Annex 40

REPORT ON INVENTORY OF DONATED PROPERTY AND EQUIPMENT

As at ________________, 20___

SK of Barangay: _______________________
City/Municipality: ______________________
Province: _____________________________

For which ________________________________, _________________ is accountable, having assumed such accountability on ______________.
(Name of Accountable SK Official) (Official Designation) (Date of Assumption)

Balance On Hand Shortage/Overage

Property Unit of Unit
Per RDPE Per Count Remarks
Article Item Description No. Measurement Cost Quantity Value
(Quantity) (Quantity)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

Prepared and Certified Correct by: Approved by:

_____________________________
Signature over Printed Name
Member, Inventory Committee
Date: _________________
_____________________________
Signature over Printed Name
Member, Inventory Committee
Date: _________________
_____________________________
Signature over Printed Name
Head, Inventory Committee
Date: _____________
248
__________________________
Signature over Printed Name
SK Chairperson
Date: ______________
 Annex 40

REPORT ON INVENTORY OF DONATED

PROPERTY AND EQUIPMENT
(RIDPE)
INSTRUCTIONS

A. This report shall be prepared annually in the conduct of physical count of donated property
and equipment. It provides information on the physical existence and condition of the
property and equipment, including those unrecorded and/or found at station. It shows the
balance of property and equipment per Registry of Donated Property and Equipment
(RDPE) and per count and the shortage/overage, if any. It shall be prepared and certified
correct by the Inventory Committee and approved by the SK Chairperson. It shall be
accomplished as follows:

1. As at – date the count was conducted

2. SK of Barangay – name of the barangay SK
3. City/Municipality – the city/municipality of the barangay
4. Province – the province of the barangay
5. Name of Accountable SK Official – name of the accountable SK official/Supply and
Property Officer
6. Official Designation – official designation of the accountable SK official
7. Date of Assumption – first day of assumption of the duties and responsibilities as
accountable SK official
8. Article – type or classification of property and equipment (e.g., laptop/desktop
computer, printer, filing cabinet, motorcycle, etc.)
9. Item Description – brief description of the item
10. Property No. – number assigned by the SK Treasurer to the item
11. Unit of Measurement – unit of measurement of the item e.g., set, piece, etc.
12. Unit Cost – cost per unit of the item, if available; or indicate “Not Available” if cost
cannot be determined
13. Balance per RDPE – the balance (received less the transferred, lost and disposed)
appearing in the RDPE
14. On Hand per Count – quantity of items or articles per physical count
15. Shortage/Overage – excess of the quantity and total value of items or articles per
RDPE over that of the physical count (Shortage) or vice versa (Overage)
16. Remarks – whereabouts, conditions and other relevant information on the property
and equipment noted during the physical count
17. Prepared and Certified Correct by – signature over printed name of three members
designated as the committee head and members and the date of signing
18. Approved by – signature over printed name of the SK Chairperson and the date of
approval
B. The first six columns shall be filled out by the SK Treasurer while the last four columns
shall be filled out by the Inventory Committee.

C. The RIDPE shall be prepared in three copies to be distributed as follows:

Original copy – COA Auditor

rd
2 copy – SK Treasurer
3rd copy – Inventory Committee
Photocopies of the Original – SK