V.

HARI
SAP MM CONSULTANT

OUTPUT MESSAGE TYPES

OUTPUT DETERMINATION:
Output message determination is the process of determining and assigning
the appropriate output message types to specific documents. It enables the system
to generate and distribute various types of output messages, such as printouts,
emails, faxes, or EDI messages, to the Vendors.
For example,
Let's consider the scenario of creating a purchase order. When a purchase
order is created, you may want the system to automatically generate a printout and
send it to the vendor, the purchasing department, and the accounts payable team.
This is where output determination comes into play.
Output Types: Printout, Fax, Telex, External Send, EDI, Simple Mail, Special
function, Events (SAP Business Workflow), Distribution (ALE), Tasks (SAP
Business Workflow)
Note:
If we send through EDI means the vendor should have the same EDI system
(Legacy System)
If Vendor has the SAP System, we should do it through ALE IDOC

Steps to be followed in Output Determination:

CONDTION
TABLE

ACCESS
SEQUENCE

MESSAGE
TYPES

MESSAGE
DETERMINTION
SCHEMA

CREATE
PURCHASE
ORDER
 V.HARI
SAP MM CONSULTANT

1.CONDITION TABLE:
The condition table is a representation of various parameters that are used to
determine when an output message should be generated. It helps to defines the
criteria for triggering the output message based on specific conditions.
Path to Define Condition Tables:
SPROSAP.REF.IMGMATERIALSMANAGEMENTPURCHASING
MESSAGESOUTPUT CONTROLCONDITION TABLES
DEFINE CONDITION TABLE FOR PURCHASE ORDER

By Selecting the Define Condition Table for Purchase Order, the below window
will Pop-up to Create a Condition Table.

Then, select the create condition table: Purchase Order

Then, Enter a Table between 501 to 999,
For instance, I’ve created the Table with 553 and selected the Vendor &
Purchasing Doc. Type fields to create a table which is shown in below fig.
 V.HARI
SAP MM CONSULTANT

2. ACCESS SEQUENCE:
An Access sequence is a searching strategy in which the system evaluates
condition records to determine the appropriate output message type. It specifies the
sequence in which the system checks condition records based on specific criteria.

After, Selecting the Define Access Sequence for Purchase Order, Select New
Entries to Define a new Access Sequence
 V.HARI
SAP MM CONSULTANT

After selecting New

Entries, define new Access
Sequence 0005 & save it

Now, I’ve Created the Access Sequence as 0005, now assigning the Condition
Table to Access Sequence, so that the system will know which fields are there for
this Condition table, while creating the Purchase Order the system will find the
condition record based on this combination.

Assigning Condition table to Access

Sequence

Then, you can see the fields of the Condition Table by double-clicking the Field
option

Then, you can see the created Access Sequence in the list.
 V.HARI
SAP MM CONSULTANT
3. MESSAGE TYPES:
A Message type, it is the medium of the output message. It determines how
information is presented and transmitted to recipients, such as vendors, customers,
or internal departments.

By Selecting the Define Message Types for Purchase Order, the below window
will Pop-up to Create a Message Type. Then select the Maintain Message Types
for PO

Then, Select the Standard Output Message Type NEU to create a customize Output
Message Type by copy as it.

Select the NEU & Select Copy as

option
 V.HARI
SAP MM CONSULTANT
Created a Customized Output Type YNEU by copying a standard Output type

Give Naming Convention as

YNEU to customize the
standard Message Type

Assign the Created Access

Sequence 0005

Check the Access to Conditions & Multiple issuing,

Access to condition where the system can find the condition Records.
Multiple issuing, For eg, you sent the Purchase order to the vendor that will
generate one Message type (YNEU), After that you changed that Purchase order
Again and sent it to the vendor then also the Message type will generate (YNEU).
For creation- one Message type
For Changes - one Message type, this is the uses of Multiple issuing.

Then, Select the Default values tab, and select the send immediately option for
Dispatch Time Field so that Data will flow immediately to the other system.
 V.HARI
SAP MM CONSULTANT
Then, Select the Fine-Tuned control: Purchase Order

Fine-Tuned control: Purchase Order, As already discussed above in Multiple

issuing, we can create new & can make changes by assigning the number as 1 & 2
Select New Entries to Add the Entries

Have to assign the condition type YNEU to operations 1 for New & 2 for Change

B –OUTPUT

EF- PURCHASE ORDER

Then, save it
 V.HARI
SAP MM CONSULTANT
4. MESSAGE DETERMINATION SCHEMA:
It defines the sequence in which the system evaluates conditions and selects
the appropriate output type.

After Selecting the Define Message Schema for Purchase Order, Select the
Maintain Message Determination Schema: Purchase order to define a new
Message Determination Schema

Select the Standard Message Determination Schema RMBEF1 to define a new

determination schema by copy as it

Select RMBEF1 and Select Copy

as to define a new message
determination schema
 V.HARI
SAP MM CONSULTANT
After copying it, Give the Naming Convention for it as YRMBEF

After copying as they show the standard condition type, then change to customized
Message type

Then select Assign schema to purchase order

Assign the Determination schema to the Application

 V.HARI
SAP MM CONSULTANT
Create a condition record based on the condition table by using T-Code MNO4 or
by the General Code NACE.
To change the Condition Record MN05 & To Display the Condition Record
MN06
Here I’ve selected the vendor and the document type combination, so that have to
fill the respective fields, document types as NB and give the vendor

Then save it.

Then Select the line item and double click on communication
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SAP MM CONSULTANT

Then give the input Parameters to Print the output, select the appropriate output
device by dropping down the option, then check Print immediately.

Then, save it
Now, Test the Output types by creating a Purchase order by ME21N
 V.HARI
SAP MM CONSULTANT
Select the Message Tab in PO, the output message type is determined and not
processed so it shows the status shows in yellow color.

Then, Check and save the Purchase Order, then go to ME23N and select the
messages tab in the PO screen to see whether the output type determine generates
automatically or not.
Here the output message type is Determined. No error was found. In case, Error in
the configuration of the Message Type then the Status will turn in to Red instead of
Green
 V.HARI
SAP MM CONSULTANT
Output Generated as shown below: