LEARNING MODULE IN INSTITUTIONAL CORRECTIONS

𝕸𝖔𝖉𝖚𝖑𝖊 5
BUREAU OF JAIL MANAGEMENT AND PENOLOGY

🅾🅱🅹🅴🅲🆃🅸🆅🅴🆂:

1. Discuss the functions, duties and responsibilities of BJMP; and

2. Memorize the rank classification of BJMP

LESSON 1 THE EMERGENCE OF THE JAIL BUREAU

Chapter V of the Republic Act

6975 otherwise known as the
Department of Interior and Local
Government Act of 1990
establishing the Bureau of Jail
Management and Penology.
This Act was approved by
President Corazon C. Aquino on
December 13, 1990. It aimed
towards the promotion,
development,
professionalization of penology,
improved supervision and
control of jail Management for District, City and Municipal jails nationwide.
✓ Sec. 60. Composition. The Bureau of Jail Management and Penology (BJMP), hereinafter referred
to as the Jail Bureau, is hereby created initially consisting of the existing officers and uniformed
members of the service of the Jail Management and Penology Service as constituted under PD 765.
✓ Sec. 61. Power and Functions. The Jail Bureau shall exercise supervision and control over all city
and municipal jails. The provincial jails shall be supervised and controlled by the provincial
government within its jurisdiction, whose expenses shall be subsidized by the national government
for not more than 3 years after the effectivity of this Act.
✓ Sec. 62. Organization. The Jail Bureau shall be headed by a Chief who shall be assisted by a
Deputy Chief.
The Jail Bureau shall be composed of city and municipal jails, each headed by a city or
municipal warden: Provided, that in the case of large cities and municipalities, a district jail with subordinate
jails shall be headed by district jail warden may be established as necessary.
The Chief of the Jail Bureau shall recommend to the Secretary the organizational structure and
staffing pattern of the Bureau as well as the disciplinary machinery for officers and men of the Bureau, in
accordance with the guidelines set forth herein and as provided in Section 85 of this Act.
✓ Sec. 63. Establishment of district, City or Municipal Jail. There shall be established and maintained
in every district, city and municipality a secured, clean, adequately equipped and sanitary jail for the
custody and safekeeping of city and municipal prisoners, any fugitive from justice, or person
detained awaiting investigation or trail and/or transfer from the national penitentiary, and/or violent
mentally ill person who endangers himself or the safety of others, duly certified as such by the
proper medical or health officer, pending the transfer to the mental institution.
The municipal or city jail service shall preferably be headed by a graduate of a four-
year course in psychology, psychiatry, sociology, nursing, social work or criminology who
shall assist in the immediate rehabilitation of individuals or detention of prisoners. Great care must

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be exercised so that the human rights of these prisoners are respected and protected, and their
spiritual and physical wellbeing is properly and promptly attended to.
✓ Sec 64. Rank Classification. For the purposes of efficient administration, supervision and control,
the rank classification of the members of the jail bureau shall be as follows:

✓ Sec. 65. Key Positions. The head of the Jail Bureau with the rank of Director shall have the position
title of the Chief of the Jail Bureau. He shall be assisted By a Deputy Chief with the rank of Chief
Superintendent.
The assistant heads of the Department’s Regional Offices with the rank of Senior
Superintendent shall assume the position title of assistant Regional Director of the BJMP as provided in
Sec. 12 of this Act; the heads of district offices with the rank of Chief Inspector shall have the position title
District Jail Warden; and the heads of the city or municipal jails with the rank of Senior Inspector shall be
known as City/Municipal Jail Warden.

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Name: __________________________________ Schedule: ____________

Course & Year: ___________________________

(Module 5 – Lesson 1)

Instruction: Explain /answer briefly but substantially the question. Write your answer in the
space provided for you. Write legibly and as much as possible avoid erasures. (20 points)
Rubric
INDICATORS 8 6 4 2 Score
IDEAS & There is clear, well Main idea is clear, Main idea is The main idea is not
CONTENT focused topic. Main but the supporting somewhat clear, but clear. There is
idea stands out and information is general there is a need for seemingly random
is supported by supporting collection of
detailed information information information
ORGANIZATION Details are placed in Details are placed in Some details are not Many details are not
a logical order, and a logical order, but in a logical order, and in a logical order.
the way they are the way in which they this distracts the There is little
presented effectively are presented reader evidence that the
keeps the interest of sometimes makes writing is organized
the reader the writing less
interesting
GRAMMARS & Writer makes no Writer makes error/s
SPELLING errors in grammar or in grammar or
spelling spelling
Total Score

1. How does the creation of BJMP address the growing concern of jail management and
penology problem in the Philippines?

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LESSON 2 FUNCTIONS, DUTIES AND RESPONSIBILITIES

WARDEN
The warden is responsible for the direction, coordination and control of the personnel, the inmates
and the programs of the institution. He is responsible for the safety, security, discipline and the wellbeing of
his men as well as the prisoners/detainees and sees to the efficient functioning of the institution.
Operating units under the office of the warden.
1. Intelligence and Investigation Team – this team gathers, collects and submits intelligence info to
the warden on matters pertaining to jail conditions; Plot or plans by the prisoners that may threaten
the safety of personnel and/or disturbed the normal functioning of the institutions, and those that
would lead to the eventual capture of escaped prisoners. It is also tasked with the investigation of all
reported cases of violation of laws and the rules and regulations thereto.
2. Jail Inspectorate Section – this section inspects the jail facilities, the personnel and
prisoners/detainees and submits report of deficiencies noted. It helps the warden in the
maintenance of discipline, not only of the personnel but the inmates as well.
3. Public Relations Office – this office is tasked with the maintenance of good public relations to
obtain the necessary and adequate support of the public.

ASSISTANT WARDEN
The Assistant Warden is the principal assistant of the warden. He keeps himself informed to be able
to assume command effectively during the warden’s temporary absence.
As a Chairman of the Disciplinary Board, he hears cases of erring inmates and recommends the
corresponding disciplinary actions thereto. He also performs functions inherent to this position as the
warden’s principal assistant.

ADMINISTRATIVE GROUP
This group takes charge of all administrative functions of the jail, keeps records of jail properties,
supplies and equipment and maintains personnel records. It also performs such other functions for the
attainment of an efficient jail administration:
1. Personnel Management Branch – responsible for the preparation and maintenance of personnel
procedure, assignment of personnel, preparation of daily personnel report, monthly personnel
reports and others. It maintains individual record files of personnel.
2. Records and Statistics Branch – keeps and maintains on orderly record of booking sheet and
arrest reports, fingerprint cards, photographs and index cards of inmates confined in jail in individual
prisoner’s jackets.
3. Property and Supply Branch – takes charge of the safekeeping of equipment and supplies in the
requisitioning of supplies and materials needed for the operation of the jail.
4. Budget and Finance Branch – takes charge of the financial matters especially in programming
budgeting, accounting, and other activities related to financial services.
5. Mess Service Branch – takes charge of the preparation of the daily menu, makes food stuff
purchases, prepares and cooks the food and serves it to the inmates.
6. General Service Branch – responsible for the maintenance and repair of jail facilities and
equipment. It is also tasked with the cleanliness as well as the beautification of the jail compound.

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7. Mittimus Computing Branch – receives court decisions and mittimus and ascertains and
compilation the date of full completion of the service of sentence of each prisoner for his eventual
release from jail. It also prepares transfer orders of inmates to other penal institutions.
MITTIMUS – is a warrant issued by a court bearing its seal and the signature of the judge,
directing the jail or prison authorities to receive the convicted offender for the service
of sentence imposed therein.
* A commitment order is deemed valid or in due from when it bears the seal of the court and
the signature of the judge.
How may an offender be committed to jail or prison?
1. By virtue of commitment order issued by a competent court which may either be in the form of
detention mittimus or sentence mittimus.

a. A detention mittimus is an order issued by a competent court addressed to a jail officer or

prison officer to admit a person having committed a criminal offense for safe custody subject
to the orders of the court.

b. A sentenced mittimus is an order issued by a competent court addressed to a jail officer or

prison officer to admit a person having been convicted of an offense to serve a term of
imprisonment or subsidiary imprisonment as the case maybe.

2. By an order of a competent authority.

3. By an arresting officer.

SECURITY GROUP
Provides the system of sound custody, security and control of inmates and their movements. It
enforces and maintains inmates’ discipline.
1. Escort/ Subpoena Platoon

a. Escort Section - produces inmates under proper guard to the fiscal’s office court, etc. upon
proper summons. It is also tasked with the transfer of prisoners from one institution to
another upon proper orders of the court of the authority.

b. Subpoena Section – receives, distributes and/or serve subpoenas, notices, order, summons
and other processes directed to inmates confined in jail.

✓ Subpoena ad testificandum – a command to appear at a certain time and place to

give witness who has in his possession or control some document or paper that is
pertinent to the issues of a pending controversy, to produce it the trial.

2. Service Platoon

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Name: __________________________________ Schedule: ____________

Course & Year: ___________________________

(Module 5 – Lesson 2)

Instruction: identify the role of warden by comping up with word/s/phrase/s that starts with
each letter comprising the term WARDEN.

W–

A-

R-

D-

E-

N-

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LESSON 3 ADMISSION AND RELEASING OF INMATES

PROCEDURE ON ADMISSION

A. DESK OFFICER
1. Upon commitment of an inmate, check the credentials of the person bringing the inmate to
determine his/her/their identity and authority.
2. Make sure that the following documents are available:
✓ Commitment Order
✓ Information/Complaint
✓ Medical Certificate issued by Government Hospital
3. Examine the arrest report and the authenticity of the commitment order.
4. Take al' cash and other personal property from the inmate, list them down on a receipt form
duplicate, duly signed by him/her and countersigned by the inmate. Original receipt should be kept
for the record and duplicate should be given to the inmate.
5. All cash and other valuables of the inmate must be turned over to the Jail Property Custodian for
safekeeping and covered by a receipt.

B. RECORDS/ADMITTING OFFICER

1. Receives the documents from the DO and starts the booking procedures.
2. Inmate is fingerprinted and photographed.
3. Inmate is strip-searched to check for any markings, cuts, bruises, etc, and same shall be indicated
in the jail booking report.
4. Inmates clothing shall be checked for presence of contrabands.
5. In a dialect that the inmate understands, he/she shall be apprised of the provisions of Art 29 of the
RPC as amended by RA 6127.
6. If the inmate agrees to abide by the same disciplinary rules upon convicted inmates, he/she shall be
asked to sign a Detainee's Manifestation. Otherwise, the warden issues a Certification under oath to
the effect that the detainee was apprised of the provision of Art 29 of the RPC as amended and that
the inmate refused to sign.

C. JAIL MEDICAL OFFICER

1. Conducts thorough check-up on the overall condition of the inmate during the time he/she was
brought to the jail.
2. Checks on the entries in the medical certificate to ascertain any discrepancies and records any
findings not indicated

D. CHIEF CUSTODIAL/ OFFICER OF THE DAY

1. Orients the newly committed inmate of the rules and regulations of the jail.

E. RECORDS/ DESK OFFICER (as the case maybe)

1. Assigns the newly committed inmate to his/her cell.

F. JAIL WARDEN
1. Coordinate with concerned agencies regarding the case of inmate for speedy disposition and to
furnish them copy of the needed documents available.

PROCEDURE TO BE TAKEN ON INMATES WHILE UNDER BJMP CUSTODY

1. The jail warden shall see to it that all the concerned agencies and persons shall be informed of the
commitment of the inmate in his/her jail by submitting a written report, (Refer to the sample/draft
letters to different agencies).
2. The warden, through his paralegal officer, shall ensure that the case of inmate is being attended to
by the courts and prosecutors' office by constantly coordinating with them with the purpose of

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speeding-up the disposition of the case. For this purpose, the sharing of non-confidential
information with the concerned agencies is encouraged.

The following agencies/persons shall be notified by the warden upon commitment of the inmate:
a) Presiding Judge – mandatory (to submit list of committed inmates monthly)
b) Executive Judge/Clerk of Court – mandatory (to submit list of committed inmates monthly)
c) PNP – mandatory
d) NBI – mandatory
e) Family – mandatory
f) PAO Lawyer – in case of indigent inmate
g) IBP Legal Aide – in case of indigent inmate and unavailability of PAO lawyer
h) Private Lawyer – upon request
i) Priest or Religious Minister – upon request
j) Private Physician – upon request
k) Commission on Human Rights – as needed/to submit list of committed inmates monthly
l) Public Physician – as needed
m) Psychiatrist/Psychologist – as needed
n) Embassy – mandatory in case of foreign national/alien
o) DSWD – mandatory in case of CICL
p) Court (Other branches) – in case of multiple cases

PROCEDURE IN RELEASING

A. DESK OFFICER
1. Upon receipt of Release Order, verifies authenticity of said order.

B. RECORDS/ADMIN OFFICER
1. Starts processing inmates' release.
2. Checks inmate records to be sure that the data in the Release Order coincide with the data in the
inmates' carpeta (spelling of name, offense, Criminal Case Number, etc.)
3. Checks that the inmate has no other pending case/s
4. Routes the Release Paper to different signatories.

C. PROPERTY CUSTODIAN
1. Checks on the receipt of property and returns to the inmate his/her deposited items.
2. Makes sure that returned properties were duly received by the inmate in his/her logbook.

D. DESK OFFICER
1. Puts into record the release of inmate and the condition of the inmate upon his/her release.

E. JAIL WARDEN
1. Report to concerned agencies/persons the release of inmate for aftercare program. The following
agencies/persons shall be notified by the warden upon release of the inmate:
a) Barangay Captain – mandatory
b) Priest or religious minister – mandatory
c) Family – if release is not witnessed by any member of immediate family
d) Court – in case of convicted inmate

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Name: __________________________________ Schedule: ____________

Course & Year: ___________________________

(Module 5 – Lesson 3)

Instruction: Create a flow chart that describe the Admission and Releasing of Inmates.
Put it in a long bond paper.

CATEGORY 20 15 10 5
Spelling and No spelling or No more than a No more than 3 Several spelling
Capitalization grammar errors couple of spelling or grammar or grammar
spelling or errors errors
grammar errors
Color and Clip Clip art is well Clipart is neat Clip art is placed No clip art used
Art place and with a good randomly and may or or very little color
compliments the layout. Good may not relate to the used. Color is
flow chart. use of color flow chart. Color may very messy or
Excellent layout be distracting (too does not
of clipart and much or too little) compliment the
color flow chart at all
Steps in Flow The flow chart is The flowchart is The flow chart is There is no logic
Chart logical and the logical and the present but there is a to the flow chart.
directions help directions allow question as to which It has no order
the reader to the reader to step goes in which and hard to
follow the follow the order understand
process process
Arrows Arrows are Arrows are Arrows are present, There are no
present in flow present in the but they do not guide arrows in the flow
chart that guide flow chart and the reader or there chart
the reader guide the reader are not enough
through the through the arrows
steps. The steps
arrows
compliment the
chart
Analysis The flow chart The flowchart The flowchart design The flowchart is
design is design is lacks precision to the incomplete or
accurate. Also, it accurate but chosen route and non-
has all the there are some some of the shapes understandable
components components that are incorrectly labeled
labeled and are not correctly or shaped
shaped. The labeled, shaped
initial and end or defined
steps are clearly
represented

REFERENCES
Cael, B.G. (2006). The Bureau of Jail Management and Penology Manual
Annotated. Quiapo, Manila: Mary Jo Publishing House.
BJMP Standard Operating Procedures Number 2010-04

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