merge

▪ Form Document
▪ List or Data File
 Form Document

▪ The first component of mail merged.

▪ It is the generally document that contains the
main body of the message we want to convey or
send. The main body of the message is the part
of the form document that remains the same no
matter whom you send it from among your list
 Placeholders

▪ It is also referred to as data fields or merge fields.

▪ This marks the position on your document where
individual data or information will be inserted. The place
holders are denoted or marked by the text with double-
headed arrows (˂˂ ˃˃) on each side and with a gray
background. .
 List or Data File

▪ The second component of our mail merged.

▪ This is where the individual information or
data that needs to be plugged in (merged) to
the form document is placed and
maintained. mail merge process.
How to use MAIL MERGE

2 3

1. Click the MAILINGS tab.

2. Click the START MAIL MERGE Command.
3. Choose the document type.
 How to use MAIL
MERGE

5
4

4. Click the SELECT RECIPIENTS COMMAND.

5. Choose your LIST PREFERENCE (Create or use an Existing
File).
 How to use MAIL MERGE (New List)

1. Customize the Columns.

2. Type the needed information per entry. Press TAB on
the keyboard for a new entry. To delete, click the GRAY
box besides the entry, press DELETE on the keyboard.
3. Once completed, click OK.
4. SAVE the list in your folder.

1 3
How to use MAIL MERGE (Existing List)

1 4

1. Browse the EXCEL

Document of your list.
2. Click OPEN.
3. Select the desired table.
2 4. Click OK.
 How to use MAIL MERGE (Existing List)

1 2
1. Click EDIT
RECIPIENT LIST.
2. Browse over the
list and UNCHECK
unneeded
recipients.
3. Click OK.
3
 How to use MAIL MERGE (New List)

8
6. Determine the placement of the information.
7. Click the INSERT MERGE FIELD COMMAND (dropdown arrow).
8. Choose the MERGE FIELD you want to insert.
 How to use MAIL MERGE (New List)

9 10 11

9. Preview and check your results.

10. Click the FINISH & MERGE COMMAND.
11. Choose the desired options(Edit Individual Documents).
 How to Generate Labels

1. Click LABELS.
2. Click OPTIONS.
2
How to Generate Labels

3. Choose the
desired Label
Vendors.
3
4. Click 30 per
4 Page.
5. Click OK.
5
 How to Generate Labels

6. Enter text of the

Label on the text
box. 6
7. Click NEW
DOCUMUNENT
to finalize the
labels.
7
Questions
▪ What is mail merging then?
▪ What is the software used in your mail merging
activity?
▪ What are the steps in merging your documents?
▪ What are the advantages of Mail Merging?
▪ What are the uses of mail merging?
Abstraction

▪ What is the importance of mail

merging?
▪ What is the impact of mail
merging in sending
communication?
Then create an advertising material that would promote
your product such as brochure, tarpaulin, invitation cards
that would promote your product.
Output
▪ Make an invitation card, tarpaulin, brochures, or advertising
materials to promote your business.
Activity
▪ Product of the Activity/Task is rated based on the following
criteria:
▪ Skills
▪ Correctness
▪ Efficiency
▪ Teamwork/Individual