What is a project and its characteristics?

“A project is a complex, nonroutine, one-time effort limited by time, budget, resources, and performance
specifications designed to meet customer needs.” It must have an established objective, defined life span
with a beginning and an end, typically requires across-the-organization participation, involves doing
something never been done before, and has specific time, cost, and performance requirements.” A
project must have a clear start and an end date, it must have boundaries, a project creates something
new, and a project is not business as usual.

What are the different Stages of project planning?

The 5 Stages of the Project Planning Process:

Stage 1: Visualizing, selling, and initiating the project
Stage 2: Planning the project
Stage 3: Designing the processes and outputs (deliverables)
Stage 4: Implementing and tracking the project
Stage 5: Evaluating and closing out the project

Source: https://asq.org/quality-resources/project-management

A project must have a clear start and an end date, it must have boundaries, a project creates something
new, and a project is not business as usual.

Why do project fail?

Projects fail because of poor project and program management discipline, lack of executive-level
support, no linkage to the business strategy, wrong team members, no measures for evaluating the
success of the project, no risk management, and inability to manage change.

What are the procedures in the execution of the project?

 Acquire, develop, and manage the team who will work on the project
 Execute project scope
 Recommend changes, bug fixes, preventive and corrective measures coming from planning,
executing, and monitoring and controlling process groups
 Timely communication with all stakeholders
 Implemented approved changes to the processes, documentation and plans
 Team building exercises
 Give recognition and rewards to team members and keep them motivated
 Hold status review meetings to ensure project is on track and any deviations are attended to at
the earliest
 Use work authorization systems to allocate work
 Request seller responses to your tender and outsourcing needs
 Select seller for your procurement needs