Nama : Intan Andrella Nalrirati

NPM : 2101051068
Program Studi : D-III Perpajakan
Mata Kuliah : Bahasa Inggris Bisnis

PERSONAL BUSINESS DOCUMENT

In this chapter, namely Personal business documents, we discuss personal letters which are
the most common and very easy to understand for correspondence. These letters have been
divided into 3 categories:

1. Letter regarding appreciation

2. Letter of congratulations

3. Letter regarding employee requests.

In these 3 categories, we will discuss the uses of each and how to write well and correctly to
show and provide training to employees and business people.

1.Letter regarding appreciation

As we know, letters of appreciation for ordinary employees can be written formally,

informally or semi-formally. The purpose of this appreciation letter is to give appreciation to
employees either in the form of work appreciation or achievement in a goal that has been
achieved significantly. This appreciation letter can also be given to employees whose
performance is effective and efficient as an expression of gratitude to the employee. By
giving letters of appreciation to employees you can increase employee morale and can even
give more to your company. If you are the Manager or CEO of a company then you can use a
letter of appreciation as a way to thank your employees.

Not just a piece of paper that says appreciation to employees. In this modern era, companies
usually give a piece of appreciation paper packaged in thick paper which we usually call an
appreciation certificate. The certificate contains the name of the award recipient, an
explanation of the achievements achieved, and the signature of the company director.

A. Example of Letter regarding appreciation

To :
From :

Date :

Subject: Appreciation

I thank you for working on this big project well and successfully. As the director, I
congratulate you on the achievements you have given to the company. I hope you can
maintain your good performance so that you can be a good example for other employees.

Regards

Director of the company

2. Letter of Congratulations

This letter of congratulations is usually written by a company to employees in cases where,

for example, there is a job vacancy opened by the company and the company will eliminate
several people who register for the job vacancy. Of the several people who register, of course
the company will not accept everyone who submits themselves through selection, so the
Director of the company will take several people who are qualified in the field of work or
profession that currently requires human resources. If the company has determined who will
occupy the vacancy, usually the management of the company will send a letter via e-mail
containing a letter of congratulations for being accepted as an employee at the company.

This letter of congratulations is not only used when new employees are hired. You can use
this congratulation letter to give meaning to employees so that employees also feel
comfortable working in our company. For example, when an employee gets married or has
just had a baby, the meaning in the letter of congratulations is not only for the work element

A.Example Letter of Congratulations

To :

From :

Place and date :

Greetings,
We, the Management of Company (A), congratulate you who have passed the administrative,
interview and physical selection in order to take part in the job vacancies opened by our
company. We welcome you to join our company. We from the Company Manager team (A)
have high hopes that you will soon be able to work with us and we also hope that you will
provide the best performance for our company.

Regards,

director of the company

3. Letter Regarding Employee Requests.

An employee request letter is usually given by HRD to the CEO or Director of a company.
For example, boutique companies lack human resources in marketing and production heads.
Due to the company's lack of human resources, there are many errors in the production
process and product sales. So HRD will send an employee request letter to the Director to fill
in the blanks to level an organization so that the process will produce good results for the
company.

Not only that, this employee request letter can also be used to request collaboration with other
services. For example, company B wants to propose a collaboration with the aim of each
company gaining large profits. Or this employee request letter can be used by employees to
request permission for leave, whether maternity leave, annual leave or study leave.

A.Example of Letter regarding employee requests.

To : Director

From : HRD

Subject : Employee request

Greetings to the Director of the company (A) After many considerations I have made to the
company to allocate all forms of production to obtain large profits, I as HRD of the company
respectfully ask that you consider providing additional employees to the company by fill the
empty organizational sections in this company, namely Marketing Management and Head of
Production. This aims to ensure that all forms of production that will be provided are
effective and efficient.
Regards,

HRD

Exercise

1. What is the importance of personal business documents for the company?

2. Why are appreciation letters important for employees?
3. What is the difference between an appreciation letter and a congratulation letter?
4. Provide an example of a letter regarding a request for study leave by an employee!
5. Who plays an important role in learning about personal business documents?

Answers
1. Personal business documents are very important in a company, one of which is to
coordinate all forms of mistakes and achievements within the company organization
so that there are no communication errors from superiors to employees. Having a
personal business document can also be used to solve a problem. For example: An
employee sends a letter requesting maternity leave to the director, then some of the
work of the employee who is on leave can be taken over by someone addressed
directly to the director, of course with an agreement that can benefit each other.
2. In a company, it is very important to give awards or appreciation to employees in
order to establish good cooperation between superiors and employees. By giving
employees appreciation, employees will feel comfortable working and will provide
good service and performance for the company.
3. Usually letters of appreciation are given to employees who have achieved great
achievements and nowadays companies give letters of appreciation with a piece of
paper with their name, achievements and signature from the official company or what
we usually call an appreciation charter. Meanwhile, congratulatory letters are usually
informal and direct, such as congratulating employees who are getting married and
are not given a certificate of appreciation
4. To : Director of the Diamond company
From : Anita Maharani, S.M., M.M
Subject : Study Leave
 Greetings to the director of the diamond company
Name : Anita Maharani, S.M., M.M
Position : Head of Marketing Department
Address : Amsterdam Street No. 5.
I hereby declare that I am submitting a letter of application for study leave to the
director of the diamond company and I hope you can give me the opportunity to
continue contributing to this company. Thank you for your attention.

Regards

Anita Maharani, S.M., M.M.

5. To study personal business documents in a company, both superiors and employees, it

is very important to master personal business documents because this is very
important to prevent things from happening that cause communication errors for the
company organization and to create a good work environment.
 REFERENCE

Al Maskari. Khaled Mohamed. 2013. A Practical Guide To Business Writing.

Cornwall:Wiley