Welcome to Module 5 - Office Productivity with Microsoft Office Word!

In this module, we will focus on essential skills

for creating and formatting documents using Microsoft Word, a popular word processing software. By the end of this
module, you will have the ability to apply text basics, format text, adjust page layout, work with indents and tabs, as
well as effectively manage text through actions such as adding, deleting, moving, cutting, copying, and pasting. You
will also learn how to change font size, color, and text alignment, modify page orientation, margins, and size, and
effectively use the tab selector and horizontal ruler to set tabs and indents.

Let's take a closer look at the objectives for this module:

1. Apply Text Basics: Microsoft Word offers a wide range of tools to help you create and format text in your
documents. You will learn how to apply basic formatting such as bold, italic, underline, and font styles. You
will also explore options for changing text size, color, and highlighting.
2. Format Text: In addition to basic formatting, you will learn how to apply advanced text formatting techniques
such as applying styles, creating lists, and adding special characters. You will also understand how to
format paragraphs by adjusting spacing, alignment, and indentation.
3. Page Layout: Microsoft Word allows you to customize the layout of your documents. You will learn how to
modify page orientation (portrait vs landscape), margins, and paper size to suit your specific needs. You will
also explore options for adding headers and footers, page numbers, and controlling page breaks.
4. Indents and Tabs: Managing indents and tabs can significantly improve the appearance and readability of
your documents. You will learn how to use the ruler and tab selector in Microsoft Word to set tabs, create
hanging indents, and adjust margins. You will also explore options for using bulleted and numbered lists.
5. Managing Text: Efficiently managing text in your documents is essential for productivity. You will learn how
to add, delete, move, cut, copy, and paste text within and between documents. You will also explore options
for finding and replacing text, as well as using the clipboard to manage copied content.

By the end of this module, you will have a solid foundation in using Microsoft Word for office productivity. These skills
will enable you to create professional-looking documents with well-formatted text, effective page layout, and efficient
management of text elements. These skills are not only valuable in a professional setting but also in various other
contexts where word processing is required. So let's dive in and learn how to make the most of Microsoft Word for
improved office productivity
Welcome to Module 6 - Nursing Information System! In this module, we will focus on the critical aspect of
documentation in nursing practice, including legal practice and responsibilities. As a nurse, accurate and timely
documentation is essential for providing safe and quality care to patients, maintaining legal and regulatory
compliance, and facilitating effective communication among healthcare professionals. By the end of this module, you
will have the ability to understand the legal practice and responsibilities associated with documentation in nursing
information systems.

Let's take a closer look at the objectives for this module:

1. Legal Practice in Documentation: Documentation in nursing practice is governed by legal and regulatory
requirements. You will learn about the importance of adhering to legal and ethical standards in
documentation, including principles such as confidentiality, privacy, and informed consent. You will also
understand the legal implications of incomplete, inaccurate, or falsified documentation, and the potential
consequences for both patients and healthcare professionals.
2. Responsibilities in Documentation: As a nurse, you have a professional responsibility to ensure that your
documentation is accurate, complete, and timely. You will learn about the various responsibilities associated
with documentation, including the importance of documenting assessments, interventions, and evaluations
in a systematic and organized manner. You will also understand the importance of using standardized
terminologies and documentation tools to facilitate communication and continuity of care.
3. Documentation in Nursing Information Systems: With the advancement of technology, nursing information
systems have become an integral part of nursing practice. You will learn about the different types of nursing
information systems, such as electronic health records (EHRs), computerized physician order entry (CPOE)
systems, and clinical decision support systems (CDSS). You will understand how to effectively navigate and
utilize these systems for documentation purposes, including inputting and retrieving patient data,
documenting assessments, interventions, and evaluations, and managing electronic documentation.
4. Best Practices in Documentation: Documentation is a critical aspect of nursing practice, and it is essential to
follow best practices to ensure accuracy, legality, and quality of documentation. You will learn about
evidence-based best practices in documentation, including the use of standardized nursing terminologies,
appropriate use of abbreviations and acronyms, proper documentation of medication administration, and
documentation of patient education and informed consent. You will also understand the importance of timely
and accurate documentation in legal and regulatory compliance, reimbursement, and quality improvement
initiatives.

By the end of this module, you will have a thorough understanding of legal practice and responsibilities in
documentation in nursing information systems. These skills are essential for ensuring safe and quality patient care,
maintaining legal and regulatory compliance, and effectively communicating with healthcare professionals. As a
nurse, your documentation plays a crucial role in the care provided to patients, and adhering to legal and ethical
standards is essential for professional practice. So let's dive in and learn how to effectively document in nursing
information systems to ensure optimal patient outcomes!
Module 5. MICROSOFT OFFICE WORD.

Microsoft Office Word: Microsoft Office Word is a popular word processing software developed by Microsoft. It is a
part of the Microsoft Office suite, which includes other applications such as Excel, PowerPoint, and Outlook.
Microsoft Office Word allows users to create, edit, format, and print various types of documents, such as letters,
reports, resumes, and more.

TOOLS IN MICROSOFT OFFICE WORD AND THEIR FUNCTIONS: MICROSOFT OFFICE WORD OFFERS A
WIDE RANGE OF TOOLS TO HELP USERS CREATE PROFESSIONAL-LOOKING DOCUMENTS. HERE ARE
SOME OF THE COMMONLY USED TOOLS AND THEIR FUNCTIONS:

a. Ribbon: The Ribbon is the toolbar at the top of the Word window that contains tabs, groups, and commands. It
provides access to various formatting options such as font styles, paragraph settings, and more.

b. Formatting options: Word offers various formatting options to customize the appearance of your documents,
including font styles, sizes, colors, alignment, spacing, and more. You can use these options to make your
documents visually appealing and easy to read.

c. Templates: Word provides pre-designed templates for different types of documents, such as resumes, cover
letters, flyers, and more. Templates can save time and effort as they offer a ready-made structure that you can
customize according to your needs.

d. Spell check and grammar check: Word has built-in spell check and grammar check features that help you identify
and correct spelling and grammar errors in your documents. This ensures that your documents are error-free and
professional.

e. Inserting and editing images: Word allows you to insert and edit images in your documents. You can add pictures,
shapes, charts, and other graphical elements to enhance the visual appeal of your documents.

f. Table tools: Word has tools for creating and formatting tables, which are useful for organizing and presenting data
in a structured manner. You can customize table styles, adjust column widths, and perform calculations within tables.

g. Track Changes: Word allows users to track changes made to a document, including additions, deletions, and
formatting changes. This feature is useful for collaborative editing and reviewing documents.

h. Comments: Users can add comments to specific parts of a document to provide feedback or suggestions.
Comments can be used for peer review, instructor feedback, or team collaboration.

i. References: Word has tools for managing references and creating citations and bibliographies. These tools are
helpful for nursing students when writing research papers or other academic documents.

j. Mail Merge: Word's Mail Merge feature allows users to create personalized documents, such as letters or
envelopes, by merging data from an external source, such as a spreadsheet or a database. This feature is useful for
creating mass mailings, such as patient letters or reports.

k. Table of Contents: Word has a built-in tool for generating a table of contents based on the headings and
subheadings in a document. This feature is helpful for organizing and navigating long documents, such as reports or
research papers.
l. Macros: Word allows users to create and run macros, which are automated sequences of commands or actions.
Macros can be used to automate repetitive tasks, such as formatting or data entry, saving time and effort.

m. Reviewing Tools: Word has tools for reviewing and editing documents, such as spell check, grammar check, and
thesaurus. These tools help ensure that documents are error-free, professional, and well-written.

n. Page Layout: Word offers various tools for formatting and customizing the layout of documents, including margins,
page orientation, headers and footers, and page numbering. These tools allow users to create documents that are
visually appealing and well-organized.

o Templates: Word provides a wide range of pre-designed templates for different types of documents, such as
resumes, letters, and reports. Templates can save time and effort as they offer a ready-made structure that can be
customized according to specific needs.

p. SmartArt: Word has a feature called SmartArt that allows users to create visual representations of data or
concepts, such as diagrams, charts, and graphs. SmartArt can be used to enhance the visual appeal of documents
and to present information in a clear and organized manner.

q. Word Count: Word has a built-in word count tool that allows users to quickly and easily count the number of words,
characters, paragraphs, and lines in a document. This feature is useful for tracking document length, meeting word
count requirements, or evaluating readability.

r. References and Citations: Word has tools for managing references and creating citations in different styles, such
as APA, MLA, or Chicago. These tools can help nursing students properly cite their sources in research papers and
other academic documents, ensuring academic integrity and avoiding plagiarism.

s. Footnotes and Endnotes: Word allows users to add footnotes or endnotes to provide additional information or
references in a document. This feature is useful for citing sources, providing explanations, or adding comments
without interrupting the flow of the main text.

t. AutoCorrect: Word's AutoCorrect feature automatically corrects common spelling and typing errors as you type. It
can also be customized to add frequently used words or abbreviations, saving time and reducing errors in your
documents.

u. Collaboration Tools: Word offers various collaboration tools, such as track changes, comments, and version
history, that allow multiple users to work on a document simultaneously, review and edit each other's changes, and
communicate effectively during the document creation process.

w. Protect Document: Word has features for protecting documents with passwords, restricting editing permissions, or
adding digital signatures. These security features are useful for protecting sensitive or confidential information in
documents.

x. Accessibility Tools: Word includes accessibility tools, such as alt text for images, built-in headings, and automatic
formatting options, to make documents more accessible to people with disabilities, ensuring inclusivity and
compliance with accessibility standards.
y. Language Tools: Word has language tools for checking spelling and grammar in different languages, translating
text, and customizing language preferences. These tools are helpful for creating documents in multilingual or
international settings.

z. Customization Options: Word allows users to customize the interface, shortcuts, and settings according to their
preferences, making it a personalized and user-friendly word processing software.

a. Page Layout and Design Tools: Word offers various page layout and design tools, such as margins, page
orientation, page borders, page color, and watermark, that allow users to customize the appearance and style of their
documents, making them visually appealing and professional.

b. Review Tools: Word includes review tools, such as track changes, comments, and compare documents, that allow
users to collaborate, review, and edit documents with feedback and suggestions. This feature is helpful for peer
review, editing, and proofreading of documents.

c. Templates: Word provides a wide range of templates for different document types, such as resumes, letters,
reports, and newsletters, that users can customize to create professional-looking documents quickly and easily.

d. Document Formatting: Word offers various formatting options, such as font styles, sizes, colors, paragraph
spacing, indentation, and line spacing, that allow users to format their documents according to the desired style and
formatting requirements.

e. SmartArt: Word includes SmartArt graphics, which are pre-designed visual elements that can be used to create
professional-looking diagrams, charts, and graphics in documents. SmartArt is useful for visually presenting
information or data in an organized and visually appealing manner.

f. Track Changes: Word's track changes feature allows users to make edits or suggestions to a document that are
highlighted, and changes can be accepted or rejected by the author or other collaborators. This feature is useful for
editing, proofreading, and reviewing documents with multiple contributors.

g. AutoSave: Word's AutoSave feature automatically saves changes made to a document at regular intervals, helping
users to avoid losing their work due to unexpected disruptions, such as power outages or system crashes.

h. Read Aloud: Word includes a Read Aloud feature that reads the text in a document aloud, helping users to
proofread, edit, or review their documents with an auditory feedback loop.

These additional shortcut keys, tools, and functions in Microsoft Office Word provide nursing students with enhanced
productivity, document management, collaboration, and customization options for creating professional and effective
documents for their academic and professional needs

In conclusion, Microsoft Office Word is a powerful word processing software that offers a wide range of tools and
features to create, edit, format, and customize documents. These tools are essential for nursing students to create
professional documents, manage references, collaborate with peers and faculty, and improve efficiency in their
academic assignments and future professional practice
SHORTCUT KEYS IN MICROSOFT OFFICE WORD: SHORTCUT KEYS ARE KEY COMBINATIONS THAT ALLOW
YOU TO PERFORM COMMON TASKS IN WORD QUICKLY. HERE ARE SOME COMMONLY USED SHORTCUT
KEYS IN MICROSOFT OFFICE WORD:

Shortcut keys in Microsoft Office Word from Ctrl+A to Ctrl+Z:

Ctrl+A: Select all text in the document

Ctrl+B: Bold selected text
Ctrl+C: Copy selected text or object
Ctrl+D: Open the Font dialog box to change font settings
Ctrl+E: Center align selected text or object
Ctrl+F: Find and replace text
Ctrl+G: Go to a specific page or location in the document
Ctrl+H: Find and replace text with formatting
Ctrl+I: Italicize selected text
Ctrl+J: Justify align selected text or object
Ctrl+K: Insert hyperlink
Ctrl+L: Left align selected text or object
Ctrl+M: Indent the paragraph
Ctrl+N: Create a new document
Ctrl+O: Open an existing document
Ctrl+P: Print the current document
Ctrl+Q: Remove paragraph formatting
Ctrl+R: Right align selected text or object
Ctrl+S: Save the current document
Ctrl+T: Create a hanging indent
Ctrl+U: Underline selected text
Ctrl+V: Paste copied or cut text or object
Ctrl+W: Close the current document
Ctrl+X: Cut selected text or object
Ctrl+Y: Redo the last action
Ctrl+Z: Undo the last action

These shortcut keys in Microsoft Office Word are designed to help users quickly perform common tasks, navigate the
document, and apply formatting to text or objects. By using these shortcuts efficiently, nursing students can save time
and improve their productivity when working with Word documents

Additional shortcut keys:

Ctrl+1: Set single spacing in the current paragraph

Ctrl+2: Set double spacing in the current paragraph
Ctrl+5: Set 1.5 line spacing in the current paragraph
Ctrl+6: Show or hide the ruler
Ctrl+7: Show or hide the document outline
Ctrl+8: Show or hide gridlines
Ctrl+9: Show or hide the navigation pane
Ctrl+0: Add or remove space before the paragraph
Ctrl+[ or Ctrl+]: Decrease or increase font size by 1 point
Ctrl+`: Switch between the document text and field codes
Ctrl+Enter: Insert a page break
Ctrl+Shift+<: Decrease font size
Ctrl+Shift+>: Increase font size
Ctrl+Shift+A: Change selected text to uppercase
Ctrl+Shift+C: Copy formatting from selected text
Ctrl+Shift+D: Double underline selected text
Ctrl+Shift+E: Track changes on or off
Ctrl+Shift+F: Change the font
Ctrl+Shift+G: Open the Word Count dialog box
Ctrl+Shift+H: Apply hidden text formatting
Ctrl+Shift+K: Format text as small caps
Ctrl+Shift+L: Apply bullet points
Ctrl+Shift+M: Remove paragraph indent
Ctrl+Shift+N: Apply the normal style
Ctrl+Shift+P: Change the font size
Ctrl+Shift+Q: Toggle field codes
Ctrl+Shift+S: Split a window
Ctrl+Shift+T: Create a hanging indent
Ctrl+Shift+U: Change the selected text to lowercase
Ctrl+Shift+V: Paste special
Ctrl+Shift+W: Underline words but not spaces
Ctrl+Shift+X: Copy formatting from selected text
Ctrl+Shift+Z: Redo or repeat the last action
Ctrl+Shift+[: Decrease font size by 1 point
Ctrl+Shift+]: Increase font size by 1 point
Ctrl+Alt+K: Insert a hyperlink
Ctrl+Alt+I: Switch to the Print Preview mode

These additional shortcut keys provide even more functionality and efficiency when working with Microsoft Office
Word, allowing nursing students to streamline their document creation and editing tasks.

IMPORTANCE OF MICROSOFT OFFICE WORD IN NURSING STUDENTS: MICROSOFT OFFICE WORD IS A

VALUABLE TOOL FOR NURSING STUDENTS FOR SEVERAL REASONS:

a. Documentation: Nursing students need to document patient information, care plans, and other important details.
Word provides a professional and organized way to create and edit these documents, which are critical for effective
communication among healthcare professionals.

b. Academic Assignments: Nursing students are often required to complete various assignments, such as reports,
presentations, and research papers. Word offers a wide range of formatting and editing tools that can help nursing
students create high-quality academic documents.

c. Efficiency: Word allows nursing students to work efficiently by providing features like spell check, grammar check,
and shortcut keys that can save time and effort in creating and editing documents.

d. Collaboration: Word enables nursing students to collaborate with their peers and faculty on group projects,
research papers, and other assignments. Students can use features like track changes and comments to review and
provide feedback on each other's work.
e. Professionalism: As future healthcare professionals, nursing students need to develop good communication skills
and create documents that are accurate

Module 6. Legal Practice in Documentation for Nursing Students

Introduction: Documentation is a fundamental aspect of nursing practice, and it is governed by legal and regulatory
requirements. As nursing professionals, it is essential to understand the importance of adhering to legal and ethical
standards in documentation to ensure patient safety, protect patients' rights, and maintain professional integrity. In
this lecture, we will explore the objectives related to legal practice in documentation for nursing students.

I. Importance of Legal and Ethical Standards in Documentation: Documentation in nursing practice is guided by legal
and ethical principles, including confidentiality, privacy, and informed consent. Nursing students will learn about the
significance of these standards in maintaining patient confidentiality and privacy, obtaining informed consent before
any procedures or treatments, and upholding the ethical principles of autonomy, beneficence, and non-maleficence.
They will also understand the legal implications of incomplete, inaccurate, or falsified documentation, and the
potential consequences for both patients and healthcare professionals, including legal liabilities, ethical dilemmas,
and professional misconduct.

II. Responsibilities in Documentation: As nursing professionals, students have a responsibility to ensure that their
documentation is accurate, complete, and timely. They will learn about the various responsibilities associated with
documentation, including documenting assessments, interventions, and evaluations in a systematic and organized
manner. They will understand the importance of using standardized terminologies and documentation tools to
facilitate communication and continuity of care. Students will also learn about the legal and ethical responsibilities in
reporting incidents, errors, or adverse events, and the importance of documentation in risk management and quality
improvement initiatives.

III. Documentation in Nursing Information Systems: With the advancement of technology, nursing information
systems have become an integral part of nursing practice. Students will learn about the different types of nursing
information systems, such as electronic health records (EHRs), computerized physician order entry (CPOE) systems,
and clinical decision support systems (CDSS). They will understand how to effectively navigate and utilize these
systems for documentation purposes, including inputting and retrieving patient data, documenting assessments,
interventions, and evaluations, and managing electronic documentation. Students will also learn about the legal and
ethical considerations in electronic documentation, such as data security, patient privacy, and confidentiality.

IV. Best Practices in Documentation: Documentation is a critical aspect of nursing practice, and it is essential to
follow evidence-based best practices to ensure accuracy, legality, and quality of documentation. Students will learn
about evidence-based best practices in documentation, including the use of standardized nursing terminologies,
appropriate use of abbreviations and acronyms, proper documentation of medication administration, and
documentation of patient education and informed consent. They will understand the importance of timely and
accurate documentation in legal and regulatory compliance, reimbursement, and quality improvement initiatives.
Students will also learn about the legal and ethical considerations in documenting in special situations, such as end-
of-life care, cultural diversity, and patient advocacy.

Conclusion: In conclusion, legal practice in documentation is a crucial aspect of nursing practice, and nursing
students need to understand the importance of adhering to legal and ethical standards in their documentation. By
understanding the legal implications, responsibilities, and best practices in documentation, nursing students can
ensure accurate, complete, and timely documentation that upholds patient safety, professional integrity, and legal
and regulatory compliance.