Pearson Edexcel / Cambridge International GCE / IGCSE / GCSE

Guidance on Registration Submission for Chinese Examinations via IPE Digital Form System

To Prepare for the Registration:

Schools are required to collect candidates’ information including full name, HKID/passport number, gender, date of birth, contact number,
email address, student reference number (STRN), study level and UCI number (if any, for Pearson Edexcel exams only).

Webpage for Online Registration:

Exam Series Exam
May / June only Pearson Edexcel IGCSE Chinese
Pearson Edexcel GCE Chinese
Pearson Edexcel GCSE Chinese
Cambridge International IGCSE Chinese
Oct / Nov only Cambridge International GCE Chinese
Webpage
https://mip.hkeaa.edu.hk/mip/PEIGCSE_CHI
https://mip.hkeaa.edu.hk/mip/PEGCE_CHI
https://mip.hkeaa.edu.hk/mip/PEGCSE_CHI
https://mip.hkeaa.edu.hk/mip/CIEIGCSE_CHI
https://mip.hkeaa.edu.hk/mip/CIEGCE_CHI

Reminder:
Please be reminded that schools should submit the following documents to HKEAA San Po Kong Office in person by the registration deadline. No
postal application will be accepted.

Submission Checklist:
 2 copies of completed registration summary form (download from Extranet 2.0 under General information folder)
 Completed and signed application form(s) (arranged same as the sequence during submission)
 Photostat copy(s) of candidate’s ID document(s)
 Cheque for payment (if any)

Please DO NOT RE-SUBMIT registration for the same candidates. If any amendment on candidate’s information is required (e.g. personal
particulars, study level), please make remarks on the printed forms directly.

HKEAA San Po Kong Office Address: Room 201, 2/F, 17 Tseuk Luk Street, San Po Kong, Kowloon
Office Hours: Mondays to Fridays, 8:30am to 5:30pm
Steps for Online Application:

1. Click “Apply”. (Remark: Please use the browser of Google Chrome or Microsoft Edge to submit the application)
2. Please read through the notes to candidate, tick (√) in the box of “I declared that I have read the above and fully understand and accept all
the terms.” and click “Next”.
…

…
3. Complete Applicant Information. Applicant is usually the responsible teacher.

4. Complete Candidate Information. Applicant could choose to either:

(a) “Add Candidate” (to enter one-by-one);
or
(b) “Import Candidate(s)” (to upload all candidates’ information at once by spreadsheet, which is suggested if there are more than 3
candidates).

(1) (2)
4.1 “Add Candidate”
Applicant could fill in the candidate’s information at the pop-up window and click” Add”. Below is a sample:
 UCI number is NOT applicable to
Cambridge International exams. NO
column for UCI number will be shown in
Online Application for Cambridge
International GCE/IGCSE Chinese exam.

[NEW] the STRN no.

can be found in EDB’s
Student Information
Management System
(STIMS).

For NCS students who

apply for “subsidised
examination fee”,
please choose “Yes”.
4.2 “Import Candidate(s)”
Applicant could fill information for all candidates in the template (excel file). After uploading the template, candidates’ information will be
added to the application.

1. Download
Template and fill
in candidates’
information 2. Click “Browse” to
upload the
completed template

3. Click “Import”, the

candidates’ information
will be added to the
application
Below is a sample of filled excel template for Pearson Edexcel IGCSE Chinese:
Applicant must select correct subject code from drop-down list:
Exam
Pearson Edexcel IGCSE Chinese
Pearson Edexcel GCE Chinese
Pearson Edexcel GCSE Chinese
Cambridge International IGCSE Chinese
Cambridge International GCE Chinese
Chinese subject code
Chinese (Cantonese) (4CN1/CR);
Chinese (Mandarin) (4CN1/MR)
Chinese - Cantonese (9CN0/C); Chinese - Mandarin (9CN0/M)
Chinese (Cantonese) - Higher Tier (1CN0/HC);
Chinese (Mandarin) - Higher Tier (1CN0/HM)
Chinese Language (0509)
AS Level Chinese - Language (8681);
A Level Chinese (9715)
5. After adding candidate information, applicant should check again if all information is correct. If yes, click “Confirm” for the candidate.
Applicant must click “confirm” for all candidates before moving to next step.

If there is any invalid or missing information, the field will be highlighted in Red. Applicant should correct the highlighted field by clicking “Edit”
or uploading candidate information again.
Invalid
Information:
Wrong ID No.

Missing
Information:
Did not fill in
Date of Birth

After clicking “Edit”, edit the invalid or missing column in Red, click “Edit” again to submit the correct information.
Click “Edit” to
rectify info
6. After clicking “Confirm” for each candidate, tick the box for Declaration and click “Next”.

**Note: After uploading the excel file, applicant could still “Add Candidate” or “Import Candidate”. However, if applicant choose to “Import
Candidate” at this point, the existing candidate information from the previous uploaded excel file will be removed and replaced by newly
uploaded information.
7. Applicant then review the filled information, tick the Declaration box and enter verification code. Click “Submit”.
8. Click “Confirm”

9. [IMPORTANT] Applicant must click “Print Submitted Form” to print out the paper form immediately. Schools are required to print out all
the forms in A4 paper (DOUBLE SIDE) and complete the forms with principal’s signature. Besides, each candidate must sign on the form before
submitted to HKEAA.

After successful submission, the applicant will receive a confirmation email, showing Reference Number and all candidates’ information.
Applicant should record their Reference Number for checking purpose.
[IMPORTANT] “View Application Status”
If applicant did not print out the paper form right after submission, he/she could also use the Reference Number to retrieve the paper form:

(1) Find the Reference Number in confirmation email

(2) Go to Online Registration website, click “View Application Status” on upper right corner

(3) Enter your Reference Number and click “Next”

(4) Then enter HKEAA School Code (eg. GSXXX) and the verification code, then click “Next”
(5) The pop-up window is the paper form. At this page, please press CTRL + P to print out the form.
Application form to be submitted to HKEAA:
Schools should return all signed forms with the corresponding photostat copies of the candidates’ identification documents and registration
summary form to the HKEAA San Po Kong Office in person by the registration deadline.

Sample 1 – Candidate who apply for subsidised examination fee for Chinese examination
 For candidates who
Each
apply for exam fee
candidate
is required subsidy, school is
to sign on required to put a “√”
the paper in the box for point
form 5-8 of Part B.
For candidates
who apply for
exam fee subsidy,
signature of
school principal
and school chop
is required
Sample 2 – Candidate who does NOT apply for subsidised examination fee for Chinese examination
Each
candidate
is required
to sign on
the paper
form