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ARTICLE

Forging a Pathway for


Quality Improvement in
School-Based Health
Centers: A Statewide
Initiative
Ranbir Mangat Bains, PhD, APRN, CPNP, & Jesse White-Frese’, MA, LPC

School-based health centers (SBHCs) provide quality health serv- INTRODUCTION


ices to the children and youth they serve. Numerous studies have The School-Based Health Alliance is a national organization
validated the access provided by SBHCs. The School-Based Health that represents and advocates for school-based health cen-
Alliance has captured descriptive data on the services provided. ters (SBHCs) nationwide, with 2,584 centers in 48 states
However, no standardized quality measures to benchmark perfor-
(Love, Schlitt, Soleimanpour, Panchal, & Behr, 2019). An
mance across SBHCs exists. An initiative to establish standards
SBHC represents a shared commitment between a com-
that would uniformly capture quality of care delivered was essen-
tial. This article describes how five measures developed by the munity’s schools and health care organizations to support
School-Based Health Alliance were implemented as a state-based the health, well-being, and academic success of its students
quality improvement initiative after being tested in four states. The (Love et al., 2019). Typically, schools donate facilities and
initiative led to the adoption of these measures for all state-funded utilities for SBHCs, and building-level policies facilitate stu-
SBHCs. J Pediatr Health Care. (2021) 35, 479−484 dents’ enrollment and use of their services. Local health
organizations provide the expertise and linkages to an array
KEY WORDS of services, including medical, nursing, behavioral health
Quality improvement, school-based health centers, quality counseling, oral health care, reproductive health, nutrition
measures education, and health promotion. The goal of the partner-
ship is to create a culture of health within the school and
enable children and adolescents to thrive in the classroom
and beyond.
Ranbir Mangat Bains, Pediatric Nurse Practitioner, Yale New
Over the years, numerous studies have demonstrated the
Haven Health, New Haven, CT. benefits of SBHCs (Brindis, 2016; Keeton, Soleimanpour,
& Brindis, 2012; Soleimanpour, Geierstanger, Kaller,
Jesse White-Frese’, Chair-Elect, School-Based Health Alliance
Board of Directors, Washington, DC.
McCarter, & Brindis, 2010). Two reviews conducted by
the Community Guide Branch at the Center for Disease
Conflicts of interest: None to report.
Control evaluated evidence provided in the studies.
Correspondence: Ranbir Mangat Bains, PhD, APRN, CPNP, Yale Ran, Chattopadhyay, Hahn, and Community Preventive
New Haven Health, 789 Howard Ave., New Haven, CT 06519; Services Task Force (2016) reviewed 21 studies on the eco-
e-mail: bainsgr1@gmail.com.
J Pediatr Health Care. (2021) 35, 479-484
nomic cost and benefits of SBHCs, and Knopf et al. (2016)
reviewed 46 studies addressing the advancement of health
0891-5245/$36.00
equity in SBHCs. Another review by Arenson, Hudson, Lee,
Copyright © 2021 by the National Association of Pediatric Nurse & Lai (2019) examined over 300 articles under the categories
Practitioners. Published by Elsevier Inc. All rights reserved. of financial, physical, mental, and educational outcomes. The
Published online June 23, 2021. three reviews of evidence showed that SBHCs provided
https://doi.org/10.1016/j.pedhc.2021.04.014 access to health services, reduced time out of school,

www.jpedhc.org September/October 2021 479


provided services in locations where access can be challeng- QI initiatives have become an essential component of the
ing, and were effective in advancing health equity sustainability of health care institutions. Effective QI
(Arenson et al., 2019; Knopf et al., 2016; Ran et al., 2016). requires an understanding of systems and data-driven
Collectively, the array of services offered by SBHCs vary, inquiry into the components and processes of the program.
with 65% of sites offering primary care and behavioral Importantly, successful and robust QI within a system
health; and 41% of these offering additional services, includ- requires support from organizational leaders.
ing oral health, vision, and health education (Love et al., The leadership at School-Based Health Alliance long rec-
2019) ognized the need for uniform standards to measure and
From its inception in 1995, the School-Based Health Alli- improve services provided at SBHCs. In 2014, the School-
ance has been compiling descriptive national data about the Based Health Alliance and the National Center for School
services provided by SBHCs. Recently, with the changing Mental Health at the University of Maryland joined forces to
health care landscape and an emphasis on health outcomes, increase the number of school-based health services and
the leaders of the organization embarked on a National bolster sustainability by developing national standardized
Quality Initiative to establish standards that would capture quality measures. The first task of this collaborative effort
the quality of care delivered by SBHCs. They partnered with was to develop measures that represent the quality of health
select SBHCs to test the quality measures in practice. Con- care delivered at SBHCs. A diverse group of stakeholders,
necticut was one of four states volunteering to participate in including state, government, education, and SBHC staff,
a national pilot project. In this article, we will describe how convened to discuss and score potential measures. They
the quality measures developed by the School-Based Health identified measures aligned with national pediatric measure
Alliance were tested in a state-based quality improvement sets such as Healthcare Effectiveness Data and Information
initiative and ultimately adopted by the Connecticut Depart- Sets and the Child Health Insurance Program Reauthoriza-
ment of Public Health (DPH). tion Act of 2009 and those collected by state SBHC program
offices. It was imperative that the measures accurately
BACKGROUND AND PURPOSE reflected the work of SBHCs and were feasible to collect. In
In the late 1960s, SBHCs first emerged to meet the health addition, information gained from the measures had to sup-
care needs of adolescents within their school environment port policy development and advocacy for the sustainability
(Gustafson, 2005). Presently, most SBHCs are in urban, of SBHCs. After 8 months of a comprehensive multistep
low-income areas and provide essential health care access to process, five quality measures were selected that would rep-
more than six million students annually (Love et al., 2019). resent the core of work in SBHCs. These physical and men-
Funding for SBHCs includes federal grants awarded to fed- tal health quality measures consisted of annual well-child
erally qualified health centers, state and local grants to vari- visits, risk assessments, body mass index (BMI) with nutri-
ous sponsoring organizational types, private foundation tion and physical activity counseling, depression screening,
funding, and reimbursement revenue from public and pri- and chlamydia screening. In 2016, the School-Based Health
vate insurance (Navarro, Zirkle, & Barr, 2017). Given the Alliance outlined the strategy to encourage at least 50% of
myriad of funding sources, SBHCs may be obligated to sat- SBHCs to voluntarily adopt and report the quality measures
isfy agreements and provide varied data to multiple funders by 2018.
or their sponsoring organization. Hence, there have been no Before a full-scale national adoption of the measures, it
uniform state or national standards to measure the quality was necessary to test these quality measures. The states that
of care delivered to students in SBHCs. volunteered to test these measures needed to demonstrate
Characterized by a multidisciplinary model of primary the ability and willingness to implement data collection, par-
care medical and behavioral health services, SBHCs are ticipate in a national learning collaborative, and provide
well-positioned to undertake quality improvement (QI) ini- feedback on the process to the School-Based Health Alli-
tiatives. Providing care within this environment presents the ance (Langley et al., 2009). States selected for participation
opportunity to implement QI initiatives that can address a needed to form QI teams consisting of clinical and adminis-
broad range of health issues encountered by students in ele- trative leaders, dedicate adequate time for QI activities, and
mentary, middle, and high schools. SBHCs have the unique use an electronic health record (EHR) system for data col-
ability to engage students in health care within the school lection and analysis. Four states expressed interest, met these
environment, creating an atmosphere of safety, confidential- criteria, and were selected to participate in the first cohort
ity, and trust. They have the capacity to monitor and track with the School-Based Health Alliance.
progress on quality metrics that can improve outcomes for
vulnerable young people. TESTING THE NATIONAL QUALITY METRICS IN
QI initiatives use frameworks to evaluate improvements SBHCS
in organizational structures, processes, and outcomes The first cohort of states to participate included Colorado,
(Donabedian, 1988). These initiatives are defined as system- Connecticut, North Carolina, and Seattle-King County, rep-
atic and continuous activities leading to quantifiable advan- resenting the state of Washington. These states were
ces not only in health care services but also in the health required to attend collaborative peer-to-peer learning ses-
status of patients (Batalden & Davidoff, 2007). Increasingly, sions and monthly technical assistance calls. In addition,

480 Volume 35  Number 5 Journal of Pediatric Health CareÒ


each state formed a core team for the project, developed a there were 10 SBHC sites in the first cohort, including two
strategic initiative in each participating SBHC site, and kindergarten to eighth-grade schools, six middle schools,
assisted sites with project assessments and data reports. The and two high schools. All the sites were in medium and
Connecticut Association of School-Based Health Centers large-sized urban communities.
(CASBHC), in partnership with the DPH, formed the lead- Each of the 10 SBHC sites constructed a QI team com-
ership team for the Connecticut project. posed of a licensed medical clinician, a licensed mental
The School-Based Health Alliance provided technical health clinician, and an administrative team leader. Some
support and a learning community collaborative model to sites included data entry personnel with expertise in EHRs
the four participating states. The individual SBHCs in each on their team. Most sites used administrative staff to enter
state engaged in a QI framework to adopt, test, and report information from encounter data and ran monthly queries
on the national quality metrics. Each participating SBHC that gathered indicator-specific data. Each of the 10 sites
collected data on the measures and entered the information uploaded this data into the national School-Based Health
into a national database to track the progress of each site, Alliance portal. The Alliance created monthly run charts for
compare with other SBHCs in their state, and compare with each team to objectively measure their progress and bolster
SBHCs engaged in the national project. The technical team their ongoing improvement efforts. Data from the Connecti-
at the School-Based Health Alliance compiled data for each cut team is illustrated in the Figure and demonstrates the
state and shared it with the leadership teams. With this initial data collection trends over 14 months on BMI and depres-
data, the CASBHC committed to further exploration of the sion screening rates. The dip in rates in July and August are
process. concurrent with the summer closure of school; the dip in
January is due to a lack of reporting data from one sponsor-
DEVELOPING A STATEWIDE STRATEGY ing organization.
The CASBHC is an advocacy and technical assistance and As the sites met and identified systems and processes that
training organization for the state’s SBHCs. CASBHC invited would be employed in the project, several factors critical to
agencies that sponsored SBHCs in Connecticut to voluntarily success emerged in each participating organization. Most
engage in the national pilot for 12 months. The written call importantly, it was quickly apparent that the organization’s
for participation was extended to all SBHCs in the state and information technology (IT) staff were an integral part of
emphasized specific criteria that would encourage a success- the team. Data were drawn from the five measures needed
ful endeavor. The criteria included established use of an to be easy to electronically document, extract, and made
EHR, the ability of the team to attend the in-person learning readily available for reporting purposes. Before this QI
sessions and monthly technical assistance calls, support of initiative, certain visit data was often entered in the notes
the organization’s leadership and approval of dedicated time section of the EHR and could not be readily extracted
for QI team meetings, and the willingness and ability to col- or aggregated. In some cases, this required reconfiguring
lect and submit data into the national portal. Only schools sections of the EHR, providing access to existing data
with students in grades 6−12 could apply on the basis of the fields that had not been available to SBHC staff, and
ages delineated in the quality indicators to be tested. building new reports. Regular communication between
As a statewide entity with a deep knowledge of SBHC SBHC project staff and IT staff contributed to a greater
programs, CASBHC encouraged organizations with mul- understanding of the reporting needs of clinicians and
tiple SBHC sites to participate in the initiative. Priority better data outcomes.
was given to SBHCs that had prior significant experience The teams met quarterly for collaborative learning ses-
with QI or had the infrastructure to support the work. sions and shared their experiences in the use of QI techni-
Five SBHC programs applied to the initiative and were ques such as daily team meetings, developing data registries,
able to meet the core set of requirements. The long-term and creating formalized methods for referral and follow-up
goal was to develop a training model that would extend between providers within the SBHC. Data were collected by
QI processes to all Connecticut SBHCs, resulting in the an assigned team member and interpreted collectively by the
spread and consistent data collection and reporting on team. As illustrated in Table 1, the SBHC dental team collab-
student health outcomes. orated with the medical provider to provide risk assessments
to each student seen for care. Those with positive screens
IMPLEMENTATION OF A STATE-BASED were referred to the SBHC for further services, thereby
INITIATIVE increasing engagement with all services provided by the
Of the five SBHC sponsoring organizations selected for SBHC. The team deployed improvement study cycles using
cohort 1 in Connecticut, three were federally qualified health the Plan-Do-Study-Act technique to measure incremental
center organizations, one was an SBHC program sponsored changes and adapt processes on the basis of the results. At
by a board of education, and another was a program spon- the end of the 12-month project year, data demonstrated
sored by a private nonprofit organization. The mix of orga- increased enrollment in full SBHC services, risk assessment
nizational types was reflective of the programs funded by screening, and referrals led to greater mental and physical
the DPH. Each sponsoring organization self-selected two health follow-up, and 90% of enrolled students received
SBHC sites for the implementation of the project. In total, depression and BMI screens.

www.jpedhc.org September/October 2021 481


FIGURE. Aggregated Connecticut teams—run programs in the following contract year. To enhance and
charts strengthen the initiative, planning for future expansion
Note. Charts provided by School-Based Health was essential.
Alliance Standardized Performance Measures Col-
laborative Improvement and Innovation Network. EXPANSION OF EARLY SUCCESSES
Aggregate data from the five Connecticut teams on In conjunction with the cohort 1 participating organizations,
depression screening and body mass index screen- CASBHC determined that the QI model would be strength-
ing measures. The school-based health centers are ened with individual site-level technical support and a state-
>
closed from June through late August. specific learning collaborative. With funding from Connecti-
cut Health Foundation (CHF), the five organizations in
cohort 1 committed to participation in a state-based initia-
tive for an additional 12 months. The extension offered sites
the opportunity to further address the five quality measures
and embed a QI approach into their SBHC operations.
QI consultants from John Snow International, Inc. (JSI;
Boston, MA) were engaged to provide additional support
and expertise. Individual technical assistance was an impor-
tant factor in each team’s success, followed by the value of
convening teams throughout the year to exchange informa-
tion, innovations, and shared learning. JSI provided one-on-
one support to the SBHC programs throughout the 12
months and periodically convened the teams in collaborative
learning sessions.

INTEGRATING QI PROCESS WITHIN SBHCS


STATEWIDE
Building on the success of the five original teams, CASBHC
envisioned that all Connecticut SBHCs could integrate the
quality framework into their operations, report on the meas-
ures, and use data to improve outcomes for students using
SBHC services. With this objective, CASBHC recruited four
additional SBHC organizations to adopt the measures, test
the training and technical assistance model, and determine if
the framework could be spread to other SBHC organiza-
tions. Adding new SBHCs to the initial cohort presented
new challenges and opportunities.
(This figure appears in color online at www.jpedhc. The School-Based Health Alliance facilitated the initial
org.) learning session with the teams in cohort 2. They familiar-
ized the sites with the National Quality Initiative, the Model
for Improvement, and the quality measures (Langley et al.,
2009). The initial cohort served as mentors to cohort 2,
Those SBHC organizations in the project that used the accelerating improvement and working toward improved
same EHR exchanged knowledge of the platform’s capabil- outcomes. After the kick-off session, the four organizations
ity, thus creating data efficiencies among all team members new to the initiative worked closely with JSI staff for 12
and fostering innovation in practice processes. months. Several key principles learned from the first group
were quickly adopted by cohort 2. These included engaging
EVALUATION AND REFLECTION OF THE STATE- IT staff early in the project, selecting one measure for a 12-
BASED INITIATIVE month focused initiative, using daily team meetings to accel-
The leadership of CASBHC was deeply engaged in this erate learning, and focusing on improved data reporting.
project and closely partnered with DPH throughout the Table 2 illustrates a series of improvements designed to stan-
12 months, attending all learning sessions and monthly dardize a depression screening tool among SBHC providers
technical assistance calls. The teams experienced initial in one site, ensuring that meaningful data could easily be
successes that paved a pathway to expand QI and data col- extracted and aggregated.
lection to other SBHCs. As the initial 12 months neared Ultimately, cohort 2 obtained benefit from the experien-
completion, DPH recognized the value of the measures ces of the inaugural group. Each team reported improve-
and announced that reporting on all five measures would ments in practice flow, teams visually tracked their progress
be integrated as a requirement for all state-funded SBHC through monthly charts on the measures, and modifications

482 Volume 35  Number 5 Journal of Pediatric Health CareÒ


TABLE 1. Cohort 1: Risk assessments and access to care
Case report 1

Pre-NQI Improvement processes Outcome


 School-based medical/mental health  Advanced practice registered nurses pro-  Increased engagement with full SBHC
services in a separate location from den- vided risk assessment visit to all students services
tal services who saw a dental hygienist  Risk assessment referrals led to mental
 Students receiving dental services given  Plan-Do-Study-Act cycles tested the com- and physical health follow-up
risk assessments, depression screens, munication between the dental program  At the end of the school year, 90% of
body mass index screens; but many and SBHC services enrolled students received depression
unaware of services other than dental  Students are given an enrollment form for and body mass index screens
SBHC
 Risk assessment score triggered referral to
SBHC medical or mental health clinician

Note. NQI, National Quality Initiative; SBHC, school-based health center. Measure: percentage of unduplicated SBHC clients aged ≥
12 years with ≥ 1 age-appropriate annual risk assessment during the school year.

to EHRs allowed for easier data collection and reporting. state-funded SBHCs to annually report their progress on the
Each site developed QI initiatives that were pertinent to five national SBHC standardized quality measures.
their sites, and these included risk assessments, BMI with Deep engagement of CASBHC in the development and
nutrition and exercise counseling, depression, and chlamydia execution of the learning collaborative was essential for suc-
screening. With support from the site leadership, these initia- cess. Grant funding from the CHF provided stipends as
tives were embedded into routine practice at the SBHCs. To incentives to the sites in cohorts 1 and 2 that met specific
encourage further statewide and national adoption of the participation and reporting requirements. The structured
measures, cohort 1 and 2 teams developed storyboards at use of the Model for Improvement enabled success for each
the end of 12 months to demonstrate their process and team (Langley et al., 2009). The learning collaborative sup-
progress. The storyboards were shared at statewide and ported group interaction and the individual innovations of
national conferences. the teams. Individual team coaching provided crucial sup-
port as they learned improvement principles, adapted to
CONCLUSIONS change, navigated roadblocks, and sought creative solutions
In Connecticut, DPH funds 93 SBHCs and requires to achieve their goals.
data collection from all of them. As partners in the Several key factors were necessary to achieve these end
SBHC QI project, they saw the value of all SBHCs collecting goals; the most important factor was support from the orga-
and reporting on the same measures. Representatives nizational leadership. The agencies that run the daily opera-
from DPH participated in the learning sessions and part- tions of the SBHCs had to be willing to participate in the
nered with CASBHC throughout the project to develop a initiative and give the SBHC team time to attend all the
strategy and vision that all SBHCs in the state would working sessions. Multidisciplinary team members were an
adopt and report on this first-ever set of national SBHC essential component of the success and strength of the col-
quality measures. As a result, DPH contractually required all laboration. The ability to decipher data from the EHRs was

TABLE 2. Cohort 2: Standardizing depression screening


Case report 2

Pre-NQI Improvement processes Outcome


 SBHC medical clinician screened for  Depression screen by medical clinician  Eighty percent of students with positive
depression only during annual well-visits using PHQ-2 for every 10th grade student PHQ-9 received counseling services in
or for students displaying depression at well-child visit SBHC
symptoms, with referral to SBHC mental  After several testing cycles, expanded to  Successful process expanded to mid-
health clinician every student using PHQ-2 for well-child dle school SBHC
 Medical and mental health clinician used and all medical visits; students with positive  Screening tool embedded into EHR for
different screening tools screen referred to mental health clinician use by all SBHC clinicians
 No process for documentation of com-  PHQ-9 given by mental health clinician with
pleted referral or follow-up in EHR documentation in EHR

Note. EHR, electronic health record; NQI, National Quality Initiative; PHQ, Patient Health Questionnaire; SBHC, school-based health center.
Measure: percentage of unduplicated SBHC clients aged ≥ 12 years with documentation of screening for clinical depression using an age-
appropriate standardized tool and follow-up plan documented if positive screen at least once during the school year.

www.jpedhc.org September/October 2021 483


a key component to success. Funding from the CHF enabled I agree with the above statements and declare that this
CASBHC to build on the collaborative model and partner submission follows the policies of Solid State Ionics as out-
with experts to provide high-quality training and support to lined in the Guide for Authors and in the Ethical Statement.
the SBHC staff through the process. Date: 2/2/2021
With increasing pressure to demonstrate high-quality Corresponding author’s signature:
health care delivery, this QI initiative allowed SBHCs to test Ranbir Mangat Bains
and adopt the measures statewide. Because of this initiative,
data across all the Connecticut SBHCs are uniform and con- REFERENCES
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484 Volume 35  Number 5 Journal of Pediatric Health CareÒ

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