EXECUTIVE SUMMARY

A. Introduction

The Bureau of Jail Management and Penology (BJMP) was created on January 2,
1991 pursuant to Republic Act (RA) No. 6975, replacing its forerunner, the Office of Jail
Management and Penology of the defunct Philippine Constabulary/Integrated National
Police. It is a line bureau of the Department of the Interior and Local Government
(DILG).

The BJMP has jurisdiction in all district, city and municipal jails. It is mandated
to ensure the establishment of secured, clean, adequately equipped and sanitary facilities
and provision of quality services for the custody, safekeeping and development of
inmates, any fugitive from justice, or person detained, awaiting or undergoing
investigation or trial and/or transfer to the National Penitentiary, and/or violent mentally
ill person who endangers him/herself or the safety of others as certified by the proper
medical or health officer pending transfer to a mental institution. Pursuant to RA No.
9263 also known as the “BFP and BJMP Professionalization Act of 2004,” the BJMP is
envisioned to institutionalize a highly efficient and competent jail services.

BJMP is currently headed by Jail Director Deogracias C Tapayan, CESE. The Jail
Bureau is composed of the (a) Central Office or the National Headquarters (NHQ), which
houses the offices of the BJMP Chief, two Deputy Chiefs – one for Administration and
one for Operations, the Chief of the Directorial Staff, who directs the six Directorial
Staffs, with the support of nine Management Support Staffs; and (b) 17 BJMP Regional
Offices (ROs) nationwide corresponding to the regional subdivisions of the country to
include the BJMP-National Capital Region (NCR), ROs Cordillera Administrative
Region (CAR), 1, 2, 3, 4A (CALABARZON), 4B (MIMAROPA), 5, 6, 7, 8, 9, 10, 11,
12, 13 (CARAGA), and the Autonomous Region of Muslim Mindanao (ARMM). As of
September 30, 2017, the Negros Island Region (NIR) was dissolved and the transactions
involving said region was again merged to ROs 6 and 7.

B. Operational Highlights

The major accomplishments of the Jail Bureau for Calendar Year (CY) 2017 as
reported in the BJMP Annual Accomplishment Report 2017 covers the significant events
for the year dubbed as PRRD, “P” represents Personnel Progressive Cleansing and
Build-up focused on personnel discipline and professionalism; “R” stands for
Recruitment, Revamp, training and Reorientation which acknowledges recruitment as a
key in improving and securing the direction of the organization; “R” is for Rehabilitation
of Facilities, Safekeeping and Development of Persons Deprived of Liberty which is the
hardware that materialized the mission and vision of the bureau; and “D” means
Deradicalized and Drug-free Facilities aims to intensify continuous “shakedown”
operations in jails to eradicate drugs.

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Personnel, Progressive, Cleansing and Build-up

1. For CY 2017, the total personnel strength of the Jail Bureau is 12,083
composed of 11,117 Jail Non-Officer Rank (JNOR) and 996 Jail Officer
Rank (JOR). With this actual strength, the bureau was able to narrow the
gap by 2.6 percent from its authorized strength of 12,399. Completing the
manpower build-up of the bureau are 78 civilian employees.

2. To promote utmost discipline over the jail personnel, 556 jail personnel
were charged with administrative cases, of which six were dismissed from
the service, 68 were meted the penalty of suspension, 51 were penalized
with fine and one personnel was meted with penalty of demotion.

3. In line with President Duterte’s war-on-drugs, continuous surprise drug-

tests were conducted to ensure that no personnel is found to have dealings
with illegal drugs. Aside from the annual medical examination which
includes drug-testing, a total of 3,351 personnel have undergone drug
testing nationwide as of October, 2017.

4. Anomalies in the ranks are also dealt with seriously, as the activation of “E-
Tap Mo Si Sir Taps” campaign provides the public with a discreet channel
to forward complaints of abuses, exploitations and other anomalies against
jail personnel without fear of embarrassment or retaliation.

5. There were 793 personnel promoted, 51 of whom were JORs, 741 JNORs
and one civilian employee. Also, 14,188 various awards were given to
deserving personnel in recognition of their valuable contribution to the
success of the Jail Bureau, one personnel being the recipient of Medalya ng
Kagalingan, the highest award given in 2017. Moreover, there are 243
dependents of the deceased personnel as beneficiaries who were benefitted
in the scholarship program granted by the PNP

Recruitment, Revamp, Training and Reorganization

6. For CY 2017, there are 500 jail officers who have entered the service under
regular quota, 160 for attrition quota, 30 Jail Inspectors from Philippine
National Police Academy joined through lateral entry, two previous Jail
Officer Rank were also reemployed to the rank of Senior Inspector and
Inspector, and one civilian personnel for the Statistician position.

7. In line with the bureau’s learning and development, 676 personnel have
completed their mandatory trainings. There were 72 personnel sent to
undergo specialized trainings like Police Intelligence Course, Criminal
Investigation and Detection Course, Special Tactics and Response Training,
SWAT and other specialized courses which are beneficial in
accomplishment of the Jail Bureau’s programs and thrusts.

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8. Equipped with appropriate skills acquired through these various trainings,
jail personnel can still perform effectively their designated duties even with
overwhelming number of Persons Deprived of Liberty (PDLs) inside BJMP
jails.

9. The Bureau launched a massive online campaign in the recruitment of jail

officers with the hash tag “ILOVEBJMP” that reached 1.7 million social
media posts (Facebook) in a week’s time, inviting applicants nationwide to
fill up the 1,000 quota for Jail Officer I for CY 2018.

Rehabilitation of Facilities and Development of Persons Deprived of Liberty

(PDLs)

10. With a congestion rate of 612 percent, 481 jail facilities are being
maintained to accommodate the 146,302 Persons Deprived of Liberty
nationwide. Twenty-three jail facilities have undergone expansion and 74
have undergone repairs.

11. Intensified efforts to construct additional jails contribute to a large extent in

the bureau’s decongestion programs. For CY 2017, 23 jail expansions
materialized with 74 repairs implemented on different jail facilities
nationwide. There were also 31 on-going jail constructions and 21
scheduled for bidding.

12. Sufficient supply of equipment and weapons was given priority this year.
There was an increase of Prisoners vans from 291 to 306 units. This
manifests that with sufficient weapons and proper equipage,
professionalized jail management service is still attainable and despite the
overwhelming jail population.

13. To promote welfare and development, 87,688 PDL benefitted from the
livelihood projects implemented by the Jail Bureau, 144,395 benefitted from
behavioral modification and development through Therapeutic Community
Modality Program (TCMP), and 19,144 were beneficiaries of educational
programs. Health and well-being of the PDL were given premium as 5,762
PDL benefitted from various medical interventions including consultations.

Decongested, De-Radicalized and Drug-Free Facilities

14. With the Jail Bureau’s efforts in the continuing modes of releases of PDL,
36,330 were released within the prescribed period through the various
modes of releases, such as RA 6036 (Release on Recognizance), RA 10707
(Probation Law), RA 9344 ( Juvenile Law), bail, while others have served
their sentence, acquitted or their cases were dismissed. Paralegal assisted

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 services were availed of by 2,292 PDL, 2263 were granted Good Conduct
Time Allowance (GCTA) and 5,947 were transferred to other institutions.

15. Through the unwavering dedication of our jail officers in different jail
facilities all over the country, assorted items of contraband were
confiscated. A total of 5,056 visitors who attempted to sneak in contraband
were apprehended and turned over to proper authorities for filing of
appropriate criminal charges relative to visitors who were drug couriers,
while illegal contrabands were seized from 14,430 PDL.

16. J/DIR Deogracias C Tapayan, CESE together with the National Contraband
Disposal Committee led the disposal of confiscated contraband during the
series of Greyhound Operations conducted by the NHQ greyhound
Operations Team on October 24, 2017 at the BJMP-NHQ Quadrangle.

Other Major Accomplishments

17. The President of the Republic of the Philippines graced the 26th Founding
Anniversary of the Bureau of Jail Management and Penology held on July
12, 2017 at the AFP Theater, Camp Aguinaldo, Quezon City and also led
the awarding for Outstanding BJMP Personnel. The President talked to the
inmates during his visit to the BJMP at Camp Bagong Diwa in Taguig City
on October 28, 2017.

18. A strategic planning was conducted to harmonize the mission and vision of
the Jail Bureau attuned with the demands of the times. The Jail Bureau thus
lives by its new vision: A premier institution highly regarded by society for
the secured and humane treatment of Persons Deprived of Liberty (PDL) by
its competent and motivated corps. Its mission is: to enhance public safety
by ensuring humane safekeeping and development of Persons Deprived of
Liberty (PDL) in all district, city and municipal jails for their reintegration
to society. Its core values to live by are Professionalism, Teamwork,
Efficiency/ Competence, Commitment and Self Discipline, and its mantra
is: “Changing Lives, Building a Safer Nation”.

19. The online Real Time Mode of Releasing Payslip and Paydatacard
(RTMRPP) is the first ever dynamic website produced by the Bureau. Now,
the Bureau has a great tool to communicate or interact with its personnel
and pensioners in real time and making this a ground for improvements of
the services provided by the Bureau to its members. Moreover, the Digital
Claims Tracking Systems (DCTSys), a web based database system was also
developed. The DCTSys is a real time feedback mechanism to which it
creates a unique barcode for every voucher created by the system. DCTSys
solves the problem of queries of the whereabouts of the claims and
promotes transparency of transaction.

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C. Financial Highlights

The BJMP’s financial condition and results of operations together with the
information on the sources and application of funds (in thousand pesos) for
calendar year 2017 are shown hereunder:

Financial Position

CY 2017 CY 2016 Increase/(Decrease)

Total Assets P 1,917,158 P 1,426,177 P 490,981
Total Liabilities 193,090 127,992 65,098
Net Assets/Equity P 1,724,068 P 1,298,185 P 425,883

Financial Performance

CY 2017 CY 2016 Increase/(Decrease)

Total Revenue P 9,618 P 3,981 P 5,637
Total Current Operating Expenses 11,266,869 9,209,221 2,057,647
Deficit from Current Operations (11,257,251) (9,205,240) (2,052,010)
Total Subsidy 11,761,131 9,421,890 2,339,241
Gains/Losses (347) 510 (857)
Miscellaneous Income 2,222 568 1,654
Surplus (Deficit) for the Period P 505,755 P 217,728 P 288,027

Sources and Application of Funds:

Sources CY 2017 CY 2016 Increase/(Decrease)

Allotments received
Current Appropriation P 13,703,438 P 9,849,127 P 3,854,311
Continuing Appropriation 511,277 197,413 313,864
Total Allotment 14,214,715 10,046,540 4,168,175
Total Obligations Incurred 14,103,170 9,449,852 4,653,318
Unexpended Balance P 111,545 P 596,688 (P 485,143)

The details of the Statement of Allotments, Obligations and Balances are

presented in Annex A.

D. Scope of Audit

The audit covered the accounts of the BJMP-NHQ and its 17 Regional Offices
nationwide for CY 2017 to ascertain the propriety of disbursements, the reliability
of financial statements and the adequacy of the books of accounts.

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E. Auditor’s Report

The Auditor rendered a qualified opinion on the fairness of presentation of the

financial statements due to the accounting errors and deficiencies shown in the Matrix on
the Analysis of the Effects on the Misstatements on the Financial Statements marked as
Annex B and enumerated below together with the recommendations.

1. The Cash in Bank – Local Currency Current Account – LBP totaling

P11,543,721.45 was understated by P9,882,160.32 (net understatement of
book balance) due to non-recording of various book’s reconciling items and
bank errors dating from CY 2004 to CY 2017 totaling P92,247.92, which
are still not adjusted by the bank, thereby tainting the reliability of the Bank
Reconciliation Statement. (Observation No. 4)

We recommended that Management require the NHQ Accounting Unit to

(a) secure from the bank copies of debit/credit memoranda and record the
transactions in the books of accounts to reflect the actual cash balance of the
Bureau; (b) prepare adjusting entries to record verified reconciling items in
the books to reflect the actual cash balance; and (c) report/communicate to
the internal auditor of the bank all discrepancies or items requiring
adjustment in the bank.

2. The year-end balance of Property, Plant and Equipment (PPE) totaling

P1,556,609,185.49 (net of depreciation) was inaccurate due to various
deficiencies noted which affected the fair presentation of the accounts in the
financial statements. (Observation No. 7)

We recommended that Management of concerned Regional Offices to

(a) strictly comply with the provisions of Chapter 10 Sections 39 & 41 of
GAM Volume 1 on derecognition of Property Plant and Equipment and the
proper accounting on loss of properties; and (b) require the Regional
Accountant and the Regional Supply Accountable Officer to account for the
difference noted between the property and the accounting records; update
their respective records of the PPE accounts; and make the necessary
adjustments, if any, in order to arrive at reconciled balances to be reflected
in the financial statements of the agency.

F. Other Significant Observations and Recommendations

The following are the other audit observations and corresponding

recommendations, details of which are discussed in Part II of this report:

1. The liquidation documents supporting various purchases for the meals of

inmates and the conduct of seminars/workshops/lectures/ trainings and/or
other activities are incomplete or have deficiencies and not consistent with

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 COA Circular No. 2012-001 dated June 14, 2012 and BJMP-MC-FSO-021
dated August 9, 2016. (Observation No. 5)

We recommended and Management agreed to the following: (a) strictly

follow the master menu in the preparation of food for the inmates; deviations
thereto shall be accompanied with explanations; support the liquidation with
complete/fully accomplished and duly signed documents such as Price
Quotation, Abstract of Canvass, Purchase Request, Official/Collection
Receipt, Delivery Receipt, Inspection and Acceptance Report, Purchase Order
(PO), Requisition and Issue Slips/Certification for purchases made and/or
Master Menu; ensure the correctness of the amounts/prices/ mathematical
computations appearing in the submitted supporting documents; (b) strictly
adhere to the provision of RA 9184 in the procurement of food supplies for
PSA through Small Value Procurement (SVP); and instruct the Regional
Accountant to require the submission of Roster of Inmates, certified by Jail
Warden/ Superintendent, in addition to other required documents, before
granting cash advances; (c) faithfully comply and adhere to the revised
standards on food service management; investigate food quality and service
complaints from inmates and to take appropriate action against erring Jail
Wardens; and require the Mess Officer of the following District Jails to
closely supervise the cooking of rice and viands due to poor food service of
the District Jails located in the cities of Panabo, Digos, IGACOS and Davao
City Main Jail; and (d) require the Accountant, the concerned Disbursing
Officer and other officers in charge in the conduct of
seminars/workshops/lectures/trainings and/or other activities to complete the
documentary requirements.

2. Other Payables account amounting to P1,325,812.21 is inaccurate because it

pertains to long outstanding retention fees of two projects in 2015 and 2016
that should have been used to cover the uncorrected discovered defects of the
buildings, contrary to 6.2, Annex E of the Revised Implementing Rules and
Regulations of Republic Act 9184. Moreover, the contractors were not
charged with liquidated damages. (Observation No. 8)

We recommended and Management agreed to (a) forfeit the retention fee in

favor of the agency; and (b) instruct the Logistic Division to undertake the
repair works and request the contractor for full reimbursement of expenses
incurred plus the amount of liquidated damages.

The above findings and recommendations were discussed with the concerned
officials of the Management in an exit conference held on May 7, 2018. Management
comments were incorporated in this report, where appropriate.

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G. Implementation of Prior Years’ Audit Recommendation

Of the 55 audit recommendations embodied in the CY 2016 Consolidated Annual

Audit Report, 24 were fully implemented and 31 were partially implemented.

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