1. Why do businesses need digital transformation?

The Covid pandemic has forced businesses to accelerate the digitization process. Going digital is a
well-thought-out strategy to bring about a complete change in an organization's core processes,
giving it a competitive edge over competitors. Simply put, digitizing a business involves modernizing
Information Technology (IT) infrastructure, introducing new software and tools, and finding reliable
ways to save money store and use data.

Technology in the world changes every day and brings great potential and benefits. IDC estimates
that worldwide spending on digital transformation technologies and solutions will reach nearly $2
trillion by 2022. To stay afloat or make a breakthrough, businesses need to constantly innovate. new
to match the general development trend. In addition, in the market, competitors have also changed,
become stronger, owning a digitized platform that allows them to deploy and operate effectively
faster, more economically, and with better quality. This makes competition increasingly fierce, so
digital transformation is imperative for businesses. Digital transformation is an inevitable trend in
the era of industrial revolution 4.0. Businesses need to understand and have specific strategies and
appropriate investments to survive and develop sustainably.

The digital transformation journey is an inevitable trend, a long step in the overall development of
an organization, but it is also a long journey with countless challenges occurring. To be successful on
that transformation journey, businesses must prepare thoughtful solutions and luggage.

2. Some solutions for successful digital transformation businesses

3.1 D-IONE Document Digitization Software

According to statistics of the Ministry of Industry and Trade in 2010 for non-state sectors, about the
current document management of enterprises, up to 90% of important information and documents
are stored in hard copy form. on shelves. In particular, to find documents that are difficult to look up,
on average, each employee needs to spend 30-40% of their time searching for information. In
particular, about 67% of lost information data is related to the document to be searched. And up to,
70% of transactions fail if documents are damaged, lost or not shared in time.

D-IONE has built-in advanced 4.0 technologies such as: Smart and secure input toolkit, workflow
tools on document management platform, image processing recognition technologies (Print
Recognition Technology (OCR), Handwriting Recognition Technology (ICR), Trace Recognition
Technology (OMR), Document Recognition Technology (ADRT), ... file compression technology,
technology machine learning technology, deep learning,... synchronizing and sharing data,
encrypting data to help the system improve accuracy and save time creating large databases (Big
Data) for client.

D-IONE digitization solution is an intelligent document digitization solution platform built according
to ISO/IEC 27001:2013 information security standards to meet the requirements of:

- Applying information technology to high-quality data processing

- Manage information and data effectively
- Save time, operating costs, improve work efficiency
- Retrieve and share information anytime, anywhere quickly and easily
- Preserve and maintain data information for longer
- Improve work efficiency and competitiveness of enterprises
- Secure information securely through multi-layer security mechanism
Features of D-IONE:

Applying information security standards ISO/IEC 27001: 2013 and quality management ISO 9001:
2015 to help ensure maximum security

Integrating identification technologies, processing big data with 98% accuracy to help optimize the
time to find information and create a database for customers.

Integrating intelligent technologies such as: natural language processing technology to automatically
extract information (Auto Extract Information), machine learning mechanisms (Machine learning),
deep learning (Deep Learning), ... to help improve the ability identification.

3.2 Enterprise automation system WEONE

WEONE is a solution for professional businesses' digital transformation. The system helps to manage
and plan resources of enterprises such as Human Resources, Customers, Sales, Communications,
Finance, Projects .... At the same time standardize and digitize all processes and operations of the
organization into a unified block. With the WEONE digital transformation solution, businesses will
manage and perform internal operations more scientifically and effectively.

WEONE brings a comprehensive solution to help businesses simplify management activities,

maximize work efficiency and solve difficult problems in operation. With the outstanding advantage
of digitizing and managing all business processes and procedures on the internet environment in a
single system, and at the same time, integrating internal digital signatures, WEONE helps to free
employees from Manual tasks in handling formalities such as signing, printing, delivery of common
documents ... without worrying about geographical obstacles.

Besides, WEONE helps businesses build automated workflows on demand. Jobs are automatically
forwarded to the curator according to the selected flow or according to pre-set conditions. At the
same time, the system of warning overdue work and hot spots arising quickly and accurately, real-
time updated reports to help managers make accurate decisions, and coordination between
individuals and departments The board becomes simple and easy, improves efficiency and saves
time and costs.

At the same time, WEONE helps to simplify document management and information extraction:
Scientific management of all records and documents in the online space, making it easy for
employees to look up and use from any where. Any change history on the document is stored for
convenience in comparing, contrasting or collaborating on the same file. In addition, documents and
forms are also grouped by purpose and frequency of use, with just a few clicks, users can quickly find
the required file.

The system helps to manage and arrange documents scientifically, safely with high security; creating
a common storage space that allows personnel and departments to share and exploit information
according to predefined decentralization. G helps reduce time to deploy and get used to new
software, helping teams to apply faster into practice. Different from the closed software on the
market, WEONE is an open solution with the ability to flexibly customize according to the individual
requirements of each business. Instead of having to switch software as the business grows in size,
managers can still use it even as workloads or procedures leap rapidly over the next few years.

3.3 DocEye file management and storage software

Currently, unstructured information (emails, images, audio, reports rendered from business
applications, documents, ...) accounts for 80% of the information volume of enterprises. DocEye is a
powerful solution that captures, manages, stores, and distributes all that unstructured information
to users, other applications, and the organization's business processes. DocEye document
management software – the choice of many large enterprises such as: Viettel Telecom Corporation –
Branch of Military Telecommunications Group, Honda Vietnam, FPT Information System Co., Ltd.,
will be the Perfect choice for business.

In addition, DocEye also has the ability to flexibly customize according to the needs of users,
integrating at the same time with many other management software that businesses are using such
as accounting management software, human resource management software. services, payment
software, etc.

DocEye has two main features including:

1. Information data acquisition

- Receive and classify documents.

- Identify and extract document information automatically, manually or according to available

templates.

- Check and edit information.

- Save data.

- Distributing information.

2. Manage archives

- Document Management.

- Search documents quickly and easily.

- Business process management.

- Generate statistical reports.

- Secure information safely through multi-layer security mechanism.

- Backup – restore data manually or automatically.

DocEye case management software helps you:

- Records of your agency or business are gathered on a management system, you certainly
will not have to worry about damaged or lost records. This ensures a more professional and
convenient working process.
- No worries when the number of records increases over time, no additional costs to expand
the repository and time-consuming when searching for a set of records among thousands of
thousands of other records.
- Digital archive: The necessary records of your unit are aggregated on the digital archive to
facilitate employees to exploit information more easily. The sharing of information in the
digital environment also becomes fast without being limited by space and time.
- All searching and searching for records can be solved and reduced by a few simple steps on
the computer. In particular, DocEye also has a multi-layer security mechanism,
decentralizing detailed permissions to each user to ensure information security when used.
 - Smart and modern working environment of the agency is an important factor for customers,
partners, to appreciate and trust...

All done on a single platform!