Country Procurement Coordinator

Impala Terminals – Mozambique

Role Summary
Reporting to the Regional Procurement Manager, the Procurement Coordinator will be responsible for
providing support to the various business functions in all procurement related activities. The
incumbent will be responsible for managing the procure-to-pay process, leading supplier performance
reviews, managing strategic supplier relationships, tracking & reporting procurement KPI’s, and
identifying value adding improvements to existing processes / contracts. To excel in this role, the
incumbent will need to be operationally minded and possess the ability to thrive in a fast-paced
environment. The role will work closely with the Accounts Payable, Treasury, Operations and
Maintenance teams. The position requires a mature leader, who is a flexible team player with a “can-
do” attitude.

Main Responsibilities
 Ensure the business has timely supply of goods and materials it requires
 Demonstrate value for money for the company in the country when money is being spent with
suppliers
 Apply Impala’s Procurement processes ensuring all necessary controls, approvals and reporting
is carried out in the country

Procurement Leadership & Reporting

 Initiate, coordinate, and manage all procurement activities including, but not limited to,
processing requisitions, creating purchase orders, managing spot purchases, leading tender
processes, negotiating contracts, expediting supply, collecting and analysing supply market
intelligence, leading benchmarking exercises.
 Monitor and report Procurement KPIs for the respective country (incl. Savings, OTIF, P2P
Cycle Time)
 Manage supplier payment terms in collaboration with internal cross functional teams
(Accounts Payable, Treasury)
 Innovate to pursue optimization of the Total Cost of Ownership. Establish plans and controls
for the same.

 Sourcing and Negotiation

 Lead multi-disciplinary teams in contract negotiations
 Identify, propose and lead savings initiatives in the following areas:
o Technical requirements (standardization, value engineering)
o Volumes (consolidation, rationalization)
o Vendor pool diversification (new vendor sourcing)
o Pricing (payment terms, warranties)
 Initiate and manage the vendor qualification (KYC) process in collaboration with the
compliance team.
 Build and maintain a network of industry contacts, and manage Impala’s strategic
procurement relationships with key suppliers.
 Represent Impala Terminals in all in-country procurement related activities.

 Supplier Selection and Contracting

 Create vendor short lists for RFP’s and for RFQ’s
 Initiate and manage the end to end RFP/RFQ process
 Lead the negotiation of commercial contract terms
  Ensure that the outcomes of negotiations are captured and written into the ensuing contracts
 Liaise with Impala Legal for drafting & approval of all contract terms & conditions
 Manage contractor performance (e.g. compliance to terms, vendor disputes, invoicing,
warranty issues) in collaboration with all relevant stakeholders

 General Management
 Be the primary procurement point of contact for the country and provide support to the
general management team.
 Ensure implementation of, and compliance to all procurement policies, processes and
procedures, and provide guidance to the business and country management on the same.
 Have clear understanding of primary challenges and identify opportunities for Procurement
value.
 Manage and carrying out Procurement activities across a wide range of categories and for all
internal departments
 Lead prioritization exercises between internal stakeholders (esp. operations & maintenance)
to develop a clear procurement pipeline and accompanying schedule.

Key Internal Stakeholders

 Country Operations Manager, Accounts Payable, Treasury, Regional Procurement Manager,
Maintenance Lead

Reporting line
 This position reports to the Regional Procurement Manager and will be based in Maputo / Matola,
Mozambique

Profile
 Fluent in English and Portuguese
 Possess an undergraduate degree in Engineering, Supply Chain, or Business-related qualification
(Master’s degree not required, but will be an added advantage)
 Industry experience in Mining, Manufacturing, or Oil & Gas
 Minimum 5 years Procurement experience (Ideally 2-3 years management experience OR 4+
years in a senior operations / senior supply chain specialist role)
 Ability to manage commercial relationships with local suppliers
 Excellent negotiation and project management skills
 Problem solver, team player, with exceptional communication and persuasive skills.
 Mature leader with experience managing conflict
 Basic functional skills using ERP systems (SAP, Navision)
 Working knowledge of legal matters relating to Procurement
 Able to accurately manage and analyze high levels of data
 Demonstrates integrity and ethics

Location
Matola Terminal, Mozambique