Enhanced Microsoft Office 2013 Illustrated Fundamentals 1st Edition Hunt Test Bank

Enhanced Microsoft Office 2013
Illustrated Fundamentals 1st Edition

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Name: Class: Date:
Integration 2013 Unit O: Integrating Office 2013 Programs

1. When you want to show a simple chart to your audience in PowerPoint, you can enter the data and select a chart type
using an Access spreadsheet within PowerPoint.
a. True
b. False
ANSWER: False
POINTS: 1
REFERENCES: Integration 376
LEARNING OBJECTIVES: ENHO.HUNT.16.185 - Create an embedded chart on a slide
2. When using an Access database as the data source in a mail merge, you must open Access in order to use the data.
a. True
b. False
ANSWER: False
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.186 - Start a mail merge
3. You can use an outline created in Word as a starting point for a new PowerPoint presentation.
a. True
b. False
ANSWER: True
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.187 - Insert slides from a Word outline
4. You can save a PowerPoint presentation in outline format and then open it in Word.
a. True
b. False
ANSWER: True
POINTS: 1
5. When windows are tiled, clicking anywhere in an inactive program window activates it so you can work in the window.
a. True
b. False
ANSWER: True
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.188 - Link an Excel range to a Word document
6. Although you can easily copy and paste information between two or more open documents, it is sometimes easier to
insert the contents from a file without having to open it first.
a. True
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Name: Class: Date:
b. False
ANSWER: True
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.189 - Import a Word text object
7. In addition to inserting a Word file in a Word document, you can insert data from other applications, such as Access.
a. True
b. False
ANSWER: True
POINTS: 1
8. The beauty of working with linked files is the ability to update the destination file and have every linked object update
automatically in the source file.
a. True
b. False
ANSWER: False
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.190 - Edit a source file
9. You can preview a mail merge to ensure that all the information displays properly in the final document.
a. True
b. False
ANSWER: True
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.191 - Preview merged data
10. When you insert a Word outline into PowerPoint, lines that are formatted as Level 1 in the outline appear as bulleted
text. _________________________
ANSWER: False - slide titles
POINTS: 1
11. To create PowerPoint slides from a Word outline, click the HOME tab if necessary, click the New Slide list arrow,
then click Slides from Outline. _________________________
ANSWER: True
POINTS: 1
Name: Class: Date:
12. To share updated information between files and programs you can insert data. _________________________
ANSWER: False - link
POINTS: 1
13. In a Word document, linked data looks just like inserted or embedded data. _________________________
ANSWER: True
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.192 - Link an Excel chart to a Word document
14. After you set up a main document, specify a data source, and insert merge fields, you are ready to merge, or combine,
the standard text with the custom information to create personalized documents. _________________________
ANSWER: True
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.193 - Merge a document with a data source
15. When you open a Word document that contains linked data, Word prompts you to save links.
_________________________
ANSWER: False - update
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.194 - Update a linked file
16. When you insert a Word document into PowerPoint, Outline view lets you easily see how the structure will translate
to the levels in a slide. _________________________
ANSWER: True
POINTS: 1
17. Using the Snapshot feature in Word and PowerPoint, you can take a screenshot of an entire window or part of a
window. _________________________
ANSWER: False - Screenshot
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.195 - Insert a screen clip into a document
18. When exporting to Word, Access always exports to a(n) RTF file. _________________________
ANSWER: True
POINTS: 1
Name: Class: Date:
19. The “Show windows side by side” option tiles windows horizontally. _________________________
ANSWER: False - vertically
POINTS: 1
20. You can perform a ____ merge for letters, email messages, address labels, envelopes, or a catalog directory.
a. message b. document
c. record d. mail
ANSWER: d
POINTS: 1
21. When you want to show a simple chart to your audience in PowerPoint, you can enter the data and select a chart type
using a(n) ____ spreadsheet within PowerPoint.
a. Excel b. Word
c. Outlook d. Publisher
ANSWER: a
POINTS: 1
22. When you create an Excel chart in PowerPoint, you ____ data that is editable in Excel into the presentation.
a. combine b. embed
c. employ d. extract
ANSWER: b
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.196 - Edit an embedded chart on a slide

Name: Class: Date:
23. In the accompanying figure, the item 1 arrows point to ____.

a. references b. layouts
c. levels d. links
ANSWER: c
POINTS: 1
24. In the accompanying figure, item 2 indicates the ____ tab.

a. INSERTING b. OUTLINING
c. CONVERTING d. MERGING
ANSWER: b
POINTS: 1
25. In the accompanying figure, item 3 displays text in a(n) ____ structure.
a. iconic b. Web-based
c. linked d. hierarchical
ANSWER: d
POINTS: 1
26. You can save a PowerPoint presentation in outline format with a(n) ____ extension and then open the file in Word.
a. .docx b. .rtf
c. .txt d. .pdf
ANSWER: b
POINTS: 1

Name: Class: Date:

27. In Word, you can adjust the outlining structure by clicking the ____ buttons.
a. Promote, Demote, and Update b. Promote, Demote, and Move
c. Update, Demote, and Move d. Promote, Update, and Move
ANSWER: b
POINTS: 1
28. You can change the view of a Word outline by clicking the ____ buttons in the Outline Tools group.
a. Collapse or Close b. Expand or Open
c. Expand or Collapse d. Open or Close
ANSWER: c
POINTS: 1
29. To create a Word outline, start a new document in Word, click the ____ tab, and then click the Outline button in the
Views group.
a. VIEW b. DOCUMENT
c. OBJECT d. ITEM
ANSWER: a
POINTS: 1
30. In Word, as you type your outline text, use the ____ list arrow in the Outline Tools group to apply a heading level for
each line.
a. Outline box b. Outline Level
c. Outline d. Outline text
ANSWER: b
POINTS: 1
31. When performing a mail merge, you can add custom text to individual letters by clicking ____, moving to the
individual letters you want to customize and then typing the desired text.
a. Preview Results b. Highlight Merge Fields
c. Select Recipients d. Edit Individual Documents
ANSWER: d
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.197 - Merge a document with source data
32. The Word ____ view makes it easy to see how a document is organized.
Name: Class: Date:
a. Slide b. Document
c. Outline d. Layout
ANSWER: c
POINTS: 1
33. When linking data, the original file containing the data is known as the ____ file.
a. destination b. source
c. initial d. update
ANSWER: b
POINTS: 1
34. When linking data, the location to which data is copied or moved to is known as the ____ file.
a. destination b. source
c. initial d. update
ANSWER: a
POINTS: 1
35. You can edit linked data in its original program by ____ it and clicking Edit Data.
a. single-clicking b. double-clicking
c. right-clicking d. left-clicking
ANSWER: c
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.192 - Link an Excel chart to a Word document
36. A ____ is a document that contains standard body text and a custom heading containing the name and address for one
of many recipients.
a. data source b. linked document
c. form letter d. field document
ANSWER: c
POINTS: 1
37. In a form letter, the data for the custom heading, also known as the ____, is usually stored in a table, worksheet, or a
database such as Access.
a. data source b. merged document
c. form letter d. field document
Name: Class: Date:
ANSWER: a
POINTS: 1
38. In a mail merge, the letter, or ____, is usually created in Word.

a. merged document b. field document
c. data source d. main document
ANSWER: d
POINTS: 1
39. In a mail merge, the main document and the data source, create a third file, a ____, consisting of multiple personalized
letters.
a. merged document b. field document
c. data source d. main document
ANSWER: a
POINTS: 1
40. Before performing a mail merge, add ____, or placeholders, to the main document to indicate where the custom
information from the data source should appear.
a. objects b. merge objects
c. merge fields d. records
ANSWER: c
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.198 - Insert merge fields

Name: Class: Date:
41. In the accompanying figure, item 1 consists of ____.

a. hidden data b. source objects
c. merge fields d. hyperlinks
ANSWER: c
POINTS: 1
LEARNING OBJECTIVES: ENHO.HUNT.16.198 - Insert merge fields
42. When you’re ready to merge a finalized document, click the Finish & Merge button in the ____ group.
a. End b. Finish
c. Merge d. Combine
ANSWER: b
POINTS: 1
43. If you want to receive a copy of a mail-merged email message, add your email address to the ____ list.
a. Mail Merge Senders b. Mail Merge Recipients
c. Mail Merge Update d. Mail Merge Copy
ANSWER: b
POINTS: 1
44. The ____________________ feature, available in Word or PowerPoint, allows you to capture an image from another
program window.
ANSWER: Screenshot
POINTS: 1
Name: Class: Date:

45. When shooting a screen clip from the Internet, you should always assume that it is protected by
____________________.
ANSWER: copyright
POINTS: 1
46. You can use the ____________________ feature in Access to export objects, such as a table, query, report, or form.
ANSWER: Export
POINTS: 1
47. A link displays information from a(n) ____________________ file in the destination file.
ANSWER: source
POINTS: 1
48. You can update a linked object manually by right-clicking the linked object and clicking ____________________
Link.
ANSWER: Update
POINTS: 1
49. Pressing [Ctrl] [______] moves you to the top of a document.

ANSWER: Home
[Home]
POINTS: 1
50. The [______________] key updates links in any Office application.

ANSWER: F9
[F9]
POINTS: 1
51. Explain why you may want to insert an Excel chart in a PowerPoint file.
ANSWER: When you want to show a simple chart to your audience in PowerPoint, you can enter the
Name: Class: Date:
data and select a chart type using an Excel spreadsheet within PowerPoint. When you create a
chart in PowerPoint, you embed data into the presentation, meaning that the chart is part of
the presentation but that you can edit it using Excel spreadsheet tools. Once you’ve created
an embedded chart, you can edit and format it using the CHART TOOLS DESIGN and
CHART TOOLS FORMAT tabs in PowerPoint.
POINTS: 1
TOPICS: Critical Thinking
52. What purpose does the PowerPoint Screenshot feature serve?

ANSWER: When you need to place an image from another open document into a PowerPoint
presentation or Word document, you can use the PowerPoint Screenshot feature. You can
take a screenshot of an entire window or part of a window, which gives you a quick way to
include graphics or data.
POINTS: 1
53. Explain how to use mail merge to send a personalized message via email.
ANSWER: Using mail merge to create the email message enables you to personalize messages, ensuring
that only the recipient’s email address appears in the To: text box in the email message. The
steps for creating an email mail merge are basically the same as for a letter mail merge. The
main document can be a Word document, and the data source file can be your Outlook
contact list. When you click the Start Mail Merge button to begin the mail merge, click E-
Mail Messages. Next, click the Select Recipients button, click Choose from Outlook
Contacts, then follow the prompts to choose the correct address book and import the contacts
folder. When you are ready to merge the final document, click the Finish & Merge button in
the Finish group, then click Send Email Messages. Note that you cannot add a recipient to the
Cc (carbon copy) or Bcc (blind carbon copy) fields. If you want to receive a copy of the
email message, add your email address to the Mail Merge Recipients list.
POINTS: 1
You are working on a sales presentation that will combine information from multiple Office documents. You are the final
author of the presentation, but you are not the author of the other Office documents that are part of the presentation.
54. Describe how to insert a chart that lists the sales figures for the division.
ANSWER: Insert a new slide in the presentation. Click on the Insert Chart icon in the content
placeholder and create a bar or column chart. Replace the sample data with the appropriate
data for your presentation. Click the Close button in the spreadsheet window. The chart with
the appropriate data appears on the slide.
POINTS: 1

Name: Class: Date:

55. You want several sections of your presentation to be created by another department. Describe how the other
department should format a Word document so that the information will integrate easily into PowerPoint.
ANSWER: The other department should format the Word document using Outline view. Lines that are
formatted as Level 1 in the outline appear as slide titles, and lower-level text appears as
bulleted text. To insert the slides, click the HOME tab if necessary, click the New Slide
button arrow in the Slides group, then click Slides from Outline, and pick the file you would
like to import. Then click Insert.
POINTS: 1
56. Your want to create an outline in Word that you can use as the basis for your presentation. How can you accomplish
this?
ANSWER: Start a new document in Word. Click the VIEW tab. Click the Outline button in the Views
group. Select your heading when you create your outline. The document appears in Outline
view, and the OUTLINING tab appears. The text appears in a hierarchical structure using
headings and subheadings.
POINTS: 1
You are working on a report for your department that pulls data from multiple applications.
57. You want to insert data from Access into a Word document. How do you accomplish this?
ANSWER: You use the Export feature in Access to export objects, such as a table, query, report, or form.
To export from Access, open the database, enable content if necessary, open the Navigation
pane, then select the object you want to export. Click the EXTERNAL DATA tab, click the
More button in the Export group, click Word, choose the desired options, and then click OK.
POINTS: 1
58. Your report must contain a screenshot from a PowerPoint presentation. How do you capture the screenshot that you
will insert into the report?
ANSWER: Use the Screenshot tool to capture a clip of the PowerPoint slide as it plays in Normal view.
POINTS: 1

Name: Class: Date:

Match each item with a statement below.
a. Main document
b. Data source
c. Form letter
d. Merged document
e. Merge field
ENHO.HUNT.16.198 - Insert merge fields
59. Document that contains standard body text and a custom heading containing the name and address for one of many
recipients.
ANSWER: c
POINTS: 1
60. The letter that is usually created in Word.

ANSWER: a
POINTS: 1
61. Usually stored in a table, worksheet, or a database such as Access.

ANSWER: b
POINTS: 1
62. A third file consisting of multiple personalized letters.

ANSWER: d
POINTS: 1
63. Placeholder in the main document to indicate where the custom information from the data source should appear.
ANSWER: e
POINTS: 1

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Enhanced Microsoft Office 2013

Illustrated Fundamentals 1st Edition

Integration 2013 Unit O: Integrating Office 2013 Programs

Integration 2013 Unit O: Integrating Office 2013 Programs

Integration 2013 Unit O: Integrating Office 2013 Programs

Integration 2013 Unit O: Integrating Office 2013 Programs

LEARNING OBJECTIVES: ENHO.HUNT.16.189 - Import a Word text object

Cengage Learning Testing, Powered by Cognero Page 4

Integration 2013 Unit O: Integrating Office 2013 Programs

23. In the accompanying figure, the item 1 arrows point to ____.

24. In the accompanying figure, item 2 indicates the ____ tab.

Cengage Learning Testing, Powered by Cognero Page 5

Integration 2013 Unit O: Integrating Office 2013 Programs

Integration 2013 Unit O: Integrating Office 2013 Programs

Integration 2013 Unit O: Integrating Office 2013 Programs

38. In a mail merge, the letter, or ____, is usually created in Word.

Cengage Learning Testing, Powered by Cognero Page 8

Integration 2013 Unit O: Integrating Office 2013 Programs

41. In the accompanying figure, item 1 consists of ____.

Integration 2013 Unit O: Integrating Office 2013 Programs

REFERENCES: Integration 380

49. Pressing [Ctrl] [______] moves you to the top of a document.

50. The [______________] key updates links in any Office application.

Integration 2013 Unit O: Integrating Office 2013 Programs

52. What purpose does the PowerPoint Screenshot feature serve?

Cengage Learning Testing, Powered by Cognero Page 11

Integration 2013 Unit O: Integrating Office 2013 Programs

LEARNING OBJECTIVES: ENHO.HUNT.16.185 - Create an embedded chart on a slide

Cengage Learning Testing, Powered by Cognero Page 12

Integration 2013 Unit O: Integrating Office 2013 Programs

60. The letter that is usually created in Word.

61. Usually stored in a table, worksheet, or a database such as Access.

62. A third file consisting of multiple personalized letters.

Cengage Learning Testing, Powered by Cognero Page 13

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