CAWANGAN JOHOR KAMPUS SEGAMAT

FACULTY OF INFORMATION MANAGEMENT

BACHELOR OF INFORMATION MANAGEMENT (HONS) RECORDS MANAGEMENT
IMR 454: MANAGEMENT OF RECORDS REPOSITORY

TITLE :
ARTICLE REVIEW

PREPARED BY :

NUR AQILAH BINTI JA’AFAR. 2021878208

PREPARED FOR :

MADAM SUHAILA BINTI OSMAN

DATE OF SUBMISSION : 11TH MAY 2022

 ASSIGNMENT RUBRICS (INDIVIDUAL) IMR454

Course Name: Student’s Name: Lecturer’s Name:

IMR454 Student’s ID:
Group:

Marks (M) Weighte

Marks
d Marks
Criteria Allocate
1 2 3 4 5 Obtaine
d
d
Not able Minimal Able to Able to
Some ability
Analytical to discuss ability to discuss discuss with
10% to discuss the
Skills the given discuss the the given good
given task
task given task task illustration
The The content The
The content The content
content was content
was generally was very
was not minimally was
20% relevant to relevant to
Content relevant to relevant to relevant to
the given the given
the given the given the given
task task
task task task
The The
The The
assignme organization
organization organizati The paper
nt was of the paper
of the paper on of the was very
poorly was
was generally paper was well
Organization 10% organized somewhat
acceptable well organized
and organized
with some organized and
lacked with minimal
supporting and supported
supporting supporting
evidence supported
evidence evidence
Grammar-
Too many Numerous Several Few No
Mechanics-
10% grammatic grammatical grammatical grammatic grammatical
Usage-
al errors errors errors al errors errors
Spelling
Student
Student Student demonstra
Student Student
does not demonstrates tes
demonstrates demonstrat
demonstra moderate sufficient
Knowledge 50% some grasp es sound
tes the level of the level of
of the subject subject
subject subject the
knowledge knowledge
knowledge knowledge subject
knowledge

Overall 100%
Assessment

1
 ARTICLE REVIEW 1

ACADEMIC STAFF PERSONAL VARIABLES AND UTILIZATION OF ICT

RESOURCES FOR RESEARCH TEACHING AND RECORDS MANAGEMENT IN
HIGHER EDUCATION.

2
ABSTRACT
This research paper expose that there is now an academic dispute
among scholars about the impact of age and gender on ICT usage among
professors in general. This study was created to add the conversation and to
pave new ground in areas where scholars have previously focused little no
attention. The variables of lecturers (gender, age, educational qualification
and rank) were investigated in this study. Higher education research and
records management researchers used a designed of descriptive survey.
There were 9604 lecturers in the study’s population. In Calabar University,
there were 313 professors available in their offices responded to a
questionnaire designed by the researcher during data gathering researchers.
The use of technology by lecturers was found to be widespread.

3
1.0 INTRODUCTION

The education sector is extensively influenced by ICT around the world.

ICT has influenced the quality and quantity of education, learning, and
research in higher education. The role that ICT generally plays for the human
population of, especially for education, cannot be exaggerated. Therefore,
college teachers who make the most of ICT services should not ignore this
important role. This is because teachers who make the most of ICT services will
be able to expand their knowledge base and use ICT to plan, present and
deliver effective lessons. Optimal use of ICT may also improve the efficiency
of educators in conducting studies, starting with document procurement,
data collection and analysis, research report writing, communications, and
publishing. On the other hand, those who do not use the ICT service properly
can be out of date due to the lack of up-to-date information and knowledge
needed in their area of expertise. This can force you to rely on traditional
method delivery, archive management, and research. The introduction of ICT,
especially the internet, has made a big difference in the world and has
influenced the way people communicate with others.

2.0 OBJECTIVE

The author did identify the objectives which are :

1. To know what extent of lecturers’ utilisation of ICT.

2. To see the influence of staff educational qualification on the utilisation of
ICT resources.
3. To identify if there is rank for lecturers on the utilization of ICT resources.
4. To identify if there is specific gender for lecturers on the utilisation of ICT
resources.
5. To find if there is specific age on the utilisation of ICT resources.

4
 3.0 DISSCUSSION
It was found through the principal finding of this study that the degree
of instructors' usage of ICT by and large and for educating, examination, and
records the executives is essentially low. This finding concurs with the
aftereffects of past examinations which reasoned that there is a low degree
of ICT usage across various African nations. The second finding of this study
laid out that there is a huge impact of staff' instructive capability on the
usage of ICT assets for educating, examination and records the board in
advanced education. That's what this finding proposes teachers with higher
instructive capabilities are bad clients of ICT offices. The finding of this
concentrate too concurs with the consequences of Lubis, et al which showed
long periods of educating encounters and instructive degree of staff have no
huge impact on the use of the innovation. The third finding of this study
uncovered that a huge impact of teachers' position on the usage of ICT
assets for educating, examination and records the executives exist in
advanced education. This finding proposes that the use of ICT administrations
diminishes as instructors' position increments. This finding was ascribed to the
expanding obligations that follows staff of higher scholastic positions. From the
above mentioned, it tends to be seen that there is next to zero time left for
ranking staff to figure out how to control ICT gadgets. Once more, an
expansion in teachers' position likewise moves with an individual's age, which
makes it workable for some highrank instructors to be more seasoned than
many lower rank speakers. Through the fourth finding, it was kept in this study
that there is a huge impact of speakers' orientation on the use of ICT assets for
instructing, research furthermore, records the board. Male instructors used ICT
assets for educating, research furthermore, records the executives more than
females. The orientation difference kept in this finding is credited to the
double jobs female African teachers play in the school and most particularly
at home. It shouldn't sound astonishing assuming male instructors are utilizing
ICT benefits more than female teachers. This counts with the outcomes
different examinations which likewise brought to the front that female
instructors detailed less utilization of ICT in their guidance than male
educators. Finally, it was appeared through the fifth observing that there is a
huge impact of staff' age on the usage of ICT assets for

5
educating, exploration and records the board in advanced education. ICT
assets in advanced education than more seasoned speakers. This finding is
obvious since more youthful teachers are less occupied with scholastic work
and may have practically no family obligation to meet. As opposed to this
discovering a few examinations rather show that age doesn't altogether
impact the utilization of ICT assets . Truth be told, in a review led by
Jegede , age was not made to influence the opportunity involved on ICT by
advanced education instructors in Nigeria.

6
4.0 CONCLUSION
The author conclude that lecturers’ educational qualification, rank, gender
and age are very important characteristics that influence the utilization of ICT
resources in higher education. Higher education leaders should make sure
that every lecturer has access to available ICT resources in the
school. Lecturers across different ages, gender, educational status and rank
should make conscious efforts to avail themselves of the opportunity of
becoming ICT literates through active participation in ICT retraining schemes
and by putting forth favourable attitudes towards technology. Retraining
channels such as seminars and conferences with a specific focus on
improving the ICT skills of lecturers should be organized to all lecturers
irrespective of their age, rank, educational qualification or gender. This will
enable lecturers to gain full mastery of the procedures needed to utilise ICT
devices and resources. Female lecturers should be encouraged to rise to the
challenge by finding time to acquire and implement ICT skills amidst their day-
to-day schedules. Such provisions will supplement the retraining offered to
lecturers in ICT and make it more impactful.

5.0 BIBLIOGRAPHY
Francisca N. Odigwe and Valentin Joseph Owan (2020),”Academic Staff
Personal Variables and Utilization of ICT Resources for Research Teaching and
Records Management in Higher
Education,.https://ssrn.com/abstract=3726463

7
6.0 APPENDIX

8
 ARTICLE REVIEW 2 :
CONTRIBUTION OF RECORDS MANAGEMENT TO AUDIT OPINIONS AND
ACCOUNTABILITY IN GOVERNMENT.

9
ABSTRACT
Auditing can support national democratic processes, national
development and government goodwill. Supreme Audit Institutions (SAI), such
as offices of Auditor General, publish consolidated reports on audit outcomes
for local authorities, government departments, parastatals and related public
entities. These reports identify broad areas analysed during audit exercises
that often include financial management, governance, asset management,
risk management, revenue collection and debt recovery. They highlighted
the trends that were detected during audit exercises at the end of a financial
year. The reports further show how records management affect during
exercises as well as financial management within the audited institutions.

10
1.0 INTRODUCTION
Audit reports resulting from accounting information from public
institutions are an indispensable information resource that can improve or
advance government effort to public democracy and development.
Creditors and investors use audit reports from Supreme Audit Institutions(SAI)
to make decisions on financial investments. As explain by Chen, Srinidhi and
Su (2014:223), auditing derives its value by increasing the credibility of
financial statements, which subsequently increase investors’ reliance on them.
Legislative and anti-corruption entities use financial auditing information to
keep track of the actions of public administrators on behalf of concerned
citizens. In the government, auditing is a check mechanism on behalf of the
citizen, to ensure that public finances, resources and trust are managed in
entities created to faster good governance, such as local authorities,
parastatals, government departments, ministries and related government
bodies. Also, the provision of governmental accounting information to citizens
supports the ‘right to know’ and ‘to openly receive declared facts’ that may
lead to open deliberations by the constituents on their chosen councils and
legislatures, all of which supports socio-political democracy. These reports
identify broad areas analysed during audit exercises that often include
financial management, governance, asset management, revenue collection
and debt recovery.

2.0 OBJECTIVES
The author identify the objectives :
 To determine the role of records management in audit opinions and
accountability in financial management in Zimbabwean government
entities.

11
3.0 DISSCUSSIONS
The author discussed that the document analysis of the narrative
reports of the GAGZ strongly confirms the hypothesis of a strong correlation
between record-keeping and audit opinions (table 1). This replicates results
from a similar study done in South Africa by Ngoepe and Ngulube (2013),
which showed a strong link between record-keeping and audit outcomes
and accountability of public institutions. The above analysis is also evident
when looking at the contextual usage and concordance analyses presented
in (figures 4 - 9). These also highlighted such issues ad inadequate records,
incomplete records, poor record-keeping, failure to maintain records, no
improvement in record-keeping, failure to maintain up-to-date records and
absence of records amongst many other challenges (figures 4 - 9). Afurther
inference into this analysis through word similarity coupling and presented
using a keyword Dendrogram, using a similarity index of 3 and with 10 clusters,
showed that based on each of the six reports, ‘records’ was lightly coupled
with words like recommendations, keeping, fund and evidence (figure 3).

12
4.0 CONCLUSION

This study proves that hypothesis that there is a strong correlation

between records management concerns and audit opinions raised by tha
GAGZ narrative audit reports, which are a result of audit exercises in
government entities. Accounting, auditing officers are given the responsibility
of records management duties as stated or otherwise implied by Section 35 (6)
(a) and section 80 (2) (a) (ii) of the PFMA. These officers’ training is vested in
financial management and not records management. Employment of
dedicated record-keeping officers within government entities would ensure
that there are responsible personnel who could be held accountable for the
records (not the accounting or finance function). They would ensure that
necessary vital records identification and protection as well as disaster
recovery measures are put in place to reduce security risks associated with
loss of such vital documentary evidence.

5.0 BIBLIOGRAPHY

David, R., 2017, ‘Contribution of records management to audit opinions and

accountability in government’, South African Journal of Information
Management 19(1), a771. https://doi.org/10.4102/sajim.v19i1.771

13
6.0 APPENDIX

14