23L00203 BIDDING DOCUMENTS Min

DEPARTMENT OF PUBLIC WORKS & HIGHWAYS
PROCURING ENTITY: REGIONAL OFFICE XI
BIDDING DOCUMENTS
FOR INFRASTRUCTURE PROJECT
PROCUREMENT ID/CONTRACT ID : 23L00203
CONTRACT NAME : Construction of Access Road Leading to Mati

Fish Port, Mati City, Davao Oriental, Phase 3
CONTRACT LOCATION : Davao Oriental
Date of Opening of Bids : April 26, 2023
Start Date for Issuance of Bidding : April 5, 2023 – April 26, 2023
Documents
Sixth Edition
July 2020
Department of Public Works and Highways
Contract ID: 23L00203
Contract Name: Construction of Access Road Leading to Mati Fish Port, Mati City,
Davao Oriental, Phase 3
Location of the Contract: Davao Oriental
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TABLE OF CONTENTS
SECTION I. INVITATION TO BID .........................................................................3
SECTION II. INSTRUCTIONS TO BIDDERS ...........................................................7
SECTION III. BID DATA SHEET ..........................................................................8
SECTION IV. GENERAL CONDITIONS OF CONTRACT .......................................16
SECTION V. SPECIAL CONDITION WARRANTY SECURITY S OF
CONTRACT ................................................................................................17
SECTION VI. SPECIFICATIONS .........................................................................18
SECTION VII. DRAWINGS ................................................................................ 19
SECTION VIII. BILL OF QUANTITIES ...............................................................20
SECTION IX. CHECKLIST OF TECHNICAL AND FINANCIAL DOCUMENTS .........28
SECTION X. BIDDING FORMS ...........................................................................30
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Section II. Instructions to Bidders

(Refer to attachment file marked “SECTION II. INSTRUCTIONS TO BIDDERS”)
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Section III. Bid Data Sheet

Bid Data Sheet
ITB Clause
5.2 For this purpose, contracts similar to the Project refer to contracts which have
the same major categories of work, which shall be:
a) The Major Category of Works involved in the contract to be bid, as

shown below;
Work Description
RCG – Roads: Construction-Gravel
b) The following are the Similar Categories of Works that shall be

considered in the evaluation of the work experience required for the
contract to be bid:
Similar Similar Category of Work Description
Category of
Work Code
RCA Roads: Construction - Asphalt
RCP Roads: Construction - PCCP
RRA Roads: Rehabilitation - Asphalt
RRP Roads: Rehabilitation - PCCP
RRG Roads: Rehabilitation - Gravel *
7.1 The Contractor may sub-contract portions of the works to such an extent as
may be approved by the Procuring Entity, provided that the Contractor shall
directly undertake, using its own resources, not less than fifty percent (50%) of
the contract works in terms of cost.
10.3 No additional Licenses are required
10.4 The key personnel must meet the required minimum years of experience set
below:
No. of General Relevant
Position Key Experience Experience
Personnel (Years) (Years)
Project Manager 1 5 3
Project Engineer 1 5 3
Accredited Materials & 1 - -
Quality Control
Engineer
Foreman 1 5 2
Safety Officer 1 - -
1. The experience means total years of civil works experience (of any nature
in construction and engineering consultancy services)
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2. Except for Materials & Quality Control Engineer, “Same Position in

Similar Works”, covers overall work experience for the designated position
in similar bridge and road construction.
3. For Materials & Quality Control Engineer, “Same Position in Similar
Works”, covers overall work experience for the designated position in any
engineering work.
4. Key Personnel should include the following Data/Information.
a. Name of Personnel
b. PRC License Number and Expiry date
c. Tax Identification Number
5. If a proposed Key Technical Personnel is an employee of the bidder and

working on another project at the time of the bidding, the bidder shall submit a
Certification that (1) the personnel will be pulled out from the ongoing project
once the bidder is awarded the contract; and (2) He/She will be replaced with
another person with equal or better qualifications, as certified by the Head of
the Implementing Office, pursuant to Department Order No. 9, series 2012.
The proposed Key Personnel and replacement must be named in the bidding
document.
10.5 The minimum major equipment requirements are the following:
Required No. of
Laboratory Equipment Minimum Capacity/Unit
Units
As per DO # 11 Series of 2017,
Contractors should include See Attached for
Material Testing Laboratory Medium and Large
Equipment in the Technical Contractors.
Proposal
The pledge equipment shall be listed in complete to include the brand, plate
number, engine, chassis and serial numbers, capacity, specific location and
must be ready for inspection during the post-qualification stage.
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12 There is no provision for a value engineering change proposal.

15.1 The bid security shall be in the form of a Bid Securing Declaration or any of
the following forms and amounts:
a. The amount of not less than [ two percent (2%) of ABC], if bid security
is in cash, cashier’s/manager’s check, bank draft/guarantee or
irrevocable letter of credit;
b. The amount of not less than [five percent (5%) of ABC] if bid security
is in Surety Bond.
17 Bid submission maybe done manually or electronically/online. However,
bidders should only select one mode of submission, either manual or
electronic.
The address for receipt of Bids submitted manually is
The Chairperson, BAC

DPWH REGIONAL OFFICE XI
R. Magsaysay Avenue, corner Chavez Street, Davao City
The deadline for receipt of Bids is on April 26, 2023 until 12:00 noon.
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For bids to be submitted electronically/online, the following procedures

should be observed under D.O. 87 series 2020:
1. Submission of electronic Official Receipt of purchase of the Bidding

Documents
Prior to the deadline of submission of bids, the prospective bidders shall

send an e-mail with subject “Official Receipt for [Insert Contract ID]” to
electronicbids_r11@dpwh.gov.ph. Attached to the said e-mail is the copy
of the Official Receipt of purchase of bidding documents in Portable
Document File (PDF) format with file name in the format “<PCAB
ID>_<CONTRACT ID>_OfficialReceipt.pdf”. For example, the
filename of the attached PDF containing the Official Receipt of the
Contractor with PCAB ID No. 12345, who intends to participate in the
bidding of Contract ID No. 20L00001 shall be
“12345_20L00001_OfficialReceipt.pdf”. Further, the e-mail subject would
be “Official Receipt for 20L00001”.
In case a prospective bidder originally intends to join the bidding as a Joint

Venture (referred as “original bidder”), has been issued an Official Receipt
of purchase of bidding documents and has submitted the electronic Official
Receipt, but eventually decided to join the bidding with new members or
as individual contractors (referred as “regrouped bidder”), or vice-versa,
the “regrouped bidder” should purchase a new bidding document to be
issued with the corresponding Official Receipt in their name and submit
the electronic Official Receipt following the same procedures.
2. Confirmation of the electronically submitted Official Receipt
2.1 An e-mail shall be received by a prospective bidder confirming its

successful submission of the Official Receipt as required under Item 1.
Only the electronic bids of bidders who have successfully
submitted an electronic Official Receipt shall be accepted.
2.2 An e-mail shall also be received by a prospective bidder in instances

where their sent e-mail related to Item 1:
a. Has incorrect subject Contract ID, which means that a
corresponding folder with the same Contract ID does not exist in
the eBid Portal;
b. Has no attachment;
c. Has an attachment but is not in the prescribed format;
d. Has more than one (1) attachment; or
e. Was received after the deadline of bid submission.
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For the foregoing cases, the prospective bidders should rectify/correct

the noted deficiency/ies to comply with the requirements under Item 1
for its electronic bid to be accepted.
3. Preparation and submission of an electronic Bid

The prospective bidders shall prepare and submit their bids electronically
following the steps prescribed under with D.O. 87 series 2020 in
accordance with GPPB Resolution No. 09-2020 as follows:
a. Following GPPB Resolution No. 09-2020, a bidder has the option to

submit bid electronically. However, if a bidder chooses to submit an
electronic bid, the same bidder can no longer submit a bid
manually for the same contract, and vice versa.
b. Similar to manual submission, prospective bidders shall prepare their

bids in two (2) file folders, each for the Technical and Financial
Components. The file name of the Technical and Financial
Components folders should be in the format <PCAB
ID>_<CONTRACT_ID>_TECHNICAL and <PCAB
ID>_<CONTRACT_ID>_FINANCIAL (e.g.
12345_20L00001_TECHNICAL, 12345_20L00001_FINANCIAL).
Subsequently, each of the Technical and Financial Components file
folders shall be COMPRESSED, PASSWORD PROTECTED and
NAMED in the format <PCAB
ID>_<CONTRACT_ID>_TECHNICAL.zip (or .rar/.7z) and
<PCAB ID>_<CONTRACT_ID>_FINANCIAL.zip (or .rar/.7z),
respectively (e.g. 12345_20L00001_TECHNICAL.zip,
12345_20L00001_FINANCIAL.zip).
c. Each file contained in the Technical and Financial Components file

folders shall be in PDF format (either scanned or exported/published),
with file name in the format <PCAB ID>_<CONTRACT
ID>_DescriptiveFilename.pdf (e.g.
12345_20L00001_PCABLicense.pdf,
12345_20L00001_OmnibusSwornStatement.pdf).
d. The compressed archive file folders of the Technical and Financial
components shall be compiled in a PASSWORD PROTECTED
COMPRESSED ARCHIVE MAIN FILE FOLDER with filename
in the format <PCAB>_<CONTRACT ID>_Bid (e.g.
12345_20L00001_Bid).
In case the total file size of the main archive file folder is more than the
allowable size of an attachment per e-mail of the prospective bidder’s
e-mail service provider (e.g. Gmail, Yahoo Mail, Outlook), they shall
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need to split its electronic bid into two or more PASSWORD

PROTECTED COMPRESSED ARCHIVE MAIN FILE
FOLDERS.
e. The e-mail submitting the prospective bidder’s electronic bid should

have a Subject in the format “Bid Submission for [Insert Contract
ID]” (e.g. “Bid Submission for 20L00001”).
In case of multiple compressed archive main file folders, it shall be
submitted in multiple e-mails, each with Subject in the format “Bid
Submission [Insert Number of main archive folder]/[Insert total
number of main archive folders]” (e.g. “Bid Submission 1/2 for
20L00001”and “Bid Submission 2/2 for 20L00001”.
f. The prospective bidder shall submit its electronic bid to

electronicbids_r11@dpwh.gov.ph. using the prospective bidder’s e-
mail address registered in the Civil Works Application (CWA). In case
prospective bidders are not yet registered, they can use any e-mail
address, subject to the verification of the BAC Secretariat.
4. Modification of an electronic bid

If a bidder wishes to modify its electronic bid, he may do so following the
procedures in the manual submission of bid or he may choose to submit his
modification electronically in the same format prescribed in the
preparation and submission of an electronic bid, except that the subject of
the e-mail submitting the bid modification shall be labelled “Bid
Modification X for <Contract ID>”, where “X” represents the number of
bid modification submitted. For example, the subject of an e-mail
submitting a first bid modification for Contract ID No. 20L00001 should
be “Bid Modification 1 for 20L00001".
5. Non-participation in the Bidding

In case a prospective bidder that have purchased a bidding document
decided not to participate, he may choose to submit his letter of non-
participation manually or electronically. In case of electronic submission,
the contractor shall send an e-mail with the Subject “Non-participation for
<Contract ID>” with the letter of non-participation as attachment with file
name “<PCAB ID>_<CONTRACT ID>_Non-Participation.pdf”. This e-
mail should be sent to electronicbids_r11@dpwh.gov.ph. before the
deadline for bid submission.
6. Withdrawal of Electronic Bid

Bids may only be withdrawn prior the deadline for bid submission. In case
of withdrawal of an electronic bid, the bidder shall send an e-mail with the
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subject “Bid Withdrawal for <Contract ID>” and the letter of bid
withdrawal in pdf format with filename “<PCAB ID>_<CONTRACT
ID>_BidWithdrawal.pdf” shall be attached. This e-mail should be sent to
electronicbids_r11@dpwh.gov.ph. before the deadline for bid submission.
7. Opening of the electronic bid

Only during the actual opening of bids shall the bidder disclose the
passwords for his electronic bid. This can be done by the bidder’s
authorized representative verbally in person, through phone call, online
platforms (e.g. videoconferencing, webcasting), or through writing. In all
cases, the bidders will have only three (3) attempts or fifteen (15) minutes,
whichever comes first, to provide the correct password. Otherwise, the
bidder shall be disqualified except in unforeseen justifiable circumstances.
The bidder may also be subjected to the three-strike policy (D.O. 17,
Series of 2015) as warranted by the circumstances.
If the bidder chooses to disclose the password through phone call, he

should make sure that the contact numbers as recorded in the Civil Works
Application are open when the BAC calls to ask for the password. The
bidder may also choose to call the BAC number +(082) 272 7410 during
the bid opening time and wait for the opening of his bid for him to disclose
the password. For online call/video calls, the bidder may call the BAC
Messenger account https://facebook.com/DPWHRegionXI.
If the bidder chooses to attend the bid opening through online conference,
the bidder should join the meeting using Zoom Application with meeting
ID: 703 809 8299, Password: DpwhXI.
If the bidder chooses to disclose the passwords through writing, the letters
for password 1 (Main File Folder/Technical Component File Folder) and
password 2 (Financial Component File Folder) should be enclosed in
separate envelopes with the sender details (AMO, Bidder Name, Address)
addressed to the BAC Chairperson, with the details of the bidding
(Contract ID, Contract Name, Bid Opening Date and Time), signed and
sealed, with a remark “Password [Insert 1 or 2]. Do not open before actual
bid opening date and time”.
All electronic bids (Password protected compressed archive main file

folder/s) shall be opened first for the opening of the Technical Component
compressed archive file folder/s. This shall be followed by the opening of
the bids submitted manually for the opening of the Technical Component
Envelopes. The same procedures apply for the Financial Component
compressed archive file folder/s and financial component envelopes.
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If the electronic bid or file within it was found to be damaged, could not be
extracted or opened, the bid shall be considered “Failed”.
If the electronic bid is not password-protected or is not in the required

format, the bid shall still be accepted provided that the bidder
acknowledges such condition. The BAC shall assume no responsibility for
the misplacement of the contents of the contents of the improperly sealed
or marked bid, or improperly compressed or password-protected folder, or
for its premature opening.
8. File name convention in case of a Joint Venture Bidder

For Joint Venture (JV), the format of PCAB ID to be used by the bidder in
naming their files, folders and archives shall be “JV-<PCAB ID of the
Lead Member>”. For example, if three (3) Contractors with PCAB ID
Nos. 12345 (lead member), 67890, and 24680 entered into a JV, the PCAB
ID they must use is “JV-12345”.
19.2 Partial bids are not allowed

20 Within a non-extendible period of five (5) calendar days from receipt by the
Bidder of the notice from the BAC that it submitted the LCB, the Bidder shall
submit the following post-qualification documentary requirements
(a) Latest income tax

(b) Business tax returns
(c) Joint Tax Account Number if Applicable
(d) And licenses expired during the post-qualification process
Failure of the Bidder declared as LCB to submit the requirements under this
Clause on time or a finding against the veracity thereof, shall disqualify the
Bidder for award. In the event that a finding against the veracity of any of the
documents submitted is made, it shall cause the forfeiture of the bid security in
accordance with Section 69 of the IRR
21 All required additional contract documents are listed in the Notice to Award
and shall be issued immediately upon the approval of the BAC Resolution for
Award to the Bidder with the Lowest Calculated Responsive Bid (LCRB).
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Section IV. General Conditions of Contract

(Refer to attachment file marked “SECTION IV. GENERAL CONDITIONS OF THE
CONTRACT”)
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Section V. Special Conditions of Contract

Special Conditions of Contract
GCC Clause
2 The Intended Completion Date is Three Hundred (300) calendar days
from the Effective Date of the Contract.
Contract duration breakdown is as follows:
Working days: 226 Calendar Days

No. of Predetermined Unworkable Days: 74 Calendar Days
3.1 The Procuring Entity shall give possession of all parts of the Site to the
Contractor upon issuance of Notice to Proceed.
6 Not applicable
7.2 Warranty Security
Semi-permanent structures: Five (5) years

Buildings of types 1, 2, and 3 as classified under the National Building
Code of the Philippines, concrete/asphalt roads, concrete river control,
drainage, irrigation lined canals, river landing, deep wells, rock
causeway, pedestrian overpass, and other similar semi-permanent
structures.
10 No dayworks are applicable to the contract.
11.1 Not applicable
11.2 Not applicable
13 The amount of the advance payment is not to exceed fifteen percent
(15%) of the total Contract Price, to be made in lump sum or, at most,
two installments.
14 Materials and equipment delivered on the site but not completely put in
place shall not be included for payment.
15.1 The date by which the As-Built Drawings and/or Operating and
Maintenance Manuals are required when 95% of Contract cost
completed
15.2 The amount to be withheld for failing to produce “as built” drawings
and/or operating and maintenance manuals by the date required is equal
to 5% of the total Contract Price.
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Section VI. Specifications

1. DPWH Standards
The DPWH Standard Specifications for Public Works and Highways (Blue Book) shall
be the basis for the standards and codes to be met by the goods and materials to be
furnished and work performed or tested for the Contract. In particular, Volume II of the
Blue Book shall be used if the Contract pertains to Highways, Bridges and Airports.
Volume III of the Blue Book shall be used if the Contract pertains to Buildings, Flood
Control and Drainage, or Water Supply. The Blue Book incorporates standards of the
American Association of State Highway and Transportation Officials (AASHTO),
American Society for Testing and Materials (ASTM), and American Concrete Institute
(ACI), among others, pertaining to construction
The Procuring Entity Shall use the Standard Pay Items in the Project and Contract
Management Application (PCMA) in drawing up the Specifications.
2. Modifications of the Standards:
2.1. Modifications of and additions to standard and codes as stated in the DPWH Standard
Specifications for Public Works and Highways, if any, shall be included in the enclosed
supplemental Specifications, which is part of the Bidding Documents.
2.2. Entries in the Supplemental Specifications are numbered to coincide with the
numbering of items in the DPWH Standards Specifications for Public Works and
Highways.
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Section VII. Drawings

(Please refer to attachment file marked “Drawings”)
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Section VIII. Bill of Quantities

BILL OF QUANTITIES
PART A & B
Pay Item Unit Price
Description Unit Quantity Amount (Pesos)
No. (Pesos)
(1) (2) (3) (4) (5) (6)
PART A - FACILITIES FOR THE ENGINEER
In words: In words:
Construction of Field
_______________ _______________
A.1.1(3) Office for the ls 1.00
In figures: In figures:
Engineer
_______________ _______________
Operation & In words: In words:
Maintenance of Field _______________ _______________
A.1.1(16) mo 10.00
Office for the In figures: In figures:
Engineer _______________ _______________
PART B - OTHER GENERAL REQUIREMENTS
In words: In words:
Permits and _______________ _______________
B.3 ls 1.00
Clearances In figures: In figures:
_______________ _______________
In words: In words:
Construction Survey _______________ _______________
B.4(1) km 0.204
and Staking In figures: In figures:
_______________ _______________
Project In words: In words:
Billboard/Signboard _______________ _______________
B.5 each 4.00
(2-DPWH, 2-DENR- In figures: In figures:
EMB) _______________ _______________
In words: In words:
Occupational Safety _______________ _______________
B.7(2) ls 1.00
and Health Program In figures: In figures:
_______________ _______________
Sub-Total for this Page
Submitted by:
Date: ____________________
____________________________________________________
Name of the Representative of the Bidder
____________________________________________________
Position
____________________________________________________
Name of the Bidder
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DPWH-INFR-17-2016
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BILL OF QUANTITIES
PART B & C
Pay Item Unit Price
No. (Pesos)
(1) (2) (3) (4) (5) (6)
In words: In words:
_______________ _______________
B.8(1) Traffic Management mo 10.00
_______________ _______________
In words: In words:
Mobilization/ _______________ _______________
B.9 ls 1.00
Demobilization In figures: In figures:
_______________ _______________
PART C - EARTHWORKS
In words: In words:
Clearing and _______________ _______________
100(1) ha 0.27
Grubbing In figures: In figures:
_______________ _______________
In words: In words:
Individual Removal of
_______________ _______________
100(3)a1 Trees, 150-300 mm each 110.00
dia. (Small)
_______________ _______________
In words: In words:
_______________ _______________
102(1) Unsuitable Excavation cu m 10,116.00
_______________ _______________
In words: In words:
Structure Excavation, _______________ _______________
103(1)a cu m 6.00
Common Soil In figures: In figures:
_______________ _______________
In words: In words:
_______________ _______________
103(3) Foundation Fill cu m 7.00
_______________ _______________
Submitted by:
Date: ____________________
____________________________________________________
____________________________________________________
Position
____________________________________________________
Name of the Bidder
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DPWH-INFR-17-2016
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BILL OF QUANTITIES
PART C, D, F.1 & G
Pay Item Unit Price
No. (Pesos)
(1) (2) (3) (4) (5) (6)
In words: In words:
Pipe Culverts and
_______________ _______________
103(6)a Drain Excavation, cu m 2.00
Common Soil
_______________ _______________
In words: In words:
Embankment from _______________ _______________
104(2)a cu m 17,424.00
Borrow, Common Soil In figures: In figures:
_______________ _______________
PART D – SUBBASE AND BASE COURSE
In words: In words:
Crushed Aggregate _______________ _______________
202(1) cu m 547.00
Base Course In figures: In figures:
_______________ _______________
PART F.1 – DRAINAGE CONSTRUCTION
In words: In words:
Structural Concrete
_______________ _______________
405(1)a3 20.68 MPa, Class A, cu m 526.00
28 days
_______________ _______________
PART G – DRAINAGE AND SLOPE PROTECTION STRUCTURES
In words: In words:
Pipe Culverts, 910 mm _______________ _______________
500(1)b3 ln m 378.00
dia., Class IV, RCPC In figures: In figures:
_______________ _______________
In words: In words:
Pipe Culverts, 1520
_______________ _______________
500(1)b6 mm dia., Class IV, ln m 24.00
RCPC
_______________ _______________
Submitted by:
Date: ____________________
____________________________________________________
____________________________________________________
Position
____________________________________________________
Name of the Bidder
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DPWH-INFR-17-2016
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BILL OF QUANTITIES
PART G & H
Pay Item Unit Price
No. (Pesos)
(1) (2) (3) (4) (5) (6)
In words: In words:
Manholes, 910mm dia. _______________ _______________
502(1)a3 each 20.00
(Concrete) In figures: In figures:
_______________ _______________
In words: In words:
Inlets, type 610 mm _______________ _______________
502(2)a1 each 18.00
dia. In figures: In figures:
_______________ _______________
In words: In words:
Grouted Riprap, Class _______________ _______________
505(2)a cu m 302.00
A (Slope Protection) In figures: In figures:
_______________ _______________
In words: In words:
_______________ _______________
506(1) Stone Masonry cu m 12.00
_______________ _______________
In words: In words:
Hand-laid Rock _______________ _______________
508(1) cu m 2.00
Embankment In figures: In figures:
_______________ _______________
In words: In words:
Sheet Piles, Steel,
_______________ _______________
509(1)b1 Slope Protection (Hot ln m 3,504.00
Rolled)
_______________ _______________
PART H – MISCELLANEOUS STRUCTURES
In words: In words:
Trees Furnishing and _______________ _______________
611(1) each 16,500.00
Transplanting In figures: In figures:
_______________ _______________
Submitted by:
Date: ____________________
____________________________________________________
____________________________________________________
Position
____________________________________________________
Name of the Bidder
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DPWH-INFR-17-2016
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BILL OF QUANTITIES
PART I
Pay Item Unit Price
No. (Pesos)
(1) (2) (3) (4) (5) (6)
PART I – MATERIAL DETAILS
In words: In words:
_______________ _______________
715(2) Separation Geotextile sq m 10,488.00
_______________ _______________
In words: In words:
_______________ _______________
715(3) Drainage Geotextile sq m 1,163.00
_______________ _______________
In words: In words:
_______________ _______________
1407(3) Hexapod pcs 1,104.00
_______________ _______________
In words: In words:
Rock Works (Class II _______________ _______________
1501(2) ton 581.00
Rock) In figures: In figures:
_______________ _______________
In words: In words:
Rock Works (Class III _______________ _______________
1501(3) ton 533.00
Rock) In figures: In figures:
_______________ _______________
Grand Total
Submitted by:
Date: ____________________
____________________________________________________
____________________________________________________
Position
____________________________________________________
Name of the Bidder
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DPWH-INFR-17-2016
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SUMMARY OF BID PRICES

(All Parts of Bill of Quantities)
Instructions for completing the Summary of Bid Prices:
1. Part No. – Enter the “Part No.” for each section of the Bill of Quantities (BOQ) where unit
prices are entered.
2. Part Description – Enter the “Part Description” corresponding to the “Part No.”
3. Total Amount – Enter the “Total Amount” in Pesos for all pages having the same “Part
Description”
Contract ID:
Part No. Part Description Total Amount
A Facilities for the Engineer P
B Other General Requirements P
C Earthworks P
D Subbase and Base Course P
F.1 Drainage Construction P
G Drainage and Slope Protection Structures P
H Miscellaneous Structures P
I Materials Details P
Total of All Amounts P
Total of All Amounts in words:
Pesos______________________________________________________________________
and centavos
Name _________________________________ In the capacity of ______________________
Signed ________________________________ Date ________________________________
Duly authorized to sign the Bid for and on behalf of _________________________________
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DPWH-INFR-18-2016 Page 1 of 1
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PARTICULAR SPECIFICATIONS
PART A – FACILITIES FOR THE ENGINEER

A.1.1(13) - Construction of Field Office for the Engineer
G. MATERIALS FOR LIVING QUARTER
Name and Specification Unit QTY
Dining Table w/ 6 Chairs Monoblock set 1.00
A.1.1(16) – Operation and Maintenance of Field Office for the Engineer

Designation Unit QTY
Labor
Utility Man month 10.00
Materials per month
Coupon Bond short ream 0.05
Coupon Bond long ream 0.05
Envelope Short dozen 0.05
Envelope Long dozen 0.05
Ballpen Assorted Color dozen 0.05
Log Book pc 0.05
Stapler no. 35 pc 0.05
Staple Wire no. 35 box 0.05
Bulletin/Cork Board 2x3 pc 0.05
File Tray in & out pc 0.05
Fastener Plastic Coated box 0.05
Mechanical Pencil box 0.05
Masking Tape roll 0.05
Paper Clip Plastic Coated box 0.05
Folder Long dozen 0.05
Stabilo Hi-liter Assorted Color pc 0.05
Sign Pen (G-Tech) pc 0.05
Ink Printer (black, blue, red, yellow) set 0.05
Photo Paper pack 0.05
Utilities
a. Water Bill month 10.00
b. Electrical Consumption month 10.00
PART B – OTHER GENERAL REQUIREMENTS

B.3 – Permits and Clearances
Designation Unit QTY
Labor
For Environmental Compliance:
a. Cutting of trees ls 1.00
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PARTICULAR SPECIFICATIONS
PART B – OTHER GENERAL REQUIREMENTS

B.7(2) - Occupational Safety and Health Program
Designation No. of Person/s
Labor
Safety Practitioner/Officer (Full Time) 1
Health Personnel (Full Time) 1
Materials
Safety Helmet man days 2,899.92
Safety Shoes man days 2,878.92
Safety Vest man days 2,899.92
Working Gloves man days 2,899.92
Rubber Boots man days 0.00
Face Mask (Surgical/Cloth) man days 2,899.92
Eye Goggles man days 2,899.92
Rain Coats (30% of Duration) man days 869.98
Antiseptic and Disinfectant:
Ethyl Alcohol lit 300
Liquid Hand Soap lit 300
B.8(2) – Traffic Management

Name and Specifications
Layout 8 – Road Condition Signing, High Speed, Long Term
Roadwork Ahead (T1-1)
Slippery (T3-3)
Loose Stones (T3-9)
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Section IX. Checklist of Technical and Financial

Documents
BIDDER’S CHECKLIST OF REQUIREMENTS FOR ITS BID, INCLUDING
TECHNICAL AND FINANCIAL PROPOSALS
The Technical Proposal shall contain the following:
 PhilGEPS Certificate Registration and Membership

 If not enrolled in CWA: following Class A and B Documents not covered by
PhilGEPS Certificate.
 PCAB License and Registration
 Statement of All Ongoing Government and Private Projects
 SLCC
 NFCC Computation and Statement of Total Assets and Liabilities
 JVA, if Applicable
 If enrolled in CWA: Class A and B Documents in CWA, if any, to be updated
 If Joint Venture, PCAB Special JV License

 Bid Security (Form DPWH-INFR-10, 11, or 12, as applicable)
 Cash, Cashier’s Check, Manager’s Check, Issued by a Universal or
Commercial Bank (2% of ABC)
 Bank Draft/Guarantee, or Irrevocable Letter of Credit Issued by a Universal
or Commercial Bank (If issued by a Foreign Bank, confirmed of authenticated
by a Universal or Commercial Bank
(2% of ABC)
 Surely Bond callable upon demand issued by a surety or issuance company
duly certified by the Insurance Commission as authorized to issue such
security (5% of ABC)
 Bid Securing Declaration (GPPB Resolution No. 16-2020)
 Duly initialed Organizational Chart for the Contract (Form DPWH-INFR-13)
 Duly initialed Contractor’s List of Key Personnel for the Contract (Form DPWH-INFR-14)
 Duly initialed Contractor’s Major equipment (Form DPWH-INFR-15)
 Duly Signed Sworn statement under RA9184-IRR Sec. 25.3
(Form DPWH- GPPB Resolution No. 16-2020)
 Signatory is proprietor/Duly authorized representative of bidder.

 Full power and authority to perform acts or representative bidder
 Not “blacklisted” or barred from bidding
 Each document is authentic copy of original, complete, and correct
 Authorizing Head of Procuring Entity to verify all documents submitted
 Not related to HOPE, BAC, TWG, Secretariat, EMO/IU, within 3rd civil degree
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 Complies with existing labor laws and standards

 Aware of and undertaken responsibilities as a bidder
 Did not give any Commission, amount fee, or consideration
 Failure to perform or deliver any of the obligations shall be sufficient grounds to
constitute criminal liability for Swindling (Estafa)
 If applicable, duly signed joint venture agreement (JVA) or duly notarized statements from
all the potential joint venture partners stating that they will enter into and abide by the
provisions of the JVA in the instance that the bid is successful.
The Financial Proposal shall contain the following:
 Duly signed Bid Form (GPPB Resolution No. 16-2020)

 Duly signed Bid Prices in the Bill of Quantities (Form DPWH-INFR-17 and 18)
 Duly signed Bid Detailed Estimates
 Duly Initiated Cash Flow by Quarter (From DPWH-INFR-19)
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Section X. Bidding Forms

The Bidder shall use the Bidding Forms (BFs) listed below in preparing its Bid and, in case it
is awarded the contract, in preparing the documents required to perfect the contract.
1. GPPB Resolution 16-2020 : Bid Form

2. DPWH-INFR-10 : Bid Security: Bank Guarantee
3. DPWH-INFR-11 : Bid Security: Irrevocable Letter of Credit
4. GPPB Resolution 16-2020 : Bid Securing Declaration
5. DPWH-INFR-13 : Contractor’s Organizational Chart for the Contract
6. DPWH-INFR-14 : List of Contractor’s Key Personnel to be assigned to the
Contract, with their Qualification and Experience Data
7. DPWH-INFR-15 : List of Contractor’s Equipment Units to be Assigned to the
Contract, Supported by Certificates of Availability
8. GPPB Resolution 16-2020 : Omnibus Sworn Statement (Revised)
9. DPWH-INFR-17 : Bill of Quantities (BOQ)
10. DPWH-INFR-18 : Summary of Bid Prices
11. DPWH-INFR-19 Cash Flow by Quarter
12. DPWH-INFR-20 : Bidder’s Checklist of Requirements for Its Bid, Including
Technical and Financial Proposals Requirement for Bidders
13. DPWH-INFR-43 : Performance Security: Irrevocable Letter of Credit
14. DPWH-INFR-44 : Performance Security: Bank Guarantee
15. GPPB Resolution 16-2020 : Performance Security Declaration (Revised)
16. DPWH-INFR-45 : Construction Methods
17. DPWH-INFR-46 : Construction Schedule in the form of PERT/CPM or
Precedence Diagram and Bar Chart with S-Curve and Cash
Flow
18. DPWH-INFR-47 : Manpower Schedule
19. DPWH-INFR-48 : Major Equipment Utilization Schedule
20. DPWH-INFR-49 : Construction Safety and Health Program
21. DPWH-INFR-50 : Checklist of Contract Documents and Supporting Documents
22. : Letter of Technical Bid
23. : Letter of Price Bid
24. : Letter of Acceptance
25. : Affidavit of Disclosure of No Relationship
26. : Certification on Bidder’s Responsibilities
27. : Certificate of Authenticity
The content of each of these forms is given in the attached file marked “Bidding Forms.” The
bidder may download these forms from the DPWH & GPPB Website. The bidder may also
obtain from the Procuring Entity hard copies of these forms as part of the BDs for the
contract.
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DEPARTMENT OF PUBLIC WORKS & HIGHWAYS

PROCURING ENTITY: REGIONAL OFFICE XI

PROCUREMENT ID/CONTRACT ID : 23L00203

CONTRACT NAME : Construction of Access Road Leading to Mati

CONTRACT LOCATION : Davao Oriental

Date of Opening of Bids : April 26, 2023

Section II. Instructions to Bidders

Section III. Bid Data Sheet

a) The Major Category of Works involved in the contract to be bid, as

b) The following are the Similar Categories of Works that shall be

2. Except for Materials & Quality Control Engineer, “Same Position in

5. If a proposed Key Technical Personnel is an employee of the bidder and

12 There is no provision for a value engineering change proposal.

The address for receipt of Bids submitted manually is

The Chairperson, BAC

For bids to be submitted electronically/online, the following procedures

1. Submission of electronic Official Receipt of purchase of the Bidding

Prior to the deadline of submission of bids, the prospective bidders shall

In case a prospective bidder originally intends to join the bidding as a Joint

2. Confirmation of the electronically submitted Official Receipt

2.1 An e-mail shall be received by a prospective bidder confirming its

2.2 An e-mail shall also be received by a prospective bidder in instances

For the foregoing cases, the prospective bidders should rectify/correct

3. Preparation and submission of an electronic Bid

a. Following GPPB Resolution No. 09-2020, a bidder has the option to

b. Similar to manual submission, prospective bidders shall prepare their

c. Each file contained in the Technical and Financial Components file

need to split its electronic bid into two or more PASSWORD

e. The e-mail submitting the prospective bidder’s electronic bid should

f. The prospective bidder shall submit its electronic bid to

4. Modification of an electronic bid

5. Non-participation in the Bidding

6. Withdrawal of Electronic Bid

7. Opening of the electronic bid

If the bidder chooses to disclose the password through phone call, he

All electronic bids (Password protected compressed archive main file

If the electronic bid is not password-protected or is not in the required

8. File name convention in case of a Joint Venture Bidder

19.2 Partial bids are not allowed

(a) Latest income tax

Section IV. General Conditions of Contract

Section V. Special Conditions of Contract

Contract duration breakdown is as follows:

Working days: 226 Calendar Days

Semi-permanent structures: Five (5) years

Section VI. Specifications

2. Modifications of the Standards:

Section VII. Drawings

Section VIII. Bill of Quantities

SUMMARY OF BID PRICES

Instructions for completing the Summary of Bid Prices:

Name _________________________________ In the capacity of ______________________

Signed ________________________________ Date ________________________________

Duly authorized to sign the Bid for and on behalf of _________________________________

PART A – FACILITIES FOR THE ENGINEER

A.1.1(16) – Operation and Maintenance of Field Office for the Engineer

PART B – OTHER GENERAL REQUIREMENTS

PART B – OTHER GENERAL REQUIREMENTS

B.8(2) – Traffic Management

Section IX. Checklist of Technical and Financial

The Technical Proposal shall contain the following:

 PhilGEPS Certificate Registration and Membership

 If Joint Venture, PCAB Special JV License

Name ___________ In the capacity of

Signed Date