14 Practical Ways To Use Evernote - OPEN Forum - Evernote

2/9/2021 14 Practical Ways to Use Evernote | OPEN Forum - Evernote
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14 Practical Ways to Use Evernote | OPEN Forum
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14 Practical Ways to Use

Evernote
Guy Kawasaki
Advisor, Motorola Mobility
I use a service called Evernote to fulfill my

pack-rat and archiving needs. Evernote is a
service "in the cloud" that you can dump notes, T
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SEPTEMBER 18, 2009 I use a service called Evernote to fulfill my pack-rat

and archiving needs. Evernote is a service “in the cloud” that you can dump notes,
documents, photos, and tweets into for future access from any computer with
Internet access. (Jennifer Van Grove also talks about it in her article.) Here are
fourteen uses of Evernote that can help you organize, archive, and share information.
Take notes. Taking notes in Evernote is way better than searching for that pad
of paper that’s lost or at home. It’s also better than a text document on your
computer because either you won’t remember the name of the document, you J
won’t have that computer, or you will have deleted the document
G
inadvertently.
y
Take pictures. Got into a fender bender? Take a picture of both cars, the other
car’s license plates, and the other driver’s license. Drink a great bottle of
wine? Take a picture of the label. See a book that you must read? Take a
F
picture of the cover. Evernote has a great iPhone app that enables you to
S
upload these pictures directly to your account.
b
Save documents. When I receive a document (PowerPoint, Word, Excel, or
o
PDF) that I’ll need again, I forward it to Evernote for safekeeping. This is easy
because Evernote provides a unique email address to enter documents in your
account. I do the same for pictures that people send me. This is very useful
when you use more than one computer to create documents or send/receive
email.
Photograph business cards. Rather than collecting a pile of business cards
that you’ll never go through, photograph them with your iPhone and send their
images to Evernote. Evernote recognizes text on the card, so you can search
for names such as “Apple” or “John” when that’s the only thing you can
remember about the person. If you’re using Evernote on a mobile phone, it can
also geotag the photo so that if you can only remember that you met the
person in Cupertino, you can still find it. And you can save trees: When
2/9/2021
person in Cupertino,14you
Practical Ways to Use Evernote | OPEN Forum - Evernote
can still find it. And you can save trees: When
someone hands you her card, take a picture of it and hand it back.
Track expenses. When you get a business receipt, photograph it, and send it to
Evernote. Then you or your secretary can grab it later for expense reports and
tracking. I lose many of my receipts, but if I stick them in Evernote, there’s a
backup when I need them. If you’re really anal, you can configure your
scanner to send your receipts to Evernote so you have great looking scanned
receipts.
Track checks. My bank enables me to see the scanned image of checks one by
one, organized by check number. If I knew the check number, I would
probably know the payee and amount. Photographed images of checks in
Evernote are much faster to find because Evernote recognizes the text so that
you can search for it across all your checks. This is very useful when you have
a spouse who writes a lot of checks.
Track deposits. My bank shows me scanned images of checks, but unless I
used an ATM that prints a scan of the deposit, I’m hosed. Even then the
scanned image is so small, I sometimes cannot read who the check is from.
Photographing and storing a deposit in Evernote is a good system even if you
only use it as a backup. This is very useful when you have a spouse who
makes a lot of money.
Archive your prescriptions. When I get a prescription, I photograph the
receipt of the pharmacy. This enables me to remember who prescribed it, when
the prescription ends, and which pharmacy filled the prescription. This
information is very useful when I want to get a refill.
Store your online passwords and receipts. Whenever I buy something online
or create an online account, I forward the confirmation or receipt to Evernote.
Now when I forget my password, registration number, or date of purchase, I
don’t have to go through all sorts of gyrations to recover them. (This happens
approximately once per week.) You can, by the way, encrypt portions of
documents at Evernote for greater security.
Retain news and content from websites. As you come across interesting
article, use the Evernote web clipper to review and use later. It’s much more
likely you’ll read these articles than if you bookmarked it unless you’re a
fanatic about processes such as organizing, synching, and reviewing
bookmarks Even if you are bookmarks often break when URLs change It’s
bookmarks. Even if you are, bookmarks often break when URLs change. It s
much better to have captured the article once and for all.
Record the wisdom of whiteboards. Think of Evernote as a poor man’s
Smartboard to convert text on a whiteboard to a digital format. This means
that after the enjoyable day at the company offsite, just take a picture of the
whiteboard and send it to Evernote. Evernote will scan the text so that you can
search for the word “mission” to find the fifty-word mission statement that
you promptly forgot. This works for projected slides, too.
Archive voicemail messages. I use a service called SpinVox that transcribes
my voicemail to text and emails me the message. I can then forward the email
to Evernote to have a record of the call if I ever need to recall the content of
the voicemail or call the person again.
Dictate your thoughts. The Evernote iPhone application enables you to
record your thoughts and then upload it to your account. This is perfect for
when you have a brilliant thought and want to ensure that it’s not lost among
the detritus in your brain. If you give your secretary access to your account,
you could make a dictation on the fly, and he can listen to it back at the office.
Preserve your tweets. You can archive your tweets by linking your Evernote
and Twitter accounts. Then if you include the text “@myEN, Evernote will
grab it for you” (not that most tweets are worth archiving). To learn how to do
this, click here.
To summarize, here are all the ways you can get notes and photos into Evernote:
■ Forward email to your unique Evernote email address.
■ Upload text, photo, or voice recordings via an iPhone, Palm Pre, or Windows
Mobile phone.
■ Drag-and-drop audio, images, PDFs, and files into Evernote on the desktop.
■ Attach Word, Excel, PowerPoint, and PDF documents to an email and send
them to your Evernote email address.
■ “Save PDF to Evernote” from the printing dialog box.
■ Clip websites and blogs.
■ Send documents directly from a scanner.

2/9/2021
■ 14 Practical Ways to Use Evernote | OPEN Forum - Evernote
Send documents directly from a scanner.
■ Tweet text with the string “@myEN”.
■ Upload from cameras directly to Evernote using the wireless EyeFi card.
I’d be surprised if you can’t use Evernote in one or more of these ways.
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Guy Kawasaki
Advisor, Motorola Mobility
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Comments From The Community (11)
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? Dominique Dejonghe
I use Evernote for almost every thing: see my workflow in combination with Zendone:
http://www.youtube.com/watch?v=atMGqfPLuLQ
Most interesting for Evernote power use is the Evernote Essentials eBook. Have a
look here: http://goo.gl/AUb8b (affiliate link)
Flag · Posted April 2
Jeff Dana
Just started using Evernote when I got my iPad 3 as a comparison to Springpad. I like
the Evernote desktop app for my 'heavy lifting', and the big plus is being able to 'stack'
folders within a subject.
Most of the suggestions above are great ideas, but the idea of storing checks and
passwords in the cloud is a recipe for disaster. I keep Evernote and Springpad info to
more mainstream storage.
Flag · Posted April 2
ralf eri
Great article. I just started using evernote
to improve my productivity. Thank you
Flag · Posted March 27
ralf eri
Great article.I like evernote, just started using it
to improve my productivity.
Flag · Posted March 27
LEVI SMITH
If you like Evernote, you might also like SpringPad. I've used both for a while as
pointed out in the post and comments, the uses seem near limitless. Worth the time
and effort to get setup and learn how to use well. I've found myself using SpringPad
more for capturing everyday items and Evernote for storing documents. If you'd like to
compare the two, I worked up a comparison chart here: http://itswn.us/ssNXoR
Flag · Posted February 6
Alex Emexezidis
If you are an avid clothes buyer, you can save your sizes in of the brands you wear on
evernote.
This can prove useful for online shopping or to save time when trying things on.
Helga Hyun
just a tip for those who are using Kindle , you can also use online sites such as
http://clippingsconverter.com to upload your clippings evernote. hth. :)
Julian Amacker
There's a cool app especially for your visual memos and its syncing with Evernote!
its called Déjà Vu: www.dejavuapp.com
Flag · Posted August 19
? Dominique Dejonghe
Most interesting for Evernote power use is the Evernote Essentials eBook. Have a
look here:http://www.iutumehrm.com/evernote/Evernote_Essentials/Evernote.html
(affiliate link)
Flag · Posted January 5
Stephen Garner
I think evernote is a fantastic product, especially the iPhone app. Up until the evernote
app, I used voice memos on my iPhone for blog ideas, easier than text and allows me
to recall my attitude, excitement, sarcasm, sorrow,
etc.
Flag · Posted November 27
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2/9/2021 14 Practical Ways to Use Evernote | OPEN Forum - Evernote

14 Practical Ways to Use Evernote | OPEN Forum

TECHNOLOGY Save to Favorites

14 Practical Ways to Use

I use a service called Evernote to fulfill my

SEPTEMBER 18, 2009 I use a service called Evernote to fulfill my pack-rat

■ “Save PDF to Evernote” from the printing dialog box.

■ Clip websites and blogs.

■ Send documents directly from a scanner.

■ Tweet text with the string “@myEN”.

article Evernote Guy Kawasaki project management

Getting Your Real-World Choosing the Best Payroll W

Peter Daisyme Mike Periu

Comments From The Community (11)

Sign In or Join Now to comment.

Flag · Posted April 2

Flag · Posted April 2

Great article. I just started using evernote

to improve my productivity. Thank you

Flag · Posted March 27

Great article.I like evernote, just started using it

Flag · Posted March 27

Flag · Posted February 6

Flag · Posted February 5

Flag · Posted February 5

its called Déjà Vu: www.dejavuapp.com

Flag · Posted August 19

Flag · Posted January 5

Flag · Posted November 27

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