APPLICATION LETTER

DEFINITION
 Official business letter included with
a job application that sent to a
prospective employer.
IMPORTANCE
The letter of application is like a
personal sales letter because of its
task of selling the personality and
qualifiations to the applicant’s future
employee.
Social function
To apply a job to a person or
a company writtenly.
To obtain a job.
Language features
Use simple present tense
Use verbs (to indicate actions and feeling)
Use future tense (for suggesting solutions )
Use formal language
 1.Heading
Contains the address of the
sender,and the date of the letter
is being written.
Example:

Susano Street
Novaliches,Quezon City
August 2nd,2019
2.Inside address
Contains the name of the
employer,his/her position,company’s
name,and the address of the company
or organization.
Example:

Dr.John T. Villanueva
President,Daffu Company
Taft Avenue,Manila
3.Salutation
An expression of greeting to the
employer that comes immediately
before the body of the letter.
Example:

Dear Dr.Villanueva:
 4.Body of the letter
In this part where you may
convey all the messages you want
your reader to understand.
 Suggestion in making and organizing the body
of the letter
A.First Paragraph –attract the attention of the employer
1.First sentence
The way the writer came to know of the job opening.(From
whom or from what publication,advertisement or any source of
information did you learn the job opening)

Example:
My past professor,Dr.Nora Gracia,has informed me of an
opening in your company for an accounting major who is
interested in Managerial Accounting.
2.Second sentence
The exact purpose of the writer
Example:
I should like to be considered for this position

B.Second Paragraph –create the employers interest or desire

in your application by indicating your educational attainment
Example:
Iam a recent graduate of the University of Nova.The
accounting courses and training i obtained from this institution
stressed up-to-date procedures,principles,and theoriesthat will
enable me to have expertise in the job i amapplying for.
C.Third Paragraph –indicate your work experience and training
sessions attended

Example;
for almost five years,i have worked in the accounting
spartment of CCP Accountinh Firm.My experience in this
company gave me alot of knowledge about the techniques and
terminology particular to this job.During this period,i also
worked as a part-time accountant at Seaside Corporation.My
past experience in these two companies will help me adjust to
your program
D.Fourth in a short
Paragraph span ofatraining period.
–personal

Example:
To have a chance to get intoa higher of accounting,i plan to
push through with my accounting training through a school program
in the evening.
E.Fifth Paragraph –to make the employer believe that you are
the right person the company has been looking for

Example:
Enclosed is my resume to give you a more detailed
information about my qualifications.

F.Sixth Paragraph –urge the employer to act on your

application letter by requesting forn an interview
Example:
May i have a personal interview?you can reach through this
telephone number 987-67-32.
5.Complimentary close
Serves to end the message
just as goodbye serves to
end the conversation.
Example:
Very truly yours
 6.Signature
Contains the name and signature
of the writer.
Example:
(Signature)
June R.Torres
Susano street
Novaliches,Quezon City
June 20,2019

Dr.John T. Villanueva
President,Daffu Company
Taft Avenue,Manila

Dear Dr.Villanueva

My past professor,Dr.Nora Garcia,has informed me of an opening in your

company for an accounting major who is interested in Managerial Accounting.I
should like to be considered for this position.

I am a recent graduate of the University of Nova.The accounting courses and

training i obtained from this institution stressed up-to-date
procedures,principles,and theoroies that will enable me to have expertise in the
job i am applying for.
For almost five years i have worked in the accounting department of CCP
Accounting Firm.My experience in this copmpany gave me a lot of knowledge
about the techniques and terminology particular to this job.During this
period,i also worked as part-time accountant at Seaside Corporation.My past
experience in these to companies will help me adjust to your program in a
short span of training period.

To have a chance to get into a higher phase of accounting.I plan to push

through with my accounting training through a school program in the evening.

Enclosed is my resume to give you a more detailed information about my

qualifications

May i have a personal interview? You can reach through this telephone numbr
987-67-32.

Very truly yours

June R.Torres
 Responses to application letter
Surabaya
January 12,2019

To
Irma Noviani Sari
77 Dahlia street
Surabaya,Indonesia

Dear Ms.Irma,
Thank you for sending your letter and resume.We appreciate your interest in the PT.Global
Indonesia.We Would like to schedule an interview on Friday,May 27 at 9 a.m.Please call to
confirm the time.We lok forward to talking with you.

We expect your presence at the address that listed above according to the time that has been
settled.

Best regards,
Wirawan
Manager
Dear,
Tika Sulistiwati
66 Anggrek street,Surabaya

Through this letter we would like to inform you the letter of you application to
fill the position of the accounting staff sended to our company on January
4,2019 cannot be accepted.We convey that your application letter must we
refuse,Because there are some things that are still under our qualifications.

For this letter we convey and we expactly appriciate your participation.Hope of

success in looking for next jobs.

Thank you for your interest.

Best regard,
Yulianti susanti
HRD MANAGER
JOB VACANCY
 Definition
A job opportunity at a particular
position in an agency or place of
business that is available to
individuals and groups.
Social function

To inform of job opportunites

To get new information and
inspiration from work
General structure
Job Position, the type of job position
offered.
General Qualifications/Requirements,
general requirements that must be owned by
applicants.
Job Descriptions,the descrition of the work
that must be done at each job position.
Company name and shipping address for the
job application letter.
Job Vacancy

Multimedia Designer (Bandung)

PT.INFOKES INDONESIA

Terms:
• Man/Woman
• Ages of 22-30
• Minimun 1 year experience as Multimedia Designer (value added)
• Mastering video editing software,animation & graphic
• Creative & inovation
• Honest
• Willing to work full time (08.00-17.00)
• Own laptop (preffered)
• Commitment,loyal,discipline
• Education minimun diploma/bachelor degree (also for freshgraduates)

Job descrioption:
• Creating video tutorials using application
• Creating company profile
• Creating animations for product launching
• Creating graphic marketing kit (brochures,banner,pamphlets,etc)

Send your cover letter and CV to our company at Komp.Palm Bridge No.1E jalan Cukang Kawung
Cikutra Barat,Cibeunying,Cimenyan,Kota Bandung,Jawa Barat 40191,Indonesia
 Start with a job title that clearly describes the job position to attract reader’s
attention. Include the required experience level within the title so job seekers can
easily determine whether they may qualify.
 Describe the company briefly. Include approximate number of employees, type of
product or service you supply, number of years in business and office locations.
Use exciting descriptions to briefly describe why a job applicant would want to
work. For example, use phrases such as “young, dynamic company, “cutting edge
of technology” or “warm work atmosphere.”
 Write a detailed job description. Describe specific job responsibilities and how
the job fits in with the framework of the company. For example, write “create
graphical website templates for our new magazine website.” Explain whether the
job entails management tasks, financial budgeting or direct contact with external
clients.
 Include the job location so that job seekers who live too far to commute will not
apply. Describe the job as “work at home” if the job does not take place in an
office setting.
 Include required job hours. Specify job hours, if specific job hours are required.
If not, write “full time”, “part time” or “flexible job hours” to give applicants a
general idea of expectations.
 Include general salary range. If you plan on paying average salary but do not want
to include actual salary, write “competitive salary and benefits.” If you will pay a
low salary, list the salary in the ad so that overqualified applicants do not apply.
Write qualification requirements including education
and specific skills. Write years plus type of experience
required, such as, “minimum five years experience as a
senior manager for a high-tech company.”
End the job advertisement explaining how to apply for
the job. In most cases, ask applicants to send a resume
or CV. Give contact details of where to send the
resume, such as email address or fax number. List
other application requirements, if any. For example, ask
for writing samples for a writing job or sample
photographs for a photography job.